"Travel Expense - cProjects" without accounting integration

Working with cProjects 4.0 (as a stand alone system), can I have time and effort captured against task of cProjects' project? I am looking for a scenario where a consultant assigned to a task in cProjects would capture time and also travel expense corresponding to that task (transport / boarding / lodging) expenses in CATS. Can this be done? Where can I retrieve this data from (table name)?
Accounting integration is not to be done. I am only looking for the manual entry of data from the consultant (resource) to be stored in some table in the system from which I can retrieve the data.

Hi Swayam,
Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
If you are interested, there are two ways by CATS Integration, with and without co-integration.
Case A: without co integration.
1. Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done. Such worklist does not have a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
Case B: with co-integration.
1. Worklist (or timesheet?) in ERP will be generated according
     - the cProject structure and
     - customizing settings, which control, at which object can the confirmation done
     - the assigned co-object of cProject elements.
    The worklist has a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
4. The (actual) costs are booked at ERP system due to the co-object in worklist.
5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
Kind regards,
Zhenbo

Similar Messages

Travel Expense (CATS) without CO

Without CO, when I cannot have internal order from cProjects 4.0, is there a way I can capture effort against task and travel expense for a task in cProjects? Where do the data corresponding to travel expense (recorded by a resource) reside in the system?
PS: SAP CO is out of scope and I am not going through the PS route either.

Hi Bittu,
Unfortuenately it is not possible.
Please see my answer in message raised by Swayam Prakash.
Kind regards,
Zhenbo

Travel expense payment via Accounting

hi
Does anyone knows what are the document types to be used in Travel Mgt for posting to Accounting ?

Hello,
Hope this helps!!
http://help.sap.com/saphelp_45b/helpdata/en/d7/e228af408e11d1896b0000e8322d00/frameset.htm
Regards,
Parvez

CProject - PS : Accounting Integration

Hi,
Requirement is
on change of status in cProject, create project (WBS) accounting structure in ECC Project system module using our defined template. Then link this WBS to the cproject accounting tab.
Any leads on how this can be achieved?
Thanks.
Regards.

Hi Pablo,
I see you encountered this error in 2009 and it hasn't been marked as answered yet.
I was wondering if you found any solution on this one later, because we are facing the same exact error in our current project. I would really appreciate if you share any info. on it.
Thanks,
DHP

Employee Travel Expense Payments via ACH

Hello,
Currently we use SAP's T&E module and post the costs via an employee vendor record and then subsequently pay the vendor.
Currently this is done by check.
What we would like to do is pay via ACH and increase the frequency of payments.
The issue or concern is the storage of the employee bank info.
Has anyone come across this scenario and have any guidance?
1) As a first option we would look enter the bank info on the vendor master.
Technically, if we add the employee bank info to the employee vendor record this would work just fine, but the security on vendor bank master could be an issue. Does anyone have any insight or experience on 'encrypting' or securing this bank data.
Thanks for any and all input.
Rob C.

Hi,
Let me explain you from the beginning.
1. Create Travel Expense Type ( The one which is visible in PR05): follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Travel Expense Types > Create Travel Expense Types for Individual Receipts.
Create the required travel expenses there.
2. Assign wage type for the travel expense types created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Wage Types for Interfaces > Assign Wage Types to Travel Expense Types for Individual Receipts
when you go into this path, you will find the travel expense types which you have created in the earlier step. Select the expense type for which you need to assign the wage type and click the magnifier icon which is available in the left top. You can assign the wage type then.
3. Assign symbolic account for the wage type created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Define Assignment of Wage Type to Symbolic Account.
Assign a two character symbolic account with a prefix "+".
4. Assign GL accounts for the symbolic account assigned: follow the path- Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Conversion of Symbolic Account to Expense Account.
Double Click HRT there, it will ask for chart of accounts, give your chart of accounts and then press enter. In the screen, select new entries, enter the symbolic account and its corresponding GL account.
note that instead of entering the prefix "+", you have to enter 1 as prefix here.
Save your entries.
As for as employee vendors is concerned, please create a vendor account in FK01 and then assign the personnel number of the employee in the vendor master record. The system will automatically pick up the employee vendor number with its personnel number.
Trust this clarifies.
Best Regards,
Raj

PRRW - Intercompany/Cross company travel expense

Hi,
Using tcode PR05 i will do inter company travel expense.
Once done i will go to PRRW to do the posting.
Posting will create 2 documents,
1) AP(Account payable) document
2) Expense document.
Now I have to copy the expense document details (g/l account and the amount) to the AP document as one credit and one debit.
Please any one tell me in which program I will get this two details.

