We have the enterprise system on our office computer and I have one iphone and 2 ipads. One iphone and one ipad2 is mine and the other is my wife's. We share a common password for the ipads. How do I update to ios5?

I think this is rather complicated and I really need some help. I am the pastor of the church and we have the enterprise system. We use an exchange server if that means anything. I began with an iPhone 4 that connects with our system. And now I have to iPads. One of the iPads is registered in my name and the other in my wife's.
I'm confused as to how to update to IOS 5. Do I keep my password is the same for both my wife's and my iPad?
Also because we are on the enterprise system, my notes from Outlook do not wirelessly connect from my work computer to my iPhone and to my iPad. I have been told that they have not worked this out yet. Will this change with the new operating system?
It all is very confusing to me and I would appreciate some help. Thank you very much

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