Store Business document in FD32

Hi All
Can anyone help me out on how to activate the functionality of Store Business document in FD32
It in ->Go to - FD32
->On Title BAR(customer credit management change :overview) click on the ICON displayed left corner
Create - Store Business document
It is below create attachments . i need send the data to another system
Regards
Sujan

Hello,
For your requirement, you should have ArchiveLink configuration...
Below are the step you should perform for Late Document Archiving
> Create Document Type and assign document class in transaction OAC2
>> Assign Content Repository, Link table to your Business object type and document type in transaction OAC3.
After this you can perform Late document archiving in FB32 transaction with help of GOS = Generic object service.
Steps in GOS - Select Create > Click on Store Business document >> Select your document type and attach required image. This will help in storing incoming or outgoing documents for your business transactions in archive server through content repository assigned to document type.
Note: Above works if Archive Infrastructure in place & connected to SAP system. If not then directly you can attach the incoming and outgoing documents to your business transaction so that all the attachment will be stored in SAP database.
Hope this information will help you.
-Thanks,
Ajay

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Enablement of Store Business Document (Drag and Drop Documents)

Hi All,
When creating a an attachment on FD32 ->Click on Services for this Object->Create popup ->Store business document is not letting me store the document.
Does anyone know how to enable this function please?
Many Thanks Roxane

Is there an error being thrown when this happens?
I have seen some cases where this issue is resolved by performing the following:
- Start transaction SE16 and enter the table name as TOAEX.
- Click on the menu option TABLE -> CREATE ENTRIES.
- Create the following entry:
EXIT_ID = BORLENGTHOBID
ACTIVE = X
- Save the entries.
So I guess the first step would be to check this entry exists and if not, try creating it to see if it helps.

How can I get INSTID_B for the documents which are stored using Store Business Document functionality

Dear experts,
I had activated the functionality of Store Business document and successfully stored documents in external server.
My client have a custom function module which is used to send emails.In that FM they used SO_DOCUMENT_READ_API1, SO_DOCUMENT_SEND_API1 function modules.They passed Instance Ident(SRGBTBREL->INSTID_B)(eg: FOL33000000000004EXT39000000000026) as export parameter to the FM 'SO_DOCUMENT_READ_API1' and get the attachment details and content.
Here my problem is I do not have entries in the table SRGBTBREL for the documents which are stored using the Store Business Document functionality and without INSTID_B I am unable to use the FM 'SO_DOCUMENT_READ_API1' to get the document details and content. Please help me to find INSTID_B for documents which are stored using Store Business Document functionality or please let me know if there is any other way to use FM 'SO_DOCUMENT_READ_API1' for documents which are stored using Store Business Document.
Thanks in advance.
Regards,
Kiran

Hi Kiran,
You can use the following method to get the information. For example if you want to get BO documents for a customer
CALL METHOD cl_binary_relation=>read_links
   EXPORTING
     is_object           = ls_lpor
     it_relation_options = lt_relat
   IMPORTING
     et_links            = lt_links.
then fill ls_por-instid with a customer number (KUNNR), ls_por-typeid = 'KNA1' and ls_por-catid = 'BO'.
Table lt_relat should contain a line option for each document type (for example 'I' 'EQ' 'NOTE', 'I' EQ 'ATTA', 'I' EQ 'URL', ...
In table lt_links you will get your information.
Maybe some other methods of class CL_BINARY_RELATION may also solve your issue.
Regards,
Klaus

Services for Object - Store Business Documents (issue with XLSX files)

Hi,
We are using the Services for Object > Store Business Document to be able to drag and drop files into (for example) Sales Inquiry, Sales Order, Sales Quotations etc.
Within OAC2 we have set up the global document types and these have been linked to the relevant Object Types and Content Repositories in OAC3. We have also set up the Content Repository as Document Area 'ARCHLINK'.
The ArhciveLink Basic Settings in OAG1 have the 'Always Copy Document Class from Document Type' set under Storage Settings.
The issue we are having is with XLSX document types. When we drag and drop the XLSX documen type using the Store Business Document the file is stored against the Sales Order but when you come to view the attachments MS Excel opens but an error message appears saying 'Excel cannot open the file '******' because the file format or file extension is not valid. Verify that the file has not been corrupted and that the file extension matches the format of the file'?
We have reviewed SAP notes 1925897, 1739026 and 1145885 however non appear to give me a clear answer as to why this is happening?
I have found that if we unselect the option 'Always Copy Document Class from Document Type' in OAG1 then we can open the XLSX files.
As we have a significant amount of documents attached to various objects, what would be the implications of making this change agianst existing records and new records?
Any advice on this issue would be greatly appreciated.
Gary B

