Service entry sheet - GR quantity is more than confirmed quantity

We have a service based PO with Acct assignment F and Item category D.
We have ticked Goods receipt in delievery tab.
We have ticked 1) invoivce receipt and 2) GR-based IV. ( S-based IV is not ticked)
There is no purchase order history.
While making the service entry sheet and accpeting it , system is throwing an error log "GR quantity is more than confirmed quantity".
But we have not confirmed any quantity.
Please advise how to solve this error or what could be wrong in PO.
Thanks,
Manohar

Hi,
Go to ML81N, put the PO number and find out Is there any service entry sheet with No acceptance(Red Mark) is found there or not for that PO Line Item.
If yes, thenclick on that...go to change and delete that SES ......
Hope Clear U !
Regards,
Pardeep malik

Similar Messages

  • 99 items in service entry sheet

    Hello,
    Concerning the transfer of shipment cost items to MM / FI.
    This is what's described in notes notes 333656 and 198678:
    If you transfer more than 99 account assignment lines to MM, than more than one service entry sheet will be created.
    Why this is build up that way? Why not just create 1 service entry sheet for all lines?
    Is there a way to avoid that more than 1 service entry sheet is created if more than 99 account assignment lines are transferred? Can you change the maximum number of items in a service entry sheet from 99 to 999 items?
    e.g. if you transfer a shipment cost item with 320 account assignment lines, it should not be split up into
        -    3 service entry sheets with 99 items
        -    1 service entry sheet with 23 items
    BUT only one service entry sheet should be created with 320 lines...
    The reason why this is needed in our case is that we recenty changed the cost distribution from the item categories from "delivery"-level to "delivery item"-level. Because of this change, there are many more account assignment lines per shipment cost item and we get more than 99 account assignment lines per shipment cost item. In some reporting programs (Z*-programs) which do not take into account that one shipment cost item can be transferred into more than one service entry sheet? It's a huge work to correct these reporting programs...
    kr,
    Alexander

    Hi Alexander,
    According to the standard system design there is a limit for up to 99 DIFFERENT account assignment lines per whole service      
    entry sheet document (not per service line in SES).
    This is due to technical limitation of the field ESKN-ZEKKN of type NUMC(lenght 2).  I am sorry that I can not provide you a solution within the standard for your problem.
    As a workaround, you need to split the services in such a way that you have less then 100 different account assignment combinations.
    If you believe that this feature is in general interest of other SAP users, you may apply to get in touch with a SAP User Group ( i.e. DSAG        
    or ASUG) in order to check the feasibility for opening a development  request, aiming to enhance SAPs product portfolio offering for future        
    releases. Further details about this could be found in the link               
    http://service.sap.com/rollin                                                                               
    Please see the note:                                                     
    11      Requested function not contained in standard system                   
    Regards,
    Edit

  • Gross price of Service entry Sheet more than the value ordered in PO

    Hi all!!
    I have a PO that were created and changed by the following way:
    The user created the PO of service with the quantity = 1 and the price = 50.000,00
    Than he made the service entry sheet of this PO and MIRO normally.
    As the fields on service tab wasn't blocked, the user changed the quantity to 105.000,00 and the price to 1.
    After that, he made 3 services entry sheet to complete 105.000,00 quantities.
    With this, the value delivered became bigger than the value ordered in the PO.
    if I make a service entry sheet with a quantity of 200.000,00 for example, the message SE363 will be shown to me with a message that the "quantity entered exceeds quantity in purchase order".
    I'd like to know if there's a way by customizing of control the price on Service entry sheet based on the value ordered in PO instead of quantity.
    Can anybody help me?
    Thanks in advance,
    Cris

    Hi Ajit and Rajesh
    Thanks for the response.
    The user made a PO with one line with quantity 1 and net price 50.000,00.
    In the services tab, he put a sevice with quantitiy 1 and gross price 50.000,00, and than made the service sheet entry, and MIRO.
    After this he changed in the services tab the quantity to 105.000,00 and the gross price to 1 (with the objective of making more than one service entry sheet by quantity).
    With this, the system let the user make many entries of service allowing the user to make entries os sheet more than the net price that is in the line of PO.
    I'd like to know if there's a way configure the system to make a compare between the gross price and the net price when i'm doing the service entry sheet, because now when I change a line of service tab, the system is not considering that other service entry sheet were made.
    So that, i'm having the value of ordered bigger than the value delivered.
    Nowadays, the block is made by quantity as I said, but i'd like to block by price too.
    Sorry about the bad explanation before, I hope that now i explained better.
    Thanks
    Cris

  • Error ' Quantity exceeds quantity in PO' in service entry sheet creation.

