Work Flow Management in SAP EHS

Dear Friends
Are there general requirements of work flow management in SAP EHS. Actually, i dont have much idea on this. Please guide me.
As far as my understanding goes, i know one process where EHS manager/officer can give approval for work permit in PM. Here we might need work flow management.
Are there such cases/scenarios where we need work flow management in EHS. Please let me know.
Regards
Vikram Sethi

Hi,
Work flow managment shall be considered part of Product life cycle Management, the important steps are are: Design, sales & production and service: which may be disaggregated into Product idea, start of production, end of production and discontinuation of product.
In the work flow management, phases involved are product design phase, production phase, sales & transportation, service phase. Each phase has its importance starting from design to reduce waste generation to disposal mode of waste generates from the disappearence of the product.
I hope the above info is useful to good extent and to ahead further.
regards,
mahesh

Similar Messages

Work flow management - SD

Dear Friends,
1.Can somebody throw light on Work Flow management?
2.How is SD integrated with Work flow and what are the business processes that needs work flow in SD?
3.Is it like a Work flow consultant is required to handle this or can we handle the workflow from SD end itself?
Thanks
Isaac

Hi,
Few points on workflow was prepared by me and screen shots are not there. You can refer
ALE, EDI and IDOC Technologies for SAP by Arvind Nagpal
For further detail.
if the requirment is minimal then SD consultant can handle otherwise Workflow consultant is required.
Introduction
The workflow management system provides procedural automation of steps in business process. A business process can consist of several steps. Historically the tasks have been coordinated manually or by some means of communication (sticky note, email, shouting and so on). The common problem in these approaches is in efficiency; each lacks a way to trace where a task is, who executed (or executing) it, and how much time is required.
In contrast, workflow management system ensures that the right work is sent to the right person at the right time in the right sequence with the right information. The ALE/EDI interface mainly uses workflow for exception (or error) handling.
Application of Workflow in ALE/EDI
Error Notification
Error notification is the primary use of workflow. When exceptions are raised in the outbound and inbound process workflow is started and handled as shown in the below flow diagram.
Active Monitoring
Active monitoring allows you to specify threshold values for the state of the system. If the system crosses the threshold limit, a person responsible for the system problem can be notified. For example you can have some one notified when the number of failed invoice IDOCS in the system exceeds 50.
Rule Based Inbound Flow
This application of workflow in ALE/EDI does not under the category of error handling. You can set up workflow to handle processing of an inbound IDOC. Normally, an inbound IDOC starts a function module that invokes the posting program to create an application document from the IDOC.
In contrast, if you use a workflow, you can set up to do whatever is needed for your business process. SAP doesnu2019t provide standard workflows for the inbound ALE/EDI process, but you can develop your own workflows and tie them to the ALE/EDI process.
For example an incoming order change IDOC can be routed via workflow to a person for review. If the change requested are acceptable the IDOC can be posted.
The Architecture of ALE/EDI Workflow
The components used in ALE/EDI workflow fall into two categories:-
u2022     PD-ORG (organizational) object
u2022     Workflow object
You can view and maintain these components by using the T-code SWLD (Area Menu for workflow).
                         PD-ORG
                                                                                Workflow
PD Organizational Objects
PD ORG object is used to represent the companyu2019s organizational structure in SAP. The following are the PD ORG objects.
u2022     Organizational Units (O)
An Organizational Unit can represent a department, physical location, division or subsidiary.
u2022     JOBS(C)
A job involves performing one or more business tasks. For example, sales order clerk, secretary and manager. Although it is possible to assign individual task directly to a position, it is advisable to group tasks together in a job and to assign the job to the position.
u2022     Position(S)
A position in a company represents his or her rank. If an employee is promoted, that person leaves his or her current position and is assigned to another position. For example, sales order clerk plant 1000, secretary of company code 1000 and manager of accounts.
u2022     Users (US)
A user is a person who has been granted access to the SAP system to use various functions.
All the above mentioned PD ORG objects can be created, changed and displayed by using following T-codes.
u2022     PPOCE  Create mode.
u2022     PPOME  Change mode.
u2022     PPOSE  Display mode.
Screen shot1.
Work Flow Objects
Business objects
A business object represents a business entity that has a definite state and various properties. You can carry out various functions on the object. A business object encapsulates the entire functionality of an object. A business object is given a name in SAP.
For instance, a standard material is assigned the name BUS1001006; it has properties such as material number, description, and material type. These properties are represented using attributes of the business object. The various operations that can be carried out on an object are implemented with methods. For example, if you want to create a material, you can call that business objects create method. An object also has different states. It exposes its various states by publishing events. For example, the material object has created event that is published whenever a new material is created.
