Trial Balance Upload

Hi,
We are migrating a OU&SOB from one oracle server to another. There are transactions in the source oracle server. Now, we want to migrate the Trial Balance to destination oracle server in order to have the open balances in the destination server.
Request your help in this regard:
1. What approach is best suited?
2. Run the TB report in source server and upload it into destination server? If this is the suggested approach, request you to throw some light on how the Journals are to be created in destination server.
Let me know if more clarification is required to help me in this situation. Thanks.
regards,
aarora

You can do this through webADI to upload GL Journals, refer earlier post on similar topic
How to upload Opening Balances in GL System
How to upload opening balances
Initial Data Migration strategy for AP,FA, AR and GL with accounting impact
thanks

Similar Messages

Trial Balance Upload Query

Hello,
We are in process of trial balance upload for our implementation project. We have already identified Offsetting accounts for Balance sheet type of accounts. But Client wants us to upload the P&L items also.
Please let me know if we have to use P&L items also then what type of P&L offsetting account should be used (B/S type or P&L type with Retained Earnings account assigned to it?).
We need not upload any P&L items details but just the YTD balances. Are there any major concerns for the same? One concern observed by me is that different P&L accts will have different requirements like for some Material or Internal Order, etc. might be compulsory fields.
Waiting for the replies.
Thanks,
SP

Hi,
You can have the offestting accounts as B/S type itself. That should not be an issue.
As you said, you can upload the balances and not the line items.
In case the P&L accounts are created as cost elements also, you may have to assign a cost object to that upload item.
After upload of the trial balance, the net balance of all the offsetting accounts will be zero.
Regards,
Mike

Trial Balance Upload function

Dear Friends,
We have developed customized Trial Balance upload function.
While uploading we are Debit all the TB item which are debit and credit the GL A/c. 9999999901 and same we are credit the all the TB items and debit GL a/c 9999999901 which results GL A/c 9999999901 is become the 0 (Zero).
After completing upload function we can view entry using T Code u2018FB03u2019 to verify the JV.
Can anyone please guide me how to extract the Trial balance and is there any other way to kin the opening trial balance manually.
And also which Item from TB I need to take care while uploading the TB as per my seniors they can help me to take care of e.g. Sundry Creditor, Debtors and Cash in Hand and also any subledgers.
Thanks in advance.
Mahendra Dev

For TB (GL Balances):
S_PL0_86000030 - G/L Account Balances (New)
S_ALR_87012277 - G/L Account Balances
Vendor TB: S_ALR_87012082 - Vendor Balances in Local Currency
Customer TB: S_ALR_87012172 - Customer Balances in Local Currency

Uploading the Trial Balance in BPC

Hello,
Can someone guide me on how to go about loading the TB in the BPC ?
I tried to manage through Data Management but it was not able to upload the data..
I presume it has got to do with FLOWS & INTCOL dimension.
In my trial balance, I used using F_CLO & other than intercompany I have used IC_NONE in INTCOL dimension.
However, I couldnt proceed further...
I would be obliged, if any of you can help me on this....
Thanking you in advance....
Regards & best wishes,
Shrinivas

Hello,
You can use trasnformation/conversion files in order to map your dimensions with BPC structure. If you can give a specific example of file to be loaded and the dimensions defined for you application, maybe I can give you more details about how you have to define your transformation/conversion files.
Regards,
Mihaela

Uploading of legacy Trial Balance (FI) to SAP.

Hi
Requirement : XYZ Company has two business say A and B. Till now, A & B are in SAP- same server. But, they decided that now onwards Both A and B will be on different servers in SAP.
XYZ wants to consolidate the financial reports of both the businesses in A. So, B decided to download its Trial Balance in the form of excel sheet and then upload to A as they have already company codes, etc of B.
Issues :
1) XYZ wants to 'over write' the Trial Balance every time whenever they upload. Is that possible?
2) Do you have better suggestions to acheive this?
Pls note that they are not ready to use SAP functionality of Cross Server / IDOCs.
If you have any questions, pls let me know.
Thanks in advance,
Sridevi

Hi,
Customisation program may be required to upload the data using the right BAPIs and cleansing the existing data.
BDC also may do this job.
I hope, ABAPers could provide you complete solution.
Regards,
Murali

How to upload trial balance when recon accounts wont allow direct postings

hi,
i would like to upload trial balance figures but i am not able to upload the figures for recon accounts since it wont allow direct postings. how to overcome this problem? any idea?

