Travel expense payment via Accounting

hi
Does anyone knows what are the document types to be used in Travel Mgt for posting to Accounting ?

Hello,
Hope this helps!!
http://help.sap.com/saphelp_45b/helpdata/en/d7/e228af408e11d1896b0000e8322d00/frameset.htm
Regards,
Parvez

Similar Messages

  • Employee Travel Expense Payments via ACH

    Hello,
    Currently we use SAP's T&E module and post the costs via an employee vendor record and then subsequently pay the vendor.
    Currently this is done by check.
    What we would like to do is pay via ACH and increase the frequency of payments.
    The issue or concern is the storage of the employee bank info.
    Has anyone come across this scenario and have any guidance?
    1) As a first option we would look enter the bank info on the vendor master. 
    Technically, if we add the employee bank info to the employee vendor record this would work just fine, but the security on vendor bank master could be an issue.  Does anyone have any insight or experience on 'encrypting' or securing this bank data.
    Thanks for any and all input.
    Rob C.

    Hi,
    Let me explain you from the beginning.
    1. Create Travel Expense Type ( The one which is visible in PR05): follow the path  - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Travel Expense Types > Create Travel Expense Types for Individual Receipts.
    Create the required travel expenses there.
    2. Assign wage type for the travel expense types created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Wage Types for Interfaces > Assign Wage Types to Travel Expense Types for Individual Receipts
    when you go into this path, you will find the travel expense types which you have created in the earlier step. Select the expense type for which you need to assign the wage type and click the magnifier icon which is available in the left top. You can assign the wage type then.
    3. Assign symbolic account for the wage type created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Define Assignment of Wage Type to Symbolic Account.
    Assign a two character symbolic account with a prefix "+".
    4. Assign GL accounts for the symbolic account assigned: follow the path- Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Conversion of Symbolic Account to Expense Account.
    Double Click HRT there, it will ask for chart of accounts, give your chart of accounts and then press enter. In the screen, select new entries, enter the symbolic account and its corresponding GL account.
    note that instead of entering the prefix "+", you have to enter 1 as prefix here.
    Save your entries.
    As for as employee vendors is concerned, please create a vendor account in FK01 and then assign the personnel number of the employee in the vendor master record. The system will automatically pick up the employee vendor number with its personnel number.
    Trust this clarifies.
    Best Regards,
    Raj

  • "Travel Expense - cProjects" without accounting integration

    Working with cProjects 4.0 (as a stand alone system),  can I have time and effort captured against task of cProjects' project? I am looking for a scenario where a consultant assigned to a task in cProjects would capture time and also travel expense corresponding to that task (transport / boarding / lodging) expenses in CATS. Can this be done? Where can I retrieve this data from (table name)?
    Accounting integration is not to be done. I am only looking for the manual entry of data from the consultant (resource) to be stored in some table in the system from which I can retrieve the data.

    Hi Swayam,
    Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
    If you are interested, there are two ways by CATS Integration, with and without co-integration.
    Case A: without co integration.
    1.  Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done.  Such worklist does not have a co object.
    2. The user capture the time\efforts using CATS in ERP system.
    3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
    Case B: with co-integration.
    1.  Worklist (or timesheet?) in ERP will be generated according
         - the cProject structure and
         - customizing settings, which control, at which object can the confirmation done
         - the assigned co-object of cProject elements.
        The worklist has a co object.
    2. The user capture the time\efforts using CATS in ERP system.
    3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
    4. The (actual) costs are booked at ERP system due to the co-object in worklist.
    5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
    Kind regards,
    Zhenbo

  • Travel Expense (Portal) - Adobe Form

    Hi:
    We recently implemented Adobe Forms for travel expense booking via portal. For that the necessary ADS configuration and other development changes were made. It is working fine except one issue. When we display/print an existing expense report on portal, it opens in pdf form with ides logo and other standard wording on it. How can we modify that print form to match our template? Where exactly that print form is assigned so that we can customize it?
    Please advise.
    Thanks.
    RG