Hi David,
No joy I'm afraid!!
I added entry 'xlslx' with the relevant MIME Type, Application and Description into table TOADD for the ArchiveLink settings and also this entry was already in tables SDOKMIME and SDOKFEXT for KPro.
I then following the process via the Services for Object within VA12 (Change Inquiry) to then Create > Store Business document > Select the relevant Document Type > Drag and Drop the XLSX file into the empty box.
I then saved the record and tried to view the attachement but I am still getting the same message 'Excel cannot open the file '******' because the file format or file extension is not valid. Verify that the file has not been corrupted and that the file extension matches the format of the file'?
Our client is on componet SAP_BASIS release 701 Support Level 0014 and Support Package SAPKB70114 and I can see that note 1237688 is for SAPKB70112?
Regards
Gary

RFC/FM to store Business document in Purchase Order from external system

Hi All,
I have been going through various threads for suitable solution, but could not find one which can meet our requirements. Appreciate, if you could share your expertise for the following requirement.
Requirement: One of our external system is going to create/change Purchase Orders in SAP using standard BAPI's (BAPI_PO_CREATE1,BAPI_PO_CHANGE etc.,). During this process, they would like to attach supporting documents (.pdf, .jpeg, .xls etc) as 'store business document' for the same PO. As per our current configuration, we can attach the documents as dialog user from ME22N/ME23N transaction and attached documents are stored in our IXOS/ Archive server.
Is there any standard BAPI/FM (RFC) available to achieve above requirement?. And what are the parameters we need to pass in the FM to attach or delete documents.
System Details: SAP ERP ECC6 & Netweaver 7.0
Kind Regards
Kumar
Edited by: Kumar Guntha on Sep 4, 2009 7:15 AM
Edited by: Kumar Guntha on Sep 4, 2009 7:17 AM

Hi Friends
Any sugestions?
Regards
Kumar

Using GOS to store business document on the content server

Hello All,
BACKGROUND
We use content server to store business documents via ArchiveLink. The process to store a business document is via Generic Object Services menu path "Create -> Store business document".
ISSUE
When document is stored in such a way, the actual name of the document is not displayed in the "Attachment list" of the GOS menu nor is it stored on the content server. What we see instead in the "Attachment list" is a description of the Archive object (TOASP-objecttext) for all documents that we store.
NEED HELP
We need to have a document's name (i.e. name of the uploaded file) displayed in the "Attachment list" of GOS. We also need to be able to retrieve this file name programmatically via a function call or a class method.
Any help is greatly appreciated.
Gene.

1. In GOS attachment list i can able to see the attachment name (without extension) may be you need to check your layout using change layout (its may hidden)
2. For getting attachment name programatically try this way
i_object-typeid = 'BUS2012'.
i_object-catid = 'BO'.
i_object-instid = yatthdr-docno.       " Document Number
refresh : i_brel, i_link.
* Get Attachment List
append 'ATTA' to i_brel.
if not i_brel is initial.
    select *
      from srgbtbrel
      appending corresponding fields of table i_link
      for all entries in i_brel
      where
        instid_a eq i_object-instid and
        typeid_a eq i_object-typeid and
        catid_a eq i_object-catid and
        reltype eq i_brel-reltype.
endif.
wa_filter-send_info = ' '.
wa_filter-no_content = 'X'.
loop at i_link into ls_link.
    clear : wa_doc_data.
    wa_fol_cont-doc_id = ls_link-instid_b.
    call function 'SO_DOCUMENT_READ_API1'
      exporting
        document_id                = wa_fol_cont-doc_id
        filter                     = wa_filter
      importing
        object_header              = wa_obj_hdr
        document_data              = wa_doc_data
      exceptions
        document_id_not_exist      = 1
        operation_no_authorization = 2
        others                     = 3.
You can find the File Name in the WA_OBJ_HDR
a®

Generic Object services : Store business Document in VA03

Hello Everybody,
I want to store business document in VA03, using SAP archive link.
To get service object toolbox I had been added SD_SWU_ACTIVE = X for my user.
Now the Toolbox appears, but the Store Business Document function is not activated.
Could you explain to me, how to activate this functionnality for this document type (BUS2032) ?
Regards.

Hi Kenneth,
For the Store Business Document option appear at GOS buttom:
1) Check that in the OAC3 entry with Bussines Object are 'X' at field 'S' (Status)
2) The Bussines Object are generates on SWO1 transaction.
Can you upload any document to the repository to slant OAAD transaction??
Best Regards

GOS - Store business document - creator name

Hi All,
I am attaching archive documents to BUS2081 - Invoice.
I am doing it thru FBD3 transaction.
I am using Generic Object services toolbar to attch the document.
When I attach thru Attachment button and display by clicking on the attachments list, it is showing Creator name as my ID.
But If I attach thru Store Business document and display it thru attachment list, Creator name is blank. But client want to see the creator name also in the display.
Any one has idea about this? I am not able to understand whether it is capturing my ID or not when I attach thru Store business document.
Your help is much appreciated.
Thanks,
Bhavani

Hi Seema,
I had a look at this weblog. This is if I have to implement the functionality from Background.
But I am attaching a document by using Storebusiness document link in the GOS toobar via frontend.
This is late archiving.
At this point of time if I display the attachments, it is not showing the creator name for the documents attached via the link "Store Business document" . But if I attach through "create attachment" it is displaying the creator name.
I am wondering why it is not taking creator name, did I miss any configuration part?

