SUS MM POR (Purchase Order Response) Workflow
All,
I am trying to configure MM-SUS(Plan Driven Procurement) scenario with SRM 5.5 and EEC 6.0. XI is set up. There is no SRM. It only ECC and SUS.
Steps
1- PO is created in ECC, transmitted to SUS.
2- On SUS Supplier logs on and processes PO
Problem-1: Supplier has to confirm twice before PO shows status Confirmed
POR is transmitted on first attempt and PO acknowledgement is shown in po in ECC.
Problem-2
Where is the POR approval workflow, purchaser needs to approve this POR, I am not able to find or trigger any workflow for this POR.
Is this workflow in SUS or it is in ECC.
I have looked at the starting conditions for BUS2232, no starting conditions.
For BUS2209, there are starting conditions, is this the pertinent business object.
Any help will be greatly appreciated and points will be awarded for relevant response.
Hope to hear from you all using POR approval workflow in MM-SUS scenario.
Thanks in advance.
Hello Kim
Have you find the solution to this issue??
I only need an approval step before transfer the POR to ECC
Regards,
Nacho
Similar Messages
-
SRM-SUS - Extended Classic - Purchase Order Response
Hi folks,
We are using SRM-SUS in an Extended Classic scenario in SRM 5.0. When the Vendor creates a Purchase Order Response (POR) we want the Requisitioner of the Shopping Cart (not the Purchaser from the Purchase Order) to process the POR in EBP.
We will add the transaction Process Purchase Reponse to the Requisitioner role. We want to ensure that the Requisitioner can only see PORs related to Purchase Orders created from the Requisitioner's individual Shopping Carts.
Has anybody any suggestions and/or see obstacles in our way?
Cheers,
PatHi Pat,
This is certainly not standard. I see the following challenges:
a. From the system perspective, your Shoppers will need to be assigned to purchasing group(s) in Org Structure to see the related PORs. That's very unusual, and consequences can be unpredictable.
b. From the internal controls / business process / security perspective, you may be creating some SOD (segregation of duties) issues.
IMHO, your business requirement needs to be re-visited. My two cents...
Cheers,
Serguei -
POR (Purchase Order Response): Approve/Reject buttons not functioning
Hi folks,
In SRM 5.0 extended classic scenario, a POR is sent to EBP from SUS. The POR is outside tolerances so it triggers workflow -WS14500019. When a user goes into their Approval Inbox they have the option to Approve or Reject the POR using the Approve/Reject icons.
When a user clicks on either the Approve or Reject icon, a message appears at the bottom of the screen:
"Work Item is been Processed, Please Wait"
When this message disappears the work item is not processed and remains in the Approver's inbox unprocessed.
If anybody has any suggestions it would be greatly appreciated.
Regards,
PatHello Nagarajan,
Thanks for the response. I have realised that the Approve/Reject buttons should not be used with PORs. I am still a little unsure as to how it is supposed to work though. Take the scenario below:
A buyer orders a quantity of 10
The vendor responds with a quantity of 7 which is outside the tolerances and goes to approval
If the buyer does not accept the response but wants to request 10 again what should they do?
1) If they copy the POR to their PO a changed PO is sent to the Vendor with a quantity of 7.
2) If they copy the PO to the POR but untick the header and item levels in the POR, the SUS PO remains in a status of Confirmed so the vendor will ship the goods.
Which options above is most suitable when the Buyer wants to request the 10 again? Option 2 and then to manually change the PO to a quantity of 10?
Regards
Pat -
Purchase Order Response workflow.
Hi Masters of SRM.
My scenario is MM-SUS version 5.0
the request is started a Workflow maybe new or standar, in POR confirmation by Vendor when Response has variance in qty or delivery dates. I know exist a wf standar but in scenario SRM-SUS but in mi scenario not know about.
thanks in advanced.Hello Kim
Have you find the solution to this issue??
I only need an approval step before transfer the POR to ECC
Regards,
Nacho -
EBP-SUS - Purchase Order Response (POR) with attachments
Hi,
I am working on EBP-SUS scenario with EBP in Extended classic scenario.