    Upload your custom form via SFP.. and you can copy the standard travel expense form PTRV_EXPENSE_FORM which I think you already did (check the 2nd and also note 944221 if you have any problems with initiating the travel form)
    http://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=233410928
    http://wiki.sdn.sap.com/wiki/display/ERPHCM/CustomizingTravelExpenseforms%28SFP%29
    These wiki links may help
    Edited by: Sally Redmond on Jun 2, 2011 9:23 PM

  • PRRW - Intercompany/Cross company travel expense

    Hi,
    Using tcode PR05 i will do inter company travel expense.
    Once done i will go to PRRW to do the posting.
    Posting will create 2 documents,
    1) AP(Account payable) document
    2) Expense document.
    Now I have to copy the expense document details (g/l account and the amount) to the AP document as one credit and one debit.
    Please any one tell me in which program I will get this two details.

    Hi,
    Let me explain you from the beginning.
    1. Create Travel Expense Type ( The one which is visible in PR05): follow the path  - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Travel Expense Types > Create Travel Expense Types for Individual Receipts.
    Create the required travel expenses there.
    2. Assign wage type for the travel expense types created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Wage Types for Interfaces > Assign Wage Types to Travel Expense Types for Individual Receipts
    when you go into this path, you will find the travel expense types which you have created in the earlier step. Select the expense type for which you need to assign the wage type and click the magnifier icon which is available in the left top. You can assign the wage type then.
    3. Assign symbolic account for the wage type created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Define Assignment of Wage Type to Symbolic Account.
    Assign a two character symbolic account with a prefix "+".
    4. Assign GL accounts for the symbolic account assigned: follow the path- Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Conversion of Symbolic Account to Expense Account.
    Double Click HRT there, it will ask for chart of accounts, give your chart of accounts and then press enter. In the screen, select new entries, enter the symbolic account and its corresponding GL account.
    note that instead of entering the prefix "+", you have to enter 1 as prefix here.
    Save your entries.
    As for as employee vendors is concerned, please create a vendor account in FK01 and then assign the personnel number of the employee in the vendor master record. The system will automatically pick up the employee vendor number with its personnel number.
    Trust this clarifies.
    Best Regards,
    Raj

  • Two bank accounts for travel expenses

    Dear all.
    We would like to have two bank accounts for the travel expenses for one employee.
    For example:
    $ 500.00 of the Travel Expenses should go to bank account 12345
    The remaining amount of  the Travel Expenses should go to bank account 67890
    I can enter one bank account in Infotype 0009 for Travel expenses, but it seems the field u201CStandard valueu201D doesnu2019t work for subtype u201CTravel Expensesu201D.
    SAP creates only one payment with transaction PRDX.
    Does someone know if itu2019s possible to create to payments for one employee?
    Thanks.
    Edited by: Fluff on Feb 14, 2012 10:22 AM

    It is the case that PRDX is designed to take the valid IT009 account defined at system date  - see here:
    The bank data is read with the TRMAC Makro rp-provide-from-last:
            rp_provide_from_last p0009 '2   ' sy-datum sy-datum.
            IF pnp-sw-found NE '1'.
              rp_provide_from_last p0009 '0   ' sy-datum sy-datum.
    PRDX is designed to handle only one account (note  90320 gives more info)

  • GL Account in Travel Expense infocube

    Please can someone help me.
    What is the infocube I can use to link it with the one of Travel Expense in order to get the GL Account?
    I need to obtain the GL Accounts for expenses that are affected.
    Thanks!!

    I'm sorry; I explained the request in a wrong way.  The real request is to get the employees on 5 specific  expense accounts having the balance by month and ytd.
    For example:
    For account xxxxxx, this employee spent this amount for January
                                              Balance
    Employee   GL Account     Jan    Feb .... YTD
    Is this possible?  Which cubes? Accounts Payable and HR?
    Thanks for your help.

