Terminated employees retrieval

Hi All!
I need to retrieve terminated employees without creating any FM on target system.
As I understand, there is an identifier of terminated employee: infotype IT0000 has end date of '31.12.9999'
How should I read this data from IT000? HR_INFOTYPE_OPERATION FM in not RFC-enabled. Are there any BAPIs of FMs that are RFC-enabled and capable to read this information?
Thank you!

thank you, will try it out

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Person type and assignment status for terminated employee

Hi,
When I terminate an employee, is it possible to default the field "type" on "Person type and assignment status for terminated employee" section into another value? Its default values is: "Ex-Employee released".
Thank you.

Navigate to Work Structures -> Status and query for all rows with system status Terminated Assignment. select your required assignment status as Default. Untick the other default.

W2 process & Final Check for Terminated employee (Payroll)

-- how to create a Final Check for Terminated Employee ?
--- How are W2 processed?
thanks

Hi Arun,
You need to delimit IT0588 sty 0001... . till 19.2.2014.... (i.e separation date)
e.g
Joining date 1.1.2010
Termination date :- 19.2.2014...
Delimit the info type with period as 1.1.2010 to 19.2.2014...
Hope this should solve your issue...
Regards,
Veeram

Grant access to terminated employee's mailbox

How can I easily grant access to a terminated employee's mailbox including deleted items? If I have the terminated employee's mailbox on litigation hold the deleted items are in the recovery folder, but can the recovery folder only be viewed through
e-discovery process?
Thanks!

Hi Viper,
Thank you for your question.
We could run the following command to grant full access permission on terminated user:
Add-MailboxPermission –Identity <terminated user> -User <your name> -AccessRights FullAccess –InheritanceType all
If I have the terminated employee's mailbox on litigation hold the deleted items are in the recovery folder, but can the recovery folder only be viewed through e-discovery process?
A: Yes, we could be granted only viewer to the specific user, we could refer to the following link:
https://technet.microsoft.com/en-us/library/dd298021(v=exchg.150).aspx
Authorized users can perform an In-Place eDiscovery search by selecting the mailboxes, and then specifying search
criteria such as keywords, start and end dates, sender and recipient addresses, and message types. After the search is complete, authorized users can then select one of the following actions:
Estimate search results   This option returns an estimate
of the total size and number of items that will be returned by the search based on the criteria you specified.
Preview search results   This option provides a preview
of the results. Messages returned from each mailbox searched are displayed.
Copy search results   This option lets you copy messages
to a discovery mailbox.
Export search results   After search results are copied
to a discovery mailbox, you can export them to a PST file.
If there are any questions regarding this issue, please be free to let me know.
Best Regard,
Jim
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact [email protected]
Jim Xu
TechNet Community Support

Terminated employees assignment not being end dated

Dear Gurus,
I have terminated an employee and his status is shown as Ex -Employee but his assignment is not being end dated till the termination date. I dont know what is the problem? in fact is is even letting me open assignment form after the termination date where as in normal cases it does not even allows us to go to assignment form after the termination date.
Help Please
Muhammad Noman Shafique

Hi Muhammad,
There are 3 important dates on the Terminations form -
Actual Termination date(ATD)
Last Standard Process date (LSPD)
Final Process date(FD)
If all the above are the same, then you cannot navigate into the Assignment form, after the termination date. i.e. the assignment is end-dated as of the termination date.
If the LSPD or FD are later than the ATD, then you can still navigate into the assignment form as the assignment is still active with a termination status.
There is a special use-case, for the above scenario. Consider this -
You have terminated an employee as of 15-Apr-2012 (ATD). Now you can process the employee payroll only till 15-Apr-2012, if all the above dates are the same.
Now, if you want to process some elements like Termination-pay or Leave-salary, which you want to calculate at the month-end, then you can give the LSPD as 30-Apr-2012. And at the month-end you can process the payroll.
Say, you want to process an element called commission or Extra-pay for a terminated employee, 6 months after his termination, then the Final process date can be changed to the month you want to process the element(If you see closely, the FD is the only date which can be amended on the termination form).
So depending on your use-case, you need to enter the dates.
Hope that helps.
Thanks,
Vigneswar

Visa Card upload for withdrawn / terminated employees

Is anyone else having issues uploading the visa files for terminated / withdrawn employees?
We are currently undoing the termination action, loading the file, then terminating them again.
Any work around?
Thanks,
Dianna

