Urgent :Accounts Payabale Invoice automation through EDI

Hi All,
Through EDI, We would like to automate accounts Payable Invoice in SAP.
Kindly provide me the following details to create partner profile for this automation
1. Which Partner type ( Customer / Vendor / User / etc.,) to be used
2.Which Partner function to be used
3.Which Message type to be used
4. Which Process code to be used
Apart from the above process, any other settings are to be done for accounts Payable EDI automation.
Points will be rewarded.
Thanks & Regards,
A. Raja

Hi,
You can use invoic message type of IDOc for needed processing .& IDoc type will be either INVOIC01/INVOIC02.
Please provide additional details of trnasctions you would like to automate that will be helpful to provide further info.
Thanks.
Mark points if helpful.

Similar Messages

Vendor Invoice creation through EDI (Transaction MIRO)

Dear All,
We want to implement Vendor Invoice creation thro EDI .(Transaction
MIRO)
We are not finding any suitable EDI Function Module in SAP which
would take care of more than 20 items and run a MIRO or any
equivalent transaction .
Can any one please advise if any Function module exists ? We need it for
Invoice creation with GR reference as well as without GR reference .
Thanks
Sanjay.

Thanks Naren,
I will come back after checking the fn module.
- Sanjay

Invoice through EDI

HI,
Can anybody let me know how the invoice(MIRO) get generated when vendor send an invoice through EDI. Is there any Job which creates the invoice using the IDOC.
Can anybody let me know the process flow and if possible transaction codes also.
Points will be awarded.
Regards,
Shree.j

Hi ,
Please refer the below link:
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/135b0b94-0701-0010-f6a9-86a14057544a
http://help.sap.com/saphelp_erp2005vp/helpdata/en/2d/b12d3b1daca008e10000000a114084/frameset.htm
Please assign points as way to say thanks
Ravi

Non PO Charges through EDI Incoming Invoice

Hi
I would be very thankful if somebody can answers these questions. I am designing EDI based invoice LIV.
1) Is it possible to post some charges in invoice which are without PO reference.Is it possible to post these kind of charges with EDI message INVOIC01 or we have to post through FI posting.? or we need to use INVOIC02
2) If possible through EDI in which segment of IDOC we will enter these charges with amt I am not able to find out the segment I tried in EIEDP01 but failed
3)Also is it possible to post credit memo also with EDI?
Thanks
[email protected]

try out with segment E1EDP05.

Invoice BLOCK & HOLD through EDI Processing

Hi SAP Gurus,
Can you please let me know as to how to BLOCK & HOLD Invoices while processing through EDI.
Regards,
Yasir

Hi ,
You can use the program RBDMANI2 which will reprocess all the IDOCs (EDIinvoices )that have failed . You can schedule this program in the background and it will post all failed invoices which have the GR posted later .
We had the same scenario and we have scheduled this program as a daily job at night .
Regards,
Hari.

Automation of scheduling agreement through EDI

Hi,
My Client want to update the scheduling agreement automatically through EDI, so wants need to be configured in SD point of view.
looking for configuration details step by step
thanks.

hi all,
any one can give idea or information about this.
thanks.

Vendor invoice posting through IDOC - Cost center determination (OBCC)

Dear experts
As per SAP Notes 31126 and 137686 I have maintain all configuration settings for "Automatic posting of vendor invoice from Billing" in different company codes.
It is working perfectly the way we need,
we need help in Transaction Code "OBCC - Assign Additonal Accounts Assignments for EDI Procedure" here system asks for "Account Assignment ID" for determination of cost center for invoice flowing through IDOC.
I would like to know, what values I can give here so that system will determine the relvant cost center in KR document posted in FI.
SAP Note says minimum entry here as " * "
At present system is determining only one cost center for all services mapped.
Thanks advance for the help.
Best regards
S. Habib Pasha.

