Turning Open items which are partially payed into Close items.. How?

Question

Hello,
In our company we use partial payment to Vendors using transaction F-59 and also automatic paymant of full amounts. Everything is working correctly but since we use very offen partial way of paymant, on transaction FBL1N I have a lot of open items and most of the time I don't know exactly how much do I own to vendor(s).
To explain it easier I will show one simple example:
1. I own to one of my vendors amount Eur 10.000
2. Using transaction F-59 (partial payment) I pay him Eur 3.000
3. When I open transaction FBL1N for that vendor and if I choose to show only Open items
total amount shows me that I own him Eur 10.000 instead of due amount 7.000
I understand that total amount of Eur 10.000 instead of Eur 7.000 is shown because we use partial instead of residual way of paymant but I would like to know is there any way I could manually turn these Eur 3.000 into close item because they are already payed?
Searching through Internet I found that transaction F-44 could be used for similar but I am not sure it can do exactly what I need: to turn all partial payed open items to close items so for each vendor then I could see exact amount I own them.
I hope someone can help me with this because I must solve it ASAP and it's slowing me down at my workplace and it would be great if I could manually close some open items, because they are already payed.
Greetings,
Adi
Moderator: Please, try searching before posting a new thread. Clearing issues are well described on these forums
Edited by: samnovice on Jul 30, 2011 3:50 PM

Answer 1

Hi:
     Knocking off invoices against partial payments in F-44 is a standard procedure that is used to clear open item outstanding in Vendor ledger FBL1N. You should ideally clear partial payment in Residual Tab of F-44 and for remaining amount e.g 7 in your case you should double click in residual item column next to amount. By doing so system will also copy the original invoice reference to the partial document AB (with 7 amount) as per setting defined in OBA0 for residual item clearing.
Line item 10 and its payment line item 3 are standing open in ledger because you did not apply them in F-44. You could have also directly apply them in F-59 of F-53. Partial document will be generated with document type as per setting you have defined in OBXH. Hope this will clear your understanding.
Regards