I have couple of questions regarding Purchase Order Response in SUS with attachments. I appreciate your response to these questions.
1. From SUS, when the Supplier responds to a PO with attachment, does the attachment get copied over to SRM PO?
2. If so, in case of extended classic scenario, does the attachment get sent to MM?
Thanks,
SurendraKhan,
Thanks for your reply.
So, in case of EBP-SUS scenario, if the supplier sends attachment, the attachment gets copied over to PO when the POResponse is copied over? I tried this scenario and the attachment is appearing on PO Response record. However, does not seem to get copied over to PO when the "Copy" button was pressed. Am I missing any configuration?
Thanks,
Surendra -
Purchase Order Response Not able to do by the Supplier from SUS
Hi Experts,
During sometimes, the supplier is not in a position to make POR from SUS.
After selecting the PO from Supplier side, when they are trying to do POR they are not able to either select Confirm (tick mark) or reject (X mark) from their screen which means always those buttons are in greyed mode or no action like Green or Red respectively. What could be the reason ? However, they can see the Send button.
Please provide me the input to do investigation.
Thanks
Rajesh KHi Rajesh,
If you are not able to respond for PO from SUS then you have to activate the workflow WS14500001.. Here some more workflows you can check for POR
Workflows
You can configure the following workflows for the purchase order response:
· (WS14500001)
Automatic transfer of purchase order response data into the purchase order. The system carries out a comparison during the data transfer (background processing). If the quantity, price, and delivery date variances transmitted by the vendor are within the tolerance limits set in Customizing, and no other variances are transmitted, then the data transfer of the first inbound POR occurs automatically.
This workflow is relevant for XML receipt or manual entry with subsequent approval.
· (WS14500019)
If POR data differs from that in the purchase order, you can be informed of this via a work item. As a purchaser, you can decide for each item whether you wish to transfer the data into the purchase order or not.
· (WS14500007)
If POR data differs from that in the purchase order, you can be informed of this via e-mail (with the number of the purchase order).
· (WS14500017)
Monitoring receipt of the purchase order response:
If the flag Purchase order response expected is set in the purchase order, and if by a certain time a purchase order response has not been received for all items in a purchase order, then you can be informed of this via a work item.
SAP WON'T DELIVER ANY WF TEMPLATE WITH NUMBER RANGE OF '9' BECAUSE 99% CUSTOMER USE NUMBER RANGE 9' FOR CUSTOM WORKFLOW..
Saravanan -
SRM-SUS Purchase Order Response always "In Status"
Hi Gurus,
When a buyer confirms a PO response without any change, the system generates a new PO response with status "In process". And so, when the buyer views the new PO response, the "Confirm Response" and "Reject Response" buttons are still active and the buyer can still confirm the response. When the buyer confirms the new PO response, the system will again generate a new PO response with status "In process".
We are on SRM 7.0 SP05. We did not activate the following workflows:
WS14500001 Auto Transfer of PCO
WS14500019 Transfer PCO Data to PO
Would really appreciate any help.
Regards,
KeziaHi
XI Seems to be good as the XML message is getting processed in SRM and is creating a POR Document. Here are the steps for configuring POR:
1. Define NUmber Ranges
2. Activate Event Linkages and Start Conditions for WS14500001.(this is predelivered in standard system)
3. Configurations for Tolerances for qty and date...
Did you process the POR from PO?
You need to go to Process Purchase Order Response , searched for PORs and then take action on the PORs in pending statuses.....
POR functionality is pretty much straightforward feature which works smoothly.....If you are not able to sort it out using this forum, write detaisl to SAP, they can look into your system
Regards
Virender Singh -
Process button in purchase order response SUS not present
Hi all.
We have SRM 7 and ECC 6.4. Scenario MM-SUS Purchase Order Response.
We can transfer purchase orders from MM to SUS. Purchase Order SUS are generate correctly In SUS system.
However. When a Vendor user enters in the SUS system to create the POR, we can not create it because the Process button is not present.