The T-code for Business Objects is SW01.
Screen shot2.
Tasks (T or TS)
A task defines a piece of work that can be executed and tracked in the system. Technically, a task points to a method of an object as shown in the below screen shot. In addition, a task defines the text the purpose of the task, the triggering event based on which the task is started, the terminating event that marks the completion of the task, and a role that contains the rules to identify the person who is responsible for executing the task. A task can be started in response to an event triggered in the system. Tasks are categorized as
u2022     Standard Task
Standard Task is provided by SAP and is client independent.
u2022     Customer Task
Customer Task is client dependent and is developed by customers.
The T-code for Tasks is PFTC.
Screen shot3.
Roles
Roles are workflow objects used to determine the person responsible for carrying out a specific task. Each task has a role assigned to it.
The T-code for Roles is PFAC.
Screen shot4.
Work item
A work item represents an instance of a task that needs to be executed. The work item can have various states that govern the operations allowed. The following table describes the various states of a work item and its effect on usability.
Status      Description
Ready     A work item is created and is visible to all selected agents.
Reserved      A work item has been reserved by a user and disappears from all the inbox of other selected users.
In process     A work item is being worked on and can be seen in the inbox of the user who started working on it.
Completed      A work item is complete and cannot be seen in the inbox of any user
The SAP INBOX
The SAP inbox is an interface to manage workflow items and SAP office documents. The below screen shot shows a list of work items in a useru2019s inbox. The SAP inbox contains separate buckets for office documents and workflow items. Office documents are email documents and workflow items are work items. You can display and execute the work items from the inbox. The inbox is highly configurable.
Screen shot5.
Error Notification Process
The error notification process comprises the following steps:-
u2022     Determining the task to be started.
u2022     Routing the error to a responsible agent as a work item.
u2022     Processing of the work item by the responsible agent.
Possible Agents versus Selected Agents versus Actual Agents
A task has three types of agents based on rights to execute:
u2022     Possible agents
Possible agents represent persons who can execute a task. Not all the possible agents get a work item when a task is started.
Possible agents are configured in the system by assigning a task to
several HR objects (job, position, Org unit). A task can be set to
General task, which means that it can be executed by any one.
u2022     Selected agents
Selected agents are the users who get a work item in their inbox. They
are determined by role resolution logic. Selected agents must be a
subset of possible agents. If the selected agent is not found, the work
item is sent to all possible agents. The selected agents are configured
in the partner profile and the IDOC administrator in T-code WE46.
u2022     Actual agents
The actual agent is the person who executes the work item from the inbox. A work item can have several selected agents but only one actual agent. When a selected agent executes a work item, the actual agent for the work item is established, and the work item immediately disappears from the inbox of other selected agents. However, if an actual agent realizes that he or she cannot resolve the problem, the user can replace the work item, causing it to reappear in the selected agentu2019s inboxes.
Level of Agents in ALE/EDI process
Level 1
If a partner profile is located for the problem, the organizational object specified at the message level (inbound or outbound) in the partner profile is notified.
Level 2
If level 1 is cannot be identified because of the problem locating the record, the level 2 organizational object specified in the General View of the Partner profile is read.
Level 3
If neither level 1 nor level 2 can be identified, the system reads the EDICONFIG table for IDOC administrator and sends a notification.
Processing by the Responsible Agent
u2022     The steps necessary to fix an error for which a work item is generated are as follows.
u2022     Execute work item to display the error. Examples of errors include problems in the control record, errors in IDOC data, and incorrect configuration.
u2022     The cause of the problem can usually be determined from the error message. If applicable, additional error information is also available for certain type of errors (for example application errors).
u2022     After the cause of the problem has been determined, it must be fixed outside workflow (or in some cases, within workflow). The recovery procedure depends on the nature of the problem.
-     If the error is in the IDOC data, the IDOC can be edited and then reprocessed from workflow.
-     If the error requires restarting the process from the beginning, the IDOC has to be marked for deletion to stop it from further processing and to clear the work item from the inbox.
-     If the error involves an IDOC that has not been created yet, the work item merely informs the person about the error.
Important T-codes
T-code      Description
SWLD      Area menu for work flow
SBWP or SO01     Sap inbox
SW01     Business object builder
PFTC      Task/ Task Groups
PFAC      Roles
SWU3     Maintain standard settings for SAP business workflow
PPOM     To change ORG structure
SWUS      Start workflow(Test Environment)
SWI15
SWI13     Task profile for user
Books Referred
ALE, EDI and IDOC Technologies for SAP by Arvind Nagpal

