SAP DMS - Document Management System

Hi All,
pls can you help me
i want to create document using tcode cv0n1
it is used to create document
i want step by step how to create it
thanks
mars

Hi All,
pls can you help me
i want to create document using tcode CV01N
it is used to create document
i want step by step how to create it
thanks
mars

Similar Messages

How to upload the data to SAP-DMS(Document Management System)

Dear sir,
How to upload the data to SAP-DMS (Document Management System) please give me the code for this .ex for (excel format or tab deliminated) to sap system through BAPI i have to pass.
regards
R M Patil

Hi,
May be following link may help you.
/thread/315373 [original link is broken]
/message/205534#205534 [original link is broken]
Thanks,
Sree.

How to install EASY DMS (Document Management System) setup in windows 7

Dear Experts,
Recently we have started a project to establish document management system in SAP. So, i have downloaded easydms7.1sp04 from the servicemarketplace service.sap.com/swdc and setup is successfully installed in windows Xp and unable to install successfully in windows 7.
The SAP is upgraded in our company to release ERP6 EHP6.
In windows Xp the DMS is accessing to all the systems in the landscape( DEV, QAS, PRD).
But, In windows 7 it is only accessing the production system and if creating manually the systems prompting the error about RFC and hosts in windows 7.

Hi Sir,
As mentioned earlier it is prompting me the error
Logon Failed (RFC_ERROR_LOGON_FAILURE)
Name or Password is incorrect (repeat logon)
But it is accessing only the production system in windows 7 but not all the 3 systems which are in landscape. I dont know how can it proceed to logon to the production system only with out other systems .
Thanks in advance
Regards,
Easwar

Interface between SAP and Document management system

Hi,
I have a requirement to interface SAP 4.7 with a Document management system(Fakta).A vendor invoice will be created in SAP using FB60 transaction.The vendor invoice(in paper form) will be scanned by the Fakta digital document system.The Fakta system will handle the approval process for the vendor invoice and update the status of invoice in SAP as APPROVED.
My requirement is when an SAP user wants to see the scanned invoice stored in the fakta system,he should be able to view it from SAP preferably from FB60 or the document overview for the invoice in SAP.What is the best way to do this.
I found one option of using RSDEMO_HTML_VIEWER which may not be useful as we think.Is there a better option available?
Please share your experience.
Thanks in millions,
Leo

Hi
I'm sorry but I've never worked on this problem, but I think the better solution should be use SAP Archivelink, I know It should do what you want.
See here:
http://help.sap.com/saphelp_46c/helpdata/en/93/51b7569e0811d1a55e0000e82deaaa/frameset.htm
Max
Message was edited by: max bianchi

Link between table EKKO-EBELN and DMS - Document Management System

Hi to all,
I wanted to know the form to connect or link the Document Info Record (inside "Define Object Link") to object DRAW (DMS) with table EKKO-EBELN (order head). In standard form it is possible to do it with EKPO (Purchase order item) This is in transaction DC10 Define Object Link.
Thanks!
Greetings
Martin

Hi Martin,
Within table DRAD you can see all linked objects to a specific document info record (DIR).
To be able to link objects to DIRs you have to maintain the correct objects in customizing.
First of it is necessary to maintain the correct screen numbers for all needed objects within the customizing. Therefore go to transaction SPRO and select
Cross-Application Components
> Document Management
> Control Data
> Maintain Screen for Object Link
Here you can enter all needed SAP objects with the name and
the related screen number. If you do not know the object or the screen number you can display a list of all SAP standard objects in transaction SE80 under function group CV130 ("Screens").
So for material master you maintain the following entry:
SAP object Screen Description Auth.
MARA 201 material master 1
Please note that the system automatically adds the leading "1" which is displayed in function group CV130 under
"Screens". So for object MARA you just have to enter 201 instead of 1201.
The value "1" in the column "Auth." is necessary to grant that always the latest dynpros and authorizations were used when linking this object to an document info record. This will avoid different problems by displaying linked documents from the object side.
The next step is to decide which objects should be used in the different document types. Therefore please go to transaction DC10 and choose the relevant document type. Afterwards please select "Define object links". Here you can
add all needed objects only by entering the object. The correct screen number is taken automatically. Also note the blue information buttons in the upper right corner which contain further necessary information about the possible settings of the current screen.
After doing these settings in customizing you should be able to link the maintained objects to document info records and oppositely by using the DMS transaction CV02N (tab "object links") or the object related transactions.
Important notes regarding the object link functionalities are:
Note 880077: Performance problem using object links
Note 885977: Extension to note 867241 on object links
Note 926060: Extension of note 885977 for object link Purchase Order
Note 960202: Object Links Deleted While Adding New Objects
Note 1002648: Wrong behavior while using RFC_CHANGE_DOCUMENT_MASTER

DMS(Document management System) - Help?