The user was create by process of Creating Buyer Data (BBP_SUS_BP_ADM) and rols SAP_EC_SUS_BIDDER and SAP_EC_SUS_ORDER_PROCESSOR in trx SU01
I appreciate a tip to solve this issue.
Regards
Raul.Hi,
You can do what Sam has suggested in vendor master too so that everytime a PO for that vendor is issued, you do not have to manually maintain these settings in the PO.
Regards,
Nikhil -
POR: Changes on Purchase Order Response after saving
Hi SRM Gurus,
I'm currently working with SRM_SERVER 500(SAPKIBKS09) release, I'm not able to change(or delete) an POR once it has been saved. Normaly as an Purchaser I should be able to do that. Is that a std system behavior.
FYI - The following POR has been created without any variances (that means PO and POR data are identical.)
Thx
Rafif the purchase order response has come from SUS , then it means that it has come from the supplier system.
this means that buyer will be able to compare purchase order and purchase order response , to see wether there are any differences..
system will not allow you to change purchase order response as this has come from different system and this is the system standard behaviour.. -
SRM 7.0: Purchase Order Response (BUS2209) functionality, workflow
Hello,
We're trying to configure the purchase order response (BUS2209) functionality. We have configured the BUS2209 document types and numberranges and maintained the 'purchase order response expected' marker for certain vendors. We therefore expected to be able to post a POR via the Purchasing:PO powl however the 'create POR manually' and other 'POR actions' are greyed out. Has anybody been able to post BUS2209 documents in an SRM 7.0 system?
Also if we look at: IMG -> SAP SRM -> SRM SERVER -> Cross-Application Basic Settings -> Business Workflow -> Define Process Levels -
No BUS2209 object is list, no workflow can be maintained (you can't add anything manually either). We have activated the Process Controlled Workflow for all business objects.
Any help and input is very much appreciated.
Kind regards,
TimHi Tim,
I did two things:
1) I activated the start conditions for the three POR workflows as supplied by SAP. I still think this has nothing to do with the problem, but you never know.. The setting is located in the IMG under Workflow -> Application-controlled wfl, or similar (I don't have access to the system right now).
2) I created a tolerance group Zxxx with tolerance key PR; I used 'limit as percentage' of 5% in both upper and lower limit. I assigned the key Zxxx to the attribute TOG of a user (with the role /SAPSRM/OP_PURCHASER) in PPOMA_BBP.
This caused the options to be enabled. I then successfully created a PO response manually for a PO, which in turn caused a change version of the PO to be created. This change version had to be approved in order for the changes in the POR to be valid.
Regards
t7 -
Purchase order response(POR) in SRM
Hello SRM Experts,
We would like to implement Purchase order response(POR) functionality of SRM 5.0. The client requirement is to set POR flag at PO item level, expect POR from the vendor and no GR/IV should be allowed either in SRM or ECC until POR is provided by the vendor.
We have the following questions.
1. If POR flag is set, does it stop GR/IV either in SRM or ECC?
2. When POR is posted in SRM does POR flag is re-set in SRM?
3. When POR is created in SRM, does it create any follow-on docs in ECC.
Looking forward to hear from you all soon.
Regards,
SasikalaHi Sasikala.
Referring to your questions:
PO Response is just an acknowledgement document by the vendor to state that he is in agreement with the conditions set in the Purchase Order.
1) No GR/IV will not be stopped in SRM or ECC. If the client wants it that ways then I believe custom code needs to be written.
2) No...reason being you can create as many PO Responses as want for a given PO...the latest will be active and all the responses created before that are obsolete.
3) No follow on documents are created in ECC while creation of PO Response as after the PO Response changes are accepted in PO, only then the PO is replicated to ECC again with change version.
Regards,
Abhilash -
SRM 7.0 Purchase Order Response always in status "In process" after confirm
Hello experts,
this problem is similar to the thread [SRM-SUS Purchase Order Response always "In Status"; which has been not finally responded.
My problem exists in an environment without SUS.
When a buyer confirms a PO response (POR) without any change, the system generates a new PO response with status "In process". This new POR has also to be confirmed or rejected but the system generates again a new PO response with status "In process".