  • Distribute Travel Expense among multiple bank accounts

    Hello Expert,
    We have a requirement to distribute the travel expense among multiple bank accounts. We have maintained one of the travel expense bank to Infotype 0009 (Bank Details) Subtype 2 (Travel Expense).
    Now the question is where to record other 3 banks that we have for one of the employee. Also where to mark the percentage.
    Please help.
    Thank you very much.
    saplover

    Hi,
    You can add new subtypes to IT9 through the view 'V_T591A' (t-code: SM30).
    Thanks
    Alis

  • Travel expense accounting program

    hi all
    I need to ask about travel expense accounting program.
    The standard feature TRVPA does not have "expense type".
    The requirement is to settle trips based on expense type, any idea how this  can be achieved by user exits or other features?

    Hi Swayam,
    Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
    If you are interested, there are two ways by CATS Integration, with and without co-integration.
    Case A: without co integration.
    1.  Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done.  Such worklist does not have a co object.
    2. The user capture the time\efforts using CATS in ERP system.
    3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
    Case B: with co-integration.
    1.  Worklist (or timesheet?) in ERP will be generated according
         - the cProject structure and
         - customizing settings, which control, at which object can the confirmation done
         - the assigned co-object of cProject elements.
        The worklist has a co object.
    2. The user capture the time\efforts using CATS in ERP system.
    3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
    4. The (actual) costs are booked at ERP system due to the co-object in worklist.
    5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
    Kind regards,
    Zhenbo

  • Diferents expense account for one travel expense type

    Hi (again)!!
    Do you know if it´s possible to do the conversion of symbolic account to diferents expense account having in account the travel´s activities??
    Example:
    Travel expense types: Taxi
    Activity type: presentation
    Expense account: 6290001
    Travel expense types: Taxi
    Activity type: seminar
    Expense account: 6290999
    Where we can implement it??.
    Thank you very much in advance!!

    IN the table T706K , we have field  "Key" which can used as per our requirment
    Variable key for user exit in Travel Management
    This field is not used in the standard version and must keep its initial value.
    It is only relevant if other values are set in a user exit before a table is read.
    Use
    The value of the formal parameter USERS in the routine FORM EXB706K in include RPREX010 of RPRFIN00 is used to read table T706K. Since the parameter USERS is initial in the standard system, the field T706K-USERS also has to be initial in the standard system.
    You have the option to use the user exit in this routine to set values for the formal parameter USERS (for example, depending on trip data) which are used when table T706K is read. This makes it possible to differentiate the symbolic account assignment to a greater extent than in the standard system.

  • Data Medium Exchange of Travel Expenses for Finland

    Hi, On sap menu search "Accounting-> Financial Accounting-> Travel Management-> Travel Expenses-> Periodic Processing-> Payment via Data Medium Exchange (DME)-> Change Country Grouping"
    when i try change to country finland, the following error appear :"For coutry version 44 no payment program is implemented". I need to know if exist a program for data medium exchange to Finland?
    Thanks,
    Sonia

    You can go to SE80 -> "Choose" package - PC44 where <b>44</b>is for Finland. You`ll get programs.
    see also Package = FBZ
    RFEBFI00                       Bank Statement: Finland Reference Payments -
    RFEBFI20                       Account Statement for Finland in TITO Format
    RFEBFILUM00                    Bank Statement Finland - Conversion to Multic
    RFFOFI_A                       Payment Medium (Finland) - Domestic Customers
    RFFOFI_L                       Data Medium Finland - Domestic Vendor Transac
    RFFOFI_U                       Payment Medium for Finland - Vendor Transacti
                                                                                    Hope this’ll give you idea!!
    <b>P.S award the points.</b>
    Good luck
    Thanks
    Saquib Khan
    "Some are wise and some are otherwise"

  • Travel expenses prepaid by Company

    There is a certain mismatch between Travel Agency invoices and Company prepaid expenses in Trip documents.
    While within a Trip expenses are per Trip and Employee, the Travel Agency invoice can cover few trips and employees at once.
    Today we are posting Company prepaid travel expenses from FI-TV via reconciliation account (Accounts Payable).
    Is there any way to post Vendor account (Travel Agency) directly from FI-TV with a reference to external invoice number to avoid recon process?
    At the receipt level there is no Vendor field (for Travel Agency), is there a standard way to have it?

