Travel Expenses settlements against Service Order/WBS Element/Project Ord

Hi Experts,
I have one req. in Travel Expenses, i.e. need to settle travel expneses against Service Order/WBS Element/Project Order.
Can you guide me how to do this req.
Thanks & Regards
Rajesh

Hye mate,
This is possible for sure what you need to do is to go at travel request . In travel Request there is an option of Enhanced Travel cost/ Alternative master cost center. if you click on it . you would find an option of cost assignmnet click on it
there you would have option , like an excel sheet like fields of the cost centre, wbs element, profit center, order number what eve is requred and save it.
now the cot of trip would go that particulat cost center or der numbe or WBS rather then the cost center assigned at master data in ifototype 0027.
Regards
Waqas Anwar

Similar Messages

Service order - WBS element

In Service Order,
we are doing a settlement to WBS element.
I want to see a report through WBS element the costs, settled through Service Orders.
Is there any Standard report.
Please suggest.
Raja

Hi,
If settlement is done to WBS then the cost would reflect under Actual Costs of WBS :
Check if u can find in report :-S_ALR_87100188 or S_ALR_87013531 ..
regards
pushpa

Settlement of order -WBS Element

Dear Experts,
Can any one tell me what is meant by WBS element and in what scenario,PM orders settlement rule created with category as WBS.If possible tell me with any practical example.
regards
KRISHNAN

Dear,
Dear,
Budget: Amount of resources allocated under a particular head in a financial year.
Budget Control: Having/ creating a control on the resources allocated in a financial year.
Original Budget: The initial budget that you have allocated to a WBS element.
Supplement of Budget: One time/ discrete increment in the original budget.
Return of Budget: Taking out the unutilized portion of the budget.
Transfer of Budget: Transferring the budget among two or more expense heads.
Project Definition: A framework for a business undertaking with a fixed goal to achieve with given resources.
The project definition contains dates and organizational information that are binding for the entire project.
WBS Element: Individual structural element in a work breakdown structure (WBS) representing the hierarchical organization of an R/3 project. Describes either a concrete task or a partial one that can be further subdivided.
Proposed Business Process
Assume there are seven expense heads in maintenance department. There may be addition of expense head in near future.
Based on the maintenance heads, maintenance department will create a project in project system. This project will be used for statistical purpose only & will not have any financial implication.
Upon creation of a project, WBS elements will be created as per the expense heads. So for each expense head, there will be one top level WBS element. Again these WBS elements will be divided in twelve WBS elements. These twelve WBS elements represent twelve calendar months.
Budget will be allocated to each WBS element & the WBS element will be released from the project.
Maintenance department will create maintenance orders as per their work requirements. These orders will be settled to cost centre, which is maintained in the settlement rule. Also WBS element will have to be mentioned in each order so that the budget control can take place. So as to capture cost from each maintenance order, the WBS element field will be made mandatory field in maintenance order.
So when a maintenance order is released, system will do a budget check against the WBS element mentioned. If the budget check status is OK, order is released or else it will stopped from release. If the order is stopped from release, maintenance department will have to supplement the budget. Upon supplementing, the order is released again & the maintenance cost such as, labour, material costs can be booked on the order. Again the order cost is settled to cost centre & at the same time, budget is consumed from the respective WBS element.
Every year, maintenance department will copy the previous years project so as to save time & efforts to create project & WBS elements. And the maintenance department will assign the budget allocated to each WBS element in a financial year.
It is also possible to return the unutilised budget or, transfer of budget from one WBS element to another.
Create a project CJ20N
Create WBS element CJ20N
Assign Budget to WBS elementsKO22
Display assigned Budget KO23
Supplement Budget KO24
Display Supplement budget KO25
Return Budget KO26
Display Return budget KO27
Transfer of budget CJ34
Hope u wull get ur answer
Regards
Rakesh

Travel request expence as commitment in WBS-Element

Hi experts,
i have a problem to settle Travel request expences as commitments in WBS-Elements. WBS-Elements have original budgets and all commitments must be settled to WBS and checked by WBS budget control before settling. This is no problem with Purchase requests and orders or Funds commitments or payment requests. But it does not work with commitments from travel expences. Any ideas to solve this problem?
Best regards,
Christian

Hi Eli,
My requirement is to add the new column containing the WBS element description on the portal.
so that the if the employee is assign to multiple projects need not have to remember the WBS element alphanumeric code.
please suggest me on the workarounds to overcome this issue.
your valuable inputs would be more helpful in this regard.
Thanks.
Nilesh Patil

