Uploading of legacy Trial Balance (FI) to SAP.

Hi
Requirement : XYZ Company has two business say A and B. Till now, A & B are in SAP- same server. But, they decided that now onwards Both A and B will be on different servers in SAP.
XYZ wants to consolidate the financial reports of both the businesses in A. So, B decided to download its Trial Balance in the form of excel sheet and then upload to A as they have already company codes, etc of B.
Issues :
1) XYZ wants to 'over write' the Trial Balance every time whenever they upload. Is that possible?
2) Do you have better suggestions to acheive this?
Pls note that they are not ready to use SAP functionality of Cross Server / IDOCs.
If you have any questions, pls let me know.
Thanks in advance,
Sridevi

Hi,
Customisation program may be required to upload the data using the right BAPIs and cleansing the existing data.
BDC also may do this job.
I hope, ABAPers could provide you complete solution.
Regards,
Murali

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Legacy Trial Balance - best way to get totals into SAP

Hi Folks,
I have a query relating to the data migration of Finance items.
What is the best process for updating the new SAP system with the legacy trial balance?
Do you journal in the Opening Trial Balance posting sub ledger items to a Data Load account?
Load the AR / AP sub ledger items via the standard load routine RFBIBL00 which will in the case of customers Debit the customer account and Credit the Data Load Account / Vendors Credit the Vendor and Debit the Data Load Account.
Could anyone please give me a step by step guide as to how to go about this?
Thanks

Hi,
The upload of GL Balances have to split into several steps:
1. Normal GL Accounts: In this case line items are not required and totals are to be updated in SAP. This can be done using GL fast entry if the number is not too high.
2. Open Item Managed GL Accounts: All the open line items are required to be uploaded in SAP from Legacy in order to clear them. Hence, a LSMW / BDC program has to be developed to upload the line items.
3. Customer & Vendor Open Items: All open line items in Customer and Vendor Accounts have to be brought in into SAP. For this also a LSMW / BDC program needs to be developed and upload the line items.
4. Asset Accounting: In case asset accounting is implemented the individual balances of each asset (Gross Value and Accumulated Depreciation) have to be uploaded using transaction AS91. For this also you need to develop a LSMW / BDC program. Further, you also need to update the GL Accounts related to Asset Accounts with totals for each asset class T.Code OASV.
5. Further, material values are also to be updated - Material wise and this should tie with the GL Balance.
In addition, one more point to be noted is the use of Dummy / Conversion accounts for bringing in data from legacy to SAP. It is better to create five or six conversion accounts like for Assets, Liabilities, Revenue, Expenses, Materials etc. The sum of all these conversion accounts should be ZERO after completing the conversion. This way the reconciliation will become easy.
Thanks
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Trial Balance Upload Query

Hello,
We are in process of trial balance upload for our implementation project. We have already identified Offsetting accounts for Balance sheet type of accounts. But Client wants us to upload the P&L items also.
Please let me know if we have to use P&L items also then what type of P&L offsetting account should be used (B/S type or P&L type with Retained Earnings account assigned to it?).
We need not upload any P&L items details but just the YTD balances. Are there any major concerns for the same? One concern observed by me is that different P&L accts will have different requirements like for some Material or Internal Order, etc. might be compulsory fields.
Waiting for the replies.
Thanks,
SP

Hi,
You can have the offestting accounts as B/S type itself. That should not be an issue.
As you said, you can upload the balances and not the line items.
In case the P&L accounts are created as cost elements also, you may have to assign a cost object to that upload item.
After upload of the trial balance, the net balance of all the offsetting accounts will be zero.
Regards,
Mike

Trial Balance as on particular Date

Hi
Please tell me the T.Code For Trial Balance as on particular Date.
Moderator: Please, search SDN

As per your message it seems your client gone live production on 01.01.2009. The legacy balances might have uploaded with posting date 01.01.2009 with document type US. After uploading you are trying to see the opening trial balance.
In SAP date wise trial balance concept is not there. We have so many reports for trial balance for periodical basis not date specific. I have checked the dynamic selections option, for document type. Even if we found the document type option in dynamic selections, there we can give document type US and period 01/2009.

Accounts Receivable: Detail Aged Trial Balance

Good Morning-
Is there a detailed aged trial balance available in SAP or does it have to be customized. I have reviewed all the available reports and none of them look like an aged trial balance.
Please help.