    Hi,
    I am getting error "Quantity entered 7,000 exceeds quantity 5,000 in purchase order' ,  Message no. SE363" while creating service entry sheet
    PO Quantity - 1 AU
    Service  quantity - 5 HR
    in service entry sheet creation i am giving 6HR instead of what is planned in PO
    Not sure what driving this error, please help
    Thanks

    Hi
    Could you please check if Message SE 363 is set as an E (Error) in the IMG transaction OME0?. If it is set to an error you will not be  able to accept service overdeliveries even if you have the unlimited indicator set.                                                                               
    Regards,
    Mauro

  • Partial cancellation of service entry sheet

    Dear Friends,
    I have created a open Service Purchase Order with Service limits. I have done service entry sheet for quantity (lets say 49) with some value. I have done invoice for 45 quantity only with respect to service entry sheet. Now I came to know that the correct quantity is only 45 and not 49 in numbers. Now I would like to reverse the 4 nos. quantity at service entry sheet level.
    Could you please let me know the correct procedure to solve the above issue.
    Regards,
    Dwarak

    Hi buddy,
    If it is not at the organisation...I mean  at the client side ..
    go to T/c MIR4 give the invoice no..and delete the Invoice first or
    go tto t/c MR8m and Cancel the invoice doc..
    then come back to ML 81n..
    give the SES No..say Revoke acceptance ( there is Invverse Arrow above )...Like a Ancor..
    Once you Revoke acceptance Of Services ...GRN for whole 49 pieces will get cancel..
    know create once again SES by ML81N...include quantity 45 and Proceed for invoicing
    Thanks and Regards
    Adarsh Srivastava

  • Accepting a Service Entry Sheet

    Dear Gurus,
                   I am getting error while accepting a service entry sheet.
    Steps followed by ML81n while creating service entry sheet as follows  :
    1 - clicked on other po then enter the pn no.
    2 - create a new service entry sheet. A service entry sheet can also be created.
    3 - Enter the necessary data.
    4 - Adopt the desired services in the service entry sheet by selecting the service selection. go back.
    5 - When I click on accept bottom the the color signal for the status display in yellow. then when I save the entries then getting the below error:
    Error posting acceptance of
    Entry sheet     1000033477
    Choose:                   
       Error log              
       Save w/o acceptance    
       Exit without saving    
    The entry sheet should be accepted. Please suggest to solve this error.
    Edited by: sapmm12 on Jan 27, 2012 8:33 AM

    Hi,
    In service entry sheet the quantity is same as PO quantity. still getting the error.
    please find the error after getting the log error pop up in below.
    "RC=     3  F5                   808 Field Order is a required field for G/L account JHDT 310880"  
    Is it required to maintain the order field in PO? I have check in field selection, the order field is made option not mandatory.
    But for your reference, in my previous service entry sheet without maintaining the Order field in po, I could able to accept the entry sheet and did the IV.
    Please suggest to solve the issue.

  • Approving Partial Quantity in ML85 for Service Entry Sheet

    Hi,
    Is it possible to approve partial quantity in ML85(or any other screen) for Service Entry Sheet?
    Thanks.

    Hi,
    I dont think it is possible to approve Entry sheet for partial quantity. Release strategy for Entry sheets are at Header level and not item level.

  • Quantity change in Service Entry Sheet

    Dear Sappers,
    My client is procuring Service for different purpose.Their requirement is they need to change the qunatity in Service Entry Sheet.But in Standrd SAP, when I'm maintaining a SES respect to PO, quantity I'm not able to change.
    Is there any way to set tolerance limit in SES.When I'm maintaining SES respect to PO, and changes the quantity, system is giving error message.
    Thanks & Regards
    PKB

    Dear ,
    while creating Service Po in Me22N...
    Go to Service Tab:
    Maintain the Overfulfillment Tolerance in the grid.
    also you can Check the check box of Unlimited.
    Unlimited Overfulfillment
    Specifies whether or not unlimited overfulfillment of requirements (overperformance of a service) is allowed at the time of service entry.
    This will work
    Check this out.
    regards
    Utsav

