Shipment process related.

Question

Hi Gurus..
Can U PLZ explain me in Steps the Shipment process.
Info like Pre requisites, Steps n follow on procesess asssociated with Shpment creation.
Also let me know id f we need to create a shiment doc only after creation of a del doc or can it be created simeltaneousl with a del doc.
Also the necessary confg steps.
No links PLZ
Sure  to award points to gud replies.
Best Regards,
Subbzz..
Edited by: Subba Rao on Aug 7, 2008 12:33 PM

Answer 1

Hii ,
*Transportation Configuration:*
Process 1
Step: 1
Maintain Purchase Organization
Path: Sprou2014Enterprise Structureu2014Definitionu2014Materials Managementu2014Maintain Purchasing Organization.
Step: 2
Create Purchasing Group
Path: Sprou2014Materials Managementu2014Purchasingu2014Create Purchasing Group.
Step: 3
Maintain Transportation Planning Point to Company Code.
Path: Sprou2014Enterprise Structureu2014Definitionu2014Logistics Executionu2014Maintain Transportation Planning Point
Step: 3A
Assign Transportation planning point to company code.
Step: 4
Assign Purchasing Organizations to Company Code.
Path: Sprou2014Enterprise Structureu2014Assignmentu2014Materials managementu2014Assign Purchasing Organization to Company Code.
Step: 5
Assign Purchasing Organizations to Plant.
Path: Sprou2014Enterprise Structureu2014Assignmentu2014Materials management-- Assign Purchasing Organization to Plant
Step: 6
Create Vendor Account Group
Path: Img u2014Financial Accountingu2014Accounts Receivables and Accounts Payablesu2014Customer Accountsu2014Vendor Accountsu2014Master Datau2014Preparations for Creating Vendor Master Data--Define Account Group
Step: 8
Create Vendor
T-Code: XK01
Step: 9
Define Modes of Transport
Path: Sprou2014Logistics Executionu2014Transportationu2014Basic Transportation Function---Routesu2014Define Routesu2014Define Modes of Transport.
Step: 9A
Define Shipping Types
Path: Under the Same Menu path---Define Shipping Types
Select New Entries and Assign the Shipping Type (e.g. Road or Train) and Assign Mode of Transport (Mdtr) and Assign Shipping type Procedure group.
Step: 9B
Define Transportation Connection Point
Path: Under the Same Menu path--- Define Transportation Connection Point.
Step: 9C
Define Routes and Stages.
Path: Under the Same Menu path--- Define Routes and Stages.
Select the New Entries and Enter the Details
Then Select the Routes stages and define
Step: 9D
Maintain Stages for all Routes.
Path: Under the Same Menu path---Maintain Stages for all Routes.
Step: 10
ROUTE DETERMINATION
Define Transportation Zone
Path: Sprou2014Logistics Executionu2014Transportationu2014Basic Transportation Function---Routesu2014Route Determinationu2014Define Transportation Zone.
Step: 10A
Maintain County and Transportation Zone for Shipping Point.
Path: Under the Same Menu path--- Maintain County and Transportation Zone for Shipping Point.
Select the Shipping point and enter the Country and Transportation Zone
Step: 10B
Define Transportation Groups.
Path: Under the Same Menu path---Define Transportation Groups
step: 10D
Maintain Route Determination
Path: Under the Same Menu path--Maintain Route Determination.
Select New Entries and Define the Route Determination.
SHIPMENTS
Path: Sprou2014Logistics Executionu2014Transportationu2014Basic Transportation Functionu2014Shipments
Step: 11
Define Shipment Types
Path: Sprou2014Logistics Executionu2014Transportationu2014Basic Transportation Functionu2014Shipmentsu2014Define Shipment Types.
Select the New Entries and define Shipment Type
Step: 12
go to Customer master data.
In Address of General data. Enter the Transportation Zone id. And save
U will get the route.
