SharePoint Online External Users

So I was taking SharePoint online for a test drive a few days ago. While I was looking at how users are given permissions to list and libraries I realize something that might
make or break SP Online for me. The out-of-the-box SharePoint Online implementation gives you one private site collection and one public website. Let just focus on the public website in this example. Now, by default the public website is at least viewable
to everyone. But what if I created a survey on my public website and only wanted members of the site to have access to it. I know that you can "Share Site" with external users. But can you allow visitors to your site the ability to create their own account,
and in turn fill out the survey? And of course without purchasing a license for every person filling the survey.
Jeffrey T McFarland

I'm not sure about making content on your public site private, but you can make content on your private sites public.  You basically turn on external users for the entire Office 365 SharePoint Online account.  Then you can optionally disable it
for certain site collections.  That way, you can control who has access to what.  This article might be helpful in explaining how external users works in SharePoint Online: 
http://office.microsoft.com/en-us/sharepoint-online-enterprise-help/share-a-site-with-external-users-HA102476183.aspx

Similar Messages

  • Project Online External User Access

    Hello,
    I'm testing the Project Online Preview and I would like to share the deliverables list on a project site with an external user (a client for example); so I configured the site collection with Project Web App to the "Allow
    external users who accept sharing invitations and sign in as authenticated users" option. Then I tried to share the list with an external e-mail with a Microsoft account, but the invitation email was not sent.
    External Sharing on SharePoint admin Center is configured on "Allow both external users who accept sharing invitations and anonymous guest links"
    and my PWA site works in S"harePoint Permission Mode".
    The same procedure on a classic SharePoint site collection work perfectly.
    Any suggestions, please?
    Matteo

    Hello,
    I got some of the external users to work.  I am still trying to sort it out, but thought I will give you what I found.
    The external user that I got work was another user in another domain, but the account was separate domain in a Office365.  I have not been successful so far with an external account, that was not part of the Office
    365.
    Here is what I did to get it to work.
    1) Login into an Office 365 account.  Let's call it OFFICE999.
    2) Then paste the link from my PWA site into browser.
    3) Access was denied, but page provide me a link to Request Access
    4) Then jump to my Office 365 account with PWA. Went to the PWA site and click on Settings icon and then site settings.
    5) click on "Access request and Invitation"
    6) under the Pending request, approved user and put the user as "Project Web APp Visitor"
    7) Jump back to the Office999 and read my email, click on the link.
    8) I got access denied again
    9) When back to Office 365 PWA Admin account and added user to PWA users
    10) went back to Office999 account, refreshed the screen and get access to PWA site,
    11) BUT it says account doesn't have a LICENSE.  So I am at that point trying to find out how to give an external user a license.
    Cheers!
    Michael Wharton, MVP, MBA, PMP, MCT, MCTS, MCSD, MCSE+I, MCDBA
    Website http://www.WhartonComputer.com
    Blog http://MyProjectExpert.com contains my field notes and SQL queries

  • Custom web part in SharePoint Online for "User segments"

    Hi Experts,
    I was refferd here from the SharePoine Online community. http://community.office365.com/en-us/f/148/p/278071/851153.aspx 
    I was following this article to implement user segment in SharePoint Online http://blogs.msdn.com/b/adaptive_experiences_in_sharepoint_2013/archive/2012/11/14/set-up-user-segmentation-to-drive-adaptive-experiences-in-a-product-catalog-in-sharepoint-2013.aspx 
    However, this seems to require a custom web part to be build and deployed in SharePoint Online.
    Anyone has made user segment work in SharePoint Online? Anyone has done this custom web part before?
    Thank you,
    Aswath NS

    By default the Site Users web part shows all the users and groups who have been give direct permission to the site.  That would not include anyone who was given permission by being added to a group.  You can modify the web part settings to show
    a list of people in the Members group of the site or any other specific group.  But there is no setting to show all the users who have access.
    Paul Stork SharePoint Server MVP
    Principal Architect: Blue Chip Consulting Group
    Blog: http://dontpapanic.com/blog
    Twitter: Follow @pstork
    Please remember to mark your question as "answered" if this solves your problem.

