Set of Books

Can anybody tell why Expense and Revenue Accounts are not displaying in list of values while creating set of books.
While Creating Set of books, I am not able to access the account values related to Expenses and Revenues. Other are displaying in the list of values.

Hello Abu,
In R12, the term "set of books" has been replaced by "Ledger" (Primary/Secondary).
The setup is done at --> Setup > Financials > Accounting Setup Manager > Accounting Setup
Hope this help,
Vikram

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Report changes for Multiple sets of books

Hi,
I am new to the financials suite. What changes would be needed in reports to make them global and run across multiple sets of books and currencies.
I was thinking of eliminating any _all tables. I am not sure on what SOB related parameter changes would be needed.
Thanks for your help in advance.

Are the existing reports Standard or Custom Reports?
If they are Standard then they should work for any SOB.
If they are Custom Reports then I suggest you to run them in the development instance and see if you are getting any errors.
For more info you can refer to chapter 4 & 5 of multi org user guide in the following link http://download-uk.oracle.com/docs/cd/B25516_08/current/acrobat/115multorg.pdf

How do we do sales in MX while still working under US Set of books?

Hi,
We are on 11.5.10.2. We have following requirement and need your inputs. Unfortunately it involves customization and we are open to it. Please suggest.
We have sales happening in US and Mexico (MX). Current implementation has just 1 Set of Books defined and it is US-SOB. There are 2 Legal entities viz. US-LE & MX-LE. US caters to large number of customers and there are various channels for receiving those orders into our ERP. MX has very few customers and MX orders are created manually using US responsibilities. Picking/Shipping/invoicing documentation etc is generated in 3rd party systems and goods are shipped from MX. Mexico then charges the US entity as Internal customer and Intercompany AR is raised by MX to recover the manufacturing cost. This AR invoice is manually posted to MX-LE.
Business has now decided to up the sales in MX and cannot rely on the manual order creation, documentation process. They are quite familiar with the Sales cycle followed for US orders and want to create similar process for MX without creating a new SOB & Operating Unit! They want to use the US OM responsibilities to create MX orders manually. There are lot of 3rd party systems involved and environment is heavily customized. So, creation of new SOB would impact those systems and it will be a big project to roll out new SOB in Oracle and in those systems. So this option is ruled out.
There is a criteria to identify MX orders (based on ship-to, bill-to). We are now looking for a custom solution which will help us process the MX orders, create the AR invoice and then strip the MX sales data from the US-SOB at the end of month. Can we define new order type(s) for MX orders and associate an AR transaction type to the new order type(s) that has MX Revenue & COGS a/c on it? We want to capture the sales happening in MX separately and generate our own AR invoices. The 1st segment of the accounting structure is Company which identifies whether it's US or MX.
Any suggestion in this regard will be helpful for us to start with.
Thanks!

the most transparent way would be to set up an ipsec vpn allowing secure access to your ny system, in effect you would be giving her direct accesss to your lan
doing this properly requires some work
at your ny site i'd use a router to support inbound vpn connection as well as your general internet access and firewalling (if your existing router cannot do this you'll need a new one)
at the remote end, the mac has built-in vpn support, so as long as a compatible vpn router is used then it is straightforward
an additional benefit of this approach is that you would all be able to use the same vpn to get remote access to your ny network when travelling/at home etc.
a device like this... http://www.netgear.com/Products/VPNandSSL/WiredVPNFirewallRouters/FVS318.aspx
...might be suitable, but if you are not comfortable doing it in-house i strongly recommend discussing requirements in detail with a competent systems integrator, getting things wrong could compromise your security
as a short term solution to the file type changing on upload/download, if you use zip (or stuffit) to create a .zip (or .sit) archive of the files, then upload the archive, when you download and unzip i think the file type will be preserved

How to use two sets of books with one responsibility

Does anyone know if it is possible to run reports in the General Ledger business area of the Oracle EUL against two or more sets of books with the same responsibility? For example, I want a regional finance manager to be able to run a Discoverer GL report for both Bolivia and Peru using their South America GL Manager responsibility. It looks like you can do that for AR using HR security profiles but I'm not sure how to do it for GL. Thanks.
Greg

Hi,
There are two types of security: business areas security which allows a user to access the folders in a BA and is controlled through Discoverer; and data security which filters the data returned in the report. The data security is usually implemented as a condition in the views mapped in the EUL, though it can be implemented as mandatory conditions in the EUL. The data security is controlled by Application system profiles.
In your case you will have conditions in the database views which only returning data for the set of books defined in the profile for the current responsibility. To bypass this security so that a responsibility can report on multiple sets of books you need to create new folders in the EUL that map onto database view or tables that do not have the data security.
Hope that helps,
Rod West

How can I set a book to open full-page?