Process 2
1) Maintain transportation planning point through Menu as follows:
Enterpriseà Definition à Logistic Execution àIMG Maintain  transportation planning point.àStructure
Create your own like BP01 enter the general data¡¯s required
2) Defining modes of transport:
Logisticà Transportation àBasic Transportation Functions àIMG Routesà àDefine routesàExecution Define modes of transport
Use the standard like:
Shipping type: 01
Description: Road
3) Define shipping types :
IMG DefineàLogistic Executionà Transportation àBasic Transportation Functionsà Route àshipping types
Or through T-code: SM30
PT: 01
Description: Truck
Mdtr: 01
STPG: 0001
4) Define transportation connecting point :
BasicàRoutes àIMG DefineàLogistic Execution Define transportationà Transportation àTransportation Functions  routesàconnection points
Copy the std point and make it FB01 as departure zone and FB02 as destination zone
5) Define routes and stages.
Logià BasicàRoutes à Define routes àIMG Defineàstic Execution  Transportation routes and stagesàTransportation Functions
Use the standard route and copy it as FB0001 and enter the departure zone and destination as what we created.
6) Defining Transportation Zone:
àIMG Define transportationàLogistic Execution à Transportation àBasic Transportation Functions zonesà Route àRouter determination
Use the standard transportation zone depending on the route so as for the example use 0000000003 - Southern Region
7) Maintain country or transportation zone for shipping points
à Route determination àIMG à Logistic Execution à Transportation Maintain country andà Basic Transportation Functions àRoute  transportation zone for shipping point
Shipping point be ASH1 and route as 0000000003 which is assigned to country India
8) Maintain route determination:
Basicà Route àIMG Route determinationàLogistic Execution  Maintain routeà Transportation àTransportation Functions  àdetermination
Country of departure: India
Departure Zone: 0000000003
Country of destination: India
Destination Zone: 0000000003
And enter the datau2019s needed like shipping condition 01, etc.
Maintain Transportation relevance for shipping point, sales document type and delivery types.
9) Now create shipping types
IMG Defineà Logistic Execution typesà Transportation à Shipments àshipment
Copy the standard 0001 and make it to AFIL
10) Define and assign traffic zones through T-Code: T_76 (or) thru menu as follows
BasicàIMG Defineà Logistic Execution and assignà Transportation à Shipments cost àfunctions  tariff zones
Copy the standard and make it to FABTARIFF and assign our transportation planning point as ATP1, ATP2 assign tariff zone to every particular transportation planning point
11) Define and assign pricing procedures
IMG define andà Logistic Execution à Transportation àShipments cost proceduresà Pricing à Price control àassign pricing
Copy the standard shipping cost pricing procedure SDFC00 to FBSC01
12) Assign purchasing data:
àIMG Assign purchasing dataà Logistic Execution à Transportationà Shipments cost àSettlement 
13) Assign transportation planning point to shipping condition, purchase organization, purchasing group and to plants.
14) Define Automatic G/L account determination:
à àIMG Automatic G/L Account Determinationà Logistics Execution àTransportation  Shipment CostsàSettlement 
Or through T-code: OMWB
Use G/L account 614000 as used in standard
15) Automatic determination of CO assignments:
Transportationà Shipment Costs à Settlement àIMG Automaticà Logistics Execution Determination of CO Assignmentsà Or T-code: OKB9
16) Maintain shipping point address.
à Logistics Execution à Enterprise Structure Define, copy, delete, check shippingàDefinition  point
17) Creating G/L account centrally.
Financial à General Ledger à Master Records àAccounting àAccounting Individualà Processing Centrally
Or through T-Code: FS00
18) Enter the G/L account 614000 to the company code AFIL
19) Create transportation condition records:
Master dataà Transportation à Shipment cost à PricesàLogistic Execution createà Or thru T-code: TK11
Enter condition type FB00 that is freight condition type, which is used as standard in the shipping cost pricing procedure.
Enter the price and save it
Process:
1. The system determines the pricing procedure for the shipment cost item-using transportation planning point, service agent and shipment cost item category
2. Calculation Basis
3. Condition Record
4. Access sequence.
For the sales order, create a delivery using VL01N and pick the goods. Now create a shipment using VT01N and assign the delivery to the shipment document. Make sure to enter the carrier and other details before performing the transportation planning and execution. Save the shipment document and PGI for the delivery would be done automatically.
A shipment represents a physical goods movement between two or more locations.
