Share results of scheduled reports

Is there a way to share results of scheduled reports at the time they are scheduled? I have found a way to share the results after the report is finished but I need the results shared without going back in to share them. I am trying to schedule reports to run on a routine basis and allow someone else to download the results in my absence. Any suggestions?

User12248590,
You might also want to consider implementing some variation of Rod West's method of scheduling using Oracle Application's concurrent manager (this assumes you are using Oracle Apps). Here is a link to his paper on this, http://ascbi.com/downloads/Third%20Party%20Documents/Scheduling%20through%20Concurrent%20Manager.pdf.
This is the most elegant, robust approach I have seen to this problem of wanting to set-up the sharing at the time that one schedules a workbook.
Patrick

Similar Messages

Oracle Discoverer report pulls incorrect result when scheduled.

Recently the database was migrated to 10.1.2 RAC from 9.2.0.6, so the discoverer EUL is now resides on new database.
after migration the report which pulls correct results when run interactively is pulling incorrect result when scheduled in Discoverer.
This report used sysdate and aggregate functions, i had ran the same report simultaneously( Directly in Discoverer Desktop/Plus and scheduled in discoverer), but the data retrieved in both case is not matching.
here is the query. any help is appreciated.
SELECT /*+ FIRST_ROWS */ A.SITE_ID as E175108,B."SYSTEM DESCRIPTION" as System_Prefix,
B."SYSTEM PREFIX" as System_Description,
COUNT(CASE WHEN ( TRUNC(SYSDATE)-DISCO10G.DATE_FORMAT_TEST(A.STATUS_DATE) ) < 0 THEN 1 ELSE TO_NUMBER(NULL) END) as Less_than_0_Days,
COUNT(CASE WHEN ( TRUNC(SYSDATE)-DISCO10G.DATE_FORMAT_TEST(A.STATUS_DATE) ) > 121 THEN 1 ELSE TO_NUMBER(NULL) END) as 0_to_14 Days,
COUNT(DECODE(TRUNC(( TRUNC(SYSDATE)-DISCO10G.DATE_FORMAT_TEST(A.STATUS_DATE) )/31),3,( TRUNC(SYSDATE)-DISCO10G.DATE_FORMAT_TEST(A.STATUS_DATE) ),to_number(NULL))) as 14_to_30_Days,
COUNT(DECODE(TRUNC(( TRUNC(SYSDATE)-DISCO10G.DATE_FORMAT_TEST(A.STATUS_DATE) )/31),2,( TRUNC(SYSDATE)-DISCO10G.DATE_FORMAT_TEST(A.STATUS_DATE) ),to_number(NULL))) as 31_to_60_Days,
COUNT(DECODE(TRUNC(( TRUNC(SYSDATE)-DISCO10G.DATE_FORMAT_TEST(A.STATUS_DATE) )/31),1,( TRUNC(SYSDATE)-DISCO10G.DATE_FORMAT_TEST(A.STATUS_DATE) ),to_number(NULL))) as 61_to_90_Days,
COUNT(CASE WHEN ( TRUNC(SYSDATE)-DISCO10G.DATE_FORMAT_TEST(A.STATUS_DATE) ) BETWEEN 15 AND 30 THEN 1 ELSE TO_NUMBER(NULL) END) as 91_to_120_Days,
COUNT(CASE WHEN ( TRUNC(SYSDATE)-DISCO10G.DATE_FORMAT_TEST(A.STATUS_DATE) ) BETWEEN 0 AND 14 THEN 1 ELSE TO_NUMBER(NULL) END) as 120_Days_Plus,
COUNT(TRUNC(SYSDATE)-DISCO10G.DATE_FORMAT_TEST(A.STATUS_DATE)) as Total
FROM PSTAGE.ALL_EQUIPMENT A,
( SELECT A.SITE "SYSTEM PREFIX", A.DESCRIPTION "SYSTEM DESCRIPTION", A.SITE_ID, B.SITE_DESCRIPTION, A.G2B_ID
FROM SITE_LIST A, ALL_CF_SITE_CONTROL B
WHERE A.SITE_ID = B.SITE_ID
ORDER BY 1, 3
) B
WHERE ( (B.SITE_ID = A.SITE_ID))
AND (A.EQUIPMENT_STATUS_CODE IN ('T','7'))
GROUP BY A.SITE_ID,B."SYSTEM DESCRIPTION",B."SYSTEM PREFIX"
ORDER BY B."SYSTEM DESCRIPTION" ASC ;
Thanks!