  • Powershell - Sharepoint Online OneDrive Users

    I've been trying to use a script to find Users and the amount of data that is being used within OneDrive.One of my colleagues made the following script which works a treat:PowershellImport-Module Microsoft.Online.SharePoint.Powershell$Output = "c:\source\Onedrive-Output.csv"#Specify tenant admin and URL$cred = Get-Credential$TenantURL = "https://-admin.sharepoint.com"$pattern = '[^a-zA-Z]'#Configure Site URL and User$SiteURL = "https://-my.sharepoint.com"Connect-SPOService -Url "https://-admin.sharepoint.com" -Credential $cred#Add references to SharePoint client assemblies and authenticate to Office 365 site - required for CSOMAdd-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\16\ISAPI\Microsoft.SharePoint.Client.dll"Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\...
    This topic first appeared in the Spiceworks Community

    I've been trying to use a script to find Users and the amount of data that is being used within OneDrive.One of my colleagues made the following script which works a treat:PowershellImport-Module Microsoft.Online.SharePoint.Powershell$Output = "c:\source\Onedrive-Output.csv"#Specify tenant admin and URL$cred = Get-Credential$TenantURL = "https://-admin.sharepoint.com"$pattern = '[^a-zA-Z]'#Configure Site URL and User$SiteURL = "https://-my.sharepoint.com"Connect-SPOService -Url "https://-admin.sharepoint.com" -Credential $cred#Add references to SharePoint client assemblies and authenticate to Office 365 site - required for CSOMAdd-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\16\ISAPI\Microsoft.SharePoint.Client.dll"Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\...
    This topic first appeared in the Spiceworks Community

  • Public SharePoint Online Site with External User Portal

    Hello Everyone,<o:p></o:p>
    My company switched over to Office 365 a few months ago, and now would like to start using our Public SharePoint site to share information (documents
    pertaining to their orders/drawings/etc.) with our customers (external users).<o:p></o:p>
    <o:p> </o:p>
    I have seen documentation on how to share documents with individual users, but we were looking to do something a little bit different. We would ultimately
    like to have a public site with generic company information (like hours, about us,directions etc.) that anyone can see.
    We would also like to use SharePoint as almost an "FTP type" service where we could post documents and share them with individual
    external
    users. HOWEVER, instead of sharing individual documents, we were wondering if there was a way that an external user (that we have granted
    access) could sign into the public SharePoint site, and then see information that ONLY pertains to them.
    I have been doing some research on this, and I haven't seen that anyone else has tried this. Has anyone had any luck? Or would you have suggestions on how to make
    this work? I had originally posted this question on the Office 365 SharePoint forum, and they suggested posting this question here. Any help would be appreciated. Thanks!

    Hi,
    did you finally manage to get what you requested here above ? Indeed, I am also struggling to set up the same (public website with individual content sharing with external authentified user).
    For external user, I am quite sure that we need to go through MS ID creation (I have created some test users using https://login.live.com).
    Our public website is done and (almost) working. I have then created a sub-site for the same, this one to manage permission based on authentified user
    But I am stuck when trying to assign a document library with relavant permission.
    Would be great to share our feedback and I have searched a lto on the web and did not find any satisfying answer to this design (If there is any... here is my doubt...)
    Thanks in advance
    stef

  • Can't Login to SharePoint as an invited External User / Can't Remove All Traces of External User with Microsoft Account