I am John.
I am working with DMS and new to this topic!
Our situstion is v r shifting our hard copy documents to SAP - DMS and retrieving documents through WEBdocuments(BSP).
I have done the things in Tcode-CV01N.I don't know how to proceed further.
Does any one kindly help me out with the procedure on DMS. or how to proceed further.
Regards,
John.

Good day,
T-Code CV01n, (Create) is just one of the many codes that are used in SAP DMS.
Amongst other things, before starting the use of CA-DMS, you need to have the "Out of the box" DMS configuration modified to best suit the needs of your company.
Things like status networks, automatic routing, digital signatures and workflow, web access, classification and object linking, to name a few, are all things that need to be considered before use.
I have never known of anyone that has used SAP DMS as-is.
If you do have any questions on DMS, please feel free to ask them
Regards,
Freddie Botha
www.documation.co.za
SAP DMS, CAD Integration, Data Archiving, Imaging & Scanning, Workflow
[email protected]
Please reward points for helpful answers
Freddie Botha
www.documation.co.za
SAP DMS, CAD Integration, Data Archiving, Imaging & Scanning, Workflow
[email protected]
Please reward points for helpful answers

DMS (Document Management System) scanning Hardware and Software

Dear everyone
We are locking for a DMS system.
Requirements are:
1. Document Scanning Hardware and OCR Software. Automated metadata detection.
(Documents should automatically be assigned in Sharepoint)
2. Workflow management with Sharepoint and binding over WebService to Backend ERP and CRM System.
Where can I
find examples or case studies. Has anyone experience with such systems
(particularly scanning and document preparation 'OCR')
Regards
Kruljac Marijan

Are you looking for a bulk scanning and indexing software with data extraction capabilities? Do you want to scan and post documents and content to SAP, SharePoint or your DMS,
etc.?
Newgen offers OmniScan , a globally renowned, powerful solution for your enterprise wide scanning and content capture needs.
OmniScan can be used to scan paper documents, document images and forms. It can index them with business values and
export to other enterprise systems such as SAP, SharePoint, DMS, ERP, etc.
http://www.nwgn.us/1fxeP7O
Regards,
Shreya Muralidhar

DMS - Document Management System

Hi Everyone!
I am setting up my test database to handling saving and archiving of documents.
My error message says:
"SAP archiving for document type DRW maximum 0 bytes.
Diagnosis:
In Customizing, you can define per document type how large (in bytes) a file to be archived to the SAP database can be.
As this file is larger than this maximum size, you see this error message.
If the maximum size is 0, the Save to SAP function is inactive"
I am trying to find out where to do this settings and change from o to XXX bytes.
I am currently setting up my documenttypes in transaction code CV01N and the text book i am using says nothing
about pre configurating savings settings.
Håkon

That`s correct and you should also not tick off use of content server when you directly save doc in SAP.
Håkon

DMS (Document Managment System) with Oracle BPA Suite 11g

Hello there.
I have a empty list of availables DMS in Oracle BPA Architect.
The message that appears on help is: Contact IDS Scheer to add more DMS servers.
I have a Alfresco DMS and Entropysoft connector installed, but still nothing.
Someone knows waht the issue may be ?
Thank you

Hi,
did you check the Alfresco Connector Guide on the DVD (<DVD>\Addons\DMSIntegration\Documents\Technologies\EntropySoft\Connectors\alfresco)?
Best regards, Danilo

Document Management System(DMS)