Hi sunil,
Rod is referencing the NLS parameters i.e.
Can you please let me know which NLS parameters you are referring toNLS parameters in this scenerio may be the date and language for that session.Do check out
SELECT * from NLS_SESSION_PARAMETERS
how i can check if there any differences in the NLS parameters when report is scheduled or run interactivelyI think you should run the trace file.Iam not sure about it.
It would be system_context.
Hope it helps you.
Kranthi.

SCHEDULED REPORT RUNS FINE BUT UNABLE TO PULL UP THE RESULTS

Hello all,
I can create a new report in against Discoverer with no problem. The report can be run as a scheduled report....and the
results pulled up with no problem.
EXISTING reports that were converted during our 9i to 10G can be scheduled and run. However, when the user attempts to see
the results they receive an error message stating:
The results run for this scheduled workbook can no longer be used because the query has been changed.
Do you want to query the database for the new results?
After installing a patch some of the workbooks were able to be retrieved. It seems like there is some commonality in the workbooks that don't seem to work from the scheduled reports. It seems that any workbook that has an admin created calculation in the EUL as one of the selected fields or as a condition of the report, causes a problem.
If anyone of you came across this situation please guide us.
Thanks
Manohar

Hi Manohar
By resaving I mean opening the workbook in Plus then clicking the Save button to force Discoverer to save a clean copy. You should then reschedule this and see what happens.
Here's another trick from way back in the early days of Discoverer that might help. You said that the issue was with an admin created calculation. So, try this:
Create a brand new calculation in your workbook and load the admin calculation into it. Then change all references for the admin calculation, conditions etc, to point at the new calculation.
Believe it or not, this trick can sometime force Discoverer to work when it otherwise will not. At any rate, its worth a try don't you think?
Best wishes
Michael

Problem accessing scheduled report results

Hi,
I was able to schedule a Disco report successfully. From Disco desktop scheduling manager, I was monitoring the results. After the status says "Report ready", I clicked the "Open" button.
For the first dialog message "Do you want to open the results of this sheet? If you click No the sheet will be empty.", I clicked Yes button.
Then I get the second dialog message "The results run for this scheduled workbook can no longer be used because the query has changed. Do you want to query the database now for the new results?". What does this message mean? Nothing has changed in the report or database or EUL since I scheduled this report. I have been getting this message for all my scheduled reports and it defeats the purpose of scheduling.
Does anybody know what this message means and how can I resolve this?
Thanks in advance.

Hi,
I am only guessing here but is it possible that the update date on your workbooks has got set in the future. Hence, when the schedule report finishes it checks the update date of the workbook and thinks that the workbook has been updated because it was updated after the schedule report has finished. It then prompts you to re-query for the results.
If you create a new workbook and schedule it do you get the same problem?
Rod West

SCOM 2012 SP1 - Scheduled Report not showing any chart

We have created 2 Scheduled Reports based on the Performance and Performance Details reports.
The Scheduled Reports run every day and create a PDF file in the file share.
The Reports however don't contain any charts. Selecting other output formats gives the same results...no charts. There no errors visible and no errors reported in the EventLogs.
Does anyone know what might be the cause of this?

Hi,
Please ensure the reporting service is configured correctly. Meanwhile, check if the following KB is helpful.
http://support.microsoft.com/kb/972821
Niki Han
TechNet Community Support

Scheduled report with sub-reports (Encapsulating page failed).