Hello Raja,
Under normal circumstances, uploading of GL balances is done as below
- take the closing trial balance
- create a control account in SAP
- Create a JV to transfer debits to respective GL accounts in SAP and credit the clearing account
-Create another JV for all credits.
- For customers/ vendors / asset balances use seperate method. Create first the reconciliation GL master record in SAP.
- Check the recon account entry in all the master record.
- now create invoices and the recon account is automatically updated.
- lastly make sure the clearing account balance is zero
reg
*assign points if useful

Template for uploading account trial balance

Hi,
Is there any template for uploading trial balance of chart of accounts in SAP Business One.
Thanks in Advance.
Thanks and Regards,
Jai

hi
Go in Financial > Financial Reprt Template > Choose balance Sheet
Create new template and Assign a Name
Click on "Generate Std Chart Of Account"
Update > Ok
Same for other template
Thanks
Kevin

Stock Balances uploading through Mvt type 561

Hello,
        We are uploading Stock Balances by T.Code MB1C through Mvt. Type 561. IN FI-MM Integration T.code OBYC, In transaction key "GBB" I have assigned GL Account "Stock Suspense A/c" for BSA. And in transaction key BSX, I've assigned
GL Account "Raw Material". After that when i enter stock balance through T.code MB1C, The document entry generated is as follows;
Posting Key      GL Account             Amount
     89           Raw Material A/c           XXXXX
     91*         Stock Suspense A/c      XXXXX
*The posting Key "91" is for COSTS, which i believe is incorrect, so where have i gone wrong? what is the solution?? Please help!!!
Regards
Ashwin

Hi,
I agree with ajay.
I think you want to know how this will effect u r Balnce Sheet. This is only a intermediary account for balance upload. In sap u uplaod u r trial balance in part using different transactions. For this u devide total transactions in gl, materials, ar, ap, assets etc and use different balancing account which in turn in total is having dr= cr as u r trial balance is having dr= cr.
Please revert if any querry

Customize AP Trial Balance Report in R12.1.3

Hi
I have to customize AP Trial Balance Report in R12 Version 12.1.3.
Can any one please provide some pointers how do we do it?
Here is some background for AP Trial Balance Report:
Its an XML Publisher Report with XDODTEXE Executable. XLAAPRPT.xml is the file uploaded to data definition(Code: APTBRPT) for Accounts Payable Trial Balance . XML template XDODTEXE calls oracle’ s seeded XML template “XLAAPRPT.xml ", this template further calls package XLA_TB_AP_REPORT_PVT for Trial balance.
Our customiztion has to populate trial balance data in to our custom table instead of global temp table . XLA_TB_AP_REPORT_PVT package has a private procedure populate_trial_balance_gt which populates trial balance data into xla_trial_balances_GT.
Please provide some ideas for customization of standard XML publisher reports in R12.1.3.
Any ideas are appreciated.
Thanks
Theja R

Hi Vamsi,
I've recreated the standard oracle Trial balance package & XML file . Now i'm able to populate the data into custom table as well as standard table . But the report out doesn't show data in it . it just shows report title, columns bUT NO DATA. the xml file itself doesnt contain data. The custom report completes in 2 mins. But standard report completes in 7 mins
Steps
1. Create custom package similar to oracle standard package & added new insert statement to populate trial balance data into custom table.
2. created new datadefinition with new datatemplate(refering custom package) similar to oracle standard datatemplate.
3. create template same as standard template.
4. copy of standard conc program with custom application
5. Ran the report ...able to populate data into custom table .....but unable to see data in the report.
Please let me know if i'm missing anythng.

