Workflow and released purchase requisition

Hi,
when user relesead a position of purchase requisition I start a workflow from exit.
It's possible stop the user to reset release when workflow is active?
In other words I want that the user don't change the purchase requisition and don't reset the released when the workflow is active.
Regards
Angela

Hi
Through release indicator you can set this setiing.
1     Cannot be changed
2     Changeable, no new determination of strategy
3     Changeable, new release in case of new strategy
4     Changeable, new release in case of new strat. or val. change
5     Changeable, new release if new strategy/outputted
6     Changeable, new rel. if new strat. or value change/outputted
     Changeable, new release in case of new strategy
thanks
Nagaraj K

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Purchase order referencing released purchase requisition change

Hello everybody
When we create a purchase order making reference to a released purchase requisition, I can still make changes on the item such as changes on the quantity, value, etc.
We would like to know how to restrict changes of purchase orders when they reference purchase requisitions already released.
Thank you in advance and regards,
Alejandra Álamo B.

Hi,
For meeting this requirement, you will have to create a new document type (If the same requirement exists for all the Purchase Orders, do not create additional document types).
Next create a new Field selection where the fields that are copied from PR are made non editable (display). Assign this field selection to the new document type.
Normally, PO fields are editable because the quantity and values may change based on the negotiation with vendor, or to club requirements.
Hope this helps
Priyadarshi

SRM Workflow for external Purchase requisitions ECC

Dear experts,
We are in SRM 7 Classic scenario , ECC 6. Using SRM process controlled workflow . We want to enable SRM workflow for external Purchase requisitions. As per SAP note 505030 topic 16 , approval is not triggered in SRM for external requirements. So we need to find a new solution as it's a clinet requirement.
Current scenario:
External purchase requisition created from ME51N or Plant maintenance are sent to SOCO for buyer completion. External PRs generate a SC BUS2121 EXTR in status approved.
Desired scenario:
We want those external requirements to be sent to SRM for approval (approval with completion + approval)
After implementing changes suggested in Prasannau2019s document (http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/5082a622-7310-2c10-1a9b-ef31dd69a770 ) , the Workflow is still not triggered for the external PRs, the SC is created but remains in status awaiting approval. No work item is created (neither in BBP_PD not in SWI6, not in SWIA).
Can anyone provide some guidance on what else need to be changed in order to activate SRM Workflow for external PRs?
Many thanks in advance,
Nuria
Edited by: NuriaUB on Dec 28, 2011 5:14 PM

Hi Any one got answere this issue. I also implemented the steps provided in the document created by Prasannau2019s. The workflow is getting triggered for external requisitions now but when we are changing the PR in ECC and transferring again that time its not gettign triggered neighther its restarting the exisiting approval workflow in process (if any).
Thanks,
Swapnil

A problem while assign and process purchase requisitions using Me57

Hello everybody:
Today I used me57 to assign and process purchase requisition of 0010000732, but there is only one vendor when assign automatically , however two vendors were assigned with me01 when maintained source list, what's the possible reason of the problem, Thank you everyone in advance, cheers.

hi,
Check in source list ie ME04 whether fixed vendor is ticked.
Thanks
suresh

Workflow error in release Purchase requisition

Hi All,
I configured the settings for workflow in Purchase Requisition.(both purchsing & task specific )
Now, my workflow is started but its status is Error.
actually it is not able to find the recepient in role 20000026.As i already mark relevent release code as 1 & also assign US user id in the PR release settings & also put the User ID in task specific customization.
Still i am facing this error.One thing i want to mention is i am not aware of the settings required in the Edit Qrganizational Plan tab in SPRO.
If some more clarification is required ,i will prode the same..
Plz suggest some solution in this regard with T codes & bit detail.
Thanks & Regards,
Sandeep Sharma

Sandeep,
Okay here's some details which will help you out. I presume that you have done customizing for PR release strategy.
If not then follow this procedure:
http://help.sap.com/saphelp_47x200/helpdata/en/04/92761846f311d189470000e829fbbd/frameset.htm
Once you establish release strategy , event releasestepcreated will automatically created by system based on release codes.
so say for a standard pr type you have defined two release codes I1 and I2 (based on certain amount- you can see this in class characterisitic using tcode CL02) and class type -032 and class PR_RELEASE most probably, check Char. tab).
Once you define char. in CL02, you gotta run tcode CT04, give the name of char. and fill all tab.
inside tab Addl data, you have to define CEKKO table and field too
this is where we have referenced the event releasestepcreated implicitly.
FOR all customizing of release strategy check this link , this is really great blog
http://www.sap123.com/forumdisplay.php?s=cced678eca43fe7a7e3bb9b83dc94022&f=2
then search for "setting up simple release procedure" thread in it.
It is for PR.
So if I1 release take place event will triggered, say A has approved I1 level and for whole PO release I2 is also required then one more time event releasestepcreated event would be triggered.
You can create workflow for PO release. Approver are determined based on rule AC20000026 (check in PFAC) based on FM which has user exit EXIT_SAPLEBNF_001 where you can write down your own code for approver determination.
I think that you gotta put 9 (in release code settting in SPRO). If you are inserting 1 then you have to define US and user name (which I think you have done).
Hope it will clear your doubts
Cheers
Jai

