Vendor account clear

Hi,
I would like to clear vendor accounts. Open itmes of 2005 and 2006 showing as over due item In vendor account. I tried to clear through F-44 but I am not able to sucessfull.
my question is If I clear these itmes should not be charge to the budget.
anybody could help, How to clear these over due open items in vendor account and what steps should i do.
Regards,
Satyam

Hi Satyam,
Yes when you clear these item it should not be charged to the budget, but you need to check the commitment fin. Trans. & item category assigned in master data of reconciliation account, this reconciliation account is used in vendor master record.
Use transaction FMCIA and if the financial transaction is 30 and commitment item category is 3 then system will charge the budget during clearing, so make sure about commitment financial transaction and item category that you have set for the reconciliation account of the vendor.
Thanks
Javed

Similar Messages

  • Vendor account clearing - Error message F5354

    Hi All,
    I am trying to do Vendor account clearing through transaction code F-44, when I am getting the error message Message no. F5354
    "Account "1000001" in company code "1000" is marked as a reconciliation account for account type "K" and cannot therefore be directly posted to".
    Account 1000001 is a reconciliation account defined in the vendor. The documents which I am trying to clear do not have any special GL indicators.
    Please can anyone tell me why I am getting this message
    Thanks in advance.
    Edited by: mgokhale on Aug 17, 2010 8:20 AM

    Hi,
    Usually you have to give Adj. GL for automatic exchange rate clearing differences.
    Please change the account in OBA1 transaction under account key KDF.
    Here you have given reconciliation account for B/s account which can't possible for direct postings.
    Please select recon account and double click, there you will find the account determination GL accounts.
    Rgds
    Murali. N

  • Vendor account clearing

    Hi All,
    I had posted some vendor invoices in the year 2001-02. Now since we are not going to pay the vendor, we had written off vendor account in year 2009. However I m not able to clear the vendor account using transaction code F-44. Has anyone come across such situation. please let me know your views.
    Thanks in advance!
    Best Regards,
    Aman Goel

    Aman,
    In our organisation in previous years, lot of blank business area entries exists in vendor accouts. Recently we have restricted the blank business area in all entries by a validation and while trying to clear system is restricting for clearing the vendor account which have blank business area line items.
    if that is the case, we have made the validation as warning, and also changes made in Field status group of Vendor recon account, Business area as optional from required entry in the account assignment.
    It may be one of the reason. Please check.
    Regards
    Prakash.

  • How to clear a vendor account with documents in different currencies

    Hello all -
    I am aware that the purpose for using F-44 is to clear the vendor open items; however my vendor account is in rupees and the document I am trying to clear against the vendor is in USD.
    My debits and credits are slightly off due to FX. Is it possible to write this off to FX within F44 or is there another Tcode I can use to clear the vendor account?
    Can you please help?
    Thanks,
    Indira

    Hi Indira,
    When you clear vendor open items in another currency, exchange rate differences will / should post to a "Forex rate differences" account automatically, according to your configuration.
    Your vendor open item is now cleared. Now for the posted exchange rate differences. When you say "write off", I am guessing you don't want any postings to this "Forex rate differences" account.
    In this case, you can do a reclass from your "Forex rate differences" account to another expense account. Post the opposite DR/CR entry to your "Forex rate differences" account in a GL journal. This will make the net effect in the exchange rate difference account 0.
    Thanks and Regards,
    Chee Chung  

  • Vendor Account not getting automatically cleared using F.13 (OB74)