  • Table for service entry sheet quantity

    Hello,
    I know the table for service entry sheet detail is ESSR.
    I want to find out the qunaity which i booked in service entry sheet from table.
    I am not able to get it. I tried table ESLL. But still it does not show the quantity.
    Please guide me to the table name in which when i put service entry sheet no , i will get the quantity
    Thanks
    Nilesh

    hi,
    FRom ESSR  table for the corresponding po , find out package no .Then the pass the same package no in table ESLL table where you can get the desired service qty.
    Regards,
    velu

  • Can not delete service entry sheet having Items with zero quantity

    Dear Experts ,
    I am having one service entry sheet with many line items out of which some line items are having quantity zero. Now when trying to delete the service entry sheet , system is asking to fill the quantity . since there are already some other service entry sheets through which full quantity equal to Purchase order quantity for that service line item has been already entered , the system is giving message "quantity exceeds"  if even quantity 0.01 is entered for namesake to allow delete of entire SES.
    The user had saved this service entry sheet & left it as it without acceptance for long time , it is required to be deleted as whole.
    Please advise how it can be deleted as system is not allowing it to delete & asks quantity to be filled NOW where  quantity had been entered zero while previously saving .
    Thanks in advance ,
    Regards,
    Anil Shanbhag

    Hi ,
    The SES has all line items with WBS elements , the idea to delete the SES is to free-up the budget which is commited due to creation of this SES.
    I have tried deleting individual line items in SES ,but system gives error "enter quantity" where line item quantity is zero. there are few such line items with quantity zero out of total 26 line items in the SES.
    I want to know whether Blocking of SES at header level will free-up the budget as it is the basis purpose for deleting SES , which i think may not serve the purpose.
    Kindly advise.  Thanks for your inputs.
    Warm Regards,
    Anil

  • (SERVICE ENTRY SHEET) ML81N

    Hi all,
    while entering service entery sheet in Quantity i want after dicimal four digit means ( 0.0012),but its not taking more that three digits. i mgetting error-
    Input must be in the format .__.___.__~,___V
    Message no. 00088
    System Response
    The entry in this field was rejected.
    Procedure
    The entry must comply with the edit format. The following edit format characters have a special meaning:
    "_" (underscore)
    There should be an input character at this point; this should be a number for numeric fields.
    "." (decimal point) (applies to numeric fields)
    The decimal point occurs here (setting in the user master record).
    "," (thousands separator) (applies to numeric fields)
    This separator occurs (optionally) for more than three figures. Depending on the setting in the user master record, it can be a period or a comma.
    "V" (applies to numeric fields)
    The operational sign appears here. If used, it must by at the right margin of the field. The sign is either "-" or " "(space).
    "~" (tilde) (applies to numeric fields)
    As of and including this character, leading zeros must also be entered. Otherwise, this character has the same meaning as an underscore. Leading zeros need not be entered on the left of the tilde. They are not output at this position.
    All other characters have their normal meanings and must be entered in the same position as in the edit format.
    Please help me to resolve this issue.
    Thanks,
    siddharth

    Hi
    Have you checked in CUNI  t-code ?, decimal places for units of measurements can be set there.
    Thanks !
    E.Avudaiappan

  • Frame work Purchase Order Plus Service entry sheet

    Hello,
    We are having the issue of defining this Purchase order process for Non receivable items i:e items which are non goods receipt like PO for services.When we create a PO with one line item and quantity of 5 and total value of PO is 500 .So after the first invoice the system is closing the PO .System is not looking at the quantity and just closing out the PO .So we have to design a process in which we need to create multiple invoice for a Po(Non GR) also we need to set the tolerence limit for the PO which i thing will be set in OMR6 (PP) and also regardless on quantity the system can create multiple invoices .So what is a good process to drive this.Either Frame work PO or service entry sheet??
    Also is there a way in config we can set tolerence limit for the whole amount of PO .Like in OMR6 we define the upper and lower limit of PO .So if the total value of PO is 1000 ,while creating the invoice it vont allow us to create invoices for more than 1050 .can we set the tolerence for the whole amount of PO ?? Regardless of how many invoices we create.