Workflow for MM purchase Requisition steps required

Dear all,
        I am trying to configure purchase requisition Workflow.
        I am working with Work flow, WS 00000038
        I have assigned agents to TS 20000162
        Now how to proceed further, do i need to maintain some more settings
        or i should try to test system.
        Regards,
        Gaurav sood

Under the assumption that things have not changed much since 4.70, here's quick introduction:
The workflow is started only when a relevant release strategy is found, so customizing of release strategies is a very important (first) step here.
In the Implementation Guide you find the customizing in the following path:
Materials Management
-- Purchasing
-- -- Purchase Requisition
-- -- -- Release Procedure
-- -- -- -- Procedure with Classification
Only the procedures with classification are relevant if you want to use workflow to notify about requisitions waiting for release.
First you must set up a classification class if that has not already been done. Derive your characteristics from the structure CEBAN. The online help is not too bad, I had never set up classifications before and managed to get it working.
If you need data that are not available in CEBAN, or you want to modify them for the purpose of determining the release strategy there is an enhancement you can implement, and there are customer fields you can use. The enhancement definition's name is M06B0002.
As an example of what you can do, I have used it to set the company code in one of the customer fields, and to change the account assignment type. However, whether you need this enhancement or not depends strongly on what data you use to determine your release procedures (a step in customizing you will get to later).
When that is done you define release groups and release codes. Release codes are defined within each release group. Whether you should use one group or several groups is often a matter of choice.
I myself prefer using several groups even if I don't have to, so long as it doesn't lead to having to define duplicate release strategies (which you will soon get to). So, if there is some characteristic that clearly separates your release strategies, e.g. the highest amount that does NOT require release etc, you can define one group for each value (group) of this characteristic.
For instance, if some company codes require release for everything worth more than 100EUR while the default is to require release from 10.000EUR you could create to release groups. None of your release strategies will be duplicates since the value from which release is required will be different and you thus need to have that as a characteristic.
You then check that the set-up of release indicators is OK, and then you are ready to start defining the strategies. Release stragies are defined within each release group, and use one or more release codes (two or more release indicators).
It is fairly self-explanatory once you get into the screens. The thing to be observant about is to not define overlapping strategies, as this will prevent the solution from working.
When you are done, and have tested the solution in DEV it is time to transport it to the QA system. That's when I got a rather unpleasant surprise. The classification data are not transported, so both the characteristics and class, as well as the classification data in each release strategy had to be redefined. And in roughly two hours I have to do it again in production.
It is possible to transport classification information, it is described in SAP OSS Notes (different solutions for different versions).

Worflow 20000077 Release Purchase Requisition will not start.

I have the configuration completed on the release codes and when I create a purchase requisition it is blocked but I can't get the system to release the workflow. Does anyone have detailed directions on how to get this done? Thanks!
Chris Lintner
Aflac

I watched the online tutorial on SDN and it answered ALL of my questions! Go SAP!

View user who released Purchase Requisition

Hi,
Where can one view the name of the user who released a purchase requisition?

Hi,
If you have item wise release strategy, then select the particular line item and then click Environment in the menu tab, then select item changes. You will find the name of the person who had released the PR at all levels.
If you have overall release strategy, then select the first line item and proceed as above.
If you want to make any report for this, then use the table CDHDR, where field value OBJECTCLAS should always be BANF, field value OBJECTID should be your PR number and field value TCODE should be ME54, ME54N and ME55. If PR release will happen through workflow, then combine the tables CDHDR and CDPOS with respect to the change in field FRGZU
Regards,

ENABLE SRM WORKFLOW FOR EXTERNAL PURCHASE REQUISITIONS

Hi,
Iu2019m creating a shopping cart using an external approver. We require external requisition to be completed by the purchasibg manager.
The changes were implemented as outlined in the document
http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/5082a622-7310-2c10-1a9b-ef31dd69a770
I create the purchase req in the external system and the transfer the requisition to SRM. A shopping cart is then created. This shopping cart goes to the purchasing manager for completion. Upon completion by purchasing manager, a message appears to say 'External requisitions do not require an approval process' and
the workitem remains in their inbox.
This workflow processed correctly for normal shopping carts. I canu2019t understand why it does work for external purchasing requisitions.
thanks
Ann

Hi Any one got answere this issue. I also implemented the steps provided in the document created by Prasannau2019s. The workflow is getting triggered for external requisitions now but when we are changing the PR in ECC and transferring again that time its not gettign triggered neighther its restarting the exisiting approval workflow in process (if any).
Thanks,
Swapnil