    Dear Sir / Mam,
    I want to clear vendor account open item based on assignment field.
    for this
    1. I configured OB74 as below
    YAIN     K     0     9999999999     ZUONR (where YAIN = COA)
    2. One of my vendor account # 300031 is appearing as below
    Assignment              DocumentNo      Type          Doc. Date          Amount in local cur.
    TestF.13                100000034            SA           17.02.2012                   275.00
    TestF.13                5100000266          RE            20.05.2010                   275.00-
    3. I executed T-Code F.13 and I selected CoCode, FY, Flagged Select Vendor Option & selected Vendor Account Number and executed in Production Run where in I am getting the following message.
    I  Program started by:           " CSPL
    I  Start date     " 17.02.2012  Start time     " 23:44:04
    S  No customer documents selected
    S  No G/L account documents selected
    I  Only accounts with debit and credit postings are included
    I  Stop date      " 17.02.2012  Stop time      " 23:44:05
    There after If i go and check the vendor account the open item are still open!
    I want to clear it through T-Code F.13 as I have mass documents be cleared like this.
    (Therefore I am not clearing it through F-44)
    Please guide me as where am I going wrong.
    Thanks In Anticipation
    Regards
    Chirag Shah

    Dear Jessica,
    In OB74,
    I have Put my chart of accounts - YAIN,
    Account type K,
    From / To accounts  as 0 to 99999999 (as they are numbered/charactered in the master record),
    criteria 1 is ZUONR.
    Account doesn't have Zero Balance but there are few line items with comman assignment text total of which is ZERO in Doc Currency (As I have shown in query)
    in F.13
    Clearing date is tried as 17-02-2012 as well as 18-02.2012
    Unticked Test run (= Production RUN)
    and executed.
    But still it shows the given below details, gives the same message and not clearing the line items.
        CoCd AccTy Account number   G/L           Open Items    Clrd Items
        1000 K     0000300031       0030021002            9             0       
    Thanks & Regards
    Chirag Shah

  • On Account Clearing Vendor/Customer

    Dear fellows
    We are to be implementing SAP ERP ECC 6 by u201CABACUS Consulting (Implementer)u201D here we enable the new GL functionality for segment reporting.  We have a hot issue with on account clearing in both customer and vendor.
    The scenario is that
    When we clear on account customer through f-32 and vendor through f-44 the system generates extra line items those increase the debit and credit amount with their respective ledgers.
    *Example*
    Create customer invoice e.g 50,000 Rs. with profit center 10, segment 1000
    Receipt on account payment from customer 50,000 Rs. with profit center 10, segment 1000
    Clear the account with f.32 at that time clearing line items are generating.
    Note:
    According to our implementers u201CAbacusu201D this is the standard functionality of SAP and referred the SAP standard Note 69767 to prove their justifications.
    The transaction is not relevant with given below difference clearing:
    1.     Account Type
    2.     open Item Account Number
    3.     General Ledger Account
    4.     GL Account Number
    5.     Main Asset Number
    6.     Company Code
    7.     business Area
    8.     business place
    9.     Profit Center
    10.     Partner Profit Center
    11.     Credit Control Area
    12.     Company ID
    13.     Update Currency for General Ledger Transaction Figure
    14.     Withholding Tax Code
    15.     Certificate Number of the Withholding Tax Exemption
    16.     Payee code
    17.     Document Number for Earmarked Fund
    18.     Earmarked Funds: Document Item
    Regards,
    Farhan FICO

    hello srikanth
    thanks for showing ur intrepid.
    invoice entries (fb60)
    Vendor(10013)               10,000
    Exp(41709006)          10,000
    payment entries (fbcj)
    vendor(10013)          10,000
    Cash (16620006)               10,000
    clearing entries
    Vendor(10013)          10,000
    vendor(10013)               10,000
    the clearing document increase the DR and Cr amounts.
    here, i want to clear one thing, this is not the SAP standard functionality because i have test this scenario on my IDES system and it is not generating any extra line items.
    SAP released the notes 69767 to justify the clearing line items and the system exactly work according to the notes, but in our case any of the given options (mentioned in Notes and my above post) be not matched causes to generate any extra line items.
    Regards,
    Farhan

