Set up an output determination

Dear All,
Our deliveries operations to customers are handle by a third party. We are facing an issue related to timely document transmission from our office to this third party warehouse location. To solve this issue we need your help on how to set up an output determination in SD that can output document to a default SAP printer and at the same time send an e-mail to the third party. This external recipient (third party) should therefore receive an e-mail with a PDF attachment containing the form image of the document printed on SAP printer in our office.
Our current output determination settings cannot perform the task of sending a copy of a document via external email.
Thanks in advance for your help.

Hi,
For your question,
Firstly you had better define two output type (I.E. condition type), one is for sold-to party, the other is for the third party, which maybe is your forwarder, and so on!
Secondly revise your access sequence of output control, deactivate the indicator of "Exclusive" in the access sequence table;
At last generate the condition records: for sold-to party, select "1Printoutput" as the message transmission method and define the default SAP printer; for third party, select "5External send" and define the "Dispatch time" as "Send immediately (when saving the application)".
That will be okay!
Good luck
Z.T

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  • Output determination for POs - by purchase org?

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    hi,
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    Hi sudip
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  • Field catalog not appearing in the condition table for output determination

    Hello,
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    Regards
    Vaidee

    Check OSS Notes
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    595984 - Preference indicator in SD order
    379269 - Preference in SD doc: User exit: Set pref. indicator PREFE
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  • No output determined for GR slip

    Hi Experts,
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    My system is not able to determine a output condition record for a material document for GR. The system ends up in  a error "The system could not create any outputs". Although the system immediately generates a output when the printer name is filled in the condition records.
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    426554 (all settings done as per the checklist)
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    Regards
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    Edited by: RajKiran Mohanty on Mar 8, 2012 4:31 AM

    Hi,
    I am not sure but check this
    sap 426554:  check lists for output determination and printer determination for goods movements
    Checklist 2: Check printer determination Customizing
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    Printer in condition record: _ yes: Printer ______ / _ no
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    _ Plant/storage location (7)
    _ Plant/storage location/user group (9)
    _ User (combination of output type/user name) (U)
    _ User parameters (printer from user master record) (S)
    a) Printer determination according to plant/storage location (7)
    Which plant/storage location do you use?
    Plant: ____  Storage location: ____
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    Is there an entry for the printer determination with the above combination? (Customizing MM-IM > Output Determination > Printer Determination)
    Entry exists: _ yes / _ no
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    Which plant/storage location do you use?
    Plant: ____  Storage location: ____
    If the purchase order has an account assignment, the storage location is initial.
    With which user is the material document posted? (See question 7 of checklist 1)
    User:________________
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    Parameter ND9 (user group): __________________
    Is there an entry for the printer determination with the above combination? (Customizing MM-IM > Output Determination > Printer Determination)
    Entry exists: _ yes / _ no
    c) Printer determination according to user (output type/user name) (U)
    With which user is the material document posted? (See question 7 of checklist 1)
    User:________________
    Is there an entry for the printer determination with the above combination? (Customizing MM-IM > Output Determination > Printer Determination)
    Entry exists: _ yes / _ no
    Have you mark fixed indicator for printer?
    Regards
    Kailas Ugale
    Edited by: kailasugale on Mar 8, 2012 2:14 PM
    Edited by: kailasugale on Mar 8, 2012 2:16 PM

  • Output determination for PO

    Hi, I don't have much knowledge,waht are the steps and settings  required to maintain output determination for purchase order and material document.
    Thank you.

    Hi,
    PO Output
    Output of Purchase Order
    1. Condition Table
    SPRO > Material Management> Purchasing -> Message -> Output Control->Condition Tables->Define Condition Table for Purchase Order
    Select:
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    Purch. Organization,
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    SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Types->Define Message Type for Purchase Order
    4. Message Determination Schemas
    4.1. Message Determination Schemas
    SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Schema->Define Message Schema for Purchase Order-> Maintain Message Determination Schema
    4.2. Assign Schema to Purchase Order
    SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Schema->Define Message Schema for Purchase Order-> Assign Schema to Purchase Order
    5. Partner Roles per Message Type
    SPRO -> Material Management-> Purchasing -> Message -> Output Control-> Partner Roles per Message Type ->Define Partner Role for Purchase Order
    6. Condition Record
    Navigation Path: SAP Menu-> Logistics -> Material Management -> Purchasing-> Master data->Messages-> Purchase Order-> MN04-> Create
    Now you create PO (ME21N) and save it. Go to ME22N and print the PO by giving output type.
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    Regards,
    Biju K

  • Urgent - Automatic output determination for PO doc type

    Hello all,
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    regards
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    Check all the settings as mentioned below
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    Regards,

  • Service entry sheet  Automatic output determination

    Hello all
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    Hi
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  • Output determination routines

    Hi,
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  • Output Determination for Credit Block/Release

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      CHECK sy-tcode+1(2) NE 'KM'.
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  • OutPut as a PDF doc for Output Determination process of a PO