    Hi TechNet,
    I have an MS SharePoint Online (SharePoint Plan 2) team site, quite simple, one document library etc.
    I have successfully added all users (E3) within the organisation to groups, and permissioned correctly.
    I have added myself (separate organisation, also Office 365 E3) as an External User, and have access to the website without any problems by authenticating with my Organization account e-mail address.
    I have a single user (separate organisation, also Office 365 E3), who's setup is identical to mine (Also Office 365 E3).
    However, when this user is added as an External User, they are unable to login, and get "Sign In is not complete":
    That didn't work
    We're sorry, but [email protected] can't be found in the CLIENT1.sharepoint.com directory. Please try again later, while we try to automatically fix this for you. 
    Correlation ID: dc1f7f9c-092b-20b8-7b35-89348ba22f71
    Date and Time: 3/20/2014 7:06:55 AM
    URL: https://CLIENT1.sharepoint.com/
    User: [email protected]
    Issue Type: Partner User Invalid.    
    I then remove the user using the Site Collection, and using the PRofile Manager, and using Remove-SPOUser, and using Remove-SPOExternalUser. Which is great, he's gone. However when I go to add him back to a group, as soon as I type his e-mail address, it
    'Resolves' into his full name! If I have completely(?) removed him form the site, how is he being resolved? And therefore me trying to remove him to re-add him to try and solve the user/directory/auth issue is not working.
    Furthermore, upon clicking on said client's username inside SharePoint (after I've 'added him back' of course), his ID, in format: i:0#.f|membership|live.com#[email protected] has an entirely different e-mail address, his Microsoft Account! 
    I'm assuming he must have been already signed into his Microsoft Account when he clicked on the External User e-mail invite? If so, I clearly do not want this, how can I remove lal traces of his Microsoft Account, given that I have gone to the lengths as
    detailed above?
    I have already completed these steps: http://community.office365.com/en-us/forums/148/p/228263/709905.aspx
    Some possible further reading regarding Microsoft ID's and Organization ID's:
    http://sergeluca.wordpress.com/2013/09/23/sharepoint-online-and-external-users-this-invitation-has-already-been-accepted-with-another-account-bug-or-feature/
    Please let me know if you need any more information regarding this issue, and thanks in advance to anyone who can shed some light on this situation for me and anyone whom encounters it in the future.
    Regards,
    Evanly.

    Hi Scott,
    Thank you so much for taking the time to read and respond to my issue.
    Certainly, it makes sense that regardless of where the invitation it sent, the user would authenticate with their Microsoft ID.
    In my case, I want the user to authenticate using their Microsoft Organisation ID, that they use for their seperate Office 365 account.
    This is the way I was able to log in, and worked great. With my client, they are unable to access Sharepoint because once they sign in with their Microsoft Organisation / Office 365 ID, they are told they are not in the directory, because their Microsoft
    ID is in the directory and it doesn't match up.
    I am simultaneously trying to 1) Remove all traces of this users Microsoft ID, which so far using the above steps, has been unsuccessful; and 2) Invite the user using his Microsoft Organisation ID, and have him authenticate with that (which is proved to
    work, as my account uses this).
    Looking forward to any more suggestions. Thanks in advance!

  • Office 365 + Sharepoint Login page Branding + external user

    Hi,
    I have found, way to branding login page in Office-365 on this link
    http://technet.microsoft.com/en-us/library/dn532270.aspx 
    Is branding is possible to log-in in office 365 share point  of Organization accounts  and as well as external user also log-in through custom branding log-in page?
     i have required custom branding for office 365 login page for external user??
    please suggest me to full fill my requirement.
    Thanks in advance
    anuj

    Hi,
    According to your post, my understanding is that you want that external user log-in through custom branding log-in page.
    You don’t need to custom branding for office 365 login page for external user.
    You can custom solution to capture user credentials and pass them to master login page.
    Please refer to the official article related, hope you could find something useful from it:
    Remote Authentication in SharePoint Online Using Claims-Based Authentication
    Remote Authentication in SharePoint Online Using the Client Object Model
    Authentication with
    SharePoint Online and the Client Side Object Model
    Regarding Office 365, for quick and accurate answers to your questions, it is recommended that you initial a new thread in Office 365 forum.
    Office 365 forum
    http://community.office365.com/en-us/forums/default.aspx
    Best Regards,
    Linda Li
    Linda Li
    TechNet Community Support

  • Excel Services Connectivity on Sharepoint 2013 for external user

    Currently , external user is able to refresh the data on sharepoint site through browser. the data connection is pointing the one of the external data source. But how can an external user (Internet user which accessing sharepoint through internet) download
    a copy of excel in sharepoint library and open the excel workbook with data refresh ability at client machine ?
    Do we need client machine to be able to access / ping the external data source? 
    Thanks.

    Thanks for the response.
    They want to perform data analysis and design their own report with own template , for example : to remove subtotal from the powerpivot tables which we cannot change the formatting at the excel services at browser level.
    So if i understand correctly, we need to get the client machine to be able to access to the database server directly to get the access to the cube for data analysis although we had this odc file connection setup, am i right?
    For internal user, network team should open port / access for them to access database server directly.
    For external user, either to open public access to the database server directly or setup a VPN connection for the external user to access the database server in their secure network.
    Let me know if i understand this correctly.
    Thanks.

