Travel cost and others in PS

Hi Experts
How can we plan and track travel cost, TA , DA for a person against some project? Suppose this person is at the customer site for some commissioning purpose.
Should we do it in CATS or some other way?
Pls. help me.

Hi,
It is possible if you have implemented HR, Travel |Management along with PS, FICO
Please follow the link below (specially pages 146 thru 150 Would be useful)
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/FITVPLAN/FITVGENERIC.pdf
thanks..

Similar Messages

Travel Cost and Receipt entry

HI Friends
Need help for following scenario.
Created a schema for entering milage claims. No per diem. With the details of miles travelled every day, we need to enter a receipt for any other expense. System is giving following error;
Per-diem settlement and individ.receipt not allowed for TravelCosts
Message no. 56168
Please help how could i achieve that.... Thanks!

Go to table V_T702N_J and select 'Combination is allowed'

Production and Other Overheads posting to Production Orders

Hi All,
I need a clarification regarding Production Orders,
I have created a PP Production for 10 finished qauntity, I have posted material consumtion to the order in MB1A Tcode with 261 movement type.
But how to post actual cost to the order. From HR Module, Salaries GL are getting upldated, Out of that some of the employees related plant.
Saleries cost and other activity cost( Actuals), how can i allocate to Production Orders and on what basis.
Please advice me in this regards, let me know if i am thinking in wrong way.
Regarsd,
Ganesh

Hi,
u can allocate salrary cost ect to production orders.
first of all salary should be a primary cost element.
u can allocate on the basis of hours or any other relevant factor , the factor should be available in ativity type list, other wise u have to create activity.
in the cost center assessment u can use salary cost element and settle on prodcution orders , u can manully enter amount or u can decide to allocate based on activity quantity in order to do so ur settlement profile must allow posting on production orders..
points if information useful
Rajesh

Settlement of Project Cost and revenue to GL

I am trying to Settle the project Cost and Revenue to GL account. For the same I have defined settlement profile maintaining GL as optional receiver and then I have maintained Source structure for cost and revenue as to separate them at the time of defining settlement rule, defined Allocation structure where in receiver against source, I have assigned GL as by cost element receiver. After that I have maintained settlement rule for WBS element, but when I am running a settlement is done to either of the GL for cost or Revenue which ever is defined first in settlement rule. It is not creating any settlement for second line item of the settlement rule and system is not giving any error message as well.
Where as if I am trying individually only for cost or revenue , settlement is completed with all the values but with any accounting document generated, but if I see the entries to that GL, a settlement entry is created for that transaction.
Can anyone please help in solving this issue ASAP.
Thanks and Regards

Hi,
    If it is posting to the first line means....
Follow the steps below:
First try to create a project and post the actuals and revenues.
Go to cost element report pick up those cost elements both for costs and revenues.
Go to Soruce Structure in the config, define the structure with name for Ex: 'Z1' and define two assignments, one is Costs and other Revenue, by selecting the costs go to Source mention the cost element where the actual costs are posted on (Mention only that cost element no other cost elements), next select the Revenue assignment and click on Source and mention the only cost element where the revenue wsa posted (Mention only that revenue cost element no other cost elements) and save the transaction.
Come back to project builder, select the wbs and click on settlement rule, in the menu goto-->settlement parameters and check whether the source and settlement profiles are correct or not, incase source structure is not available mention the same.
come back to settlement Rule overview and fill the fields as mentioned below:
1st line:   Category: GL
              GL Account: GL Account Number
              Source Structure: COSTS
2nd Line: Category: GL
              GL Account: GL Account Number (Revenue Account)
              Source Structure: REVENUE.
Now Run the Settlement for the specific period costs posted, the costs will be posted seperately to the two different GL Accounts.
I think this will resolve your problem.
Rgds
Sudhir Reddy