Hi Janhavi,
For terminated employees I generally create a custom hiring action (e.g. X1) which includes only minimum infotypes that are required to be maintained for a terminated employee (including IT0001, IT0002, social security number). then I record an LSMW or BDC first running the X1 hiring action and then running the leaving action afterwards.
Regards,
Dilek

OTL Timesheet for Leavers - Terminated employees

Hi,
I am trying to enter timesheet for a leaver/terminated employee.
When I query the employee it is not showing up.
Any idea, if there is any profile option or anything to set up to view ex-employees?
This is happening with all terminated employees.
Kind Regards
Bashir

Dear Bashir,
It depends upon a preference (Self Service Timecard Status that Allows User Edits - set it to Assignment up to Final Termination) and on the Final Process Date.
Regards
Giuseppe

Unable to find terminated employees

Dear Gurus,
We are facing following issues.
Firstly
Some of the users cannot see terminated employees. They can see them when they are active but not when they are terminated. We have customised responsibility for them and i think the issue is with the responsibility but we cant identify .
Secondly
Same Users can run their payroll along with the active employees (since all employees are in assignment set) but it always goes into error for terminated employees (gives formula error). When i run payroll of those employees with global responsibility then the run is completed and no error is faced. I cant understand what is the issue!
Please advise experts,
Regards,
Muhammad Noman Shafique

Dear Avinash ,
It is a formula error. But strangely when i run it does not occurs and when the user with restricted resposibility runs it the payroll goes into error. The error occurs in the basic salary formula at line 52.
But if it is a formula error then why does it not happens for me and occurs for the user?
Regards,
Muhammad Noman Sahfique

Massege to Terminated Employees

Hi all,
If the user will perform any action like promotion and increment for the terminated employees by the time system has to generate one massege like the employee was teminated from the period.Please let explain me how could i resolve this issue.
Thanks,
KB

Hi KB,
AS per standard SAP, feature MSN20 is used for withdrawal which can be assigned to action.
Path:- SPRO > PM > PA > Customizing procedures > Action > Set up personal action > personal action type > under column "check" give feature for action Termination > Then system will throw error/warnimg message based on your requirement.
Then how to set error/warning to feature
Path:- PE03 > MSN20 > create another feature which is copied from MSN21 > then under stat2 assign your employment status > give return value W(warning) or E(Error) based on your requirement.
Hope this clarifies.
Regards,
Purnima

Pay out Terminated Employees expenses

Hello! We have had an ongoing problem with trying to pay out travel expenses to terminated employees. When employees leave the company, 80% of the time, they have expenses in process. Some of this is due to our direct bill credit card, and the data is imported into the buffer sometimes even after the employee leaves.
So, our bus. process, is that the back-end in Accounts Payable finishes the expense reports. However, sometimes we cannot get the repors to pay out through payroll (which is where we pay out all expenses). Payroll has already tried to extend the pay through date, which was a good process. But somewhere along - this was not good enough anymore. I have two question - first - who else has a terminated employees process and pays through payroll? next - what else can we try to change in the back-end (that can be a proces or change to a program) that will allow these expenses to rest??
Kindest regards
Fabi

Hi Prashanth,
Once the Person is terminated, you cannot navigate to the Assignment form beyond the Final process date.
Thre dates on the termination form are important -
ATD - Actual term date
LSPD - Last std process date
FC - Final close
If all the three are the same, then you cannot navigate to the assignment form after the termination date.
If the LSPD or FC are different(always greater) to ATD, then you can navigate to the assignment form only till the FC date, but cannot amend any data, as you've already terminated the employee. All you can do is make some element entries and process payroll till FC date.
For your case, why can't you reverse terminate the employee, make all the changes as you need and then terminate the employee as of the correct date ?
Cheers,
VB

Timecards of terminated employees

Hi
Is there a way to view timecards of terminated employees.
Also what table stores this record
hxc_time_building_blocks table does not show any record for a terminated employee
Thanks
Ninad

Hi Dorianne,
Are you using time evaluation? If yes check whether your time evaluation have triggered for any previous period for these employees. The most possible reasons are; you might have run any report / year end activity including the workschedule rule update (Possibly removed any holidays from the calendar rather restricting it for previous year) irrespective of the employment status.
Regards
Raviiiiiiiiiiiiiiiiii