    Hi
    Can I get the OutPut as a PDF document for OutPut Determination process of a PO for a Vendor.
    My schema should produce a PDF file and get transmitted to that Vendor as soon i save my PO.
    Also can i get any SAP document on this.
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    Hi,
    PO can be sent to using Outlook email or the Internal send within SAP.
    Message via E-Mail
    Use
    You can send purchasing documents to a vendor by e-mail.
    You can also send memos to an internal user from within the purchasing document, in which case the recipient can directly access the relevant document when processing the e-mail (executable mail).
    Prerequisites
    External Transmission
    Make the necessary Customizing settings
    The SAP system is configured for the transmission of external mails.
    The message determination facility has been set up in Customizing for Purchasing.
    You have defined a communication strategy in Customizing under Messages Output Control -> Message Types -> Define Message Types for <Purchasing Document> -> Maintain Message Types for <Purchasing Document> on the Default Values tab page, so that if no e-mail address can be found, for example, the system sends a fax.
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    1.Data
    2.Value
    3.Comment
    Message type:
    Communication strategy
    E.g. NEU
    Choose a communication strategy or create a new one. Via the input help, you can branch to the maintenance function for communication strategies. Choose in the following window.
    Enter the necessary data on the Default Values tab page on the detail screen for the message type ().
    Processing routines
    Medium
    Program
    FORM routine
    5 (external transmission)
    SAPF06P (e.g. for PO)
    ENTRY_NEU
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    Partner roles
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    Maintain master data
    Message records must have been created through master data maintenance (Purchasing menu). (See Creating Message Records)
    Enter the necessary data u2013 for example, role LF (vendor), medium 5 (external transmission) and time spot 4 (send immediately upon saving).
    SAP recommends that you work with time spot 4, so that the e-mails generated are sent immediately.
    If you work with processing time spot 1 (send via periodically scheduled job), you must schedule the program RSNAST00 periodically for message output, so that messages are generated and e-mails sent.
    An e-mail address is stored in the vendor master record.
    An e-mail address is stored in the user master record.
    Please note that you must also maintain an e-mail address for user IDs with which batch-jobs are carried out.
    Internal Transmission
    Make the necessary Customizing settings:
    You have maintained the Customizing settings for Purchasing under Messages, Output Control -> Message Types ->Define Message Types for <Purchasing Document> -> Maintain Message Types for <Purchasing Document>.
    The following information is necessary:
    1.Data
    2.Value
    3.Comment
    Message type:
    Time-spot
    Transmission medium (output medium)
    Partner role
    E.g. MAIL
    E.g. 4 (send immediately upon saving)
    7 (SAPoffice)
    MP (mail partner)
    Enter the necessary data on the Default Values tab page on the detail screen for the message type ().
    Mail title and texts
    E.g. mail from purchase order
    Processing routines
    Medium
    Program
    FORM routine
    7 (SAPoffice)
    RSNASTSO
    SAPOFFICE_AUFRUF
    Partner roles
    E.g. SAPoffice/MP
    SAPoffice/LF
    Maintain master data
    Message records must have been created for the message type MAIL through master data maintenance (Purchasing menu). (See Creating Message Records)
    For more information on the internal and external transmission of e-mails, refer to the Basis documentation under Business Workplace (BC-SRV-GBT).
    Further information on external transmission is available in the Basis documentation under SAPconnect and in the section External Sending in the SAP System.
    Activities
    External Transmission
    If you have specified the processing time-spot 4 (send immediately upon saving), the system will immediately generate and transmit a message when you save the purchasing document.
    If you have specified the processing time-spot 1 (send via periodically scheduled job), you must initiate the output of e-mails manually.
    Result
    You see the documents generated in the SAP system under Office ->Work center -> Outbox -> Documents.
    Internal Transmission
    On the message screen of the Purchasing application (e.g. in the purchase order), enter the message type, the medium (SAPoffice) and the role (MP = mail partner).
    Choose Means of communication and enter your text on the following screen (<Purchasing document>: Send with note). Enter the useru2019s first and last names, for example, in the Recipient field.
    Executable mail
    If you wish to insert a transaction (because you want the recipient to view a purchase order, for example), choose Goto -> Execution parameters. Enter the necessary data, such as execution type (T = transaction), execution element (ME22N = Change Purchase Order), execution system, and the SET/GET parameters (BES for purchase order).
    Result
    If you have specified send immediately as the processing time-spot, the user will immediately receive a message or document when the purchase order is saved.
    The user can view the message sent to him or her via Office -> Work center -> Inbox.
    If the document in your inbox is an executable mail, you can click the right-hand mouse button and directly access the relevant purchase order, for example, via the menu thus displayed.
    Hope it works...
    Regards,
    Kiran

  • Output determination for purchase order

    Dear friends,
    Please help me, how to create condition record for both printout and email for output determination of standard PO.
    I have created condition record through MN04 for Purchase order with medium(external send) and it worked.
    I also need to create condition record for printout. Because Client wants to select either email,fax or printout. They will select whatever sending option.when i tried to create condition record for medium(1-printout).I got an error " The condition record entered already exists". So i tried to change that condition record,but i got here also error as "The condition is being processed in the current session".
    Please help me to set up condition record for both mail and printout for standard PO.
    Thanks

    For this kind of option you need diff message type like
    use NEU for Fax and Print and for Email create new message type than it will work.

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