Additive Cost and Variance Calcultion

We started using Tcode CK74N to enter additive costs for certian materials. I did the configuration needed in the costing variant and added a cost element for additive costs in the cost component structure.
Everything is working fine, when we run CK11n for a material that already have an additive cost estimate, the additive costs are being picked up and included in the cost estimate. if we mark and release the cost estimate the additive costs are being reflected in the new standard, so far so good.
My question is around the variance postings that happen once we enter a production order and settle the variance at period end.
lets look at this example
Assume the following:
Material X current standard = $100
Order X quantity produced =10 cases
Material X NEW standard after negative additive cost =$80
Scenario 1 (no additive costs) the total debits (Actual postings form material consumption and activity confirmation) to a the order = $900
The total credit was $1000 (standard*quantity produced) , a $100 in variance will occur, and the posting at settlement will be to Debit the price difference account and to credit the cost of sales account for $100. This is the normal case
Scenario 2 : We included a -$200 of additive costs for that material in the standard (new Standard is 80) , the credit to the order will be $800 instead of $1000 , which will make the variance -$200 and the posting currently is to DR cost of sales and credit price difference account for $200
The business and Based on scenario 2 wants to automatically generate a posting to the ACTUAL side of the production order equivalent to the additional variance caused by additive costs? which will put the variance back at 100.
They would like to see a credit to the cost element used in the cost component structure to book additive costs. and the reminder of the variance 100 in our example should continue to be booked to the same price different account .
If this is possible and right to do? what account should be used to offset this credit that being proposed to the additive cost element ? Because I assume that a new FI document should be created to record the credit?
Thanks for your help

Hey,
It depends a little upon the settlement rule of your process/production order.
If you are settling to the material (MAT), the price difference will only be accounted for with one line, without separation between difference coming from additive costs and other differences.
If you are settling not via within CO, you maybe have the possibility the way you settle, but I can not see how you can use such a logic in a settlement process.
What I would do, is to create a custom reposting program, which reposts the additive cost difference separately, after which the normal settlement can take care of the remaining difference.
Regards,
Koen

Travel costs not appearing in the sttlement and in standerd form prf0

Dear Experts.
i could'nt get travel costs in the settlement and in the prf0 -standerd form
but i could get meals perdiem reimbursement and accomidation reimbursement.
could u pls pass some information
i have configured reimbursements for travel costs in the tables
V_T702N_H
copy from trip
copy from trip
travel costs flat rates for all trips.
in* V_T706F*
Car
All Vehicle Classes
All Employees
No Cumulation
India
India Thiruvananthapuram
Business Trip
All Trips
All Trips
INR Indian Rupee
100.00
1,000.00
and in the table V_T702N_A
1 3 0 0 2 1 0 1 1 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
out put in prf0 is like this
                                Travel costs
                   Car Tax-free Comp.          Tx-free    Addit.    Reimburs
Date               cl. amount amt. Mls/kms   amount    amount     amount
Tot. amounts travel costs in INR                  0.00      0.00       0.00
kindly help
thanks
vj
Edited by: k vj on Nov 11, 2009 9:54 AM
Edited by: k vj on Nov 11, 2009 12:24 PM
Edited by: k vj on Nov 12, 2009 6:05 AM

Hi Alagesan,
It seems the allocation structure for services is not maintained in controlling area. Ask your CO guy to maintain it properly.
Prior to this please check that you have assigned value categories to the cost element in Plant Maintenance & Customer service.
Thanks

My iPhone overheats. Battery drops from 100/90% to 10% sudenly. Got the device 20 days ago. I'm currently living in The Hague, there is no Apple Store in this city, took an appointment in Amsterdam, after 3 hours drive and 60€ travel cost got into the App

My iPhone overheats. Battery drops from 100/90% to 10% sudenly. Got the device 20 days ago. I'm currently living in The Hague, there is no Apple Store in this city, took an appointment in Amsterdam, after 3 hours drive and 60€ travel cost got into the Apple Store, 73 minutes delay on my appointment the Genius tech tells me I should leave my device for further checks in the store and come back in a week or two. Not presicely the answer I was looking for, plus he did not have any device to lend me until my iPhone was checked. Quite dissapointed, Apple was standard for quality on customer satisfaction, in the last 10 years I bought 3 MacBooks, 5 iPdas, 7 iPods, 5 iPhones and 2 iMACs... please don't let me down. [email protected]/[email protected]/[email protected]

Dear Ocean, one is a complaint about the quality of the device.
The second about the quality on response from Customer Service.
No worries, I'll delete both post since it seems that won't bring anything productive.
Good bye Apple!

I am travelling overseas and want to transfer photos from my iPhone to the iPad using iCloud. will this incur data roaming costs?

i am travelling overseas and want to transfer photos from my iPhone to the iPad using iCloud. will this incur data roaming costs?