Work Flow Manager Setup

I am unable to register Work Flow Manager with SP Sites. I have two sites (Different Site Collections). Everything is setup correctly. Here is what I am using to get SP site register but having to luck
Register-SPWorkflowService –SPSite http://intranet –WorkflowHostUri "http://intranet.trp.com:12291" –AllowOAuthHttp
I also tried server name.
Register-SPWorkflowService –SPSite http://trpwfe1 –WorkflowHostUri "http://trpwfe1.trp.com:12291" –AllowOAuthHttp
Here is the error message
Register-SPworkflowService : The remote server returned an error: (404) Not Found.
Windows 2012 Server x64, SharePoint 2013, SQL 2012

Still no luck. I did not do #3 as I would like to keep Workflow Manager on WFE server. I look at the log file and here is what it show
Attempting to download security token service json metadata from 'http://servername:12291/$System/$Metadata/json/1'. e1dd5b96-9219-4d44-9ae9-75b658c8be48
12/25/2013 09:55:09.89 PowerShell.exe (0x2060)                 0x1C4C SharePoint Foundation         Application Authentication
afroo Unexpected An error occurred while downloading and parsing the json metadata document. Exception: System.Net.WebException: The remote server returned an error: (404) Not Found.     at System.Net.WebClient.DownloadDataInternal(Uri
address, WebRequest& request)     at System.Net.WebClient.DownloadData(Uri address)     at Microsoft.SharePoint.Administration.SPSecurityTokenServiceJsonMetadataClient.DownloadMetadata(Uri metadataEndpointUri) e1dd5b96-9219-4d44-9ae9-75b658c8be48
12/25/2013 09:55:09.89 PowerShell.exe (0x2060)                 0x1C4C SharePoint Foundation         PowerShell
6tf2 High    System.Net.WebException: The remote server returned an error: (404) Not Found.     at System.Net.WebClient.DownloadDataInternal(Uri address, WebRequest& request)     at
System.Net.WebClient.DownloadData(Uri address)     at Microsoft.SharePoint.Administration.SPSecurityTokenServiceJsonMetadataClient.DownloadMetadata(Uri metadataEndpointUri)     at Microsoft.SharePoint.Administration.Claims.SPTrustedProviderBase.UpdateFromMetadataFeed(Boolean
isFirstTime)     at Microsoft.SharePoint.Administration.Claims.SPTrustedProviderBase..ctor(SPPersistedObject parent, String name, String description, X509Certificate2 certificate, Uri metadataEndPoint, SPSecurityTokenServiceJsonMetadataDocument
metadataDocument)     at Microsoft.SharePoint.Administration.Claims.SPTrustedProviderBase..ctor(SPPersistedObj... e1dd5b96-9219-4d44-9ae9-75b658c8be48

Advanced Work flow Management

We have purchased the Oracle Collaborative Suite and the Oracle 9i AS portal. The OCS features show that it has a work flow module included in it. Is there an Adavanced Workflow management module available separately or is itincluded in the OCS?

Hi,
At present we have Portal 10G (9.0.4.1). We are looking for OCS with very good work flow management capabilities. Very simliar to your requirements. Appreciate if you can share your experience with this combination.
Thanks,
Vijay

Work flow Management

Hi,
I want to create workflow for the documents created like notification creation, order creation, etc., What are the steps to create. As I am fresher to create work flow, kindly clarify me in detail with the step by step procedure,
Regards,
Maheswaran.

