Usage of expense account

hi all,
please tell me usage of expense account.
thanks
rahul

Hi Rahul,
When we are doing transactions with items that are defined as 'non-inventory', expense account comes into picture. Else, the "inventory" account" will be affected.
We define the "expense Account" in the "Inventory" tab of the "G/L Account Determination" screen. However, depending upon the nature of item or warehouse, we can change the expense account both at item group as well as warehouse screens.
Bharath S

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Difference between expense account and purchase account

Hi
I am using Purchase Account Posting System in a NON continuos stock company (sap 2007A).
I cannot understand very well when sap uses some accounts definied in account determination, in particular:
1) expense account in Purchasing tab
2) purchase account in Inventory tab
I know that purchase account is used in good receipt PO/AP invoices, but when is expense account used?
If a do not use Purchase Account Posting system, expense account is used in AP invoice ...
Thanks for your help
Serena

hi serena,
answered in this link Re: usage of expense account
Jeyakanthan

AP Report- Vendor account and PO by Expense account

SAP Guru-
I am trying to produce a report that provides by expense account the vendor account and PO by period. I tried amond others the following account :S_P99_41000099 or S_ALR_87012085 and they are not what I need.
Does anyone have any inputs on how I can pull this information.
Points Awarded

Please refer to note 826357
When implementing the new G/L accounting in Release SAP ERP, we recommend that all new customers map the Profit Center within the new G/L accounting by activating the scenario FIN_PCA (profit center update). It is not advisable to activate the classic Profit Center Accounting in parallel and consequently update parallel data volumes.
You might have defined the update of the characteristics "Profit Center" and "Partner Profit Center" in the ledger by selecting the scenario "Profit center update" (Customizing: "Financial Accounting (new) -> Financial Accounting Global Settings (new) -> Ledgers -> Ledger -> Assign Scenarios and Customer Fields to Ledgers").
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Use Tax Posting To Tax Payable and Expense Account

Hello Experts,
I am trying to post tax, code 03, to an expense account instead of the customer account at the time of billing. This is for use tax posting based on the costs of our materials and should be paid by company and not passed to the customer. Currently The percentages will base from the cost of material instead of sale price but this is posting to our tax payable account and to customer account as below:
Dr Customer Account 1.27
       Cr Revenue -1.20
       Cr Use Tax Payable -.07
The desired outcome would be as below:
Dr Customer Account 1.20
     Cr Revenue -1.20
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Thanks in advance for help.

Hi
Welcome to SDN Forum
As you want to post to separate Tax payable and expense account ,so maintain a separate account key and assign it to the tax condition type in Pricing procedure .In VKOA assign the G/L accounts to that account key.So you have to take your FI Team members help to get the G/L accounts.and its assignment to the tax code.
Regards
Srinath

Asset issue 'Expense account for ord. dep. below zero' could not be found

Hi All
During asset depreciation run system prompt error message as u2018Account 'Expense account for ord. dep. below zero' could not be foundu2019 to avoid this we have retired the asset with scrapping after that we have executed the asset depreciation, system prompt the same error message.
To avoid the below configuration due to the reason we have retired the asset.
Financial Accounting - Asset accounting - Integration with the General Ledger - Assign G/L Accounts.
Can you please explain briefly?

without doing any configuration setup is it possible to rectify the error message. Please explain asset retirement with scrap had done on last year, asset depreciation running in current year, why the above error message is showing, please clarify.

AU133 - Expense Account for Ord Depreciation could not be found for Area 58

Hi
I am working on ECC 6.0 Version. While running Depreciation AFAB in one our company codes, I am facing the Error No. AU133, Expense Account for Ord Depreciation could not be found for Area 58.
Whereas there is no this error for our Book Depreciation Area 01.
I have checked all the Accounting Assignments settings in AO90 and AO93. They are correctly maintained. I have no clues how to go about it.
I have also checked whether the Depreciation and Acc. Dep GLs are maintained as recon account. But they are correct only.
Please suggest any solution as we have to close the period.
Gemini

Same problem after upgrade from 4.6c.
The solution was to create the depreciation accounts in the company code - kind of strange, since all depreciation postings must be made as cross-company postings to a cc that (obviously) has the account and since it worked in the old "RABUCH"- version. It seems to be ok to just create the accounts and then block them for posting (to avoid posting to them by mistake).

Error in posting debit balances to expense accounts

When trying to post debit balances to expense accounts for a particular fiscal year, we are getting a short dump. Credit balances are being posted without a problem. Debit balances for other classes of accounts are posting without a problem for that particular year.

Hi,
Can you provide the error details. what transaction are you using for posting etc.
Regards
Mahendra

Upload facility for smart forms and expense account rules in oracle iprocurement R12.1.3

Hi All,
We are implementing iprocurement for new operating unit.
We have many expense account rules and approximately 450 smart forms to be setup for new OU. But as part of R12, the setups are to be done through HTML pages.
Currently I do not see any option to upload these 2 items, as doing them manually will take lot of manual effort.
Are there any APIs available to load these 2 items? OR any workaround like using dataloader or isetup?
I am sure many clients are using R12 for very long time and not sure if there are any issues raised on this?
Could you please let us know if there are any options avialble to upload them?
Thanks
sreenivas