So we have a very nice loop for the purchaser without escape!
We are on SRM 7.0 SP07. The other thread mentioned that SAP will create some OSS notes, but I found nothing about this problem.
Any ideas?
Regards
JoeHi Gurus.
I want to share my experience with this case.
We have the same scenario, Confirm PO, the result is PO confirmed, but we receive a response from ECC and this Confirmed PO changes its status to "In Process" / "En Tratamiento".
The new relevant information is that we added 2 new fields to the item PO, these fields are filled ok and sent to ECC.
In a first time these new fields were lost due to the response from ECC. To avoid this situation I implemented the BADI BBP_DOC_CHANGE_BADI for BUS2230, and method BBP_SUSPO_CHANGE to copy from the BBP_PDISC (Object BUS2230) rows the values to the new rows in the same table BBP_PDISC (Object BUS2201).
With this change the new documents are confirmed directly and not changed to "In Process"/ "En tratamiento".
That was my experience, now I have a question...
In the correct business process for SAP SRM SUS when you confirm full a PO...
* this will be blocked or no?
* Can be modified the confirmed items?
* This depends of customizing? -
External number range for purchase order response?
Hi all,
is it possible to use an external number range when creating purchase order responses (BUS2209, PCO, POR) manually?
If I transfer the POR from an external system like SUS via XML, can I use an external number range?
I'm using SRM 4.0 (EBP 5.0) in standalone scenario with Business Connector 4.7 as XML interface.
Any help is appreciated,
KarstenHi
No need to maintian Internal number range.. Yes you need to use an external number range
Only the PO, RQ & RS are sync and therefore must correspond with the R/3 number ranges.
The rest, Shop Cart (SC), Local PO (EBP), Confirmation, Invoice, Bid Inv and Bid, aren't synced and can be assigned to any number range. (FYI- using ECS)
Re: Extended Classic - Purchase Order Number Ranges
http://help.sap.com/saphelp_srm50/helpdata/en/87/7cc73cee4fb55be10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6d/0f343e47fd6b2ee10000000a114084/frameset.htm
Re: Number range config
Re: config for Number Ranges ? :-(
Re: PO Creation with external PO number
Purchase Order Response BUS2232
PO number range Issue
Re: Defining the number range
Regards
- Atul -
Purchase Order Response in Classic Scenario
Hi Experts,
Implementation Scenario- CLASSIC
SRM Server - 5.0
Question-
1) Within Classic Scenario, is it possible for to create Purchase Order Response in SRM for a PO which is already created in backend? This PO is generated by a shopping cart in SRM.
Best Regards,
AmitHi Amit,
You can create POR for a PO which is already created in backend, no matter if its created with reference to SC in SRM. This POR would be done by the supplier in SUS scenario.
It possible in both, classic and ECS scenario's.
Regards,
Prashant -
No event raised for BUS2209 Purchase order response
Hi Folks,
Have any of you experiensed that the SAVED event for POR is not raised?
I checked the event trace ( No restrictions) and there is no entry after the POR is saved.
Maybe I'm doing something wrong, but when I save a POR that is manually entered via transaction BBPPCO02 "Enter Purchase Order Response " and it has a variance as the message says, "position 1 price outside tolerance limit"
If I test the start condition i SWB_PROCUREMENT I get a TRUE on both WS14500019 and WS14500007.
Any ideas what could be wrong?
Thanks in advance,
ThomasHi
Which SRM version are you using ?
<b>Seems to be a bug in the System.</b>
<u>Please go through the related SAP OSS Notes below -></u>
Note 886529 Start conditions for BUS2209 incorrectly delivered
Note 1112833 Schedule lines deleted
Note875744 BOR BUS2209: Approver list is always empty
Note795107 Order response: No approval workflow found
Note1056889 BUS2209: The list of Approver is not filled correctly
Note1094538 Accept/Reject Response not working from PO Response POWL
Note1060944 SRM60SP02: Workflow various issues
Note 832886 WS79000002: Various errors at runtime
Do let me know.
Regards
- Atul
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