TDS down payment percentage error required rectification entry.

Question

Hello Experts,
We have posted down payment to the Vendor through T-code: F-48 amount Rs100000/- on 07.07.2010 with TDS (percentage 10%) is deducted Rs.10000/- but vendor has submitted exemption certificate (9%), we entered in vendor master 24.07.2010 later then posting.
The problem is we supposed to deduct TDS 1% (Rs.1000/-) but we deducted 10% (Rs.10000/-) on down payment Rs.100000/-.
How can we rectify the entry in the system, Cheque issued to the vendor and cleared in the bank, but TDS amount Rs1000/- paid to the government through outside generated cheque.
The entry in the system:
Vendor account Dr 100000/-
To Bank account      90000/-
To TDS account       10000/-
Our requirement is below:
1) Advanced cheque issue has been cleared by bank can not be reversed for Rs. 90000/-.
2) Payment has to be made to vendor for differential TDS amount Rs 9000/-.
3) TDS certificate should not to be higher amount, should print with correct percentage in the end of the year
Please suggest how you can rectify this entry in system.
I tried with J1INJV but it is giving error message u201CDocument is not cleared u201C
Thanks in Advance
Regards,
Ratnam.

Answer 1

Hello,
Please note the following steps:
1. Please pass a credit memo to the vendor for the differential amount of Rs 90,000/-
in this credit memo please deduct TDS @ 10% amounting to Rs 9,000/- giving the reference of the invoice posted.
2. Please note that whenever you have subsequent payments to the govt. authorities for the same section, please adjust the TDS deducted in the credit memo above along with the other invocies posted (whether of the same vendor or other vendors).
i.e.,  repeat the process of J1inchln & J1inbank.
This would adjust the WHT deduction.
Example:
Now, in your case you have posted an invoice of Rs 100,000.00 and deducted TDS @ 10% for Rs 10,000.
At this moment you claim to have paid the TDS for the above deduction, through J1inchln & J1inbank.
You post the credit note for Rs 90,000.00 wherein you deduct the TDS @ 10% for Rs 9,000.
Now, whenever you are going to pay the TDS in next month for the same section, please also include the credit memo posted above. Say you have 1 invoice pertaining to the same or different vendor wherein TDS for the same section is applicable amounting to, say, Rs 15,000 (TDS amuont).
3. At this moment you have to pay the TDS for the above deduction, through J1inchln & J1inbank.
Now, the net payment to TDS authorities should be Rs 6,000 only (Adjusting the 15,000 and 9,000 pertaining to credit note above.
******Note: this adjustment is only allowable within the same quarter*********
4. Now do a test run of the J1incert print to verify the results:
Result should be: Vendor 1 - Only 1,000 deducted.
Vendor 2 - 15,000 deducted.
Thanks.
Regards, Raja