Workflow Change Documents - cProjects 4.0

Dear Experts,
I have set all pre-requisites I anticipated I needed to, to have the cProjects workflow work good. But finally, I see no email.
This is what I have done:
Set the requierd (from the configuration guide) under tcodes: SCDO, SWED and SWEC. Under SWEC, I also set the field restrictions:
CGPL_TASK_CD DURATION * *
DPR_ENL_CD RESPONSIBLE * *
However, I see no emails when I make changes. I see the changes getting recorded under the 'Change Documents' tab. The email settings for the resource (BP) responsible for the task is also in place.
What else must I be missing?
Thanks in advance.
Regards,
Bittu.

Hi Zhenbo,
The SWED and SWEC settings are exactly as per the Config. guide.
As for the Workflow WS28700096, I am not too sure if you meant WS28700006. This is what I see in the system pertaining to 'Change Documents'. I have set this active.
I see the changes for the task getting recorded under the 'Change Documents' tab page (cProjects front end). But there's no email. I also checked the SCOT transactions but I see nothing there. The system isn't triggering any email.
Besides the SWED and SWEC settings, I have set the field restrictions as per the last post. Is there anything else I might be missing?
If you are ok to my call, please post your number at [email protected] and I'll call you.
Thanks and Regards,
Bittu.

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CProjects 4.0 - Workflows - Change Documents

Dear Experts,
We are on cProjects 4.0. We were exploring "Workflows" in cProjects for "Change Documents". The configuration guide 'procedure' for this feature lists three steps. The first one being:
a. Overview (transaction SCDO)
Enter DPR_PROJECTS in the table.
Not quite able to make out what all ought we to do.
Please suggest / explain a little in detail. Steps (b) and (c) were ok to comperhend. Not (a).
Thanks and Regards,
Bittu.

Hello Vivek,
Kindly check that have you configured RFC Destination.
Use transaction SWU3 , in that Maintain Runtime Enviornment activate 'Configure RFC Destination'.
I hope this will work for you.
Let me know if it helps.
Regards
Rahul Sharma

Activating Workflow for Change Documents

Hi
I am working in cProjects 4.0 on ECC6.
I am working on the scenario of automatic email generation when change document is created for project element.
I have used sample workflow WS28700006 and following settings have been made :
1. Make the required settings in the SAP menu under Tools → Business Workflow →
Development → Definition Tools → Events → Event Creation → Change Documents
→
a. Overview (transaction SCDO)
Enter DPR_PROJECTS in the table.
b. Define Workflow Properties (transaction SWED)
Enter the following data:
Change document object DPR_PROJECT
Leading table in change document DPR_PROJECT
Change document key with structure DPR_PROJECT
Action: Change X
Structure DPR_TS_BUSINESS_OBJECT_KEY
Function module BAPI_BUS2175_OBJECT_KEY_SET
c. Linkage (transaction SWEC)
Enter the following data:
Change document DPR_PROJECT
Object category BOR object type
Business object type BUS2175
Event CHANGED
On change X
In cProjects I have I have attached word document, and another user changed it and changed document again checked in again with overwriting the old one.
But no workflow triggerd. In SWI1 transaction I cannot see any workflow triggered.
Is there any problem with workflow and process or changing document in cProjects is not write ????
Can someone help ????
Regards,
Niraj Sikligar

Hi Niraj,
Please ensure that you have made IMG setting for cProjects > Basic Settings>'Activate Change Documents'.
'Change Documents' means that any change in the Project Objects will be recorded, and not the changes in the documents that have been attached.
I am not too sure about the workflow settings that you have made, but just try with the img activity that I've mentioned. You can test the same by making some changes in Project ( for eg change the Project Status) and save it.
Let me know if it helps.
Regards,
Vivek Pandey

Creation of change document to trigger workflow.