Balance Upload at golive with WBS or Cost Centers

Hi Gurus,
Appreciate if you can tell me what should be cutover strategy related to initial customer/vendor and GL balances at the time of GO live, specially related to lines related to WBS and Cost Centers?
The current live projects which client is having in the system, how we give those wbs elements in balances templates? How that data will go to cost centers? Will we do project settlement just after uploading data to WBS so that real picture can come in cost centers?
Appreciate if you can please share strategry if we are going live in mid year which is may? and also how to enter p&L items for jan, feb march and april in system, so that client can see their profit and loss?
Thank You
Regards,

Hi,
Please do recording through transaction code SHDB and enter the available WBS element.
Once recording has been done include function module ALSM_EXCEL_TO_INTERNAL_TABLE in that so whenever you download file your flat file will have all those fields taken into consideration while recording.
Mr Ajay is right some companies don't take P& L items into consideration as they are not carry forward to the next month, but my advise is that you take into consideration P& L items accountwise as you will need to match legacy Trial Balance and SAP Trial balance i.e. it should be 0 (Debit and Credit). If y ou post entire amount to retained earnings account you will not get individual balance in future GLwise which will result no TB individual G/L wise.
Regards,
Tejas

Balance Upload

Dear All
I want to Upload the balances from the Trial Balance such as Vendor Balances, Customer Balances, P&L Balances,B&S Balances, SGL Balances in the SAP. I have developed the following strategy.
                                 PK                 DR(Amount)     CR(Amount)
1     Vendor Balances        31          100
     Vendor Balance Upload A/C   40                                                        100
2     Customer Balances                      01                            500
     Customer Balance Upload A/C           50                                   500
3     P&L(Debit) Items     40                            100
     P&L(Debit) Upload A/C     50                                      100
4     P&L(Credit) Items     40          200
     P&L(Credit) Upload A/C     50                                                        200
5     B/S Debit Items     40                            100
     B/S(Debit) Upload A/C     50                                         100
6     B/S Credit Items     40          100
     B/S(Credit) Upload A/C     50                                                            100
7     SGL Items Vendor     29                           100
     SGL Vendor Uplaod A/C     50                                                     100
8     SGL Items Customer     19          100
     SGL Customer Uplaod A/C     40                                                                  100
Please guide me.
Thanks and Regards
Kanwaljit
Edited by: Kanwaljitsap on Jun 27, 2009 12:31 PM

Hi
Your strategy is correct, but please note for balancesheet account like customer/vendor only transfer the open items i.e. which are still not knocked off, so you will control the number of lines to be migrated.
Balance can be uploaded on summerization basis or line item basis . Ideally for GL accounts you can post monthly summerized balances and for subledgers open line item wise,
However you can use LSMW with the help of ABAPER by extracting data direct from tables.
cheers
Mukta

Tallying Trial Balance in BPC EVDRE

Hello Experts,
We are on SAP BO BPC 7.5 NW, SP07.
We have uploaded the Trial Balance directly from BI Infocube. In the transformation file, CREDITPOSITIVE=YES, therefore, in the backend BI signs remain as they are in SAP ECC but in EVDRE all credits (LEQ and INC) are positive, which is ok.
Now, when i run EVDRE for P/L items there is a balance is say INR 100 (FLOW=F_999) which is profit for the period. Similarly, when I run EVDRE for B/S items there is a balance of INR -100 (FLOW=F_999), therefore, overall TB balance is zero. When we upload data through BI, due to Default logic F_RES gets updated with INR -100. This is where the problem arises, if I see TB with F_999 and F_RES, I get a diff of INR -100. I am confused, if this correct. Kindly help remove my confusion. Secondly, should F_RES get updated with only I_NONE or with all Inter-company transations? I have commented I_NONE in the script logic below.
Thanks for all your help.
Below in my Default logic file
// Calculating 10080 - F_RES: Net income of the period in the balance sheet
// Information: [XDIM_MEMBERSET FLOW=<xx>] is mandatory in the default logic
*XDIM_MEMBERSET FLOW=F_RES
// F_RES must be included in order to enable difference calculation
//*XDIM_MEMBERSET IntCo=I_NONE
*XDIM_MEMBERSET Groups=NON_GROUP
*XDIM_MEMBERSET C_ACCT<>10080
*XDIM_MEMBERSET FLOW<>F_RES
// Excludes flow F_RES and account 10080 from the source data region
*WHEN C_ACCT.ACCTYPE
*IS "INC"
*REC(FACTOR=1,C_ACCT="10080",FLOW="F_RES")
*ELSE
*WHEN C_ACCT.ACCTYPE
*IS "EXP"
*REC(FACTOR=1,C_ACCT="10080",FLOW="F_RES")
*ENDWHEN
*ENDWHEN
*COMMIT

Hi Rajat,
This is normal based on your description. Without updating your retained earnings with the total income statement value (100 in your case) the total trial balance will be 0. As soon as you update ret/ear your total TB will be out of balance by 100 as you describe.
This is not a problem. Either you look at your balance sheet which would be 0, or you look at your total TB excluding the ret/ear account, this will also be 0.
Tom.