"Store Business document" disabled

Hi experts,
I am activated the GOS toolbar in transaction c201, c202 and c203 with Activating Generic Object Services Toolbar in SAP Objects
But, why appear the option "Store Business document" disabled? I configured all in oac0, oac2 and oac3; any idea?
Thanks in advance,
Regards,

Hello Frighetto Antonio,
very pleased to have a reply from you. but i was looking for any standard SAP Object link to attach documents from DMS for IW31 OR IW32 Transaction ie.. create service order.
i could not find any unfortunately, what is the alternative that you followed to do this,
did you attached documents from the left hand icon Service for Objects Tab, from where also we can attach documents for any transactions.
Can you please tell me if any document is attached with the help of this Tab, is there any search option to find the files attached,
is there a link between this attachments and the SAP DMS or archive link.
thanks and regards
Priya s

Problem about using GOS to store business document!

Hi Everyone,
    I am using Generic Object services toolbar to archive document.
   When I attach thru Create Attachment button and display by clicking on the attachments list, it is showing Creator name and the
real name of document .But If I attach thru Store Business document and display it thru attachment list, Creator name and the document name is blank. But client want to see the creator name also in the display.
Any one has idea about this?We need to have a document's name (i.e. name of the uploaded file) displayed in the "Attachment list" of GOS,We also need to be able to retrieve this file name programmatically via a function call or a class method .
Any Your help is much appreciated.
Thanks,
lexian

Hello Sachin:
         Thank you very much!
         Now I will tell you the procedure:
         For example,enter tocode ME53,via Generic Object Services(GOS) menu path "Create -> Store business document", Then upload a document from my pc.
        If what my offer is not correct ,Please tell me.
       Thanks a lot!
     lexian!
Edited by: le xian on Dec 3, 2010 2:47 AM

IMP. ME21N Store Business Document maximum attachment size.

Hi,
Could you please let us know, while attaching documents in PO thorough the functionality ' Store Business Documents' what is the maximum permisible size of the file that can be attached.
Also, is there any limit to the number of files that can be attached in a single PO.
Early response would be appriciated.
Regards,
Sandipan

hi
this depends upon the file size specified in your Document management System (DMS) customization setting.

Store Business Documents

Does anyone have any experience with storing business documents in SAP while using a Mac?
We have several users that are on Macs. They are unable to attach files/documents to their SAP documents. The screens they see are not the same as I would expect from the PC world.
Sorry to be so vague. But, I really don't know where to begin on this one.
A user received the following error message: Store business document Access via 'NULL' object reference not possible.
Monique Stephens

Hi,
Absolutely it is not possible.
The services for object is only visible, once the original object is created.
Even if you check for normal F-02 entry also, it wont be visible during entry, but will be visible after posting if we go thru FB02 or FB03.
Any attachment can be assigned through the services for object, is possible only after creation of the dependent / original data.
So for AS02 and AS03, the dependent data has to be there in the DB, which has been created with AS01.
Thanks,
Srinu

Store Business Document

Dear All,
one of my client has enabled store business document for uploading external docs along with financial transactions. The problem is when I upload the document, what appears in the Title is the name of the object under which I upload and not the file name. Also the name of the user uploading or basically the creator's name doesnt appear. How can I address this issue ? Your inputs will be highly appreciated.
best regds
Subha

Hi,
when you go to document overview in fb03,on your left you will see a button like . You click on that and select create. The fourth option is Store Business Document. Thats where we are uploading the doc. However the file name gets changed and the creator id doesnt appear. Attached image.
best regds
Subha

Store business document inactive in transaction CJ20N

Hi,
The option "Store Business Document" is inactive in the transaction CJ20N.
I saw a couple of forums that said that I have to create an archive link for this but I don't know for example what "Object Type" I can use for this in the transaction "OAC3" or what steps I have to follow to enable this option.
Thanks for the help!

Hi,
I think that I figure it out how can I activate the "store business document" using your comments and this forum:
Activate GOS business application for object PREL
Now, my question is, could I use any TOA0# table when I'm creating an object type in the transaction OAC3?
I saw that in my system I have the tables TOA01, TOA02 and TOA03 created but these tables contains entries.. is ok if I use for example TOA01 for the "Object type" that I have to create?
Thanks for the help!
Carlos

Store Business Document via SAP GUI for HTML

We are trying to use SAP GUI for HTML via UWL in Portal to deliver Workflow. When we try to attach files for the "Store Business Document" step, it gives an informational message "Store business document Access via 'NULL' object reference not possible" but the documents themselves never get attached. We are on ECC 6.0 and Portal 7.0. Any help is greatly appreciated.
Thanks!
- Rao

I've found a working solution a minute ago: See SAP Note: 510007
Best regards
Danny

Store Business document in FD32

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