Hi,
I need to trigger a workflow when there is a change in the PO line item (EKPO). For this, I can use the standard change object EINKBELEG, but this only bears the purchasing document number as the key. hence when ever a change event is triggered in the custom BO, the key is just the PO#. This should be not the case.
The key field should be a combination of the purchasing document number and the line item number, hence I created a custom change object ZEINKBELEG refering to EKPO and generated it too. The steps in SCDO, SWED, SWEC has already been handled. But the custom event in the business object does not get triggered. I need some help regarding this.
Precisely speaking, if there is a change in the line item value (in ME22N). The business object event should trigger.
Thanks,
Sukumar.

Hey Sukumar,
Do one thing instead of creating custom change document. create a new event in bus2012 using condition editor of SWEC only create a event only when there is a change in EKPO. that resolves your issue.. just a suggestion

Regarding Workflow trigerring using change document

Hi all,
I am trying to trigger a workflow using change document object.
I want that to trigger the workflow on the material master change through MM02.
I have created a business object ZBUS1001 and wanted that on change of material master
the custom change document object should call the workflow
I went through all the material avaialable over SDN ,but can not find a change object for change in material master through MM02 for std business object BUS1001.
Please tell me how to find one.
Please reply if any one of you have some solution.

Hi,
Thanks for your reply.
I am using an existing change object - MATERIAL_N of Business Object - BUS1001 and the event
BASICMATERIALCHANGED.
I have mentioned the details in the tcode SWEC.
And even in the workflow i have given the start of event as the BUS1001 and event BASICMATERIALCHANGED.
But workflow not called .
Do we need to maintain an entry in SWED?
If yes then in function module column what we need to mention.

Change document - Workflow Event Container value not passed

Hi Iam working on a customer create notification scenario where in we are sending a notification to SAP Inbox whenever a customer is created.We are checking industry key(KNA1-BRSCH) value through a check function module.When the customer is created in the system the system triggers the corresponding even it gets in to check module and an exception is raised saying Industry key does not have any value.
Problem is Industry key value is not passed on to the container.
Where might be the problem...?
Is anything missing in SWEC(Events for change document)
-but the event is trigerred...container value for industry key not passed...
Please advice...
Thanks in advance!

Refer to link below.
Sandy

Change document and triggering workflow

Hi,
There's a z-table in ERP. The requirement is to send a notification to the Java server whenever there is a change in the data content of this table.
Can anyone describe the steps to be followed.
Thank you.

Hi Pavan, Sharath,
Now that I understand the concept of change documents, I have doubts about it's utility. I mean I did not find it to be a very good feature. The reason I say that is that one has to code for everything. It becomes the developer's responsibility to get the old record and the new record and pass these to the WRITE_CHANGE_DOCUMENT function. In addition, the developer also has to pass an indicator representing what kind of change is it - insert, update, delete.
The only utility I see is when you have maintain an archive of the changes that happened in a table's content over a long period. In that case, you could refer to the CDHDR and CDPOS tables and find out what change occurred on which date.
Your comments would reinforce my understanding of the concept.
Thank you.

KNA1.CREATED with Event based on Change Documents -- No Receiver

Good morning experts,
I set up a subtype of Object KNA1 ZKNA1 with 2 events CREATED and CHANGED, KNA1 is delegated to ZKNA1.
Additionally, I set up two ansynchronous methods "CREATEASYNCHRON" and "CHANGEASYNCHRONE" in ZKNA1, both are a simple CALL TRANSACTION, these methods should be terminated by the two mentioned events.
I added 2 entries in TA SWEC for triggering the both events when change documents are posted --> works fine, everytime I create or change a customer the systems creates the linked event, the event container is filled with the customer number.
Afterwards, I set up 2 standard tasks for the two mentioned methods with terminating event CREATED and CHANGED, the Instance Linkage was done in TA SWEINST and is active.
My problem now is that the event is triggered correctly, but the tasks are not getting terminated, the event trace also tells me that that there would be no event receiver entered.
Can you tell me what I did wrong? I made this for a lot of other workflows before and everything worked fine, so I don't understand what's the problem...
Thanks for your support!