    Thanks Andra,
    The problem is the multiple invoices is for non goods receipt item so there will be no delivery.At the time of creating a PO the GR is not checked so there will be no delivery .
    Also this setting is for invoices which are comming from Vendors.But if we are genrating the invoices manually it is not blocking those invoices.Also i there is nowhere mentioned in Incomming invoice to set tolerence for incomming invoice.Are you talking about Vendor tolerences?
    Thanks in advance
    Edited by: Metroid01 on May 14, 2009 6:52 PM

  • ML81N Service entry sheet and material document

    Hello,
    Why SAP creates a material document "WE" and another document "Lerf" when you create a service entry sheet using the ML81N transaction?
    I have seen too that if you don't set up the "No limit" flag in the purchase order then you can make a lot of entry sheet but SAP doesn't create the same number of material documents.
    Therefore, it can be a scenario where you can have a document entry sheet but you don't have the corresponding material document.

    Hi,
    The GR document is an official document. The system creates the material document automatically when you accept and save the entry sheet (ESSR-KZABN = X).
    "Lerf" in the PO history is a service entry sheet, the material document is the same material document which MIGO would create.
    Please check the EKBE and MSEG for the entries.
    You can save for the same PO several entry sheets and the system automatically creates material documents for these entry sheets when you save and accept the entry sheets. It is not possible to save more than 1 material document for the same entry sheet.
    But it is possible to release entry sheets collectively in ML85:
    For example you created a PO with service quantity 20 and you can create as many entry sheets as the quantity from the PO service item (20) and the overdelivery tolerance this allows. All of these entry sheets will refer to the same PO item. In ML85 you can release all of these entry sheets in the same step in ML85 and the system will create a material document (just 1 material document) with as many items (BUZEI) as many different entry sheets you saved for your PO item...
    Regards,
    Edit

  • Service entry sheet validation required

    Dear Experts,
    i am facing a problem while accepting service entry sheet, the scenario is as follow;
    when accepting service entry sheet reference to PO, the price change indicator is set in order to allow the users to enter a price not percentage, the problem is this scenario allow users to enter price more than that in PO which is totally wrong, so kindly please advice if there is any error message based on VALUE not QUANTITY can be generated on the system to control the value entered on the SES not to exceed the PO.
    thanks in advance...............................

    thanks for your feed back, but the problem is the system allow which give the users the chance to accept service entry sheet with price more than in PO (No control at all), i tested it by myself and the system didnt stop me.

  • SERVICE PO VALUE EXCEEDING IN SERVICE ENTRY SHEET

    Hi all
    How to restrict the Service Entry sheet value which is exceeding PO value (In Service PO Unlimited & Price change option are selected)
    Here scenario is user will place order for say 1 set with value of 50 Lakh with only one service line item & will select the unlimited & price change option.
    Now he will receive invoice in parts & will post accordingly with quantity 1 set each time & value as per each invoice. in this case value of invoice raises can be more than po Value so how to restrict the same.
    OR How to map this type of scenario otherwise to avoid above
    Kindly suggest
    Thanks & regards,
    Rajesh

    Dear,
    Please check with S.-Based IV check box selected in Invoice tab of Item details. This option useful for
    Indicator for Service-Based Invoice Verification
    Indicates that service-based invoice verification is defined for a purchase order item.
    In service-based invoice verification, the quantities and values of services performed and ordered to date are available for checking purposes. As in the case of invoice verification for materials, you are able to change quantities and values within the permitted tolerances.
    In addition, if service-based invoice verification is active, the acceptance posting is carried out at the level of the services in the entry sheet, and the quantities and values of the accepted and invoiced services are shown in the PO history.
    And I suggest to enter Limitations for Servce to limit the :
    Overall Limit
    Maximum value that the total of all unplanned services (or the value of the material) covered by this document item may not exceed.
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    When services actually performed are entered in service entry sheets (or at the time of goods receipt in the case of materials), the system checks the entered values with regard to adherence to this maximum value. If the overall limit is exceeded, it issues an appropriate message.
    If you have also fixed sub-limits within the overall limit for an item, each time services are entered or goods receipts are recorded the system checks whether the individual sub-limits and the overall limit have/has been adhered to.
    By entering in Limits tab of item details.
    Hope this will solve your issue.
    Regards,
    Syed Hussain.

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