Hi,
Let me explain you from the beginning.
1. Create Travel Expense Type ( The one which is visible in PR05): follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Travel Expense Types > Create Travel Expense Types for Individual Receipts.
Create the required travel expenses there.
2. Assign wage type for the travel expense types created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Wage Types for Interfaces > Assign Wage Types to Travel Expense Types for Individual Receipts
when you go into this path, you will find the travel expense types which you have created in the earlier step. Select the expense type for which you need to assign the wage type and click the magnifier icon which is available in the left top. You can assign the wage type then.
3. Assign symbolic account for the wage type created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Define Assignment of Wage Type to Symbolic Account.
Assign a two character symbolic account with a prefix "+".
4. Assign GL accounts for the symbolic account assigned: follow the path- Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Conversion of Symbolic Account to Expense Account.
Double Click HRT there, it will ask for chart of accounts, give your chart of accounts and then press enter. In the screen, select new entries, enter the symbolic account and its corresponding GL account.
note that instead of entering the prefix "+", you have to enter 1 as prefix here.
Save your entries.
As for as employee vendors is concerned, please create a vendor account in FK01 and then assign the personnel number of the employee in the vendor master record. The system will automatically pick up the employee vendor number with its personnel number.
Trust this clarifies.
Best Regards,
Raj

Travel expense accounting program

hi all
I need to ask about travel expense accounting program.
The standard feature TRVPA does not have "expense type".
The requirement is to settle trips based on expense type, any idea how this can be achieved by user exits or other features?

Hi Swayam,
Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
If you are interested, there are two ways by CATS Integration, with and without co-integration.
Case A: without co integration.
1. Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done. Such worklist does not have a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
Case B: with co-integration.
1. Worklist (or timesheet?) in ERP will be generated according
     - the cProject structure and
     - customizing settings, which control, at which object can the confirmation done
     - the assigned co-object of cProject elements.
    The worklist has a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
4. The (actual) costs are booked at ERP system due to the co-object in worklist.
5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
Kind regards,
Zhenbo

Account assignment error even without controlling integration

We have set up a service order without controlling integration nor billing. After releasing the service order and saving, CRM throws out an error as if it is trying to create an internal order in ECC. See error log below.
We do not intend to replicate CRM customers to ECC which should not be a problem for our requirements.
The error log is pointing to missing customers in ECC as "Customer" is a controlling characteristic when one want to create an internal order. In our case, we don't want this to happen and have done the necessary configuration. The relevant item category in the service order has been set as not relevant for costing.
Can anybody see a reason why we are having this behaviour? How can we get around it?
Note: The solution consisting of preventing document distribution to ECC via status profile would not work for us as we also intend to use Logistics integration to create Purchase orders in ECC.
Cheers
Diagnosis
Errors occurred when assigning an account assignment object to a business transaction. To view the error message, see the accompanying log file.
Transfer Log
No customer is assigned to business partner 005056822FA61EE3B094CD9026046ADD (Notification E XR 004)
No customer is assigned to business partner 005056822FA61EE3B094CD9026046ADD (Notification E XR 004)
Characteristics for Controlling object have errors (Notification E IAOM 034)
Characteristic "Sold-to party" for business scenario "CRM Service" is missing (Notification E IAOM 007)
Characteristics for Controlling object have errors (Notification E IAOM 034)
Characteristic "Sold-to party" for business scenario "CRM Service" is missing (Notification E IAOM 007)
Characteristics for Controlling object have errors (Notification E IAOM 034)

Hello Thierry,
Are you sure that you use items that are non-relevant for billing?
Regards,
Nicolas.

GL Account in Travel Expense infocube

Please can someone help me.
What is the infocube I can use to link it with the one of Travel Expense in order to get the GL Account?
I need to obtain the GL Accounts for expenses that are affected.
Thanks!!

I'm sorry; I explained the request in a wrong way. The real request is to get the employees on 5 specific expense accounts having the balance by month and ytd.
For example:
For account xxxxxx, this employee spent this amount for January
Balance
Employee GL Account Jan Feb .... YTD
Is this possible? Which cubes? Accounts Payable and HR?
Thanks for your help.

CProjects 4.0 - SAP R/3 4.7 - Accounting Integration problem.

Dear all,
I have performed all steps necesaary for accounting integration in cProjects and SAP R/3 FI System.
I can even see and assign the cost rate that I have created in cProjects to a project role.
System also calculates the cost for the role multiplyin the cost rate with the number of hours the resource has been assigned.
However, it also displays the following warning messages:
1. An error occurred in Accounting (system QASCLNT777)
2. Function module "IAOM_CPRO_MISC_RFC_CPDEF_CHECK" not found.
3. No cost center could be determined for organizational unit 00000000
4. Maintain a revenue element for cost/revenue rate ZZ_000001
5. Error occurred in accounting - check the costing in the ERP system
When I execute the transaction COCPCPR in R/3 system, I cannot see the internal order, but see the project name under "Internal Orders not created"
Regards,
Reema.