Hi,
I am not sure if this will work...
Simulate 1 event using SWUO...
Under Potential tasks to be terminated... find your task ... right click-> Event Linkage -> Select "Event Linkage activated" ...
and try once more ....
Regards
Gautam

Enhance ZMMJ or Normal Change Document with Custom User

Hi there,
I am wondering if it is possible to add a specific field into a change document.
We have a requirement whereby 2 different testers need to be added to a change. The first tester will perform testing of Development in DEV (as per our custom workflow) and then the second tester will perform the normal testing in QA.
Now these two testers might not necessarily be the same person or have the same authorization.
So, my question is that when you are assigning team members to the change (Developer, Tester, Change Manager, IT Operator), is there an option to add another user field here, such as Dev Tester?
Thank you.

Hi Bradley,
SAP Note 1728284 has a PDF Attachment with a detailed description what needs to be done. Please follow this description to adapt your configuration.
Thanks
Vikram

Workflow - create document from template

Hi,
Could anyone tell me what could be the possible use of Create Document from Template step in workflow...

Hi vijay,
1)Open the PC application by choosing the entry Double-click to create in the Document templates tray by double-clicking or choose in the step definition of the document generation.
The PC application that you last used to create a template is opened in the Workflow Builder. The system fields and the container elements of the workflow container are offered for selection in the navigation area. They can be transferred into the template by double-clicking.
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All relationships created between container elements/system fields and the document template are displayed in the object area.
It is not possible to insert system fields and container elements into all types of document template.
2) If you want to create a document template of a different class, select Change document class and choose the new type of document template.
3) Select to assign a name for the document template.
4) Create the document template in the usual way in your PC application. You can use all the functions of the PC application.
5) Insert container elements and/or system fields from the object area into your template by double-clicking. These fields are replaced with the content of the container elements/system fields at runtime.
6) Select to save your document template.
Hope this helps u,
Regards,
Nagarajan.

Workflow in document library doesn't function properly on uploaded documents

I have a document library with a few different content types. When documents are added to the library either via new or upload I want to run a workflow that numbers the documents (so contracts have a contract number & change orders have an order number).
The counters are in a separate list - one item for each counter, a last number and a calculated next number.
So for contract numbers the workflow gets the nextnumber for the counter and enters it into the contract number field of the current item before sending it back to the counter as last number.
The workflow is set to start on item creation and works just fine with new documents. However, it doesn't work on uploaded documents. In order to discern between the different content types I've set a field condition to recognize if the workflow should run.
When uploading documents the workflow runs before the field is set and therefore doesn't set the contract number.
I tried just setting a 5 min "wait" at the start of the workflow, but then the document fails to save.
Workflow:
Sorry it's in Norwegian, I can't figure out how to get the conditions and actions into English (all my buttons etc are in English)...
Any ideas on how to get the workflow to run properly in order to update the contract number?

Hi,
According to your post, my understanding is that you had a workflow in document library didn’t work properly.
I hadcreated a list called Counter1, created a library called
New&Upload, modified the view of the list, made it display the
ID of the list.
I created a simple workflow as below, selected “Start workflow automatically when an item is created”, it worked well without any issue no matter
Upload or New a document.
You can create a new workflow with a new library, then check whether it works.
You can also check the event log and ULS log to see if anything unexpected occurred.
To check event log, click the Start button and type “Event Viewer” in the Search box.
For SharePoint 2013, by default, ULS log is at
C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\15\LOGS
You can check the ULS log by the methods here:
http://blogs.msdn.com/b/opal/archive/2009/12/22/uls-viewer-for-sharepoint-2010-troubleshooting.aspx
http://msdn.microsoft.com/en-us/library/gg193966(v=office.14).aspx
Thanks & Regards,
Jason
Jason Guo
TechNet Community Support