Your abaper maybe able to help you. We had one created by our abaper called 'Open Item Aged Receivable Summary'.
Elias

How to upload trial balance when recon accounts wont allow direct postings

hi,
i would like to upload trial balance figures but i am not able to upload the figures for recon accounts since it wont allow direct postings. how to overcome this problem? any idea?

Hello Raja,
Under normal circumstances, uploading of GL balances is done as below
- take the closing trial balance
- create a control account in SAP
- Create a JV to transfer debits to respective GL accounts in SAP and credit the clearing account
-Create another JV for all credits.
- For customers/ vendors / asset balances use seperate method. Create first the reconciliation GL master record in SAP.
- Check the recon account entry in all the master record.
- now create invoices and the recon account is automatically updated.
- lastly make sure the clearing account balance is zero
reg
*assign points if useful

Template for uploading account trial balance

Hi,
Is there any template for uploading trial balance of chart of accounts in SAP Business One.
Thanks in Advance.
Thanks and Regards,
Jai

hi
Go in Financial > Financial Reprt Template > Choose balance Sheet
Create new template and Assign a Name
Click on "Generate Std Chart Of Account"
Update > Ok
Same for other template
Thanks
Kevin

Difference in Open Balance As per Trial Balance and General Ledger in SAP

Dear All,
1 ) Whle generating trial balance in SAP B1 for one Business master there is a difference in Opening Balance as per Trial Balance and as per General Ledger how ever closing balance in matching.
Difference As follows
Report Name      ob cr     ob dr           dr                   cr                                  CL
General Balance          614536     19237612.34            18650320.01     1201828.33
Trial balanceB     4521743.19          19237612.34       13514040.82     1201828.33
Is it possible the open balnce should be same in both report. The opening balance as per GL report is correct.
2) I have run the period end closing for Apr- 2010 to Mar 2011 after that I generated the traial balance for Apr-1-2011 where the opening balances for expense account and revenue account is showing technically after period end closing the balance become zero for all closing balance revenue and expenses accounts.
Please note that there are some entries in revenue and expense account in on 1st apr. 2011.
Please guide on this.
Regards
Aarati Kollur.
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Hi,
I think you should re-visit the selection creteria for the Trial balance.
The Display Opening Balance has two options. If you select from 'Start of Company activity', then it will include every balance of previous year.
Check for the Display Closing balance option as well. As you have performed the Period End closing, the checkbox options can have an impact on the outcome in the report.
Check the selection again.
Kind Regards,
Jitin
SAP Business One Forum Team

Sap standard report for customer trial balance based on business area wise

hi experts,
Can any tell me is there any standard report for customer trial balance based on business area.

hi,
You can use this report.
RFSLD00 Trial balance
For Further Reference use the link.
http://www.abapcode.info/2007/06/standard-sap-reports.html
Regards
Sumit AGarwal

Trial Balance Upload function

Dear Friends,
We have developed customized Trial Balance upload function.
While uploading we are Debit all the TB item which are debit and credit the GL A/c. 9999999901 and same we are credit the all the TB items and debit GL a/c 9999999901 which results GL A/c 9999999901 is become the 0 (Zero).
After completing upload function we can view entry using T Code u2018FB03u2019 to verify the JV.
Can anyone please guide me how to extract the Trial balance and is there any other way to kin the opening trial balance manually.
And also which Item from TB I need to take care while uploading the TB as per my seniors they can help me to take care of e.g. Sundry Creditor, Debtors and Cash in Hand and also any subledgers.
Thanks in advance.
Mahendra Dev

For TB (GL Balances):
S_PL0_86000030 - G/L Account Balances (New)
S_ALR_87012277 - G/L Account Balances
Vendor TB: S_ALR_87012082 - Vendor Balances in Local Currency
Customer TB: S_ALR_87012172 - Customer Balances in Local Currency

Trial Balance Upload

Hi,
We are migrating a OU&SOB from one oracle server to another. There are transactions in the source oracle server. Now, we want to migrate the Trial Balance to destination oracle server in order to have the open balances in the destination server.
Request your help in this regard:
1. What approach is best suited?
2. Run the TB report in source server and upload it into destination server? If this is the suggested approach, request you to throw some light on how the Journals are to be created in destination server.
Let me know if more clarification is required to help me in this situation. Thanks.
regards,
aarora

You can do this through webADI to upload GL Journals, refer earlier post on similar topic
How to upload Opening Balances in GL System
How to upload opening balances
Initial Data Migration strategy for AP,FA, AR and GL with accounting impact
thanks

SAP Standard Report: Trial balance that include trading partner

Good Morning Guru's-
To avoid creating a custom report, does anyone know of a standard SAP report trial balance that includes trading partner?
Thank you.
Points will be awarded promptly!