Thanks,
Forgot to add SAP Help..
You may get a better response from the [Workflow|SAP Business Workflow; forum
PeteA

Notification Processing - Work flow Management

Hello friends,
My requirement is - When ever a notification is created it needs to be automatically displayed in the Inbox of 'Person/User Responsible'.
Which settings needs to be done to activate this work flow?
Regards,
Narendra

SAP Standard workflow needs to be activated for the Notification Creation EVENT

How set timeout period in work flow manager?

HI,
I am using File_Exists activity in process flows.
Its working fine.
But the problem is, if the file doesnot exist, then, I want to wait from some time, and if the file doesn't create within that time, then only, it should go for the next trasition based upon its status.
In my case, it is checking whether the file exists or not. If not, it is ending up with warinings, without waiting for certain amount of time.
Could any one help me, like how to solve this problem.
I heard that, we have to set the time out period.
Any suggestions are welcome.
Thank you,
Regards,
Gowtham Sen.

Gowtham,
There is no explicit "Timeout" function that you can set.
From the 10.2 Docs:
File Exists
Use the File Exists activity to verify the existence of a file before executing the next activity. In the Activities panel, type the name of the file.
The File Exists activity checks to see if the file exists only once. If the file exists, the process flow proceeds with the success transition. If the file does not exist, the process flow precedes with the warning transition. The File Exists activity triggers the error transition only in the case of a catastrophic failure such as TCL error when using OMB Plus.
The File Exists activity has one parameter called PATH. Specify either a fully qualified filename, directory name, or a semi-colon separated list for this parameter. The paths are normally tested in the same host that is running the Control Center service.
The security constraints of the underlying operating system may disallow access to one or more files, giving the impression that they do not exist. If all the paths exist, then the activity return EXISTS. If none of the paths exist, then it returns MISSING. If some paths exist, it returns SOME_EXIST.
So, if you are only re-checking once, then I would make a warning transition out of your file exists activity and feed it into a wait activity. This you could set for as long as you need. Then transition to another File Exists activity for the second check. The transition out from this one can then pass on the status to the rest of your process flow.
If you want to do a few waits, you would need to embed this process into something like a While Loop that you can escape by using a counter that you increment via an Assign activity after each check. When your file exists is successfull you can Assign a proper exit value to escape the loop.
Cheers,
Mike

Working Capital Management on SAP

Dear Expert
Is there standard reports on SAP where I can retrieve some working capital ratios, eg.
Debtors days
Inventory turnover days
Creditors, etc
Thanking you in advance
Theo

Dear,
There is no standard report or any program which calculated ratios in SAP. Only ratio calculated is contribution margin in Profitability analysis. you can achieve this functionality using report painter or form based report in Profit Center Accounting or in Financial Accounting.
Regards,
Chintan Joshi.

Libraries work flow managed referenced

I'm a photographer and reaching a library that is pushing 1T. I don't see a performance isue as much as the backups I run are painful - even the vaults. I back on two other network drives as well, so I could be out of commision for a day.
What are the pros doing out there ? Are you using referenced or masters ? Do you keep one big library or smaller contextual libs and why ? Are there any really good tutorials on heavy workflow? I have decided to use three different managed libraries, one for Archival, Current, and Professional. I can then run Vaults on all three seperatly on an external drive.
I am curious about other folks experience and the workflows they've settled on //
JJ