Hello Everyone
I am fairly new to reporting and SAP.
I do have a main schedule report containing 4 sub-reports in the sections and 1 sub-report in the page header.
The report runs fine in the Infoview development folder, But whenever its deployed in system_testing folder, it doesn't open and gives the following error:
"ERROR IN FILE XXX:Encapsulating page failed."
I talked to DBA to change the permission for the user, but they don't agree. since its a scheduled report, user can only access the instance of the report, not to run it.
How can I make sure that the sub-reports don't run when user opens the report.
I appreciate any help in advance
Thanks and regards
MJ

Hi All,
We have been facing the "Encapsulating page failed " error sporadic in our Crystal reports. It is not happening always.
We have tried with different user accounts, it did not help much. Also tried various suggestion from the following SAP Notes:
1536964 - Encapsulating page failed - The error change to Database error when the preference is changes
1211088 - Error message "Encapsulating Page Failed" - This is not the case with our reports, we still have some reports facing the same error without an subreports in it
1543412 - Infoview warning: "Error in File xxx : Encapsulating page failed - tried implementing the recommendation , but no help
1900672 - Error: Encapsulating page failed while viewing Crystal Reports based on stored procedures in BOXI 3.1 -- Our reports are not based on stored procedures.
We have faced this error in many different version of BOXI 3.1 like SP4.1, SP7.1, SP7.2. But the behaviour is similar. We have a clustered machine with 2 BOE servers and 2 Tomcat servers.
I have tried activating E2E tracing, but I really couldn't understand the reason for error from the logs. Our reports connect to datasource using webservices.
some information from the error traces.
Verkapseln der Seite nicht möglich.. Internal error: CrpeMgrPEEncapsulatePageEx
I would like someone to help me troubleshoot the problem. I can share the logs if needed. Please direct me to the correct forum if this is outdated.
Regards,
Prarthana

Scheduled report issue

Hi,
I scheduled a work book with multiple worksheets in discoverer 4.1.47. After scheduling when am I opening, I found there is a sheet with no data. I checked the query from SQL inspector and its not showing the original query and its showing the below query . I normally opened the worksheet from discoverer desktop and its showing the query correctly, where as in scheduled report SQL inspector is showing the below..
Remaing all sheets are scheduled correctly.
Please let me know, why
SELECT BRVC2 as E_300, BRVC1 as E_308, BRVC3 as E214082, BRN1 as E214083, BRN2 as E214094, BRN3 as E214095, BRVC4 as E214097, BRVC5 as E214098, BRN4 as E214099, BRVC6 as E214100, BRVC7 as E214101, BRVC8 as E214103, BRVC9 as E214106, BRVC10 as E214107, BRVC11 as E214109, BRN5 as E214110, BRVC12 as E214111, BRN6 as E214112, BRN7 as E214114, BRVC13 as E214115, BRVC14 as E214116, BRD1 as E214127, BRVC15 as E214130, BRVC16 as E214131, BRVC17 as E214144, BRVC18 as E214146, BRVC19 as E215360 FROM APPS.EUL4_B100714054016Q2R1;
BR
Uma

Hi Uma
In standard Discoverer, when you create and run a worksheet the results are created dynamically. This means that the data is only available within the session that is running the worksheet. More importantly, the data is NOT available to any other worksheet whether within that session or not. However, if you use a scheduled workbook then the results from the worksheet are held in a temporary table until you remove the results or you delete the scheduled workbook.
Tables look like this: EUL5_B060914015847Q1R1
Views look like this: EUL5_B060914015847Q1V1
Note: these temporary tables are stored within the schema of the user who owns the workbook - not within the standard EUL schema. The format of the table is as follows:
EUL5_B060914015847Q1R1 which can be broken into six separate pieces.
These pieces are as follows:
EUL5_ B YYMMDD HHMISS Q9 R9, where
EUL5_ is a fixed name
B means Batch and is a constant
YYMMDD is the date that the worksheet was run,
HHMISS is the time when the worksheet was run, the time is in the 24 hour clock format,
Q9 means this is the letter Q followed by a number - E.g. Q1, which signifies the query number. I believe Oracle have some plans to allow multiple queries but for now this is always Q1,
R9 means this is the letter R followed by a number - E.g. R1, R2 and so on. This is the run number.
Using the above logic therefore, here is your example: APPS.EUL4_B100714054016Q2R1
This means this is result set number 1 for query 2, run at 5:50:16 AM on 14th July 2010.
So if you can figure out which worksheet was scheduled and when it was run you can build a view that sits on top of the latest table to give you the latest results. Something else which adds interest here is that the column names within the table do not match the column names as in your original query. The scheduled results column names use generic names such as BRVC1, BRVC2, BRD1, BRD2, BRN1 and BRN2.
These are codes and can be interpreted as follows:
BRCV1 and BRCV2 mean Batch Result Varchar (aka string) 1 and 2,
BRD1 and BED2 mean Batch Result Date 1 and 2,
BRN1 and BEN2 mean Batch Result Number 1 and 2
In SQL, try this: SELECT * FROM APPS.EUL4_B100714054016Q2R1 - do you see anything? If yes, there is data in the result set. If no, this means Discoverer found no data when it ran the scheduled workbook.
If you have no data in the results you have to determine why. Perhaps you are pulling from a secure view using a specific responsibility that was needed get at the data? A responsibility that would be needed during the scheduled run.
Hopefully this helps
Best wishes
Michael