  • SharePoint 2013 CAL and External users

    Hi,
    We are setting up an extranet site(SharePoint 2013 standard version) on Rackspace, Both employee and non-employee will use this site. Employee will use company existing SAML 2.0 based authentication and non-employee will use FBA to login to
    the portal.
    I would like to know if we need to buy CAL for external users(non-employee)? What is the definition of external users?
    Thanks,
    Pat

    Check out this post and this should answer all you questions. 
    http://social.technet.microsoft.com/forums/sharepoint/en-US/0756aaa7-b307-4793-b019-bc58d4ace8b2/sharepoint-foundation-fba-on-internet-licensing
    Thanks, Danny Hickman IT Support Specialist

  • Sharepoint 2013 - domain configuration, external users, creating subsite in site collection, moving subsites

    Hello all, first of all thank you for reading this post. Please bare with me, I am new with this environnement. I have had several problems in past week trying to configure a local sharepoint server 2013, most of it went well but now I am stuck and I badly
    need help! I intend to make sharepoint available through the Ethernet connection in my office.
    Here is my config:
    Sharepoint 2013 (local)
    Microsoft SQL 2012
    Microsoft Server 2012
    I am able to access the sub-site I created in the Sharepoint Central Administration Web Application.
    My first problem is, I created another Web Application with the following URL config http://intranet.[domain].com but I am not able to access it through my browser. It seems to point to bad IP I probably configured accidentally a CNAME on my hosting Cpanel
    with the IP 192.168.1.199. So, When I ping the URL I do not get any connection. Just that it couldn't connect to 192.168.1.199. Now I added a CNAME on my CPANEL for the URL http://intranet.[domain].com --> 127.0.0.1. Is this the correct way to do it?
    More information: The DNS manager has been configured following this tutorial:
    Create SharePoint 2013 Web Application
    http://www.youtube.com/watch?v=yW7LT99eUMs
    I am not too sure of the proper configuration for the IIS Manager.
    Anomymous Authentication is enabled
    Windows Authentication is enabled
    Everything else is disabled.
    My second problem is that I cannot invite any user to the site. Even the one that have the email corresponding to our domain. Will I be able to invite parent domain users if the Web Apllication is properly configured with the CNAME on the Cpanel?
    I tried to activate the External user invitation feature from Site Collection Features but it's not in the list. I am logged in as an administrator but next to the wrench it says "System Account" (with an arrow pointing down) so I guess this is
    the "logged in user as..."? Am I missing something here?
    Any advices would be greatly welcomed. I've run out of ideas.
    Much appreciated,
    Herb

    Hello Ramu, thank you for your fast reply.
    Quote Ramu: "You have to create A record called intranet.your-domain.com points to your SharePoint Server
    IP and also loop back ip address in the host file entry on the SharePoint server(127.0.0.1  intranet.SharePoint.com)"
    Is this a record on our corporate website Cpanel? What should I put in the "Address" field of
    the Record (we do not have static IP)?
    For the loop back, is this on the DNS Manager of our local Sharepoint 2013 server?
    Quote Ramu: "3.
    if you want to publish this externally, then your site needs to publish in your Network and it should points to your public static IP in your public domain control panel(Cpanel)."
    In the first scenario where I only want intranet access, should everything be OK with the above mentionedconfiguration a DNS Record:
    Which address should it be for the record?
    Should I assign a fix IP to our server like 192.168.1.55?
    What if another desktop computer gets an IP conflict with the server
    fix IP, or what if we have to shut down the server everyday will the server IP change ?
    General question: From what I understand, it is possible to put a DNS Record on the public Cpanel from our corporate website with a local IP that will only be resolved
    if accessed through the local network? Ex.: Name: intranet.[our-corporate-public-domain].com, Address: 192.168.1.55 ?
    Much appreciated RAMU.
    Regards,
    Herb

  • SharePoint tool to create External Users and Groups

    Our organization is currently looking for a product that will allow us to create user account and group for users outside the organization (e.g Clients, subcontractors, etc.) and that will only need to access to our external SharePoint Collaboration site.
    We have one product right now but it is very problematic. For example if one of our clients need to change their email address which is their username it won't allow it so the account has to be re-created with the new email address and the permissions re-configured
    all over again. The groups created using the tool called Roles most of the times don't work. We are testing our SharePoint 2013 environment so we thought it is a good time to find something new. If you know of some products that I can check please let
    me know. I will really appreciate it