IMO
• Multiple Libraries are self-defeating to the concept of an images database because they prevent global searches like keyword searches. Only for very specific and unusual reasons (like specific-client security of some kind) should there be more than one Library. Creating multiple Libraries for organizational or drive space purposes is misguided thinking.
• Large Managed Libraries are a bad idea for the reasons you are experiencing. They can be done well, but only by true mass storage experts with sophsticated large-drives setups.
• The Library on an internal drive with Masters/originals referenced on external drives is preferable for all but a small Library.
From a previous post of mine:
The Library with its Previews lives on the internal drive and is always accessible. Masters live on external drives. The Library is backed up via Vaults and originals are backed up to redundant locations using the Finder before import into Aperture.
Personally I have images managed on the internal SSD until editing is complete then convert to Referenced-Masters.
Database Physics
Aperture is designed to bite into small chunks at a time, so TBs of data do not bother the app itself. However, handling super-large batches of data like 1.5 TB on consumer hardware tends to be problematic.
Slower speeds seem to exacerbate handling large data chunks.
IMO referenced Masters make far more sense than building huge managed-Masters Libraries. With referenced Masters one has no need to copy a 1.5 TB sized file. A I find that even (2011 MBP) copying 5-15 GB-sized batches of RAW/JPEG files copying fails with some frequency, enough so that I always verify the copy. Failures copying 1500 GB to a drive as a single file should be expected based on my experience.
• Hard disk speed. Drives slow as they fill so making a drive more full (which managed Masters always does) will slow down drive operation.
• Database size. Larger databases are by definition more prone to "issues" than smaller databases are.
• Vaults. Larger Library means larger Vaults, and Vaults are an incremental repetitive backup process, so again larger Vaults are by definition more prone to "issues" than smaller Vaults are. One-time backup of Referenced Masters (each file small, unlike a huge managed-Masters DB) is neither incremental nor ongoing; which is by definition a more stable process.
Managed-Masters Libraries can work, but they cannot avoid the basic database physics.
Note that whether managed or referenced, original images should be separately backed up prior to import into Aperture or any other images management application. IMO after backing up each batch of original images importing that batch into Aperture as a new Project by reference makes by far the most sense. Building a huge managed Library or splitting into multiple smaller Libraries is less logical.
HTH
-Allen

Web-based Work flow management programme

I am new to this website. I am currently doing a project on producing a web-based workflow programme. This workflow program should have functions which can make different nodes I should be also to produce arrows to link up these nodes. These nodes should provide information to the user when it is clicked. I was told to use java, java applet and javascript for this project. However, I am not familar with these programmes!!! This project is due be end of the year!! Could any kind souls briefly explain to me the method I am suppose to attempt this project. Thanks alot!!

H E L L O ! - a JAVA book probably by Sue ???
So you know about this then? - GOOD!
Actually the first chapter is all about the early attempts to succeed in achieving computational result with a binary output, plus of course the history of programming perverts and people who were relatively normal once upon a while. It goes from Nigel Astley Heatherington-Smythe, who as one time assistant to Charles Babbage spent the remainder of his twilight years with the Tuareg people of North Africa, mounting camels and cackling insanely to himself whist reciting natural logarithm tables. And spanning right accross the decades to the present day 'uj' from Sweden, who seems to be suffering from a severe gender identity crisis typical of many of his forebears.
(The second chapter is about spanking ... mostly)

Work Flow for User Status

Hi All,
Is it possible to send the mail at company mail id to different users as per the different user status in the notification thru the work flow?
regards
sunil

Hi
TCODE : OIM1
Assign agents and activate event linking
So... Check out this link [Work Flow|http://help.sap.com/saphelp_47x200/helpdata/en/b0/df293581dc1f79e10000009b38f889/frameset.htm]
- Pithan

Is there work flow engine on netweaver for java?

I know work flow engine on sap was for abap.
Is there work flow engine on netweaver for java?

[Check this link|http://help.sap.com/saphelp_nw70/helpdata/en/26/fa6d4d34a84840b2ca346c7cad64f4/frameset.htm]
and more over to say briefly a workflow engine is a logical system/ server. which is responsible to handle the requests regaridng the workflows.

Work Flow Manger Configuration Wizard

Hi,
Im getting an error while configuring Work Flow Manager, Snap shot of an issue has been attached and also error log has been mentioned below.
[Error] [12/5/2014 5:09:21 PM]: System.Management.Automation.CmdletInvocationException: The token provider was unable to provide a security token while accessing 'https://<ServerName>:9355/WorkflowDefaultNamespace/$STS/Windows/'. Token provider returned
message: '<HEAD><TITLE>Tunnel or SSL Forbidden</TITLE></HEAD>
<BODY BGCOLOR="white" FGCOLOR="black"><H1>Tunnel or SSL Forbidden</H1><HR>
<FONT FACE="Helvetica,Arial"><B>
Description: 9355 is not an allowed port for Tunnel or SSL connections</B></FONT>
<HR>

</BODY>
Please kindly suggest for the above issue.
Thanks in advance
Suman

While using the configuration wizard, did you tick the checkbox to open the FW Ports automatically for all the default ports mentioned in the configuration wizard. And it is worth checking that those default ports mentioned in configuration wizard are not
in use. You can verify this in FW Settings of the server.
Also make sure that setup account is the administrator on the server.
-Prashant

How can have the cost of a Medical service with SAP EHS (OH)?