ME51(2/3/4)N Reset release purchase requisition

Hello,
I need to reset the issue of the purchase request after a specific condition occurs.
To reset the issue I found the user exit EXIT_SAPLMEREQ_010
(Includes ZXM02U12 MEREQ001 and extension).
I first used this function:
      CALL FUNCTION 'ME_REL_STRATEGIE_EBAN'
         EXPORTING
            i_eban_new           = wa_im_eban
           I_EBAN_OLD          = IM_T_EBAN_PERS
           I_EBKN_NEW          = IM_T_EBKN
           I_EBKN_OLD          = IM_T_EBKN_PERS
          I_XCLASS             =
          I_CHANGE_OK          =
          I_CHECK_ALWAYS       =
         IMPORTING
           E_EBAN                = wa_eban
           E_RESET               = wa_ereset
but I did not understand how to use it.
Then I used the field-symbol:
DATE f_FRGKZ (30) VALUE '(SAPLMEREQ) EBAN-FRGKZ'.
FIELD-symbols <FRGKZ>.
ASSIGN (f_FRGKZ) TO <FRGKZ>.
        MOVE 'X' TO <FRGKZ>.
But a dump is generated on the move: Error at assignment: overwritten protected field.
HELP ME - I don't know what to do.
Edited by: Ermelinda86 on Jul 8, 2010 10:36 AM

Hi Ermelinda86,
I had a problem similar to what you're experiencing. I solved by changing appropriately customizing.
The route from the transaction "spro" is as follows:
Material Management --> Purchasing ---> Purchase Requisition ---> Release Procedure -
> Procedure with classification ---> Set Up procedure with classification -
> Release Indicator
Material Management --> Purchasing ---> Purchase Requisition ---> Release Procedure -
> Procedure with classification ---> Set Up procedure with classification -
> Release Strategies ---> Release Statuses
I also found a useful guide at this link:
http://www.sap123.com/a/59/
Bye
Prode

Releasing Purchase Requisition

Hi All,
Here is problem with workflow....when user release the purchase requisition, it takes aroud 12 hours for the requisition to go from the inbox, also when requisition gets deleted it stays in the inbox.
Can you please suggest me some solution?
Thanks & Regards
Sandeep

Hi,
As a first check , verify if the events are geting triggered immmediately after releasing / deleting the requisitions.
Regds,
Akshay

Error when Release Purchase Requisition

Hi All
I want to Release for Purchase Requisition
I have already setup follow : http://www.sap123.com/showthread.php?t=59
When I use T.Code ME55, I can't tick check box
http://s37.photobucket.com/albums/e73/caodanhthang/?action=view&current=ME55.jpg.
I can chose Select All
Could you please tell me why and how to repair ?
Thank and Best regards,
Thang

Hi,
This Scope Of List determines how the list is edited.
Example, the lists can be shown in one-line form, without detailed information, or in multi-line form with detailed information.
Here Scope Of List "F" recommends Collective Releases.
So u have to choose F and execute.
Thanks & Regards
Anilkumar Dalai

Release Purchase Requisition - "Release strategy"

Hi there,
I am trying to release a purchase requisition. I looked in the table "EBAN" and i can see the entry or in other words, the requisition i created. In the Release indicator, Release status and Release strategy fields, these are empty. How do i add information to these fields which appear to have missing data?
Speedy repsponse would be very much appreciated.
Thanks
Motolani Fatuga

Hi Motolani
spro>Materials Management>Purchasing>Purchase Requisition>Release Procedure>Procedure with Classification>Set Up Procedure with Classification-->Release strategy
Select release strategy> Go to details>classification
here check what are the charactaristic and what are the values maintained for it
Check this for all release strategy
Mostly PR release strategy is based on Document type and PR Value
Check whether UR PR fits in release strategy criteria
Suppose Total value of requisition is maintained as 1000-2000
If UR PR value is less than 1000 Then PR will not subject to release
Vishal...

Workflow error from purchase requisition screen

How can I check workflow error / status / information from purchase requisition screen. Is there any other transaction ?

Goto SWI6 or SWI14 and enter the object type (standard is BUS2105 for PR) but in your organization if custom Object type used then enter that and execute you will see the list here
enter the selection period

Workflow email for Purchase Requisition Approval

We have a requirement of sending email to the approvers for approving purchase requisition. Alongwith the email sent out to the approvers (to their Outlook/ Lotus Notes Inbox), we will also like to show the content of the line items of the purchase requisiton. i understand this can be done since in the past at other implementations, I have seen that the email contains the link to goto SAP Ibox and it also shows the content of the requistions.
Our issue is that we are not being able to pass on the content of the requistion line items to the approvers inbox. Is there a setting to activate this in workflow or somewhere that we are missing? Any help will be greatly appreciated.
VJ

hi
In the workflow, you need setup the agent assingment(i.e organizationlal roles)

Workflow and released purchase requisition

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