Workflow Items deletion

Hi,
Can anybody please let me know how to delete the Workflow items in ECC 6.0? What is the TC or any other process/ program?
Your help and time will be really appreciate.
Thanks & Regards,
Niki Shah.

Hi,
If by ABAP you have this FM SAP_WAPI_WORKITEM_DELETE
if want a tcode for that use tcode SWWL
Regards
Jaime

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Workflow items deleted

Hi All,
We have implemented n-step SC approval 14000133(SRM 5.5). The workflow works fine, however for certain SC's the system throws a dump with message
"The following error text was processed in the system SRM : Work item 000000000000 cannot be read
The error occurred on the application server srmdev00_SRM_01 and in the work process 1 .
The termination type was: ABORT_MESSAGE_STATE
The ABAP call stack was:
Module: LIMIT_D_MAP_PBO of program SAPLBBP_SC_UI_ITS"
In the tx. sm21, there are no details, there is no worklfow log also to debug.
Any inputs will be appreciated.

Hi
Are you using Limit Items in the Shopping cart ?
Please go through the following SAP OSS Notes as well ->
Note 656859 Limit item /account assignment known is reset
Note 719053 Customer fields on limit item
Note 719276 User-defined fields on limit item
Do let me know.
Regards
- Atul

How to set the conditions for item deletion approval workflow?

Hi,
I have created approval workflow for item modifications ie, when user try to modify an item, it will send a mail to Project Manager. For that I set the conditions in Change the behavior of the overall task: 1. When the task process starts 2 . When the task
process completes .
Change the behavior of the single task: 1.when a task is Pending.
[I followed this https://www.nothingbutsharepoint.com/sites/eusp/Pages/5-Steps-to-Enhance-SharePoint-2010-Approval-Workflow.aspx ]
My Requirement is that I want to set this same workflow for the scenario: when the user deletes an item it will send a mail (intimation mail for item deletion) to Project Manager. here i dont want to send modification mails when user deletes an item.
When user modifies an item: 1. intimation mail, 2. Approve/Reject mail 3. intimation for approval / rejection mail.
When user deletes an item: 1. intimation mail.
How can we set it in one approval workflow?? where i have to set the condition for sending either item modification mails or deletion mail.
Thanks,
Praveen ji

Hi,
According to your post, my understanding is that you wanted to start approval workflow when item deleted.
You should first make some changes to trigger the workflow when you delete the item.
You can use the Event Receiver to achieve it.
In order to trigger workflow on item delete you need to create event receivers and from event receiver call the workflow already attached with list.
http://ravendra.wordpress.com/sharepoint-workflow-on-list-item-delete/
You can also create custom action to start the workflow, you can refer to the following article, then modify the workflow as your need.
http://blogs.sharepoint911.com/blogs/jennifer/Lists/Posts/Post.aspx?ID=50
Thanks & Regards,
Jason
Jason Guo
TechNet Community Support

Delete Workflow items from workflow inbox.

Hello All,
We are using workflow in MSS for Compensation Management. As part of this an email will be sent to the managers when a compensation needs an approval. There are some workflow items under workflow inbox ( SBWP ) . How can I delete emails which I don't want to execute. I don't see any delete button. I can see delete buttons for the documents under inbox, but these emails that I want to delete are under workflow in Inbox.
Thanks a lot for your help and points will be rewarded for any helpful solution.
Thanks,
Chakri.

Thank You Suresh,
You are refering to the emails in the inbox ( SBWP ) where I can delete my emails with the help of a delete button. But I am referring to the workflow items that are present under INBOX -> WORKFLOW. There is no delete button on these workflow items. If we execute these workflow items then they will be deleted automatically. I am looking for a solution by which I can delete (clean up) all the workflow items that are not executed from last year so that we can be ready for our compensation for this year.
Thanks,
Chakri.