Hello,
I am starting with SAP PLM and/or SAP GRC, working with the Solution SAP EHS and his component OH (Occupancy Heath) and my client ask me if they can see all the costs:
-Cost of medical Service (Doctor cost, Drugs, Medicine Materilas, etc..).
-Cost of Laboratory test.
-All the cost regarding EHS-OH.
So with the transaction "EHSSERV" I don´t see the integration with SAP FI or SAP CO, I don´t know how make the procurament of this medical service with SAP EHS or how integrated this medical service with the SAP SD or MM in order to Sell a medical service or buy a Laboratory test.
1.-SAP EHS give me an Standar report of that, or I need do it in other module of SAP, maby SAP FI or SAP BI?
2.-What level of Cost detail, can I have with SAP EHS.
3.-What I need to do this?
Thanks Experts.
Alejandro González Spencer.

Hi ,
There is no Integration with the SAP-OH component (Occupational Health)
you can mention cost in Text for your record.
Rahul.

Data/Work Flow in SAP

Hi All,
Plz. explain the Data/Work Flow in SAP
Is there any difference between this if so explain,
and kindly tell me the process.
thank you,
Narender

Hii..
Work Flow- SAP Business Workflow
Purpose
SAP Business Workflow can be used to define business processes that are not yet mapped in the R/3 System. These may be simple release or approval procedures, or more complex business processes such as creating a material master and the associated coordination of the departments involved. SAP Business Workflow is particularly suitable for situations in which work processes have to be run through repeatedly, or situations in which the business process requires the involvement of a large number of agents in a specific sequence.
You can also use SAP Business Workflow to respond to errors and exceptions in other, existing business processes. You can start a workflow when predefined events occur, for example an event can be triggered if particular errors are found during an automatic check.
SAP provides several workflows that map predefined business processes. These workflows do not require much implementation. For an overview of these SAP workflows, refer to Workflow Scenarios in Applications.
Integration
SAP Business Workflow uses the existing transactions and functions of the R/3 System and does not change the functions. You can combine the existing functions of the R/3 System to form new business processes with SAP Business Workflow. The workflow system takes over control of the business processes. If you are already using SAP Organizational Management, you can use the organizational structure created there to have the relevant agents carry out the individual activities. It is possible to have an activity carried out by a position. This ensures that the respective occupiers of the position can carry out the individual activities during execution of the workflow. This means that personnel changes in your organization are taken into account immediately in the execution of a workflow.
Features
SAP Business Workflow provides a number of tools for defining and analyzing workflows as well as for monitoring operation.
The Workflow Builder is for displaying and making changes to workflows. You can make small extensions directly to the original workflows supplied by SAP, such as carrying out your own agent assignments or changing deadline monitoring.
There are several Workflow Wizards to support you in the definition of workflows, with which you can create specific parts of a workflow. The Workflow Wizard Explorer gives you an overview of the existing Workflow Wizards.
In order to make the functions of the R/3 Systems available to a workflow, you use business objects, which you can define and analyze in the Business Object Builder. These business objects are made available to the workflow in reusable tasks. The Business Wizard Explorer gives you an overview of all existing tasks.
The end user receives information about the activities they are to carry out in their Business Workplace. This provides them with a central overview of all the activities that they are authorized to carry out. They can commence the activities from here.
Several tools are available to the workflow system administrator, with which they can control and analyze the current workflows. The workflow system administrator is notified of problems automatically by the system.
DATAFLOW-Data flow means flow of data from one module to another within a sap system.
Regards,
Aakash

Work Flow Management in SAP EHS

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