Yes, unless you are connected to free Wi-Fi.

Error in Posting Travel Costs to FI/CO

Hi Friends ,
I am working on a Business scenario on "Project with Resource Related Intercompany Billing". As a part of this scenario, one has to do time booking & travel expenses booking ( in CAT2) of a cross company employee. Then the time is transferred to the Project (CAT5) & Trip is Settled(PR05).
Issue
While posting the "Travel Costs to FI/CO" (PRRW) for this cross company employee it is showing a message " A Unique Company Code has not been assigned to company number XXXXX" .
However, we checked that the assignment of Company Code & Company which are all OK. Can you please help on the issue.

Hello,
When you are putting a cross company code transactions, make sure that
you have created a company by using OX15
you have assigned both the company codes to the same company by using OX16
In addition, you can go through the following to get an idea on cross-company code postings in FI
You can post the cross company code postings even between two controlling areas. The system does not prevent to post documents between two company codes in two controlling area. Need not necessarily they should be under one operating concern. Provided you have to make sure that you have followed the following points:
In OBY6 - To company codes must be assigned to same Company, meaning that you mus thave created a Company and that company must have been assigned to these two company codes.
OBYA - You should maintain the clearing accounts in both the company codes. Meaning that you are posting one leg in one company code and the other leg in the other company. Therefore, it is required to have the missing legs in each company code.
Company Code1 - Posting Key 40 - Clearing Account
Company Code1 - Posting Key 50 - Clearing Account
Company Code2 - Positng Key 40 - Clearing Account
Company Code2 - Posting Key 50 - Clearing Account
OB08 - In case if the two company codes have different local (company code) currencies, you may maintain the exchange rates.
You can now go to F-02 and post a cross company code transaction giving the first leg in first company code and the second leg in second company code. Missing leg in the first company code will be posted to the GL Account mentioned in OBYA and the missing leg in the second company code will be posted to the GL Account mentioned in OBYA. That means you will have four line items overall.
The system will post three document.
Document 1 in First Company Code
Document 2 in Second Company Code
and
Document3 - Cross Company Code Document.
The cross company code document consists of the first company code document number plus company code plus last two digits of the fiscal year.
Hope this must have clarified your doubts.
Please let me know in case if you need further details.
Thanks,
Ravi

Unknown Travel Costs in a Purchase Order

We have the problem, that we have Consulting Companys that don't offer a special
travelrate, so the price is always different (hotel, taxi, flight etc always differs).
How do you handle this?
Do you create an extra item "travel costs" ? What Quantitiy and Order Unit do you choose? With what quantity
do your people book the "goods receipt" or don't you need the "goods receipt" for this item?
What price do you write in the PO?
We don't like to send the invoice through the house just for some euro.

HI,
One suggestion is,
You can use FI postings i.e. FB50 to book charges against a WBS. Use relevant Cost elemnts for travel, cab etc and charge the WBS on debit line item.
Create WBS (TRAVEL EXPENSES )
Create cost activities (HOTEL CHARGES , CAB CHARGES etc.)
Click the PS text overview icon in cost plan screen (Overview(s):)
In that text as E (Employee)
Text Type = enter the employee number
In description maintian the employee name
In order maintain the PS texts you need to create the same in SPRO -- PS-- Documents --- Define text type for PS texts.
Here you maintain your employee details so that you can select these details in cost plan view.
I think this only possible way other then your suggestion(Matreil).
Ex:
Some group of employees are travelling
Cost Plan 1000
In PS text overview you can maintain the detial how many employees are travelled and what are they names.
Regards
KK
Edited by: Kishore Kumar Galla on Mar 11, 2010 6:08 PM

Travel Cost Distribution

We are having two company codes here, 1000 and 2000. Employees belong
to either of them. If an employee belongs to company code 1000, and he
makes allocation of his cost 100% to a cost centre that belongs to
company code 2000, we are having no problem in posting of expenses.
This we are handling by maintaining the cost centre belonging to 2000,
in the Infotype 17 of that employee.
However with the same employee belonging to comapny code 1000, if he
does cost allocation 50% to his master cost centre which belongs to
company code 1000 and 50% to a cost centre that belongs to company code
2000, we are facing error in posting.
Is this possible in Travel Management or it
is to be handled in FI module manually . If possible in Travel
Management, please help on achieving this