Project stock against a particular WBS element

How can i get the opening & closing stock value (not quantity) of project stock against a particular WBS element?
Regards,
Indranil

Hi,
Hiu2026
Im adding to above replies.
Prerequisites
You can only set the Closed status after Released status.
If u want to close the project/wbsu2026plz follow
Technically completed (TECO)
We can use this status for WBS elements that are completed from a technical point of view, but where you still expect costs to accrue.
Cj20nu2026Editu2026..Statusu2026.Complete technicallyu2026..set./undo(revoke)
Closed (CLSD)
We can use this status for a work breakdown structure or WBS element that has been completed from both a logistic and an accounting point of view.
Cj20nu2026.Editu2026..Statusu2026.Closeu2026..set./undo(revoke)
Both status can revoke.
Refer this link
http://help.sap.com/saphelp_erp60_sp/helpdata/en/a9/8a853488601e33e10000009b38f83b/frameset.htm
pherasath

Settlement of service orders

Hi Gurus,
Can anyone explain me the process of service order settlement with step by step configuration.
Regards,
partha
[email protected]

Hi,
The Negative Sign is due to Cost Element Category 21(Settlement Cost Element) for the Receiver PSG, is assigned for Cost element Group Revenue(Source) in CO allocation Structure.
Thus flowing to COPA in negative value when settlement happen from Internal order.
Can we change to Cost element category 11 ( By cost element - Check box) at Receiver PSG and removing the settlement cost element from Receiver.
Will it cause any problem in CO allocation structure.
We have datas in Settlement cost element for the fiscal year .
Thanks
Sankar

Error during resource related billing against service order SM02 type!

Hi,
I have created a service order SM02 type with internal operation and activity type assignment. Confirmed the operation. Did goods issue against the order reservatio. Got actual costs updated.
While running DP90 I am getting a message Character combination W/O Mat. Assign. in DIP profile XXXXXX
and at the message long text
*Key uniquely identifying "a.
Items in a chart of accounts that are relevant to cost, are referred to as cost elements. They are used for entering all costs within the entire cost accounting system.*
And the above mentioned is Information Message . Latter when I enter and proceed I get an error message saying
Error during material determination for sales document item 817702/
Message no. AD01155
Diagnosis
An error occured during material determination for a dynamic item.
Kindly suggest me how can I solve this issue.
Regards,
N.Nagaraju

It looks like the DIP Processor cannot determine a material.
Go you your DIP Profile and check the Material Determination settings
Also run TCode ODP2 to check the consistency of your DIP Profile
PeteA

Delivery against service order

Hello,
As in the standard SAP CS (Business Flow) the post goods issue is happening while conforming the service order in IW41 by default system taking 261 movement type because of that i can not create a delivery note against the service order. How can i create a delivery for the ship to party in the Service order.
With Regards
Aswin Nair

Hi,
1.In notification is there any way to capture the cost
you cannot capture cost at notification level, it is just used to capture the problem
2.How can we know the sales order generated based on Warranty or Goodwill& concern value should be grouped accordingly while in service conformation e can specify the cost based on Accounting indicator.
If it is a Warranty scenario, you are not billing the customer for the service performed and hence there will not be any sales order created, the cost incurred will be settled to the cost center
For any Non-warranty scenario in which the actual cost is billed to customer, you will create a debit memo using DP90 through which you can create a billing document
If you want to delivery the spares to customer, you can use Advance shipment functionality from the Order which will inturn create a spare part sales order. using spare part sales order you can deliver to your ship to
Hope it is clear
thanks
santosh

Sale order - Wbs element Report

Hi
Is there any report for sale order wise wbs element report.
In my sale order i will give wbs element and now i want to check "for one sale order , what are the wbs elements"

You can check the WBS for a sales order from the table view of VBAP.
The WBS field is PS_PSP_PNR.
Goto SE16 and give VBAP.
Enter your sales order number and execute. Look for your WBS elements in foeld PS_PSP_PNR for the different line items.
You can also create a quick SAP query on this.

Report for Material Issued against Service Orders But not Billed.