Workflow on document library

i have scenario that i need to run the workflow on document library it do have taxonomy and other fields before document is uploaded
(1)one of the field is number unique index value once any user type the unique value which is already in that field it will not allow to fill with that field but if we change the unique number to another value workflow will be stuck in the starting
workflow will run fine if this unique valditation does not happend
(2)i have one of the metadata field showing status of document as pending or closed i am running reminder workflow for pending document once i update the the field to closed the workflow is already running in progress to remind for the next due
date but if i update the status to closed workflow will not be updated the status i want the workflow to be updated since the status is closed
(3)also if the document is checkout how can i handle the workflow running on the document
MCTS,ITIL

Hi ,
Why did you want to migrate out of box workflow?
OOTB workflows will be provided by the default sharepoint features, you can use them after activating the corresponding site collection features.
If you want to migrate lists with its workflows, i think you just need to check include content when you migrate the lists.
If you want to export OOTB workflow templates, you can use object module to do it, please refer to:
http://msdn.microsoft.com/en-us/library/microsoft.sharepoint.spsite.workflowmanager.aspx
http://msdn.microsoft.com/en-us/library/microsoft.sharepoint.workflow.spworkflowmanager.getworkflowtemplatesbycategory.aspx
Here is a relevant article:
http://blog.philwicklund.com/fff/2010/04/my-favorite-new-sharepoint-2010-workflow-features.html
I hope this helps.
Thanks,
Wendy
Wendy Li
TechNet Community Support

Workflow for Document Approval

Hi all,
I'm a newbie to SolMan and is trying to figure out how to implement a workflow for document approval. A similar question has probably been posted in the past, but I can't find a definite solution, only some hints.
Basically, what we're trying to achieve is the following:
When a document is uploaded using SOLAR02, and the creator of the document changes the status to ready for sign-off, we would like to trigger a workflow which will send an email to a couple of persons who are responsible to approve the document. We already implement the digital signature, we just want to add an automatic email notification to be sent to the approvers.
Based on my research, it seems that this is not supported by SolMan and hence we have to do a custom development.
There's an object key called SOLMANDOC and we should raise an event (something like SIGNATURE_PROCESS_START) to send an email notification to the approvers. Can somebody confirm whether my understanding is right ? Does anybody know the name of the BADI that we can modify to achieve our goal ?
FYI, we're using SolMan Rel 7.01 SP 19.
Thanks in advance
Lara

Hi Phil,
I'm facing with problems with creating a simple 2 steps release strategy.
the problem is I cant approve the last step of the release.
This is what I did:
In spro Digital Signature->Signature strategy:
in "Define Authorization groups" I create this entries:
1. EING
2. VERIF
in "Define Individual Signatures" I create this entries:
1. S1   EING
2. S2   VERIF
in "Define Individual Strategies: I create this entries:
SigStrat: ZSIGSTR
Signature Method: R
Display comment: X Required
Display Remark: X
Display document: X
Verification: not checked
in "Assign individual signatures"
CtrIn Indiv.SIG.      AGrpDIG
1          S1               EING
2          S2               VERIF
Display Predecessor for Ctrln is 2 is 1
for "Display release statuses" an entry with one line with the value 1
and in "Display individual signatures there 2 entries 1 and 2.
in spro "Define Document status schemes"
stat scheme "ZSIGSTR"
4 status:
Status                 init status      Sequence    Low     High       lock         Signature schma End status         Cancel status
COPY_EDITING       X                  10           10       20          -
REVIEW                                     20           10        40        X                    ZSIGSTR         RELEASED    DECLINED
RELEASED                                30           10        40        X
DECLINED                                  40           10        20
I created two roles with object c_sign_bpr one with the value "EING"   and the other with the value "VERIF"
I assign this status scheme to a document type in my project.
I tried to release a document the first step was the author of the document move the status to "REVIEW" and I got a window that i need to enter my password and it worked ok.
The problem is in the second step that I need to release the document (now is in a REVIEW status) When I press on the icon in order to release I didn't get the option to release only to cancel there is no "V" option in the small window.
Can you please tell me if I did a correct customization? also can you tell me if my problem is maybe missing authorization? Can you direct me to reading material or to an example?
Best regards
Lior Grinberg
Edited by: Lior Grinberg on Nov 28, 2011 6:22 PM