Scheduled Report failure - Schedule Inactive

Hello,
I am trying to perform an automatic report scheduling with SAP 9 PL 8.
The query is:
SELECT T0.callID, T0.subject, T0.customer, T0.custmrName FROM OSCL T0
There is another related note 1798434 - Prerequisites Report Scheduler to solve the following error?
Looking for first schedule to be executed before/on 20140429 17:11
Found Scheduled Report ID: 10
Handling schedule
Starting SAP Business One Client with configuration written to its stdin
*** SAP Business One Client Log ***
*** SAP Business One Client Log ***
Process timeout; terminating client process
Process timeout; terminated
SAP Business One Client return code:259
Distributing results
SAP B1 client did not update new scheduyle date and time! Deactivating the schedule to prevent infinite loop.
An error occured while creating report by SAP B1 Client
Schedule processed
The note 1798434 does not resolve the above error:
https://websmp230.sap-ag.de/sap%28bD1lcyZjPTAwMQ==%29/bc/bsp/sno/ui_entry/entry.htm?param=69765F6D6F64653D3030312669765F…
https://websmp110.sap-ag.de/~sapdownload/011000358700000274212012E/HowTo_ReportExecution_882.pdf
Help, someone who has successfully managed to Report Scheduler?
Regards,
Raúl Ponce

Hi All,
I have the same issue. Do you have solution to it?
Error log shows below:
Looking for first schedule to be executed before/on 20141212 15:1
Found Scheduled Report ID: 1
Added SRA2 entry
Handling schedule
XML configuration sent to SAP Business One Client:
<?xml version="1.0" encoding="UTF-16"?>
<SR>
<R D="20141212" T="1501" O="N">1</R>
<L S="172.30.20.111" T="7" C="VMG" LL="2" CU="manager" CP="6F5F4783DEBD49B16834D4635E91AAC880D2959526AB" LS="VM-SAP-SV:30000" LC="3"/>
</SR>
Starting SAP Business One Client with configuration written to its stdin
Timeout set to 1 minutes
*** SAP Business One Client Log ***
*** SAP Business One Client Log ***
Process timeout; terminating client process
Process timeout; terminated
SAP Business One Client return code:-1
Distributing results
SAP B1 client did not update new scheduyle date and time! Deactivating the schedule to prevent infinite loop.
An error occured while creating report by SAP B1 Client
Schedule processed
Appreciate your help in advance.
Regards,
Harlene

Scheduled report in BO 5.1

Hello Gurus, I am new to Business Objects, just started using it last monthI have a particular requirement: i need to run a scheduled report query in business objects, then the output is to be written to a flat file. What do i need to do this? Do i need a Job Server?or can i create a tool that i can run on my local PC that will connect to BO in the background to perform the report query? the Output of the report will be a flat file Does BO allow background connections? planning to use SAP XI as the tool that will have a scheduled job to connect to BO and generate query then have the send back the result to XI as a flat file. can anyone help or give me advice if such scenario is possible with Business Objecs 