Hi reema, if we refer to the documentation pertaining to accounting integration for cProjects 4.0, we see that the prerequisities is ECC 6.0
Please see below from the help documentation
Integration
To be able to use the functions of accounting integration, you have to implement the Internal Orders (CO-OM-OPA) application component and Project System (PS) in SAP ECC 6.0.
Prerequisites
You need to make a number of Customizing settings in both the Collaboration Projects and SAP ECC Implementation Guides (IMG):
Settings in the Collaboration Projects IMG
You selected the Controlling in mySAP ERP setting in Customizing for Collaboration Projects under Connection to External Systems ® Accounting Integration ® Activate Integration as the Accounting Integration Scenario.
I feel the error messages are thrown because you are using SAP R/3 4.7. I see from the SAP notes, for CATS integration with cProjects 4.0 and SAP R/3, SAP consulting is available, but nothing is mentioned for accounting integration.

Document for account integration with cProjects needed

hi all
can I get accounting integration document?
<b>mail id [email protected]</b>
we have cProject 4 and R/3 4.7 which we will be upgrading.
i want accounting tab in cProject.
so need documentation @ it
waiting with points!!
thanx a ton

I have sent it to your mail id.
p.s. reward points if you find it useful

Distribute Travel Expense among multiple bank accounts

Hello Expert,
We have a requirement to distribute the travel expense among multiple bank accounts. We have maintained one of the travel expense bank to Infotype 0009 (Bank Details) Subtype 2 (Travel Expense).
Now the question is where to record other 3 banks that we have for one of the employee. Also where to mark the percentage.
Please help.
Thank you very much.
saplover

Hi,
You can add new subtypes to IT9 through the view 'V_T591A' (t-code: SM30).
Thanks
Alis

Two bank accounts for travel expenses

Dear all.
We would like to have two bank accounts for the travel expenses for one employee.
For example:
$ 500.00 of the Travel Expenses should go to bank account 12345
The remaining amount of the Travel Expenses should go to bank account 67890
I can enter one bank account in Infotype 0009 for Travel expenses, but it seems the field u201CStandard valueu201D doesnu2019t work for subtype u201CTravel Expensesu201D.
SAP creates only one payment with transaction PRDX.
Does someone know if itu2019s possible to create to payments for one employee?
Thanks.
Edited by: Fluff on Feb 14, 2012 10:22 AM

It is the case that PRDX is designed to take the valid IT009 account defined at system date - see here:
The bank data is read with the TRMAC Makro rp-provide-from-last:
        rp_provide_from_last p0009 '2   ' sy-datum sy-datum.
        IF pnp-sw-found NE '1'.
          rp_provide_from_last p0009 '0   ' sy-datum sy-datum.
PRDX is designed to handle only one account (note 90320 gives more info)

Cproject 3.1 accounting integration project problem

Dear Sirs,
I have some problems with accounting integration in cProjects. I got help previously with missing company code in thread; This is now implemented and works fine.
When I save a project and mark it for replication, i get the following error in the Cockpit for Controlling Integration (cprojects).
Enter Order number.
Message no. KO413
I have been looking and looking for ways to solve this; Any hints from you guys?
Best regards,
Jørgen

Hello Thorsten,
you are quite right. We tried to swap to internal number range this morning, and it makes the error message to change to:
+Company code is not defined:
Messsage no. F5165
Diagnosis
Colmpany code "" has not been created in finacial accounting
System response
System error
Procedure
Correct the entry or create the company code using financial accounting customizing functions.+
This is quite strange given we have implemented the badi for company code (DPR_FIN_GECCO_ATTR), with the correct values.
Any hints are highly appricated, personally is wonder if there are other places we can look for more detailed error messages to find out excactly what goes wrong.
Best regards,
Jørgen

Internal Order not being created in cProjects-Accounting Integration

Dear All,
We are working on cProjects 4.0 with ECC 6.0,
Trying to do Accounting Integration.
For only one Project I am able to create Internal Order,
But I am getting following error.
Cost/revenue rate YP002 is not valid in organization 00000000
Inspite of assigning these rates to the organization 00000000
For other projects, when I click on accounting:
I get following error
"Single-Obj.Controlling on InternalOrders 0188993B3E343947A046B554FD886E03 000006000032 does not exist"
When I go to Controlling Cockpit, I see this Internal Order not being created.
Have revisited all settings, project type, etc.
How do I go about this.
Kindly help,
Navendu

Dear All,
I was able to solve the one of the problem, with the following settings,
Assign Cost Elements & Activity Types:
Choose Organization, Start & End Dates, Cost and Revenue Elements, Currency.
The start and end date of the cost/ revenue did not fall within the start and end date of the Organization.
Regards,
Navendu Shirali

"Travel Expense - cProjects" without accounting integration

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