Legacy Trial Balance - best way to get totals into SAP

Hi Folks,
I have a query relating to the data migration of Finance items.
What is the best process for updating the new SAP system with the legacy trial balance?
Do you journal in the Opening Trial Balance posting sub ledger items to a Data Load account?
Load the AR / AP sub ledger items via the standard load routine RFBIBL00 which will in the case of customers Debit the customer account and Credit the Data Load Account / Vendors Credit the Vendor and Debit the Data Load Account.
Could anyone please give me a step by step guide as to how to go about this?
Thanks

Hi,
The upload of GL Balances have to split into several steps:
1. Normal GL Accounts: In this case line items are not required and totals are to be updated in SAP. This can be done using GL fast entry if the number is not too high.
2. Open Item Managed GL Accounts: All the open line items are required to be uploaded in SAP from Legacy in order to clear them. Hence, a LSMW / BDC program has to be developed to upload the line items.
3. Customer & Vendor Open Items: All open line items in Customer and Vendor Accounts have to be brought in into SAP. For this also a LSMW / BDC program needs to be developed and upload the line items.
4. Asset Accounting: In case asset accounting is implemented the individual balances of each asset (Gross Value and Accumulated Depreciation) have to be uploaded using transaction AS91. For this also you need to develop a LSMW / BDC program. Further, you also need to update the GL Accounts related to Asset Accounts with totals for each asset class T.Code OASV.
5. Further, material values are also to be updated - Material wise and this should tie with the GL Balance.
In addition, one more point to be noted is the use of Dummy / Conversion accounts for bringing in data from legacy to SAP. It is better to create five or six conversion accounts like for Assets, Liabilities, Revenue, Expenses, Materials etc. The sum of all these conversion accounts should be ZERO after completing the conversion. This way the reconciliation will become easy.
Thanks
Murali.

Balances Upload

Hi Friends
we have to upload balances for 01-07-2008 for General Ledger, Customer accounts and Vendor Accounts. I have never did the job earlier can any body help me.
thanks
vijay

For all the balaces upload you needs to follow some formalities like:
1. Create on Document type and allow that for GL, CUSTOMER, VENDOR check boxs.
(Which will be useful to track uploaded balance for that document type wise)
2. Before your are trying upload any balances other than fresh system, pls take the existing balances of the parties through standard reports of SAP.(Ex: Trial balances)
3. If you are trying to upload through BDC Pls record one transanction FB01, through SHDB and give the code the ABAP for bulding up the BDC program.
4. Pls consider the Posting keys while file uploads.
Pls let me know for any further information required for the same.
Regards,
Suresh

GL balance upload

Hi Everyone,
I wanted to know while doing GL balance upload using BDC how to differ all the GL accounts because all the GL 's are of different nature.How to deal with them ?
I wanted to do GL balance upload using BDC im not understanding how to start.please provide me the whole info regarding balance upload.
thanks
deepa

Hello,
First of all you need to decide the cut-off date in this process.
If you are going to live on 31.03.2009, you need to stop all your transaction in legacy system by 28.03.2009 (approximately) take the trial balance from the system. Except customers and vendors, you upload the balances, whereas for customer and vendor you need up load the line items as you may have further receipt or payment transactions. Take care of tax as tax might have already been deducted in your legacy system and do not again enter tax line items.
You can have separate offsetting accounts for different types.
1. Offsetting account for customer
2. Offsetting account for vendors
3. Offsetting account for assets
4. Offsetting account for materials etc.
Transfer all the balances in the offsetting account to a general offisetting account. Once your upload work is over, block them for future use.
Hope this is informative and let me know if you need any further information.
Regards,
Ravi

Trial Balance Upload

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