Dear Expert,
We need to store the Employee revision letters( in PDF format) in DMS. Letters are currently in HTML format which we will convert them in to PDF format & store the same thru Document Magement System (DMS).
I would like to know,
1. How can we use DMS to store the letters in PDF format?
2. Where can I find DMS configuration part in SPRO?
3. I understand that DMS is a unique concept availabe in SAP HR. So how can I link DMS to HCM?
4. Is SAP Archive link related to DMS ?
5. Any documents/links related to this kinldy send it across.
Thanks in Advnace,
Regards,
Damodar Pai.

hi
try with this
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
all the best
madhu

How to save ALV extract to document management system

Hi all,
i have a requirement of saving the alv extract to DOCUMENT MANAGEMENT SYSTEM. Could any one of you please help me out in giving a solution to do this.
Thanks in advance.
Kiran

Hi
check this
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
Regards
Anji

Document management system for loan Module

Is DMS (Document management system ) available for loans management?
We are entering loans in General loan. We want the documents related to
loans like agreement, Interest advices, etc to be uploaded in the SAP
and should be accessed in that particular loan itself. Is there any
system available to attach the documents uploaded (through cv01n) in
SAP to loan? Is standard object for loans is available for this purpose? Object is to
be maintained in Document types in DMS in configuration.
Please help.
Regards
Gaurav Gupta

I got the configuration

Document managment system

Hi experts,
Can any body explain DMS(document management system). Its urgent

Hi,
Pls see the link below:
http://www.sap-img.com/sap-dms.htm
DMS benefits
Hope this helps.
Regards,
Amit

Not able to upload file in DMS(Document Mang. system) using Web dynpro ABAP

Hi All,
I am facing a problem while uploading the file into the DMS ( Document Management System ) from Webdnrpo .
I am using the BAPI - BAPI_DOCUMENT_CREATE2 to create the document .
CASE - 1
when i am providing the storage category mention below and no data carrier1
ls_documentfiles-storagecategory = 'ZHMEL_CS'. it is not able to upload the document in the DMS system and when i check
in the debugg mode it giving error as ""Error while checking in and storing: C:\TEST.TXT "" .
CASE - 2
When i am not using the storage category and providing the the data carrier as default
ls_documentdata-DATACARRIER1 = 'DEFAULT'. It is able to create the document in the DMS but i am not able to read that document .
I checked with DMS Consultant that DMS is configured for ZOL ( documenttype) with a storage category as 'ZHMEL_CS'.
The code which i have used is below :
ls_documentdata-documenttype = 'ZOL'.
ls_documentdata-documentversion = '00'.
ls_documentdata-documentpart = '000'.
ls_documentdata-description = 'Test Document'.
ls_documentdata-laboratory = '001'.
ls_documentdata-WSAPPLICATION1 = 'TXT'.
ls_documentdata-DOCFILE1 = 'C:\TEST.TXT'.
ls_documentdata-SAVEDOCFILE1 = 'C:\TEST.TXT'.
*ls_documentdata-FILESIZE1 = 000000000000.
*ls_documentdata-FILESIZE2 = 000000000000.
ls_documentdata-WSAPPLICATION1 = 'TXT'.
ls_documentfiles-DOCUMENTTYPE = 'ZOL'.
ls_documentfiles-DOCUMENTPART = '000'.
ls_documentfiles-DOCUMENTVERSION = '00'.
ls_documentfiles-storagecategory = 'ZHMEL_CS'.
ls_documentfiles-WSAPPLICATION = 'TXT'.
ls_documentfiles-DOCPATH = 'C:\'.""lv_filename.
ls_documentfiles-DOCFILE = 'TEST.TXT'."lv_filename.
ls_documentfiles-description = 'Test Document'.
ls_documentfiles-language = 'EN'.
ls_documentfiles-CHECKEDIN = 'X'.
APPEND ls_documentfiles to lt_documentfiles .
*&----Fill Descriptions
w_descr-language = 'EN'.
w_descr-language_iso = 'EN'.
w_descr-description = 'Test'.
append w_descr to lt_descr.
clear w_descr.
**w_hostname = 'HMEL-DV1R3_DR3_00'.
CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
EXPORTING
documentdata = ls_documentdata
*hostname = 'content-srv'
*pf_http_dest = 'SAPHTTPA'
*pf_ftp_dest = 'SAPFTPA'
IMPORTING
DOCUMENTNUMBER = lv_DOCUMENTNUMBER
return = gv_return
TABLES
documentdescriptions       = lt_descr
documentfiles              = lt_documentfiles.
Please let me know your valuable inputs on the same ..
Edited by: Omm Awasthi on Dec 30, 2010 12:22 AM
Edited by: Omm Awasthi on Dec 30, 2010 12:25 AM