Mass deletion/ transfer of workflow items - Urgent

Hi Experts,
We have a situation where there are around 1.2 million open workflow items in work flow of employee due to wrong assignment of workflow agents in PPOM. Now we need to clear all these workflow items from user's inbox either through deleting them or through un assignining them from his workflow.
It is not possible to process these workflow items individually from his inbox through transaction SBWP. I understand that we can delete maximum of 999 items at a time through transaction SWWL. This will not be of use for us.
Can some onpe please suggest how do we go about this issue.
Regards,
Santosh
Regards,
Santosh

Hello Santosh
SAP note 49545 will give you useful information.
Regards
Javier Reviriego

Trying to delete bpm workflow items using SWWL

Hi All,
I'm trying to delete workflow items of a BPM that is stuck. I'm using SWWL for this.
However, I get the following error:
Work item 000000002255 locked by user WF-BATCH.
(enqueue error)
How do I delete this locked work item??
I'm suspect that this is causing all my other BPM's to get stuck waiting forever. These other BPM's were working correctly earlier.
Thanks!
Harsh

HI,
Try completing it manually from SWIA. also check for SM58 (enter WF-batch for user in selection screen) and complete the LUW manually.
alwo try SAP_WAPI_Workflow_resume or resume_workflow. pass the instance id of workflow (not workitem)
Regds,
Nilesh

SWO1 approval in background does not clear manager workflow item

Hi,
I am trying to approve the shopping cart from a managers UWL in background through SWO1.
But when I do the shopping cart is getting approved whereas the approval item is still pending with the manager of the shopping cart.
How to delete the workitem from the manager inbox once I push the shopping cart for approved status in SWO1 ?
Regards
harish

Hi,
Awaiting approval is document status. You can find workflow status and workflow item number in BBP_PD.
Please check workflow item detail in SWI1 transaction.
I think debug the setReleased method is good way for finding the root cause. It might change only document status and does not change workitem side.
If the SWO1 method does not fit your requirement, please check the class /SAPSRM/CL_OFFLINEAPP_INBOUND.
(b) Check whether workitem is still in status 'READY'
(d) Check procurement document
(e) Lock procurement document
(f) Append approval note as a long text of type NOTM to the
procurement document => Update document
(g) Execute the workitem
(h) Unlock the document
Export the processing results and errors out of the method
Regards,
Masa

Workflow Item not created while processing draft PO from SOCO

Dear SAP SRM Experts,
In SRM 7.0, I've a scenario where I create a PO draft in sourcing.
In the 3step of the GAF, I've the option to
1. Edit the PO and order it.
2. Directly process the PO draft to create a PO..
While in case one the WF item is created with status awaiting approval, in the second case (when I directly process the draft) the workflow item is not created but the status is still 'Awaiting Approval' !!.
Use of PC workflow is done and the PO is not auto approved.
Any pointer regarding this would be very helpful.
The call stack is way different between the first step and second.
My understanding is if there is some error in the follow on PO, the work item would not be created. But the SC in soco is similar and while in first case it does create the workitem in second case it doesn't.
When does the decision to create workflow item is decided in second case?
Thanks.
Shushant

Hi Guys,
Thanks for your inputs.
The problem has been identified. The error is because the vendors are deleted completly from the system. And those were earlier used in shopping cart as preffered vendor. Thats why the system is throwing the error message.
As we can not process this SC further we want to delete this SC (line item). But again while deleting the SC the system is throwing the error message . "Business partner xxxxxxxxxxxxxxxxxxxxxxxx not found." Thus its not allowing us to delete the SC.
Do you have any ideas how we can delete the SC line items, or SC ? Any FM ?
Thank you,

Workflow errors deletion

There are around 60,000 workflow errors in my SAP inbox. Is there any method for deleting all these workflow errors from Inbox?
I can process one by one.. is there any method to process all these in one-go?
Is there any mass maintenace activity?

Thanks for your reply.
Is there any way to track IDOC number related to that workflow item?

How to get the objects from a workflow item's container

Dear all,
We need to get the value of a variable in the container of a workflow item. I can get the workflow item list using function module SAP_WAPI_CREATE_WORKLIST. Then how can I get the corresponding container elements' value?
I tried function mofule SAP_WAPI_GET_OBJECTS, but the returned table OBJECTS and OBJECTS_2 are both empty.
Thanks + Best Regards
Jerome
null

Hi,
Well, I think you will be getting the value as BORNAME:BORKEY. Get the KEYVALUE into your local variable. And use the <a href="http://help.sap.com/saphelp_nw2004s/helpdata/en/c5/e4acef453d11d189430000e829fbbd/frameset.htm">BOR Macros</a> to get the instance and desired contents.
Regards
Raja Sekhar