Hi all
request your help on above issue.
reg
S HABIB PASHA

Print invoice duplicates through vf31

Dear all,
Our users (accounting department) need to print many invoice duplicates, by using vf31.
We have several output types defined and that are automatically added to the corresponding invoices according rules below:
- zmp1: printing 1 exemplar on S&D printer only for some customers (customer channel =001 or 002)
- zmp5: printing 3 exemplars on S&D printer only for some customers (customer channel =004)
- zmp2: archiving any invoice / credit memo for all customers
- rd00: sending invoice through EDI for wholesalers.
1) Is it possible for a user to use vf31 tcode, ZMP2 output type and changing device name & archiv mode from "archiving to printing" ?
2) If yes: do you have a user guide or at least which steps shall we follow to change device name & archiv mode from "archiving to printing".
3) If no: shall I create a new output type to answer our need?
Thank you for your help.
Regards
Pascale R. from France

Thank you for this answer. Actually I don't know where to check "Processing Mode" option within vf31 (menu ?).
I have the 4th row called "Processing Mode". And I can choose: 1: First processing, 2: Repeat processing, 3: Error processing (everything), 4 Error processing (only new messages). So I choose 2. By executing and printing, I got the printed list of invoices, but not the invoices themselves !
A few precisions:
Sales & Distribution Team is printing every day the whole invoices from D-1. They use vf31 with zmp1 output type for some customers and zmp5 for some other. They don't print at all invoices for wholesalers who receive invoices per EDI. So my problematic is focussed on printing duplicates of invoices on another printer device as defined in zmp1 or zmp5, by changing also amound of exemplars printed, by using the same process for all customers (only zmp2 output type is automatically added to any invoice whatever the customer is ; but zmp2 defined as archiving and not printing !!!). Main question is: Is it possible to change "archiving" to "printing" in vf31 for a specific output type ? and how...
Remark: The sap I am using is customized for my company (maybe also vf31, so that all options are not available ?).
Regards,

Re : Inter company stock transfer through EDI

Hi
 How to do the intercompany stock transfer through EDI. In this if Purchase order is created from one comapny a sales order should created automaticall in another Company. Fot this what is the SPRO settings.
How to do this.
Thanks
Anto