How to Setup a Valid Vacation Rule for Purchasing Notifications (Doc ID 378023.1)
Goal
What steps are required for proper setup of a Vacation Rule for routing of Purchasing Notifications?
Fix
1. Enter the Notification Summary or Worklist for a user
2. Select the "Vacation Rule" link
3. Select the "Create New Rule" link
4. For Item Type select "All" for all Notifications or select the desired Notification Type from List of Values
5. Select the "Next" link to proceed to the next setup page for the rule
6. Enter both a a valid Start and End Date for the new rule
7. Ensure the "Reassign" radio button is selected
8. Keep "All Employees and Users" in the menu box
9. Select the "Delegate" radio button - Assign/Reassign action is prohibited for Purchasing Notifications
10. Select the Flashlight icon next to the blank menu box for selecting a user
11. A new sub-screen should pop-up to perform the user search
12. For "Search By" select "Username" - (DO NOT search by Name)
13. Perform the needed wildcard (%) search at the top of the page to locate the desired username
14. Click the radio button next to the desired name of the user to have the notifications sent to
15. Press the "Select" button followed by the "Apply" button
16. Continue on with the saving of the Vacation Rule for latter use
Note:
The key to setting-up a valid Vacation Rule is to ensure the rule is tied to a Username rather then the Full Name of the desired user. The reason for this is that the Worklist and Notification Summary for the user is linked to their username and not full name record.
Reference:
Oracle Workflow User's Guide - Release 2.6.3.5
Part Number : B12162-02

Cost centre report with all GL expense accounts

Hi Gurus;
Can you please give a cost centre report that gives all GL expense accounts with the correponding Cost centres or functional areas ni the next column?
Example:
Column A B C D
GL 12005 Cc 52001 Amount 100 function area 1000
That is without expanding the report gives you in total amount per requested period in the format shown.
The report should tally with Trial balance for all expense accounts.
Thanks
Lameck

Hi
Did you check the available reports in cost center accounting ?
Also check the report layout and check the desired fields.
Now you could see whether they match or not your requirement.
If not also, you could add fields from the options.
If nothing works, create a Z Report.
reg
suresh

Error when posting debit balances to expense accounts

dear experts.
A screen dump is produced when saving or posting debit balances to expense accounts for only certain periods and for a certain fiscal year in this case year 2006. credit balances are being posted without any problem to the same accounts, same periods and fiscal year. what might be the problem. can the problem be solved form the ABAP side or FI side?
its urgent

Hi Willard,
Karthik is right, we need more input to resolve this issue. ST22 can give it to you.
This issue as far as I understand has nothing to do with ABAP. It has to be resolved by functional / basis people.
Is there any internal order / cost center assignment when posting to these expense a/c's?
Regards,
Siva

Settle to an expense account

HI guys: we have a situation where we have set up a capital project. We have 2 levels, one that settles to an AUC and the 2nd that settles to a cost center. Now what if you want to settle to a specific GL expense account along with a cost center? SAP is asking me to use a default cost center for this purpose. How can i settle to a GL account and use a specific cost center? Remember the receiver GL account is different from the one i initially posted to....
Will i have to set up something in OKB9?
If i settle to a balance sheet account there is no issue.
It seems that SAP only allows me to choose either a cost center or a GL account as the receiver category, but how can i settle to a different cost center using a cost center? Will a user exit help?
thanks so much!
Brian

You can set up that in OKB9.
But the other way I see is setting up FI substitutions and using an exit to pick up the Cctr from WBS master data (provided you are maintaning it on WBS master data). In this way when FI posting happens the line item will carry the Cctr along with your expense G/L account. I have used the same logic to derive Profit Ctr from WBS master data when setteling to an expense account.
Hope this helps.
Sarang

Expense account and ledger fields

Dear Brothers,
I am uploading assignments data and i want to upload the ledger and expense account that are in the "Purchase Order Information" tab, can you please tell me what are the column names for these two fields, or how can i upload them ?
Thanks,

Hi;
Pelase review:
Re: What is Best Way to Get Table Name in Oracle Applications : 12.1.1 (web)
For table-field relation and defination you can check e-trm site
Regard
Helios

Multiple GL expense accounts AP service invoice

hello,
If keying a service invoice how can the expense be allocated across multiple GL expense accounts? The only method I can see is typing in a description row each GL expense account. Obviously I want a faster means whereby I can have one description, but many GL expense accounts.

Hi Jitin,
I only want to type my description for the AP service invoice one time, yet I want multiple GL expense accounts to be hit. Is that possible?
For example Blue Cross sends a billing for monthly insurance coverage $1,000. I have 10 departments of employees and thus want the $1,000 allocated to each department evenly. So my description is "Blue Cross February billing". And my expense hits e.g. 6000-01, 6000-02, 6000-03, 6000-04, 6000-05 etc..etc... First segment being the natural account and segment two being the department. Is there a way to type "Blue Cross February billing" one time, but still allocate the expense across the 10 gl accounts?

Expense Account from Organization Parameter

Hi,
I have created an item and unchecked the flag " Inventory Asset Value " from the costing tab in item master and child organization .
Problem :
when i create a purchase order -- in the distribution window i have chosen the type as " expense" and when i check the PO charge account - it is coming from the item ( expense account) and not the organization parameter -- expense account ? why?
Regards
846691

Hi ,
System takes preference as follows for any accounts.
Items
Item-Subinventory
Item-Organization.
So problem comes when you define expense account at more than one level.
You can overcome this in 2 ways
1) Keep same account at item level as that given in Organization level.
2) Keep blank at item level.
Then system by default go to Org level (provided no subinventory level is defined)
Regards,
Sabari

Payee name on check but posting to Expense account

Hi all
I want to make an outgoing posting to an expense account i.e Expense Dr, Bank Cr. But while printing the cheque, I want the vendor name to be printed on the check. Wat system functionality can I use in this case apart from the Free Form Payment?
Cheers
Hrishi

Hi
If you do not want to create a new vendor master, I suggest you use a onetime vendor account and then us the same for making this payment process.
Assign points if the information is useful to you
Regards
Sanil Bhandari

Usage of expense account

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