What field on AR Credit note refers to Ref 2 on Account Balance

Hi Experts,
I'm trying to figure out what field on the AR Credit Memo pulls through to Ref 2 when viewing the Account Balance of a customer. I know that from the AR Invoice it is the "Customer Ref No." or OINV, NumAtCard but on the AR Credit Memo if the same field is populated it doesn't reflect on Ref 2.
If anybody has any idea which field it is it would help tremendously.
Thanks
Lou

Hi Lourens,
The field is left blank. Check note 541627, it gives you the answer and some more info on how this field is populated.
Hope it helps,
Jesper

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Dear Experts,
I hit this error message when posting an AP Credit Note based entirely on an existing AP Invoice (nothing was changed in the credit note).
Invalid Account Code [Message 173-9]
I have found 2 notes, but I dont think they're relevant
[Note 1311905|https://websmp230.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/smb_searchnotes/display.htm?note_langu=E&note_numm=0001311905]
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Dear All,
I found the solution!
In my AP Invoice, there was a Rounding amount, but when I copied over to AP Credit Note, the system unusually set the Rounding amount as $0.00 and copies the Rounding amount to the Discount field instead.
**The "Invalid Account Code" error happened because I did not set GL account determination for discounts scenario.
So what I did was I cleared the Discount field in the Credit Note, and enter the rounding figure into the Rounding field again. Then, the AP Credit Note was able to go in Successfully!
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Hi Guys
I have received a vendor invoice and the same has been passed using F-43
The Accounting impact will be
Expenses A/c Debit 1000
To Vendor A/c 1000
90% of the above invoice has been paid
Now few issues with our vendor and the balance to be paid for a particular vendor has been reduced by 10%. The vendor has issued a credit note and the same should be accounted
Which transaction code i will use at this scenario - once this transaction is passed in FI, my open item of 10% should be zero automatically. i.e. once the second entry is passed the open item should be referred in that entry so that for the vendor no open item will exists
I can very well go to FB65 and pass a entry for this, then go to F-44 and manually clear the same
But we dont want to do the manual entry. So when the credit note is passed it will take the reference of the actually entry and give a impact on the same
Thankyou
Warm Regards
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Hi
Iam not very sure why you have mailed me the link - which is related to F110
Hope iam not clear with my post
In simple terms - i got a invoice from my vendor for a PO and later on iam getting a negative invoice (Credit Memo issue ) by the vendor to me
Now after passing the transaction in MIRO for credit memo with PO reference - if i go to FBL1N for the vendor - the impact of the above two entries should get nullified and only the net balance should be displayed
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Credit Note Without Stock Update

Hi Experts,
Here I have come across a scenario where it is required to generate credit notes after A/R Invoices for customers if we furthur wish to allow them some Price Discount/Exemptions . Here a new Form For this purpose is required to be created using SDK as the B1's A/R Credit Memo also updates the stock which is not required .
So The Credit Note Form would refer to the Base Document ( A/R Invoice ) and would allow the users to update the Unit Price,Discount,Tax Code ....
Furthur For Payments, The List should not pick the entry from A/R Invoice rather from this credit Note as it is just an update of that A/R Invoice only.
Im not able to close that A/R Invoice and introduce that Credit Note into payments grid.
Plz suggest me how to resolve this problem.
Awaiting for response.

HI,
this is not possible.
Tips:
1. Create a reserve invoice with negative amount with items copying the original invoice rows inside with custom code. (this will not thouch the stock).
or
2. Create a non inventory managed item (service type) - code: DE (Discount/Exemptions)
then you can use it:
2.1. Create the credit memo
2.2. Copy lines via custom code, but the itemcode will be always your itemcode, and every other can be copied from Invoice.
each cases there will no connection between your Original Invoice and Created Credit Memo/Reserve Invoice. You should have to use custom code to copy lines from original items.
In payment you can use the numatcard field for matching the documents together (numatcard: Vendor/Customer reference number)
Regards,
J:

Reference filed 2 in credit notes

Hi Expert !
When I create a AR Invoice, with a value in the 'Customer Ref. No.' the value entered ends up in the 'Ref 2.' field of the resulting journal entry.
However, when I create a AR credit note, with a value in the 'Customer Ref. No.', the value entered does not end up anywhere in the resulting journal entry.
Is there a setup that I skipped ??? I would like to see the information in the Ref 2 field even for Credit notes....
Yves Beaucage
Forgestik inc.

Thank you very much for the information.
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Credit memo request / credit note

I have a doubt in credit memo request setting.
I have setup to create a credit memo req in sales with ref. to either billing doc or sales doc.
In copy control I have chosen pricing type 'D'. We manually maintain prices in Sales.
Say for eg. we have delivered the below to our customer.
material 1 - 2 pieces - each at $2000
material 2 - 1 piece - each at $3500
My customer didnot return the part, but instead comment that the price of material 2 is too high.
So the client wishes to change the price of the material 2 to $2800/piece instead of $3500.
I notice that when I mark the item 2 with reason for rejection code as "too expensive", in my Credit Note I see $0.00 to be copied.
Am not clear here. Should I change the pricing type in my credit note to allow changes so that my new price is only at $2800?
Where should I do this?
Also should I delete the material 1 from the credit memo req document or should I delete it from my credit note?
I quite don't know why should we keep the material when there is no problem that we already charged the customer & they have payed us too.
Thk,
Ann

"Item Rejection reason" may be used in Sales Order, when there are multiple line item & some of them are not to be executed. The items which are not to be executed, should be maintained with "Item Rejection reason"
So you mean to say that I need to change the quantity/correct price in my credit memo request? So that the right amount copied to the credit note?
The anwer to this is Yes.
case 1: say if the customer has already paid the company excessively
Irrespective of receipt of excess payment Credit note can be issued. You need not cancel original invoice & the credit balance can be settled in latter transaction or can be refunded through FI.
case 2: also if only the invoice is sent to the customer, but if they have not paid the company
In this case, the customer can make the payment as per outstanding due in his account, as credit note will give an effect in accounting. You need not cancel original invoice & the credit balance can be settled in latter transaction or can be refunded through FI.
Hope this information helps you.
Regards,
Rajesh Banka
Reward points if helpful.