Hi,
continues from here,
Inbound file: edi_in
Function module: See text below.
Status file parameters
Directory: /home/edi/<portname>/
Outbound file: status.idoc
Function module: Leave blank if using above
u2022 Both the portname and the exchange directory should be created according to the same naming convention. However, the portname should be in upper case whereas the corresponding directory name should be in lower case (see examples below).
 Portname (upper case):
 <portname>
 Exchange directory name (lower case):
 /home/edi/<portname>
 where <portname> consists of:
 EDI<system name><client number><id char>
 <system name> is the name of system on which port exists eg. F01, PG1 etc.;
 <client number> is name of client on system which will use this port; and
 <id char> is a single alphabetical character such as u2018au2019,u2019bu2019 etc. typically, u2018au2019 will denote dynamic outbound file naming (used for testing) whereas u2018bu2019 will denote static outbound file naming. All ports will use static inbound filenames.
For example, the name of a port using dynamic file naming on system F01, client 610 would be named EDIF01610A. The exchange directory would be named edif01610a. Similarly, the name of port using static file naming on system PG1, client 600 would be EDIPG1600B. The exchange directory name would be edipg1600b.
Note that the function u201CEDI_PATH_CREATE_USERNAME_DT_TMu201D can be used in the u201CFunction moduleu201D field of the Outbound file parameters if IDocs are to be written to multiple files. In this case, the corresponding outbound filename field should be left blank. The standard IDoc exchange interface between the SAP EDI component and the EDI subsystem uses a single file for each transfer direction. However, should the exchange interface change, or for testing purposes, the function modules for dynamic naming can be used.
2.4.2. Control of EDI processes in R/3
2.4.2.1. Maintain: Outbound Process Code (WE41)
IMGCross-Application ComponentsALE Extensions  Outbound
Check that the outbound EDI processes in the R/3 system are defined. Indicates which ABAP/4 function module to execute in order to create an outbound IDoc.
The following assignments are available for R/3:
2.4.2.2. Maintain: Inbound Process Code (WE42)
IMGCross-Application Components  ALE  Extensions  Inbound
Check that the inbound EDI processes in the R/3 system are defined. Indicates what kind of inbound processing to execute.
 A long list of options is available under Processing by function module, relevant ones are:
INVF INVOIC FI Invoice receipt (Financial Accounting)
INVM INVOIC MM Invoice verification (Mat Management)
ORDC ORDCHG Change customer order
ORDE ORDERS Create customer order
ORDR ORDRSP Purchase order confirmation
2.4.2.3. Control: System Process Codes (WE40)
 Choose Processing by task. Check that the codes indicating the type of EDI processing error are defined. The only valid entries are the entries shown on the screen, as they are directly called via the EDI basis module.
2.4.2.4. Control: Status maintenance (WE47)
 Check that the codes indicating status of IDoc processing are defined. The status values for outbound IDocs are between 01 and 39, while the status values for inbound IDocs begin with 50. These values are delivered by SAP and cannot be customised.
2.4.2.5. Control: Partner Types (WE44)
 Check that the codes that identify the commercial relationships between the receiver and sender are defined. Values are delivered by SAP. Names of the programs and routines that validates the entry of the EDI trading partner ID:
Partner type Report name Form routine
B - Bank RFETESTP READ_T012
KU - customer RSETESTP READ_KNA1
LI - vendors RSETESTP READ_LFA1
LS - logical system ( ALE) RSETESTP LOGSYS
2.4.2.6. Control: Forward Inbound (WE45)
Allows for the forwarding of IDocs to a specific application. Contains the exactly defined destination of an inbound IDoc within the SAP system. Usually no changes are required.
2.4.2.7. Control: Status Process code (WE56)
Choose Processing by task: The following set-up has been provided as default:
Process code: EDIS
Identification: TS30000078
Description: EDI-IDoc status record processing
The process code is for inbound status, The ID type is an identification code for inbound processing method (workflow or standard task) of the status record.
3. MM IMG CONFIGURATION
3.1. Global settings (IMG):
3.1.1. Units of measure (IMG  Global settings):
The ISO code is important for EDI. It is used to convert the internal SAP units of measure into standard units.
The MM configurer must link the Unit Of Measure, EACH, with the ISO code PCE (Piece).
3.2. Link Schema to Purchase order
Check the following:
IMG  MM  Purchasing  Message determination  Message determination  Message Schemas
Execute transaction u201CDefine Message Schemas for Purchase Orderu201D
Select transaction: Assign Schema to purchase order
Add: Usage =B for output
 Application = EF for purchase order
 Procedure = RMBEF1 for purchase order
3.3. Link application to EDI interface via message control:
IMG  MM  Purchasing  Messages  Output Control
Check following under Output Control:
 Condition table
 Access sequence
 Message types
 Message schema
 Output control
3.4. Enabling Multiple Output for Purchase Orders (Optional)
For example: EDI & Printing
IMG  MM  Purchasing  Message determination  Message determination Access sequence
u2022 Create new access sequence (e.g. ZPUR), copy the access sequence 0001 but leaving the ''E'' flag blank (Exclusive is off). (Transaction M/50)
u2022 Goto Define message types  maintain message types:
 Create a new message type (e.g. NEU1), setting the output type to 1 for printed output and using ZPUR as access sequence. (Transaction M/34)
u2022 Goto Message Schema  define message schema  maintain output determination procedure:
 Update procedure RMBEF1 by adding a step for the new condition type (e.g. NEU1) prior to the standard delivered step for NEU. (Transaction M/36)
u2022 Goto Processing program  Define Processing program  Output program: Purchase Order.
 - Add a NEU1 record to table TNAPR. The program FORM Routine and layout must be specified. (Copy an existing NEU record). (Transaction OMTB)
u2022 Goto Processing program  Define Processing program  Output by partner type.
 - Add NEU1 record for VN (vendor). (Transaction OMTG)
3.5. Link Output type (fax=2, E-mail=7) to NEU (Purchasing)
IMG  MM  Purchasing  Message determination  Message determination Access sequence
u2022 Goto Processing program  Define Processing program  Output program: Purchase Order.
 - Add another NEU record to table TNAPR with the appropriate output medium. Copy an existing NEU record. (Transaction OMTB)
u2022 Goto Processing program  Define Processing program  Output by partner type.
 - Add NEU record for VN (vendor). (Transaction OMTG)
4. SD APPLICATION REQUIREMENTS
Assumption: SD is only used for testing purposes and configuration is based on a need basis - only configure the minimum.
Reference SAP Course manual Chapter 11.
4.1. EDI Configurations
4.1.1. Conversion of SAP item categories to IDOC item categories (VOE1)
IMG  S&D  EDI  EDI Messages  Conversion of SAP item categories to IDOC item categories
Add the following entry:
For Standard Item description : 0 OR LDN
Typically error message: ''Transaction LDN is not defined".
4.1.2. Partner functions
IMG  S&D  EDI  EDI Messages  Configure EDI Partners Partner  Application  Partner function
Check that the following partner functions exist: (at least)
SP Sold-to party
VN Vendor
BP Bill-to party
SH Ship-to party
Note - the German abbreviation is passed to the IDoc.
4.2. S&D Sales Configurations
4.2.1. Maintain Item categories
IMG  S&D  Sales  Sales document  Sales doc item  Define item categories
Add LDN for standard item:
 Item type = B
 Relev for billing = B
 Tick following: Bus data item
 Sched line allowed
 Credit active
 Pricing
 Screen seq. grp = N
4.2.2. Assign Item categories
IMG  S&D  Sales  Sales document  Sales doc item  Assign item categories
Add/Update the following entries:
 1 2 3
Sales doc type OR OR OR
Item category group NORM DIEN LEIS
Item category LDN TAD
LDN LDN
4.2.3. Assign Schedule line categories
IMG  S&D  Sales  Sales document  Schedule lines  Assign Schedule line categories
Add Item category LDN to table (with no other parameters).
4.3. S&D Pricing Configurations
4.3.1. EDI pricing condition types
IMG  S&D  Basic functions  Pricing  Pricing control  Define condition types  Maintain condition types
Maintain the following condition types:
 EDI 1 - Calculate type =C for Quantity
 EDI 2 - Calculate type = B for Fixed amount
4.3.2. SD Pricing procedures (V/08)
IMG  S&D  Basic functions  Pricing  Pricing control  Define & Assign pricing procedures
Maintain pricing procedure for ZVAA01 (Standard).
Select control and add EDI1 and EDI2 as steps 1 and 5 respectively with no other parameters.
5. INVOICE IMG CONFIGURATION
No additional IMG configuration (not partner specific) was needed for Inbound Invoice processing.
Thanks,
Swamy H P