Hi omm , from functional side your require a document type and content repository
I have used below code in a function module to create document , we have create object link as PO to the doc.
FUNCTION ZFM_SR_CREATE_FROM_EXTERNAL .
""Local Interface:
*" IMPORTING
*"     VALUE(IV_DOCUMENTNUMBER) TYPE DOKNR OPTIONAL
*"     VALUE(IV_DOCUMENTTYPE) TYPE DOKAR OPTIONAL
*"     VALUE(IV_DOCUMENTVERSION) TYPE DOKVR OPTIONAL
*"     VALUE(IV_DOCUMENTPART) TYPE DOKTL_D OPTIONAL
*"     VALUE(IV_STORAGE_CAT) TYPE CV_STORAGE_CAT OPTIONAL
*"     VALUE(IV_DOKST) TYPE DOKST OPTIONAL
*"     VALUE(IT_DM_FILES) TYPE ZDM_TT_FILES OPTIONAL
*"     VALUE(IV_EBELN) TYPE EBELN
*" EXPORTING
*"     VALUE(EV_DOCUMENTNUMBER) TYPE DOKNR
*"     VALUE(ES_RETURN) TYPE BAPIRET2
V00.00 DD.MM.YYYY                                                   *
*********************New Method of Uploading File*********************************
CONSTANTS path_name    TYPE dms_path
           VALUE '/tmp/'.
CONSTANTS log TYPE dms_path VALUE '/tmp/logFO.txt'.
DATA: ls_draw TYPE bapi_doc_draw2,
        lt_documentfiles TYPE TABLE OF bapi_doc_files2,
        ls_documentfiles TYPE bapi_doc_files2,
        ls_dm_files TYPE zdm_files,
        lv_filename TYPE string,
        lv_ext TYPE string,
        lv_file_type TYPE draw-dappl,
        lv_file_name TYPE dms_path,
        lv_msg(80) TYPE c,
        lt_objectlinks TYPE TABLE OF bapi_doc_drad,
        ls_objectlinks TYPE bapi_doc_drad,
        lv_ebelp   TYPE ebelp
Prepare Data
MOVE iv_documentnumber TO ls_draw-documentnumber.
MOVE iv_documenttype TO ls_draw-documenttype.
MOVE iv_documentversion TO ls_draw-documentversion.
MOVE iv_documentpart TO ls_draw-documentpart.
ls_draw-statusextern = iv_dokst.
ls_draw-statusintern = iv_dokst.
ls_draw-username = sy-uname.
LOOP AT it_dm_files INTO ls_dm_files.
    SPLIT ls_dm_files-filepath AT '.' INTO lv_filename lv_ext.
    CALL FUNCTION 'CV120_DOC_GET_APPL'
      EXPORTING
        pf_file   = ls_dm_files-filepath
      IMPORTING
        pfx_dappl = lv_file_type.
    TRANSLATE lv_file_type TO UPPER CASE.
    OPEN DATASET log FOR OUTPUT IN TEXT MODE ENCODING DEFAULT.
    TRANSFER lv_ext TO log.
    ls_documentfiles-wsapplication = lv_file_type.
    TRANSLATE ls_documentfiles-wsapplication TO UPPER CASE.
    CONCATENATE path_name
                       lv_filename
                        lv_ext
                        INTO lv_file_name.
    CONDENSE lv_file_name NO-GAPS.
    TRANSFER lv_file_name TO log.
    OPEN DATASET lv_file_name FOR OUTPUT IN BINARY MODE MESSAGE lv_msg.
*Transfer Attachment Content to Application Server
    TRANSFER ls_dm_files-content TO lv_file_name.
    CLOSE DATASET lv_file_name.
    TRANSFER 'move data to lt_files' TO log.
    ls_documentfiles-storagecategory = iv_storage_cat.
    ls_documentfiles-docfile = lv_file_name.
    ls_documentfiles-DOCUMENTVERSION = IV_DOCUMENTVERSION.
    APPEND ls_documentfiles TO lt_documentfiles.
    CLEAR lv_file_name.
    CLOSE DATASET log.
ENDLOOP.
IF iv_ebeln IS NOT INITIAL.
    ls_objectlinks-objecttype = 'EKPO'.
    SELECT SINGLE ebelp INTO lv_ebelp FROM ekpo WHERE
                                      ebeln = iv_ebeln