  • Clearing of open line items in Exchange Vendor account

    Hi Friends,
    We have an issue related with the clearing of open items from the exchange vendor account. Details of issue are as follows,
    We have two open line items in an exchange vendor account (T-code FBL1N) pertaining to the Logistics purchase invoice and a credit memo. These documents are very old documents posted in the year 2005. When user tries to clear or net these documents using T-code FB1K( using the current period), SAP generates the clearing document, i.e. it gives only a clearing document number and sends an email to user stating that update has been terminated. When we try to view the clearing document so generated using T-code FB03, system do not finds it, i.e. it is actually not in system / tables. Also most important thing these open items continues to appear in the vendor account, i.e. they are not getting cleared.
    Some of our observations about the related exchange Purchase Order is that, this PO has document date 03/31/2004 having qty. 5659 GA. The very first GR and related invoice is also having qty 5659 GA and posting date of 03/31/2004. After this user had again created above mentioned documents that are in question i.e. invoice and credit memo. These documents were posted on 04/12/2005 for the qty of 22592 GA (Even though the PO qty is 5659 GA).
    Now we would like to know what would be the probable reason for these open items not getting cleared from the vendor account. Please note user also tried to clear these documents using F-44 T-code but no luck.
    Thanks,
    Ritesh/Ninad

    Hi
    Have you tried by changing the Base line date while cleaing the vendor account. ?
    Satish

  • Partial payment tab problem when clearing two open items in vendor account

    Dear All,
    I have the problem with partial payment procedure.
    As SAP is presenting the process, partial payment should work as follows (i.e. with vendor):
    1. Incoming invoice is posted -> Credit -100
    2. Credit note is posted  -> Debit +20
    3. Payment (without clearing) is posted to vendor account -> Debit +50
    I'll run transaction F-44 and go to tab "Partial payment".
    I see 3 items (as above).
    I mark Item -100 and +20
    I double click in filed next to -100 and it changes to -20
    An now it should make no posting but only assignemet of one item to another.
    But in my case, if I click "save" icon, it makes postings Debit 20 and Credit -20 on vendor account.
    Is there any possibility that such clearing will not generate any posting but just make assignement of one item to another. Or maybe there is something wrongly configured in the system. At the moment the partial payment makes some kind of residual items.
    Thanks in advance for replay.
    Best regards
    Greg

    Hello,
    Yes, it's right, whenever we clear vendor or custmoer account, the system creates document, but as I remeber from other instalations, the document had header but there was no postings.
    It case described, the system creates posting:
    40       Vendor      20 EUR
    50       Vendor      20 EUR
    This is strange for me. As ther should be clearing document but with no postings.
    Have you got any idea how to configure the system, so partial payment tab in clearing transactions creates clearing document but with no phisical postings.
    Best regards
    Greg

  • Vendor Account not getting Cleared.

    Dear All,
    First of all thanks everyone for your support till date.
    I have an issue. When I am trying to clear a vendor account from F-44 its not getting cleared. Its showing a negative balance of Cash discount and is not getting adjusted with any account.
    However when I am processing the open item for the same vendor in FBL1N. The total is 0.
    Can any one suggest how to go ahead and clear this account.
    Thanks & regards
    Om Prakash gupta

    Dear All,
    Any updates on this issue as it has become a serious problem here. There ia an objection from Auditor.
    Kindly Suggest.
    Regards
    OM

  • Clearing vendor account with customer

    Hi
    how can i clear a vendor account with customer. the customer is also created as vendor, vice-versa...
    and to print a receipt of that transaction?
    thanks

    Hi,
    If you require clearing between the customer and vendor, the following requirements must be met:
    The customer number must have been entered in the corresponding vendor master record.( Control tab)
    The vendor number must have been entered in the corresponding customer master record.
    The fields "Clrg with vend." or "Clrg with cust." must have been selected in both master records. (Payment transaction tab)
    Regards,
    SAPFICO

  • Manual/Automatic Document Clearing in the Customer/Vendor accounts

    Hi,
    what is the proceedure to Carry out manual or automatic document clearing in the customer and vendor account to match debit and credit entries based on user- defined criteria.please give me the T-Codes.
    Thanks
    Sap Guru

    Hello,
    You can use the same transaction codes even for customers.
    Please reward.
    Regards
    Rama Krishna.A