I can't track the information I'm looking for, so I need to ask:
How can I set a book to open full-page and not with the graphic table-of-contents? I'd like to lead in with a video (when the book is first launched), and have the video hand off to the copyright page, full page, not where the reader has to pick it from the graphical table of contents.
Many thanks for your help!

I'm a frequent user of the Reminders app but I want to set a reminder that will automatically open another app.
Maybe I should make a suggestion to apple to include it in the next iOS update.

Error while defining set of books

Hello to all,
I have created Currency, Calender, Structure and added valuset and values.
the values in the account segment which is asssigned with natual account flexfield qualifier entered as balance sheet items: asset, liability.
Now while creating set of books at the time entering Retained Earning account when clicked on 'OK' button I see the following Error:
"Please choose an existing combination"
??

Thanx a lot,
"..enable "Allow Dynamic insert"..."
works fine
"...you can define a code cobination in GL.."
i cant define code combination before creation of set of books,
or do you mean that i should specify code combination (for Retained earnings) just after creation of set of books?
thanx

Financial Analytics - limiting load to specific set of books

Hi all,
we are running POC for Financial Analytics BI Apps 7.9.6 and we are limiting load into OBAW tables to specific set of books from source EBS (using SET_OF_BOOKS_ID_LIST and $$FILTER_BY_SET_OF_BOOKS_ID DAC parameters) - I was a litlle bit digging in Informatica mappings definition and suprisingly found, that those parameters are just used for load of some fact tables (e.g. W_GL_BALANCE_F etc... ), but is not used to load corresponding dimension tables - like W_LEDGER_D or W_GL_ACCOUNT_D or W_GL_GROUP_ACCOUNT_D - which I would expect to be filtered by specified set of books as well - does anybody know, what tables are filtered by those parameters and what is the reason for not restricting all corresponding tables ?
Thanks very much for your responses
Michal Zima

Hi Michal,
I think you're saying that you noticed that the mappings/mapplets that load some of the tables (W_GL_ACCOUNT_D or W_GL_BALANCE_F, etc) are not using any logic to filter by your "set of books id list."
Have you checked the mappings that load the staging and temp tables?
For example: W_GL_BALANCE_F_TMP, W_GL_BALANCE_FS
The reason you're not seeing the "set of books id list" might be that the logic was applied to one of the staging or temp tables (a source for the _f table). Thus it would be redundant to re-apply this logic.
For example:
Notice that SIL_GLBalanceFact uses W_GL_BALANCE_FS as a source table (and loads the W_GL_BALANCE_F table).
But, SDE_ORA_GLBalanceFact is the mapping that loads the W_GL_BALANCE_FS table. The logic for "set of books id list" is included in this mapping (or actually, mapplet).
Hope this helps!
Thanks,
Austin
Edited by: Austin W on Nov 3, 2009 6:58 AM

How to multiple/ parellal sets of books to generate more than one financial statement based on different (or the same) accounting principles.

How to multiple/ parallel sets of books to generate more than one financial statement based on different (or the same) accounting principles.
My Client needs Parallel Ledger in SAP B1 similar like SAP ECC. Is this functionality available ?

Dear Mr. Nagrajan,
Thank you for your response. I have already gone through documents but not able to understand. Is there any setup for this ? or its just work around i.e. using template and special field in JV i.e. Ref. 1 /2
My doubts :
I understand that Chart of Account structure is one and common for IFRS and other accounting method. We need to create only those account separately ( 2 times with prefix like IFRS revenue account, GAAP Revenue account).
Now at time of entry, Assume some entries / adjustment are specifically for IFRS and not for other ledger. In this case, What need to do ?
You have mentioned about DTW approach but do we need to insert all JV's again with other ledger ?
Someone suggested that if any entry which are specific to IFRS Ledger, We need to user Ref.1 /2 column or Transcation code column and in which we can put IFRS
Based on this, Need to create 2 seperate template for IFRS and other ledger for all report.
This is my understanding of Solution in SAP B1. Please help me to clarify my though process
Please do needful.If you have done implemenation and if you can share doucment, it would be great help.
Email :[email protected]

Set of Books not showing in list of values - 11i

Hi all,
I have an issue with Set of books, i have followed one note and created a set of books. After that tried to create one inventory organization, then tried to create operating unit, there Legal Entity is showing but when click set of book, showing No entries found of List of values.
Please help to solve this issue. I am a dba, trying to enable multi-org for learning purpose
Thanks
Pons

Pl post details of OS, database and EBS versions, along with which document you are following to enable multiorg. Pl see if these MOS Docs can help
FAQ - Multiple Organizations Architechure (Multi-Org) (Doc ID 165042.1)
LOV for Legal Entity or Set of Books from Operating Unit Information Missing Selections (Doc ID 354008.1)
HTH
Srini