Hi there.Forgive me if my knowledge of the classic Business Objects products is a little weak. You listed that you are using BO 5.x. You also mentioned something about a Job Server which is only available in Business Objects XI. So I will try to answer both scenarios. If you are using BO 5.x then you will probably be using Full Client Documents. If you want to use an external scheduler then you can use the BO SDK to open the doc, refresh and then save the data to text. If you want to use Business Objects scheduling then you would want to use the Broad Cast Agent (BCA) to schedule your report. We only have a COM SDK available for version 5.x If you are using BusinessObects XI you would take advantage of the Job Server. You can use the BusinessObjects XI SDK to retrieve the report, and schedule to export to text. You can find samples of how to do this in the BOXI Code forum. We have a Java/.NET/ and COM SDK to be able to do this. You can find the documentation at http://devlibrary.businessobjects.com/ Rob Horne <a href="/blog/10">Rob's blog - http://diamond.businessobjects.com/blog/10</a>

Scheduled report subscription only writes file once

Early in our SCCM 2012 roll out we want regular updates how many machines are active.
We have configured a Report Subscription to save the report as an XLS file on a file share - Daily schedule for 08:00AM - the first file was forced at 11:23AM on 17/09/2013 and the daily updates were not generated though the schedule ran and reported the
failure.
The subscription writes one file to the share at first scheduled time and at next scheduled time reports "Failure writing file \\Server\share\reports\file.xls : a log on error occurred when attempting to access the file share. The user account or password
is not valid"
To confirm username and password I logged on to a Win7 workstation with those credentials. I then browsed to the reports directory on the share and created a new blank file. THis confirmed credentials are correct and the user has permissions to write new
files to the share.
By changing something about the subscription delivery (e.g. overwrite files or increment file names or changing the file name) the next schedule will write the file. I am forcing the re-try by changing the schedule time and receiving the above error.
The original schedule was Daily and changing the time to get it to re-run today caused the failure. When I changed the schedule to Hourly (every 5 minutes) and changed the file name the report ran every 5 minutes successfully. I have reverted to the Daily
schedule ans set it to run at 7am so we'll see next week whether this has resolved the problem
It is clear that the message is not accurately describing the problem.
Anthony

Hi,
Windows File Share Delivery Options
There are three options for overwriting. The second option-Do not overwrite an existing file-demonstrates that
if the report file already exists, no action will be taken.
Overwrite an existing file with a newer version
If the report file already exists, it will be overwritten with the new version.
Do not overwrite an existing file
If the report file already exists, no action will be taken.
Increment file names as newer versions are added
If the report file already exists, the new report will have a number added to the file name to distinguish it from other versions.
For more information, please review the link below:
Create Subscription Wizard - Subscription Delivery Page
http://technet.microsoft.com/en-us/library/cc678423.aspx

Payment schedule report

Dear friend,
i wants to know payment schedule repoprt where
Sr.No. Project name       Building name           apr-09           may-09        Jun-09     Jul-09      Aug-09
1      company code            plant name              %                %                %           %           %
it is a construction company, wants to payment schedule report .
here each project one company code .
client wants to see for project (co-code) how much amount expenses. each month (posting period).
2    Same thing how much received from customer.
please help me.

Hello,
One of the easiest option to see the expenses is laying in FBL1N.
You only need a nice setting in the selection fields.
1. Company code
2. Cleared items: the period you want
3. Filter only on the Cleared documents
4. Sort the result into the order of Cleared dates
You'll get the list of the paid items in date order.
Export to excel and separate per months.
Do it for all company cdes.
REgards,
Endre

How does one view all scheduled reports?

I am scheduling 12 reports to run monthly. I don't find any view in which to see all of my scheduled reports, in order to verify success (or failure) of last instance run, to delete or modify a report's schedule, etc.
I also see no such "I am scheduled" indication or view on individual reports.