  • Any BAPI for Auto clearing of Vendor accounts

    Hai,
    Any body know, any BAPI for Auto clearing of the Vendor account(transaction F.13).
    This urgent issue.
    Reward will promote you.
    Bye ,
    Elamaran

    no, there's no bapi
    -> another report is rfbibl00 with transaction fb05
    -> you've to fill structures bselk and bselp
    regards Andreas

  • F110 - Automatic payment Program    Vendor /Customer Clearing

    I have entered all the settings related to the Vendor/Customer clearing.
    1.Entering the Vendor and Customer account numbers in the relevant master records.
    2.Activating the clearing with Vendor/Customer in both master records.
    But when F110 is executed,the customer line items are thrown in the exception list.The line items are all due on both the sides.When i reallocate the customer line item,it is giving the option of deducting it from the Vendor line item.
    It has to do autmotically and pay the balance amount to the Vendor,instead of doing it manually.
    Request to contribute your ideas for solving this issue.
    Regards
    Sunil

    Hii Neeraj,
                   The error says it consists of the debit balance.But the settings are already made in both the vendor and customer records.But if we click the execption item and reallocate ,it is accepted to deduct it from the vendor line item.
    Thanks and Regards
    Sunil

  • Intercompany FI customer/vendor invoice clearing F-32

    Hello,
    In ECC 6.0, we created Customer (DR) and Vendor (KR) invoices using FI transaction. When we clear Customer/Vendor using F-32, the invoices get cleared, but the process produces intercompany document (AB) as a open item on both Customer and  Vendor accounts. The companies have different currencies, but no exchange rate differences. OBYA has customer / vendor account numbers as clearing accounts. Can some one tell me why the intercompany clearing document is created as an open item and what need to be done to avoid this.
    Thanks in advance.
    Raj Vellore

    Hi sagar,
    two causes it will appear
    1) if u r clear partial payment that time it will come open items.
    2) if u r useing Document splitting in New G/L concept ECC 5.0 OR ECC 6.0, this will come because of Document Splitting.
    in which version u r using.
    regards
    gvr

  • Help on GR/IR GL Account Clearing

    Hi Experts,
    We are having problem with clearing GR/IR Account.
    Following is the scenario;
    PO -  Item 10 -  MXN 4700 (Amt in LC USD 3500) &
    Item 20 -  MXN 2300 (Amt in LC USD 175)
    Entries at GR 
    Debit GL (Exp)  - MXN 4700 (Amt in LC USD 3500)
    Credit  GL 3XX GR/IR - MXN 4700 (Amt in LC USD 3500)
    Debit GL 5XX (Exp)  - MXN 2300 (Amt in LC USD 175)
    Credit  GL GR/IR - MXN 2300 (Amt in LC USD 175)
    MIRO
    When we look at MIRO header level there was no change but when look amounting document following entries were generated     Vendor -  Account  MXN 7920 ( USD 580)
    Debit GR/IR  3XX A/c  MXN 8000 (USD 590)
         Credit GL 5XX (exp) MXN 3300 ( USD 245)
    Debit GR/IR  3XX A/c  MXN 2300
    Vat output A/c  MXN 1120
    VAT withholding MXN 200
    Exchange real account is "0"
    The difference in GR/Ir account not able clear.
    Credit  GL 3XX GR/IR - MXN 4700 (USD 350)
    Debit GR/IR  3XX A/c  MXN 8000 (USD 590)
    . We have no idea how this happened. I would like to understand how this occurred as well, so we can avoid this happening again.
    Pls note we tried MR11 but document didn’t get picked up.
    Any help will be highly appreciated.
    Thanks in advance.
    Sanjay

    Hi Sanjya BM,
    There is a Check from PO.
    Please check the following things as basic data.
    1. Line Item of PO 10 and 20 Qty and Amount for GR as well as IR.
    2. Amount Currency is Local or Document Currency ( as you Involve in Entry Echange Real account) I feel if the local currency is USD then system will not fetch this account for Entries.
    Please check and confirm.
    Regards
    Milind Joshi
    9823211143

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