Credit Note issue against AR Down payment

Hi,
The business process is down payment and milestone billing. We have raised the FAZ for the down payment for 100 EUR and we have recieved the payment from customer and posted the same in F-29.
1. We have to raise the credit memo against the down payment ( We need to cancel the cleared down payment). When issuing credit note against the credit memo, the following message appears:
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type "S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot process the document.
Procedure
A system error has probably occurred in the application you called up. Check the data transferred to item "0000001001" of the FI/CO document.
2. If we try to create the final invoice then the down payment recieved line item also will be flown. And if try to issue the credit note agaisnt the Billing document also the same issue.
Normally the Down payment is noted item and we are doing manual posting of incoming payment in FI. And the same we are clearing. And we need to issue the Credit note. And there is no account determination for the down payment line item.
Please advise.
Thanks
Sreekantha

Hi ,
We have done the document reverse and reset in FBRA.or normal item cancel in FB08.
Business want to issue Debit Note with reference to the Down payment invoice(FAZ). While doing the same I am facing the account determination issue, as the down payment is with only noted item.
Hope my issue is understood correctly.
Debit Note issue with reference to Down payment line item
Case 1: Business has created only Down payment request and received down payment incoming payment against FAZ. Further milestone related billing is not yet done.
Step 1. Create Order with down payment and billing plan
Step 2. Create Invoice with FAZ
Accounting entries: only one line item with noted item A down payment request.
Step 3. Post incoming payment
F-29 done
Step 4. Reversal of Incoming payment
F-39 Clear down payments or
Down payment document reverse and reset in FBRA.
or FB08.
Step 5. Issue debit memo (DR)against the FAZ
Create Debit memo request and debit memo
Error: Document XXXXXXX saved (no
accounting document generated)
Message no. VF050
When tried to release the document to accounting, the following error.
No account is specified in item 0000001001
Message no. F5670
Diagnosis
No account was specified for account type
"S" in item "0000001001" of the FI/CO document.
System Response
The Financial Accounting program cannot
process the document.
Procedure
A system error has probably occurred in
the application you called up. Check the data transferred to item
"0000001001" of the FI/CO document.
There is no account determination for the Down
payment line item(as it was noted item and the payment is entered in FI ).
Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?.
Case 2: Business has created Down payment request and received down payment incoming payment against FAZ .Mile stone related billing is also done which will have Milestone billing line item and Down payment line item.
Step 1. Create Sales order
Step 2. Create Down payment request
Step 3. Post incoming payment
F-29 done
Step 4. Create the next mile stone related billing.
Invoice XXXXXXXX with Down payment cleared line item and invoicing line item
Step 5. Raise debit note with reference to Milestone relating line items
Only line item with invoicing line needs to be selected while raising Debit memo request:
Step 6. Create billing document
Note: For the down payment line item, we need to follow the process of Case 1(Can this be over come by issuing the Debit note from FI with reference to Down payment Invoice FAZ ?) by issuing FI Debit note.
Thanks
Sreekantha

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Dear Experts,
May I ask you how to create a new material FOR a credit note uses code?
wilson
Edited by: wilson hong on Apr 16, 2009 8:22 AM

Hi,
I need to create that material for create credit note, the code when I am create a new credit note, select that specific material code, account payment transaction will be automatically to corresponds to the G/L Account, is it same as general procedure of create new material code, but this is not products.
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We've returned some goods to a supplier, so we do a goods return on SAP, so that credits stock and Debits allocation account.
Our supplier has sent us an AP credit note. So we 'copy to' AP Credit (from Goods return) and the automatic journal entry is Credit Allocation account Debit Accounts payable.
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When you make good return
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If however I do the same for an AR Credit Note and drill down into the BP balance the Customer Ref. No is not shown. This has been recreated on SP: 01 PL: 10.
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Regards,
Juan

Indira,
I have upgraded a test environment to PL: 11 and this is still an issue. When raising a AR Credit NOTE and adding it, the Customer Ref. No is missing from the BP drill down.
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Can anybody highlight the differences between an invoice cancellation document and a credit note document (may be point by point).
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Hi,
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When Invoice is been Generated through SD , assignment field in Customer Line item is getting SD Invoice number.
But while Generating Credit Note through SD , it is taking Customer
Account number in teh same field. What could be the reason ?
We need Credit memo number in the said field.
thanks in advance.

Visu
These configurations come from the copy controls. In the Copy controls you need to assign the correct requirements, allocation number and the reference number. For the copy controls for your crredit memo document, you need to change it similar to your billing document settings. The transaction code for this is VTFA and VTFL. Hope this helps.
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Assignment Field - Accounting Document
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What field on AR Credit note refers to Ref 2 on Account Balance

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