Hi Randy,
To add to John's response, you would be able to get the list of all schedules, through the
1. Instance manager. Log on to CMC and go to instance manager to see all your report schedules.
2. You can always navigate to a reports history to view its instances.
3. Run the below query in the Query Builder (AdminTools) application to get the list of schedules
SELECT SI_ID,SI_NAME,SI_PARENTID FROM CI_INFOOBJECTS WHERE SI_INSTANCE=1
The above query would bring you 1000 results of all the report instances in the CMS database, irrespective of the kind of the report.
You can fine tune your query as per your requirement if you need to get the instances of particular report. Below is the query to get instances for a particular report
SELECT SI_ID,SI_NAME FROM CI_INFOOBJECTS WHERE SI_PARENTID=<ReportId for which you need to get the instances> AND SI_INSTANCE=1
4. By using BusinessObjects SDKs. For working with BO SDKs, you would need to be familiar with the 3rd option above as through the code you would be executing similar queries to CMS database to get the results in your application.
Regarding your query 'We want to have the ability to let any users go to one page/or click a link in webi and the page would show all of that user's scheduled reports in one single list where they can view and edit the report's schedule.. I wonder if that is possible to achieve'
This is surely possible using the BusinessObjects sdks. For more queries regarding it, you would probably have to post your questions in the java sdks space. Below is the link for the same.
http://scn.sap.com/community/bi-platform/java-sdk
Thanks,
Prithvi

How can I send scheduled reports to group of users?

Hi,
I want to schedule some reports and send the results to a group of users, which use InfoView. I know that there is an option in the scheduler to send scheduler results to the business objects inbox. By deselecting "standard settings" I can send them to the inboxes of all members of the group.
The problem is, that I have lots of user groups and lost of reports to schedule. Therefore I want to use the web service consumer SDK to configure the scheduler. The SDK allows to configure the business objects inbox as destination, however it seems to lack the functionality to use any other inbox than the one of the logged in user.
So my questions are:
- Have I overseen a way to send scheduled reports to multiple inboxes using the web service consumer SDK?
- As an alternative, is it possible to configure an inbox so it is shown as additional inbox in the InfoView of a user group? Something like a "shared group inbox"?
- As an alternative, is it possible to have a shared group folder and send the scheduled report there?
Thanks for any help
Joern

Hi Jorn,
I don't know SDK so can't answer that part.
Regarding the other questions:
- As an alternative, is it possible to configure an inbox so it is shown as additional inbox in the InfoView of a user group? Something like a "shared group inbox"?
The answer is no. The Inboxes are associated to one account and you need to be logged in with that account to access it.
- As an alternative, is it possible to have a shared group folder and send the scheduled report there?
Outside of BO yes. You can schedule reports to a shared folder on your network. But not in BO. You can only create an instance where the original report is saved.
Another thing that might help you, would be to have a look at publications. You can schedule several reports at the same time and send them to different groups. It will save a lot of time compared to doing it for each report.
Regards,
Philippe

Schedule report re-runs when opening

Hi,
I have a scheduled discover report in Discoverer 4.1.48 version, when opening that scheduled report its re-run the query again.
Please let me know, the reason.
BR,
Uma

Hi Uma
One of the reasons for this happening is that the query could be a fan trap. Discoverer will nearly always tell you that the results are invalid and suggest a rerun when there is a fan trap.
This was recognised as a bug but was only corrected in the 10.1.2.2 release of Discoverer. Many other scheduling bugs were fixed in this and subsequent releases. Have you considered upgrading?
Best wishes
Michael

Schedule report problem

hi all,
I have created the schedule report for every 10 min .
1st time file generated good and 2nd time its asking the "already same file exist shall i replace the old file" for this what i will do any one help me.
thanks .

Bart,
Did you ever get this working? I am having the exact same error. I am able to explore/Map/Browse to a WebDAV location (Sharepoint) using the UNC path and it might prompt for the UN and PW the first time and would just let me access the location fine from the XIR2 server. It would also let me create a file in the UNC location.
Just like you mentioned, providing an incorrect password would clearly say "login error. CrystalEnterprise.DiskUnmanaged: Logon failure: unknown user name or bad password. " Where as providing a correct password would say "destination file error. CrystalEnterprise.DiskUnmanaged: Access is denied. ". I am going nuts over this and would really appreciate if you can share your findings... There does not seem to be any solutions out there in the internet also. Appreciate your help.

Share results of scheduled reports

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