ABAP OO Class and Change Documents

I have created a class based on the IF_WORKFLOW interface. I created a couple of events. I created a workflow task assigned to a custom method of the class. I setup the Material Change Document to trigger the class event when there is a change. The workflow task does trigger when I change a material, but I don't know how to pass the key of the Change Document (matnr) to the workflow task/method using the ABAP OO Class interface. Any help?
Thanks,
Kenneth

Thanks for the reply Florin. Yes, I have seen Joclyn Dart's Whitepaper and blogs. They are very helpful, but I haven't seen much information within them about Change Documents. I tried your suggestions, but the material key is still not being filled when I trigger the change document and workflow task using tcode MM02.
Here is what I have done:
Created an Attribute 'Material' type mara-matnr and checked 'Key Attribute'.
Created an Attribute M_POR type SIBFLPOR.
Here are the methods:
Constructor with parameter 'Material' *
METHOD constructor.
me->m_por-catid = 'CL'.
me->m_por-typeid = 'ZMM_WF_MATTEC'.
me->m_por-instid = me->material.
ENDMETHOD.
Find_by_lpor with parameters LPOR and RESULT (default params) *
METHOD bi_persistent~find_by_lpor.
DATA: p_material TYPE matnr.
MOVE lpor-instid TO p_material.
TRY.
      CREATE OBJECT result
        TYPE
          zmm_wf_mattec
        EXPORTING
          material      = p_material.
    CATCH cx_bo_error .
      EXIT.
ENDTRY.
LPOR with parameter RESULT (default param) *
method BI_PERSISTENT~LPOR.
result = me->m_por.
endmethod.
ENDMETHOD.
Custom method MAT_CHANGED with parameter 'Material' * (not coded yet)
This is the task being triggered by the Change Documents *
METHOD mat_changed.
ENDMETHOD.
Edited by: Kenneth Moore on Nov 4, 2008 11:00 AM

Workflow created documents gets error "File ... cannot be opened because there are problems with the contents"

I have a list that when an item is changed a workflow kicks in and checks if certain fields are checked. Depending on which field word and excel documents are created in another document library.
Now this worked perfectly in my Sharepoint 2010 environment, but after moving the site to Sharepoint 2013 this particular workflow doesn't seem to work anymore.
I've tried to create the whole thing from scratch but still the same issue.
The issue is the same even if using the default content type, or trying to open the document using Explorer view. I've also tried recreating the function in a different site without 2013s visual upgrade without any luck. It's like something have changed
in the architecture.
So does anyone have an idea to why workflow created documents don't work anymore?

I don't think the issue lies with SharePoint. Do you still have your 2010 environment around so that you can test and see if the issue appears? Seems to me that the Word global template has got corrupted. I have faced this issue in the past but that was
under entirely different circumstances. Anyhow, I renamed the normal.dotm file and it helped resolve my issue. I am not 100% sure if it will work for you as well, if you want you can give it a try.
Refer to the below link:
http://support.microsoft.com/kb/918429
Exit Word.
Click Start
Collapse this imageExpand this image
In the Start Search box, type the following text, and then press ENTER:
%userprofile%\appdata\roaming\microsoft\templates
Right-click Normal.dotm, and then click
Rename.
Type Oldword.old, and then press ENTER.
Close Windows Explorer.
Start Word, and then open the document

Workflow Change Documents - cProjects 4.0

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