Cancellation & JV of Excise invoice generated through J1IS

Dear Friends,
We have a requirement to cancel the outgoing excise invoice created through the transaction J1IS towards purchase return.
I believe through J1IS, cancellation of the excise invoice is made possible but no accounting document get posted. Only the status is being changed from 'Posted' to 'Cancelled'.
While doing the JV through the Transaction J1IH => Cancell Exc Inv, system is giving error message as follows:
"Excise modvat accounts not defined for CEIV transaction and excise group".
In the customisation, all the relevant GL accounts are found maintained against transaction type CEIV.
For example at the time of outgoing excise invoice posting through J1IS following accounts hit.
13113920     CENVAT clearing     8
13113920     CENVAT clearing     771
13113920     CENVAT clearing     15
13113900     CENVAT Payable     - 8
13113900     CENVAT Payable     - 771
13113900     CENVAT Payable     - 15
We would like to have an opposite entry through the transaction code J1IH => Cancellation of Exc Inv.
Kindly give a suitable solution to make the cancellation.
Thanks.
Harikrishnan.

Hi Hari,
Do the blw option
whenever you are trying to cancel the Excise Invoice generated by J1IS/J1IV , Use J1IH-> Cancel Excise Invoice> you have to give the Official Excise invoice no. which is generated by J1IV for cancellation
and ref the sdn thread with same issue
How to cancel excise invoice which is created through t.code J1is
Cancel J1IS Excise Invoice