                                      AND loekz eq space.
    CONCATENATE iv_ebeln lv_ebelp INTO ls_objectlinks-objectkey.
    APPEND ls_objectlinks TO lt_objectlinks.
ENDIF.
CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
   EXPORTING
     documentdata   = ls_draw
     pf_ftp_dest    = 'SAPFTPA'
     pf_http_dest   = 'SAPHTTPA'
   IMPORTING
     documentnumber = ev_documentnumber
     return         = es_return
   TABLES
     objectlinks          = lt_objectlinks
     documentfiles = lt_documentfiles.
DATA:   ls_doc_data type bapi_doc_draw2,
   ls_doc_datax type bapi_doc_drawx2,
   ls_return type bapiret2.
Set value for document data
ls_doc_data-statusextern = 'IW'.
ls_doc_data-statusintern = 'IW'.
Set value for document data check
ls_doc_datax-statusextern = 'X'.
ls_doc_datax-statusintern = 'X'.
CALL FUNCTION 'BAPI_DOCUMENT_CHANGE2'
EXPORTING
    DOCUMENTTYPE               = 'ROS'
    DOCUMENTNUMBER             = IV_DOCUMENTNUMBER
    DOCUMENTPART               = IV_DOCUMENTPART
    DOCUMENTVERSION            = IV_DOCUMENTVERSION
    DOCUMENTDATA               = ls_doc_data
    DOCUMENTDATAX              = ls_doc_datax
HOSTNAME                   =
DOCBOMCHANGENUMBER         =
DOCBOMVALIDFROM            =
DOCBOMREVISIONLEVEL        =
SENDCOMPLETEBOM            = ' '
      pf_ftp_dest    = 'SAPFTPA'
      pf_http_dest   = 'SAPHTTPA'
CAD_MODE                   = ' '
ACCEPT_EMPTY_BOM           = ' '
IMPORTING
   RETURN                     = ls_return
TABLES
CHARACTERISTICVALUES       =
CLASSALLOCATIONS           =
DOCUMENTDESCRIPTIONS       =
OBJECTLINKS                =
DOCUMENTSTRUCTURE          =
   DOCUMENTFILES              = lt_documentfiles.
LONGTEXTS                  =
COMPONENTS                 =
move es_return to ES_RETURN.
IF es_return-type CA 'EA' ."NE 'E' AND es_return-type NE 'A'.
    "do nothing
ELSE.
    CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
      EXPORTING
        wait = 'X'.
ENDIF.
LOOP AT lt_documentfiles INTO ls_documentfiles.
    DELETE DATASET ls_documentfiles-docfile.
ENDLOOP.
ENDFUNCTION.

SAP - Document Management System

Hi,
I am looking for insights for implementing SAP Document Management System.
DMS can be used to store pictorial depiction of products, product specifications, drawings, instruction sheets for assembling etc.
I would be specifically interested in the following:
(a) Hardware sizing / landscape
(b) SAP DMS installation requirements
(c) DMS configuration template
(d) approach plan at a broad level
(e) integration with material master, sales order, production order etc.
(f) upload and retrieval of documents
If you have worked in any implementation project with SAP DMS, it would be nice if you can share your expertise on the above.
Thanks a lot in advance.
with regards,
Pinaki

Hi,
Did you check
http://help.sap.com/saphelp_nw2004s/helpdata/en/30/08a037b9e62417e10000009b38f889/frameset.htm
http://service.sap.com/instguides
http://service.sap.com/quicksizing
Eddy
PS. Which type of SDN Ubergeek/BPX suit are <a href="/people/eddy.declercq/blog/2007/05/14/which-type-of-sdn-ubergeekbpx-suit-are-you">you</a>?

SAP DMS - Document Management System

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