Hi
You can use Trading partner in the selection screen but not in the output in standard reports
If you populate Trading partner in the dynamic selection, output you will get only specific to that trading partner
Reg
Vishnu

Is possible date wise trial balance in sap

Hello,
Is it possible date wise trial balance in sap, for example trail balance as on 20.06.2010.
Please provide your inputs
Thanks,
Ratnam

Date wise trial balance can be created using report writer tools. Have done this for my clients.
Following activities have to be done:
Install table FAGLFLEXA using t.code: GRCT
You can do this by copying FAGLFLEXT, after copying, add additional fields like posting date, value fields like balance carryforward etc.
Create a report library using t.code GRR1 and reference the table FAGLFLEXA or FAGLFLEXT
Create a report under the library created above
Using report writer or report painter you design the report same as F.08
Let me know your email id, will provide the detail screenshots.
Thanks,
Sharif

Uploading the Trial Balance in BPC

Hello,
Can someone guide me on how to go about loading the TB in the BPC ?
I tried to manage through Data Management but it was not able to upload the data..
I presume it has got to do with FLOWS & INTCOL dimension.
In my trial balance, I used using F_CLO & other than intercompany I have used IC_NONE in INTCOL dimension.
However, I couldnt proceed further...
I would be obliged, if any of you can help me on this....
Thanking you in advance....
Regards & best wishes,
Shrinivas

Hello,
You can use trasnformation/conversion files in order to map your dimensions with BPC structure. If you can give a specific example of file to be loaded and the dimensions defined for you application, maybe I can give you more details about how you have to define your transformation/conversion files.
Regards,
Mihaela

Tallying Trial Balance in BPC EVDRE

Hello Experts,
We are on SAP BO BPC 7.5 NW, SP07.
We have uploaded the Trial Balance directly from BI Infocube. In the transformation file, CREDITPOSITIVE=YES, therefore, in the backend BI signs remain as they are in SAP ECC but in EVDRE all credits (LEQ and INC) are positive, which is ok.
Now, when i run EVDRE for P/L items there is a balance is say INR 100 (FLOW=F_999) which is profit for the period. Similarly, when I run EVDRE for B/S items there is a balance of INR -100 (FLOW=F_999), therefore, overall TB balance is zero. When we upload data through BI, due to Default logic F_RES gets updated with INR -100. This is where the problem arises, if I see TB with F_999 and F_RES, I get a diff of INR -100. I am confused, if this correct. Kindly help remove my confusion. Secondly, should F_RES get updated with only I_NONE or with all Inter-company transations? I have commented I_NONE in the script logic below.
Thanks for all your help.
Below in my Default logic file
// Calculating 10080 - F_RES: Net income of the period in the balance sheet
// Information: [XDIM_MEMBERSET FLOW=<xx>] is mandatory in the default logic
*XDIM_MEMBERSET FLOW=F_RES
// F_RES must be included in order to enable difference calculation
//*XDIM_MEMBERSET IntCo=I_NONE
*XDIM_MEMBERSET Groups=NON_GROUP
*XDIM_MEMBERSET C_ACCT<>10080
*XDIM_MEMBERSET FLOW<>F_RES
// Excludes flow F_RES and account 10080 from the source data region
*WHEN C_ACCT.ACCTYPE
*IS "INC"
*REC(FACTOR=1,C_ACCT="10080",FLOW="F_RES")
*ELSE
*WHEN C_ACCT.ACCTYPE
*IS "EXP"
*REC(FACTOR=1,C_ACCT="10080",FLOW="F_RES")
*ENDWHEN
*ENDWHEN
*COMMIT

Hi Rajat,
This is normal based on your description. Without updating your retained earnings with the total income statement value (100 in your case) the total trial balance will be 0. As soon as you update ret/ear your total TB will be out of balance by 100 as you describe.
This is not a problem. Either you look at your balance sheet which would be 0, or you look at your total TB excluding the ret/ear account, this will also be 0.
Tom.

Uploading of legacy Trial Balance (FI) to SAP.

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