Service PO Invoice posting through BAPI

Hi Gurus,
Please help me to resolve the issue explained below:
We are using a third party tool for scanning incoming invoices from vendor.The scanned invoice details pass though SAP Interface and with the help of standard BAPI_INCOMINGINVOICE_CREATE in SAP ECC, invoices are automatically posted.
Till now , we only had material/Goods PO invoices which use to get posted with quantity blocks before GR done.In future,SAP PM
module will be implemented and service PO invoices will also be posted using this process.We have following issues for posting
of invoices for service items:
1.For service PO Invoice to get posted though BAPI, service entry number is mandatory without which system does not allow to post the invoices that is we can not have quantity blocked invoices if services have not been entered for service items.Even invoices can not be parked without service entry sheet no. for service items using BAPI.Please advise how this scenario can be handled.
2.Second scenario is that if a particular service line has multiple service entry sheet numbers then which service entry sheet number should system use to post the invoice?
Kindly advise.
Thanks & Regards,
Niti

Dear Vipin,
May I assume the following scenario. When you post an invoice manually and there's a small difference between the vendor amount and the total of the suggested amounts on items (plus VAT), you just adjust one of the items or enter unplanned delivery costs and this way avoid the disbalance.
However, when you post the invoice automatically through BAPI, no such adjustment is made and the system tries to post the difference to the account defined behind the account key DIF. For this posting the system shall assign a tax code. One way to define this code is to assign the default tax codes in IMG for IV -> Incoming Invoice -> Maintain Default Values for Tax Codes.
Or just make sure you define all the item amounts explicitly in the BAPI and there's no disbalance.
BR
Raf

Relation between GL Account and Invoice?

Hi Experts,
I am working with the FI reports for the first time and I do not have any idea on FI functional flow. I have some basic questions like
What is the Relation between GL Account and Invoice?
When will an Invoice be posted into BKPF, BSEG, BSAD, BSID, BSAK and BSIK? Is there any field in these tables which gives the Invoice number against which a GL Account is created?
For example if I want to calculate " no of vendor invoices without PO how can I do that"? How can I know what are vendor invoices created against a PO or without PO?
Thanks for any help in advance and I am bound to reward points.
Sri

What is the Relation between GL Account and Invoice?
SAP's Glossary for GL Account is
"A structure that records value movements in a company code and represents the G/L account items in a chart of accounts.
A G/L account has transaction figures that record changes to the account during a posting period. These figures are totals that are used for G/L reporting."
In accountancy, an account is a label used for recording and reporting a quantity of almost anything. For example when a company pays salary to its staff, They debit Salary account. This is to identify what is the nature of an expense.
An invoice is a message to the buyer of goods or services that contains, among other things, Name of the goods or services, Quantity sent, & Remuneration due.
Invoice is also a SD document used to charge a customer for a delivery of goods or for services rendered.
When will an Invoice be posted into BKPF, BSEG, BSAD, BSID, BSAK and BSIK? Is there any field in these tables which gives the Invoice number against which a GL Account is created?
If it were a vendor invoice. (i.e you purchase items or service and recieve invoice)
Invoice get posted to the tables once someone makes a Logistics Invoice verification through t-code MIRO etc. The teble RBKP gets the first posting.
If it were your own invoice to your customers, then VBAK and VBAP get the posting. The connectivity of tables are available in http://www.erpgenie.com/abap/tables.htm As far as SAP is concerned an invoice is a document, so you can only trace invoice as a document number, field name is usually BELNR. Even if a vendor invoice arrive, an internal invoice number is generated where the vendor invoice is entered only as a reference field. This is because, each vendor can have inovices of different size and pattern.
How can I know what are vendor invoices created against a PO or without PO?
For a purchase order you can find in table EKBE for BEWTP = Q any invoice document.

Configuring double invoice check for vendor invoices posted through FB60

Dear all
Can anyone tell me how to configure double invoice check for vendor invoices posted through FB60.
for miro documents..we can use Tcode OMRDC
Is there any such tcode which can be used for configuring fi invoices for double checking..
regards
Expertia