Hi Friends and Guru's,
I have a smilar issue related to travel management assignment of travel cost to different cost centre and different company code more details as below:
We have two company codes 1000 on one COA1 (Chart of Account) and Controlling area COA1 and another company code is on different COA2(Chart of Account) and Controlling Area COA2 and all employees are created in Company code 1000 and we do not have any employees created in Company Code 2000. Issue is business wants to allocate some travel done on 2000 should go to company code 2000, I have tried to change option in Infotype0017 and tried to play around Infotype 0027 subtype 02 cost distribution option no luck for sucess.
I would like to know your expert advice that do i need to create all employees in Company code 2000 and do i need to re-config Travel management along with GL mapping to 2000 or any substitute way to resolve this issue.
Your inputs much appriciated.
Regards,
Srini

How can I enter "Flate rates for travel costs" with more than 2 decimals?

Hi expert,
I want to enter flat rates for travel costs in table T706F.
I have a figure with more than 2 decimals (0,066), but I cannot save it, because only 2 decimals are allowed for EUR.
I don't want to change the decimals for this currency.
I found OSS note 446116 which is release independent. It is a note of 30.10.2001.
It suggests to create a new currency e.g. EUR3 and enter translation ratio's and exchange rates.
This seems pretty drastic.
Do you know if there is another way to handle this issue?
Thank you.
Kind regards,
Linda Verding

Hello Christian,
I have checked it with consultants from SAP Brussels.
They confirm that OSS note 446116 can be used to create flat rates for travel costs with more than 2 decimals.
I will create a new currency (EUR3) with the description "for travel expenses only".
Kind regards,
Linda Verding

Travel cost on projects

Hello every one.
This is regarding travel cost to be booked on project. In my project i m having HR/PS/TIME/ESS/TRAVEL/CATS AND FICO. now when i m book cost on the project in TRIP transaction code we can post on wbs but the problem is right now there all wbs (projects) are coming. Is there any setting like cats that employee should get only those wbs which are assigned to him. Any help would be of great importance.
Regards
Abhishek Sinha
Idhasoft

Hello,
No, this is not possible in standard at the moment. Unless you implement a User Exit when saving the trip. You can check the FITR0003 in SMOD.
Regards,
Raynard

BOOKING TRAVEL COST TO WBS ELEMENT

Hi there,
Can anyone tell me how i can book travel expenses to a WBS element.
From pr05 i can select the WBS but when i post it to FI its getting posted to the cost center (and the profit center) and not to the WBS although the correct GL account is being updated.

Hi,
The problem is at your wage type and symbolic account settings. Remove the tick for "w/o CO receiver".
Path: SPRO>Financial Accounting (New)>Travel Management>Integration of Travel management and payroll>wage types>define assignment of wage type to symbolic account.
Settle a trip with WBS to FI, whatever the CO assignment you maintain in the trip will flow to FI.
Thanks,
Sharif

Get travel cost specified on each invoice when invoicing

Hi all,
We are invoicing our customer the customer travel costs. When we report travel costs in PR05 we report on network for each project. When we later create the invoice in transaction code DP95 (customer services) you can see (per network) that, for example, person A has travel costs for x SEK and other costs for x SEK (specified per trip expense) but you can not see for what dates this costs appear. If person A has done several trips for several different dates you can only see a total sum on the invoice, not specified per trip number/date.
I have a few questions regarding that:
1. Is this something that can be solved, so we can see the travel costs specified per date/reason or is it just possible to see a total sum per trip expense?
2. If we can solve the problem, is this going to be solved in TM or in CS? I can´t think of any solution in TM. I guess that this is a question for CS consultants?
Best regards Lisa
Edited by: Lisa E on Sep 9, 2009 3:21 PM

My understanding is that currently you have trip account assignment to the network activity.
The possible solution can be on PS master data side, where you can simply create network activities per trip and the dates can be aligned with the trip dates. So, it would mean 1:1 relation between trip and network activity.
This concept change might trigger further changes in your current design towards the interpretation of master data objects in PS. Unfortunately in FI-TV you can not have account assignment to Network activity elements, that could have been another option.
Alternatively check with your SD consultant what characteristics are available in the DIP profile and try to pass respective data from FI-TV during FI postings.
Edited by: Paulo Vitoriano on Sep 9, 2009 4:04 PM

Travel cost and others in PS

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