GRC AC v10 SPM WF - Workflow Item not showing up in WF Inbox

GRC AC v10 - SP12
The outlook email notification for the Workflow Item goes out, but there is nothing in the NWBC Inbox for the WF Item. Subsitution is setup correctly.
Any ideas?
-john

Hi John
this is probably be a silly question but what substitution did you set up for ZFF_CTL_01? I assume the item is in that user's inbox. Which user is meant to be receiving?
I also noticed this KB article (1589130) which mentions the delegated person needs GRAC_REQ authorisation. Have you checked if security access issue?
There was also mention that the delegated approver does not appear in the MSMP instance runtime (your screen shot suggests same situation unless you have not set up the delegation). SP14 delivers the fix or refer to 1915928 - UAM: Delegated Approver is not visible in the Instance status
Possibly have a look at both of them to see if they resolve your issue.
Regards
Colleen

Regarding workflow items

Hi,
Can any one suggest the solution to get the workflow items in the portal UWL.
I had configured the UWL and I am able to get the mails of the documents in the inbox of SAP. But I am not able to get the workflow items. Even I had maintained the task in SWFVISU.
Regards,
Narendra

Hi,
The UWL has to be configured in the portal side also.Please refer the below link for the same.
http://help.sap.com/saphelp_nw70/helpdata/en/39/a1bb5c4c0d4ab4a417e87ef35f1efa/frameset.htm
Thanks,
Smita Das.

CAN Workflow items in KM appear in the UWL

Hi
We are looking the features of the Universal Worklist
and have configured SAP Business Workflow to appear in the
UWL.
Can all your workflow items in KM (Document Management)
be configured so that the end user and one place to see all workflow items
If so How? Please advise.
Regards
Arun

Hi
Just to get Clarity.
KM Notifications appearing in the recent notifications
small iview, will be incorporated only in stack 11.
We are currently on EP6 SP9 Patch 1 software un-licensed
from sdn.
Hence there is no config to be done because the functionality does not exist at the current level that we are running.
Regards
Arun

Problem in displaying workflow Items in UWL

Hi all,
I am facing the following problems in displaying the workflow Items in UWL
I am able to see the work flow items in SAP inbox but not in UWL.
The following are my issues and questions
1. what is the type of system to be created in portal.
BI JDBC System
BI ODBO-Compliant OLAP System
KM Windows System
Portal Tenant System
SAP system using connection string
SAP system using dedicated application server
SAP system with load balancing
Web Service System using WSDL URL
2. what is the configuration need to be done in Universal Worklist & Workflow
3. Any other configurations need to be done in WAS server and SAP server.
Please anyone give me the solutions and it is urgent.
Thanks in advance
Thanks
Ponnusamy P

Hi,
1. What is the type of system to be created in portal ?
This depends on what type of a system are you trying to connect to. If it's an ECC system or R3 system, you may use SAP system using dedicated application server. Give an alias to it and check the permissions of that system.
2. What is the configuration need to be done in Universal Worklist & Workflow ?
You have register this system now. Go to System Administration -> System Configuration -> Universal Worklist Administration -> UWL Configuration -> Chose New -> Enter the Name, System Alias and select WebFlowConnector.
In the System Administration -> System Configuration -> Universal Worklist Administration -> Registration for all types of Universal Worklist WebFlow, register item types by clicking "Register Item types for all systems". Alternatively, you can also click on "Register items types for new systems".
3. Any other configurations need to be done in WAS server and SAP server ?
The portal user should have corresponding user on the ECC or R3 system or whichever backend system you are trying to connect to. This user should be authorized to have RFC access to function group SWK1 and transaction SWK1.
Please refer to this document which lists out all the steps. Please refer to minimal configuration section. https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/a3461636-0301-0010-3787-978f5ac8bd45
Regards,
Sunil

How to change the details ina BPS workflow item

Hi,
I'm working in a SAP BW 3.5 environment and I need to change some details in a BPS workflow item. Unfortunately I have never used BPS and am struggling to get to grips with it and also to resolve the issue.
Can anyone advise on my issue and also offer any advice / documents that cover BW BPS in a 3.5 environment.
thanks.

I think I better change my question. Can anyone please provide link(s) / documents where I can quickly pick up the basics of BW 3.5 BPS so I can start looking into the issue I have.

Workflow Items deletion

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