Dear Expertia,
In FI,when checking for duplicated invoices, the system compares the
following :Vendor, currency, company code, gross amount of the invoice,
reference document number and Invoice document date.
SAP Note 305201 clarifies this in a more details; please read it.
The following fields must be identical for Duplicate invoice check
     Company code                              (BUKRS)
     Vendor number                             (LIFNR)
     Currency                                  (WAERS)
     Reference number                          (XBLNR)
     Amount in document currency               (WRBTR)
     Document date                             (BLDAT)
If the document is having any one of the above filed different then the
system does not consider it as a duplicate invoice.
Also It will check duplicate invoice check in vendor master data and
in posting key is there check box selected for sales related
The setting you making in OMRDC i.e Materials management->Logistics
Invoice Verification->Incoming Invoice ->Set Check for Duplicate
Invoices is only valid for MM and not FI invoices posted via FB60/FB65
You should check the F1 help on field "Chk double inv." (LFB1-REPRF)
in the relevant vendor master record (transaction FK03).
Please also check, that message F5 117 has been set correctly in the
IMG using this path:
Financial Accounting -> Financial Accounting Global Settings ->
Document -> Default Values for Document Processing -> Change Message
Control for Document Control For Document Processing
Finally & mainly, go to the relevant posting key is defined as sales
related in transaction OB41. You have to flag this field if the
duplicate invoice check should work.
I hope this helps You.
mauri

Posting Incoming payment through EDI 820

Hello,
I am trying to set up EDI 820. I want to post incoming payments through EDI 820.
IDOC Information
IDOC type: PEXR2002
Message type: REMADV
Function Module: IDOC_INPUT_REMADV
Process code: REMC
I have been testing using test tool all my idocs are failed. The error which I am getting is - "customer/vendor could not be determined for intermediate document".
Please suggest me how to fix this error. Is this related to FI config settings or ALE setting error.
Thanks & Regards,
Victor

Even i faced the same error while posting the EDI820. Then i corrected the errror by maintaining the segement E1EDKA1
Field name : PARVW , Value: AG
Field name : Name1, Value : Vendor number at customer location
And also the segment E1EDKA1
Field name : PARVW , Value: BE
Field name : Name1, Value : Vendor number at customer location
this should help you
IF E1EDPA1-PARTN IS INITIAL.
        IF E1EDPA1-NAME1 IS INITIAL.
*-- keine Daten uebermittelt => Fehler
          PERFORM STATUSFELDER_FUELLEN
                  USING FEHLER_BEI_UEBERGABE
                        MSG_WARNING
                        MESSAGE_ID
                        MUSS_FELD_FEHLT
                        'NAME1'
                        'E1EDPA1'
                        SY-REPID
                        'E1EDPA1_MOVES'
                        'NAME1'
                        SEGNUM
                        DOCNUM.
        ELSE.
          SCHLUESSEL = E1EDPA1-NAME1.
        ENDIF.
      ELSE.
        SCHLUESSEL = E1EDPA1-PARTN.
      ENDIF.
      IF NOT SCHLUESSEL IS INITIAL.
        PERFORM PARTNER_TABELLE_LESEN
                USING SCHLUESSEL PARTNERNUMMER
                      PARTNERART HILF_BUKRS.
You can also populate E1EDPA1-PARTN instead of NAME1 to find the account.

Issue of output type RD04 through EDI

Hi Friends,
RD04 which is used for intercompany billing normally uses EDI as the transmission medium. My question is in what form the invoice receiving party (which is usually the supplying plant) gets this invoice? How exactly the person sitting at the other location views this invoice?
Also EDI being an interface, an intergral part of SAP? Does it need any other softwares to connect with SAP?
Where do we do EDI related config ?
Hope somebody is patient enough to go through my query and provide me with the needed info.
Thanks in advance
Regards
mahesh.

Hi Mahesh,
The invoice recipient may be receiving the output in any format he likes. The entire process flow is as follows.
1. An EDI output is configured in SAP and triggered while creating the invoice document.
2. Once the output is triggered, it fetches values from SAP, and creates a flat file(say a notepad file) and send that file to the Middleware(TIBCO/Mercator etc). To send the document to the correct middleware, the IP settings, RFC destination etc should be configured in
3. Now the middleware receives the data, populates the same in the table structure it has and then send the data to the receiving system based on the RFC destination it receives from SAP.
4. The data finally reaches the destinatino system where this data is processed and the transactions are executed using those values.
In the whole process, there will be programs in SAP, middleware, receiving system etc which takes care of the data formats, data processing and executing transactions.
Hope this helps you to understand how EDI works.
Configuration of EDI has to be done using output types which varies depending on the application. Generally we can do it in NACE transaction.

Urgent :Accounts Payabale Invoice automation through EDI

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