    I close this call.

  • Travel Expense Settlement thru Payroll

    Hi All,
    How to integrate Travel Management with Payroll for posting travel settlement amount to Payroll.
    Post trip, payment to employee / Recovery from Employee. i.e. settlement needs to be done thru Payroll. SAP Table V_PTRV_HEAD provides the structure of expenses.  This table provide various data filelds, like payment, travel advance, total expenditure etc, My question is how to take value from SUM_PAYOUT (Payment) from Table V_PTRV_HEAD and put into the payroll as the Travel Settlement amount.
    Thanks & Regards,
    Mandar Ranade

    Hi,
    After the trip is settled, the payroll driver program will pick up the trip results and the expenses are dispalyed in the payslip.
    Check the payroll schema of the country.(transaction PE01).
    For example, G000 (Great Britain accounting schema). make sure GREI is activated in the payroll schema to pick up the travel expenses through payroll.
    If you see a * infront of Travel expenses, it means GREI is inactive. You should make it active.
    Hope this helps..
    Thanks,
    Praisty

  • VAT entry field in Travel Expense Manager

    Dear Experts,
    Besides a field for the VAT code in the Travel Manager entry screen, I also would like to have a field where I can enter the VAT amount. This is a requirement for The Netherlands because the VAT amount on the invoice should always be reported to the authorities. And this amount can differ from the VAT amount calculated by the system.
    In customizing I have not been able to find a setting to make that field available.
    Does anybody have a suggestion for me how to make this VAT amount field available in the Travel expense entry forms?
    Thanks.
    Regards,
    Jurriaan

    I suspect you get this error message during posting?
    There is new behaviour with note 1421746 and the intention for 1BS entry in T030 is this: If the cross company
    clearing accounts are vendors or customers and the posting line also contains a vendor (e.g. employee vendor), the cross-company clearing accounts cannot be directely posted to (debit cross company vendor, credit employee vendor). Therefore the posting to the cross company clearing accounts must happen via an additional clearing account. And this is searched per default for the activity HRT and the symbolic account BS (entry 1BS in T030).
    Now you can implement the note 1421746. Doing this, this above described split will only occur, if a posting line indeed contains
    a jurisdiction code. If not, the split will not occur and subsequently the 1BS account will not be searched for.
    this is a new behaviour which is intended. If the involved company codes are located in different countries and the Jurisdiction Codes are active in 1 of these countries, the document is split into 1 document per company code connected with the cross company clearing accounts. This was done directly in FI before, now the sending application sends 2 documents.
    Exactely this behavour you already have if the 2 company codes are in different logical systems or you choose a document summarization on the selection screen of '1 document per company code' or '1 document per CO object'.
    This split functionality is just re-used for a new case which is the above described country difference with Jurisdiction codes.
    So basically check your entries in T030 for 1BS and the clearing G/L account!!

  • Delete items on the buffer in travel expense

    Hi   All
    Can anyone tell me how do we delete  items on the buffer in travel expense.
    What had happened is that we had upload a number of files for the credit card import, and a payment line appears in the upload.
    That payment line is confusing the users and I need to know how to delete the line in the buffer.
    *I had tried to delete that line but have been unable to do so. Could u please assist?
    thanks in advance
    vishwaas

    Hi there
    It depends on whether its a "paid by company" or "reimburse to employee" expense. Credit card receipts, that are marked as having already been paid by the company cannot be deleted from the document buffer, as these receipts must undergo invoice verification and evaluation processes in Financial Accounting.
    we also have the report RPTTUW02 with which you can delete either the entire cluster or single receipts in the cluster TC.But you need to be very careful with this report! You can also check RPTTCLTA for deletion and manipulation of the
    cluster TA of PCL1 but this is ONLY for delete single lines pertaining to a credit card company or to set a started but not yet completed accounting runs.
    Hope it helps
    Sally

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