Exporting Data for a single set of books from Oracle Financials

I have a multiorg set-up with multiple set of books in an Oracle instance. I want to be able to export data for a single set of books into a new Oracle instance.
Any insight into how this can be done (without going through each of the tables and referential integrity constraints) will be of great help
thanks
anoop

It is a bit unclear what you are sending these POs to the other system for? Is it for matching to invoices there? Is it for receiving into inventory there?
Are these two entities belong to the same parent but on two different oracle apps databases?
In essence what do they do with the PO that you are sending to them?
Why do you think there will be intercompany invoicing?
Thanks
Nagamohan

Fetching amount if the set of books currency is not USD and MRC is enabled

Hi All,
We have a requirement wherein in we have to display the total value of ‘Amount Remaining’ from Prepayment Status Report.
The Prepayment Status Report shows the total per account/employee but we have to show the total amount remaining for the period being run.
I could do the above part throgh a query.
But in the same we have another requirement wherein if the set of books currency is not USD and MRC is enabled, then the values in the MRC book assigned to the set of book has to be fetched in another column.
Can anyone please help me through a query how to get the value if the set of books currency is not USD and MRC is enabled.
Regards,
Shruti

Hi Pillair ,
Thanks a lot for your quick response.
I wanted to know one thing more..the way we have 'Accounts Trial Balance Report' which can be run for both functional as well as reporting currency, do we have any such report mapping to 'Prepayments Status Report' where we can match the data for the functional and reporting currency.
Any help will be very helpful.
Regards,
Shruti

Change the Operating Unit and GL set of books on a responsiblity

Hi Every one
few of the responsibilities which were configured have a either a wrong of set of books or a wrong operating unit
For example a responsibilty which was suppose to have US Set of Books and US operating Unit has MX Set of Books and US Operating Unit
though in Multi Org setup MX set of Books is associated to MX operating Unit. Also vice versa happened on other responsibilities for example right set of books but wrong operating unit.
My question what is the impact of changing GL Set of Books, MO Profile Value to right one? we already have one year transactions on these responsibilities which are related Oracle Cost Management and Oracle inventory.
Thanks in advance.

I am running into similar question - I am on R12 and am back tracking some origional set up issues
I want to change a opearing unit to report to a different GL ,I vcan change it in HR Organization profiles however If i post an entry via AP to GL it shows up in the (old ) GL
Is there a process i can run to update ?

Update set of books in implementation options ??

we are doing project setup[ in one of the test instance , How ever while doing thta in implementation options set of books is saved incorrectly and now it is freezed (not able to change the set of books field) ..Navigation setup -->system-->implementation options-->Systme Tab
can we update this set of books from back end ..and if we do where all can we get an impact ..!!
any suggestions ..

Though the form field only updates the SOB in the pa_implementations_all table. It is not advised to do backend updates. I would advise to log a SR and propose your strategy which the Oracle Dev team will analyze and may approve it.
Hope this helps !
~Sathish Raju
www.projectsaccounting.com

Set of Books values

Hi
Using 11i , i m using
FND_CLIENT_INFO.SET_ORG_CONTEXT to set the org value in TOAD,
I wanted to know is there any method to set the set of books id value in TOAD...
Regards
Yram

Pl post details of OS, database and EBS versions, along with which document you are following to enable multiorg. Pl see if these MOS Docs can help
FAQ - Multiple Organizations Architechure (Multi-Org) (Doc ID 165042.1)
LOV for Legal Entity or Set of Books from Operating Unit Information Missing Selections (Doc ID 354008.1)
HTH
Srini

FDM Drill to EBS gets wrong Set of Books

Hi,
We just installed Planning, FDM, ERPI, and ODI. I am testing the drill through from FDM to Oracle EBS. I start in FDM and click on Open Source System. That takes me to ERPI where I click on the amount. Oracle EBS launches in and asks for my User ID and Password. I fill them in and the Account Analysis and Drilldown workflow page is displayed. The set of books is already filled in, but is incorrect and can not be changed.
Since I didn't have to pick an Oracle EBS Responsibility it must be passed from ERPI. The set of books related to the source system for the FDM application I am in is 1 but the set of books displayed is 21. Where do I look to find out why the set of books and/or EBS Responsibility is not being passed correcly from ERPI to Oracle EBS?
Thanks,
Glen

Hello,
I did have the same problem. Don't set default values. Then try to compile again. If you still have a problem I would suggest to look at the sequence of the segments, it should be 1,2,3. Also maybe your flex value sets for those segments are not set correctly.
First I would try without the default values.
I hope it helps.

Set of Books

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