For the system to create a shipment, shipping-relevant deliveries must exist.
You use Transportation Planning to group pending deliveries into shipments and then to perform the shipments.
The outbound delivery documents contain routes that the system calculates in route determination, and a transportation planning date for the delivery.
Dynamic transportation planning is responsible for grouping together outbound deliveries into shipments that have at least the same route, visit plan type and the same transportation planning date.
The following restrictions can be taken into account for a shipment in Dynamic Transportation Planning:
u2022 Weight
u2022 Volume
u2022 Variable capacity
u2022 Number of stops
u2022 Maximum duration
u2022 Loading units
Create Shipment Document
Use
After the status of the delivery is open for transportation planning, it is possible to create a shipment document to schedule the transportation.
Single documentà Create àTransportation Planningà Transportationà Logistic Execution ®Logistics
T.code: VT01n
Enter your transportation planning point and shipment type. Press enter.
Creating the shipment cost document
Use
After the deliveries are scheduled by shipment and the shipment is executed, now it is time to maintain and close the shipment document in order to record all relative information and ready for the shipment cost settlement.
Single documentà Createà Shipment cost à Transportationà Logistic Execution ®Logistics
T.code: VI01.
After creation of shipment cost doc. You settle the Shipment cost.
Go to VI02, enter shipment cost no.and press enter.
Then go to Overview -- Fright cost items, Select the line item and double click it.
Go as main menu: Item --> Acc. assignment, you enter G/L acc. and cost center to which the transportation cost will be posted.
On the Standard change, details u2013 Freight cost items screen, then check the check box u201CTransferu201D, which means you will transfer the relative transportation cost to FI/CO, in this case, the system should determined which Purchase Order will used to settle the cost, so after you check the u201CTransferu201D check box.
Press save button on the current screen.
Shipment cost settlement and documents:
Use
After the shipment cost settled in shipment cost document, it has the following affects:
It creates a service entry sheet that refers to the purchase order determined.
It posts acceptance of services performed.
It creates an accounting document for the accruals.
Further subsequent documents are created in FI.
Create Delivery:
T.code: Vl01n
Create TO:
T.code: LT03
Create Shipment Document
Use
After the status of the delivery is open for transportation planning, it is possible to create a shipment document to schedule the transportation.
Single documentà Create à Transportation Planning à Transportationà Logistic Execution ®Logistics
T.code: VT01n
Enter your transportation planning point and shipment type. Press enter.
Creating the shipment cost document
Use
After the deliveries are scheduled by shipment and the shipment is executed, now it is time to maintain and close the shipment document in order to record all relative information and ready for the shipment cost settlement.
Single documentà Createà Shipment cost à Transportationà Logistic Execution ®Logistics
T.code: VI01.
After creation of shipment cost doc. You settle the Shipment cost.
Go to VI02, enter shipment cost no.and press enter.
Then go to Overview -- Fright cost items, Select the line item and double click it.
Go as main menu: Item --> Acc. assignment, you enter G/L acc. and cost center to which the transportation cost will be posted.
On the Standard change, details u2013 Freight cost items screen, then check the check box u201CTransferu201D, which means you will transfer the relative transportation cost to FI/CO, in this case, the system should determined which Purchase Order will used to settle the cost, so after you check the u201CTransferu201D check box.
Press save button on the current screen.
Shipment cost settlement and documents:
Use
After the shipment cost settled in shipment cost document, it has the following affects:
It creates a service entry sheet that refers to the purchase order determined.
It posts acceptance of services performed.
It creates an accounting document for the accruals.
Further subsequent documents are created in FI.
Generally process is-
1) VL01N
2) VT01
3) VL02N - PGI
4) VI01
5) ML81N u2013 Service Entry Sheet
6) MIRO u2013 Invoice Verification
Shipping docs (VT01) are created before PGI...
You cannot carry out transportation planning or creation of shipment after the goods issue has been executed. Once goods issue is done it means that the material has left your premises so there is no need for a transportation planning after it.
In case you need carry out the shipment documents at the end of the day you could just create the delivery documents during the day and at end of the day create the shipment documents and the goods issue.
Amit