Hi Experts,
For CRM Service Orders Based on the Reservation number generated in CRM we will make the Goods issue document in ECC.
My Question In CRM Do we have any standard report to see Material issued against CRM Service orders but not billed. i.e. Work in progress.
Thanks in Advance,
Abhinesh

Hi Vivek,
What I wanted to say that you won't get information from VAV about billing since as far as I know it doesn't contain any relevant table.
You should try create a query using LIKP-LIPS-(joint type: left outer)-VBRK. This will connect deliveries to billing document, you can also get SO number. Please try this.
(Sorrowully I don't know which logical database would be good for you)
BR
Csaba

Get hierarchy of internal order / WBS element

dear all ABAP guru,
i have a problem to view hierarchy of internal table or WBS element,
anyone know function module or table to view hierarchy of internal order / WBS
many thx,

You can also use BAPI_PROJECT_MAINTAIN for Project/WBS for internal order following function module can help BAPI_INTERNALORDER_GETDETAIL
BAPI_INTERNALORDER_GETLIST.
Nabheet

Creation of sales order/wbs element

Hi SAP gurus,
While creating a sales order after entering the WBS element, I am getting an error
Profit Ctr not consistent between Plant and Material/WBS for line item 0010
can somebody throw light and help to solve.
regards
Pranav shah

Hi ,
check the plant for your material and in your project. both should be same.
cheers,
sumith

Auto Run Program not updating Settlement Rules for few WBS elements

Hi,
Addition of settlement rules for OPEX WBS.
In producion system, two jobs are running daily for generating settlement rules of WBS elements but, all WBS elements are not updating with Settlement rules.
It is becoming a problem in the Period end while doing the settlement. Currently we are updating the settlement rule manually.
We have investigated and found the following WBS element with Profile name are not updating Settlement rule.
H-U0DU0204DE-EX-J0 - HHDC01
H-N0U00ULD01-P1-D1-W2 - 000090
H-U0DU0204DE-EX-U0-T1-OB - HHDC01
H-U0DU0204DE-EX-U1-W1-ON - HHDC01
H-U0DU0204DE-EX-U2-W1-ON - HHDC01
H-U0DU0204DE-EX-I0-E1 - HHDC01
H-U0DU0204DE-EX-I0-B1 -HHDC01
H-U1DU0204DE-EX-U0-W1-ON - HHDC01
Job Names :
ZFPD_UK_SETTLEMENT_RULE_GEN
ZFPD_NO_SETTLEMENT_RULE_GEN
Please suggest on this issue
Regards

Hi,
I suppose these are background jobs. Usually there is an issue with background jobs that are run for a custom developed program. Not sure why that happens. Even i faced this issue with a couple of jobs in my system. I have still not found out the reason as to why this happens. There might be a possibility that these projects were being processed in the foreground by some user and hence they were omitted from the run.
I would suggest you to consult your technical guys on this.
Regards,
Gokul

Travel Expense Settlement thru Payroll

Hi All,
How to integrate Travel Management with Payroll for posting travel settlement amount to Payroll.
Post trip, payment to employee / Recovery from Employee. i.e. settlement needs to be done thru Payroll. SAP Table V_PTRV_HEAD provides the structure of expenses. This table provide various data filelds, like payment, travel advance, total expenditure etc, My question is how to take value from SUM_PAYOUT (Payment) from Table V_PTRV_HEAD and put into the payroll as the Travel Settlement amount.
Thanks & Regards,
Mandar Ranade

Hi,
After the trip is settled, the payroll driver program will pick up the trip results and the expenses are dispalyed in the payslip.
Check the payroll schema of the country.(transaction PE01).
For example, G000 (Great Britain accounting schema). make sure GREI is activated in the payroll schema to pick up the travel expenses through payroll.
If you see a * infront of Travel expenses, it means GREI is inactive. You should make it active.
Hope this helps..
Thanks,
Praisty

How to do settlement for service order - error message

Hi,
FYI, right now i'm involving with sap enhancement implementation (4.6c to Ecc6.0).In 4.6c I'm using Z program (SA38) to maintain settlement rule & create session name and then, KO8G for performing settlement.In log issue session, everthing is ok (status - process) and no error in log (but it still goes to dummy cost centre).
in Ecc, i still using same program and T-code, but error message in log exist.(status - Incorrect)
Notification is completed --> can only be displayed
Rule cannot be deleted
Order 1000000933: no costs or revenue exist
Invalid account assignment category (--> long text)
Transaction error
can anyone give me guidance and how to handle this issue? does any configuration maybe wrong or not, please help me. I'm very appreciated your helps.i'm also looking method which using standard t-code (without customize program) to perform service order settlement.user manual very useful and important for me.
Thanks.

Hi
anyone can helps me?
Thanks

Travel Expenses settlements against Service Order/WBS Element/Project Ord

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