    Hi,
    According to your post, my understanding is that you wanted to create user account and group for users outside the organization.
    External User Management seems to be a solution. It allows for easy management of external users and roles.
    More information:
    http://ventigrate.codeplex.com/wikipage?title=External%20User%20Management
    Best Regards,
    Linda Li
    Linda Li
    TechNet Community Support

  • We have a long list of disabled/deleted users in AD Somehow, they are still appeared as active user in Sharepoint Online. How do we get rid of those list? Hope you can advice. Thanks.

    we have a long list of disabled/deleted users in AD
    Somehow, they are still appeared as active user in Sharepoint Online.
    How do we get rid of those list?
    Hope you can advice. Thanks.

    SharePoint does not remove users from SharePoint permissions just because they were deleted/disabled in AD. This is to maintain referential integrity. In fact, when you delete a user from SharePoint, that user remains in the SharePoint content database,
    just marked as deleted.
    They do not have access to SharePoint given their account is deleted/disabled. But as far as automatically managing this, I'm not aware of a tool. On-prem there is Metalogix ControlPoint which does a great job of this, I haven't explored the O365 options.
    Trevor Seward
    Follow or contact me at...
    &nbsp&nbsp
    This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

  • How can i add a special user to the "site collection administrators" of the personal site on sharepoint online when the personal site is creating ?

    when a new personal site is created on the sharepoint online 2013, then the administrator of this personal site will be himself. we can add another person to the "site collection administrators", then this person have full control of this personal
    site.
    but my request is : add this personal to the personal site when the personal site is creating, but not after the personal site has created ?
    Is anybody know how to do that?

    Hi,
    According to your post, my understanding is that you want to add a special user to the "site collection administrators" of the personal site on sharepoint online when the personal site is creating.
    Per my knowledge,
    there is no out of the box way to accomplish this with SharePoint.
    This is a forum which is supported for SharePoint On-Premise.
    Regarding SharePoint Online, for quick and accurate answers to your questions, it is recommended that you initial a new thread in Office 365 forum.
    Office 365 forum
    http://community.office365.com/en-us/forums/default.aspx
    Thanks,
    Linda Li                
    Forum Support
    Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
    [email protected]
    Linda Li
    TechNet Community Support

  • Is it possible to restrict access to individual SharePoint Online sites (or site collections) to users only connecting when on the corporate network?

    Hi,
    We have an Office 365 environment which is linked to our on premise ADFS environment. We have started to make some deployments of sites to our SharePoint Online environment. For the majority of sites this is great and the ability to access the sites
    from anywhere is a real bonus. However, there are some sites and data that I would be much more comfortable in migrating to SharePoint Online if there were a way to make them only accessible via users/computers connected to the corporate network. 
    I have seen articles in how you can configure ADFS to allow all connections to the Office 365 tenant only from the network or not but what I am after is something which can be configured on a site by site basis (i.e. not the whole Office 365 environment
    or SharePoint Online environment) to only allow access when connecting from the corporate network.
    Any advice/help would be much appreciated?
    Many thanks
    Paul

    Hi,
    This is the forum to discuss questions and feedback for Microsoft Office, the issue is more related to SharePoint online, I recommend you post your question to the Microsoft Office 365 Community Sites and document sharing Forum
    http://community.office365.com/en-us/f/154.aspx
    The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with us. Thank you for your understanding.
    Thanks
    George Zhao
    Forum Support
    Come back and mark the replies as answers if they help and unmark them if they provide no help.
    If you have any feedback on our support, please click "[email protected]"

  • Unable to get User Information in infopath form hosted on sharepoint online(2013)

    Im trying to retrieve user information (department, Manager, Work E- Mail, Etc..) into an infopath form hosted in sharepoint online using "/_vti_bin/UserProfileService.asmx"
    web service. But it returns me an error when im opening the form as :
    An error occurred while
    trying to connect
    to a
    web service. Error ID 5566
    Any idea about how to get those  information into a form which hosted in Office365 environment?
    Thanks.

    I believe this is a known issue:http://support.microsoft.com/kb/2674193/en-us

Maybe you are looking for