Terminated Employees

Hi
Can I have a script to get terminated employee details
Thanks
Regards
anna

Can I have a script to get terminated employee detailsPlease see old threads for similar discussion.
Terminate Employee API
http://forums.oracle.com/forums/search.jspa?threadID=&q=Terminate+AND+Employee+AND+API&objID=c3&dateRange=all&userID=&numResults=15&rankBy=10001
Thanks,
Hussein

Display TE Reports in detail for terminated employees

Hello
Do you know any other report we can use to display the travel expenses in details for the employees already terminated?
I know that we can do that throug PRTE (trip details) but we would like have another option if there are any other way.
The other reports under Trip statistics" does not alow us to display the information in detail as the IT00017 is already delimited in past. The users could check in PR05, but they can check that only for people with travel privilleges that is not the case of terminated employees.
Thanks in advance!

Hi,
Use the report and uncheck the checkbox at personal data tab (Select only Personnel Numbers Valid today)
S_AHR_61016401 - General Trip Data/Trip Totals
Hope this help!
Cheers,
Vaibhav

E-rec candidate object for terminated employees

Hi,
In an intergrated solution of e-Recruiting with HCM, the internal candidates remain active after the employee has been terminated from employment.
Require a standard solution to delete or delimit the candidate objects for all terminated employees.
Any inputs are highly appreciated.
BR,
Sudhir.

Hello Sudhir,
the candidate for an employee is still active in the e-recruiting system even when the employee is terminated - this has to be this way. But if you configured the integration correctly the candidate should get the flag IS_INACTIVE in HRP5102 set to X. With this flag set the candidate is treated as external candidate in e-recruiting an can no longer apply to internal publications but to external which is correct. Please check if the flag is set for the candidates, if not check you integration configuration.
Best Regards
Roman Weise

Net Leave not prorated for Terminated employees in View Accrual Screen

Hi,
We are using R12 HRMS. In the View Accrual screen, The Net Leave entitlement is considering only the leaves accrued as of the last full month payroll, and not prorating the leaves accrued in the current month for Terminated employees. Can you please suggest the required setups to rectify this.
Thanks.

Dear Gaurav,
I have this code for termination cases; but it is not working. can you please check where it is going wrong.
IF EMPLOYEE TERMED IN THE MIDDLE OF MONTH. NEED TO COMPUTE TILL LWD.
if (EMP_TERM_DATE <= PAY_EARNED_END_DATE and EMP_TERM_DATE >= PAY_EARNED_START_DATE) then
l_tot_elig_days = days_between(EMP_TERM_DATE,PAY_EARNED_START_DATE)+1
l_term_days = Round((2.5/l_tot_days) * l_tot_elig_days,2)
     if to_char(PTO_DATE_EARNED_START_DATE,'MM') = '01' then
     l_total_leave = Round(LEAVE_ACCRUAL_PLAN_BALANCE_ASG_ITD + l_term_days,2)
     else
     l_total_leave = Round(Total_Accrued_PTO + LEAVE_ACCRUAL_PLAN_BALANCE_ASG_ITD + l_term_days,2)
     message9 = 'No of Leaves in Termination Month ' + to_text(l_term_days)
else
/* When New Year Begins – JAN Month*/
          /* if LEAVE_ACCRUAL_PLAN_BALANCE_ASG_YTD <=0 then
               (Total_Accrued_PTO = 2.5
               l_total_leave = LEAVE_ACCRUAL_PLAN_BALANCE_ASG_ITD + 2.5*/
if to_char(PTO_DATE_EARNED_START_DATE,'MM') = '01' then
l_total_leave = Total_Accrued_PTO
Total_Accrued_PTO = Round(l_total_leave - LEAVE_ACCRUAL_PLAN_BALANCE_ASG_ITD,2)
Message10 = ' In Loop for JAN '
else
( message10 = ' In Loop for rest of months '
     if (Total_Accrued_PTO > 0) OR (LEAVE_ACCRUAL_PLAN_BALANCE_ASG_ITD > 0) then
     (l_total_leave = Round(Total_Accrued_PTO + LEAVE_ACCRUAL_PLAN_BALANCE_ASG_ITD - l_encash_days,2)
else
     if (Total_Accrued_PTO < 0)then
     (l_total_leave = Round(LEAVE_ACCRUAL_PLAN_BALANCE_ASG_ITD,2)
Message11 = ' In loop for negative accrual ')
Message12= 'Total Leave accrued ' + to_text(l_total_leave)

Terminated employees retrieval

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