1 sales order= 1 invoice

Hi,
This is the requirement.
we have 1 sales order with 10 line items. All are delivery based line items. 5 are shipped and PGIed today and hence it comes in the Billing due list. The customer wants only 1 invoice per sales order. so he wants the invoice only when sales order has been completely PGIed. the billing is batch billing and the volume is too much for any manual intervention like Billing block.
Any suggestions.

Hi Nimit,
You can configure a billing block in the sales order document type, such that the billing block is automatically placed in the sales order.
Also you will have to create a custom development which you can run as a batch job every couple of hours which checks for all the open sales orders and if the delivery status of the order is complete then this program will remove the billing block.
And then your billing job can invoice this order.
Let me know if it helps.
Thanks
Shobhit

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Importing Sales orders and Invoices thru DTW

Hi every one,
I am facing a unique problem when using DTW to import sales orders and invoices through DTW.
I am using the two templates- Documents and Document Lines. But the imported Invoice or the sales order(In both cases) the dicount field in the row is taking a negetive discount value. Let me elaborate....
1. I am taking a BP which has been alloted a Particular pricelistcode in the BP Master.( say it be Purchase price).
2. Now In the Doc_lines Template I have put the value in the price column- (eg. Rs. 500).
3. Now the itemcode used in the template is already having a masters and the prices are also defined in SAP B1. Say the Purchase price defined for the item is Rs.400
4.When I am importing the order/nvoice then the discount field in the row automatically takes a value of -25%, the unit price has the value Rs.400 and the Total Field shows Rs.500.
( this Implies that the price I have suggested to Import i.e. Rs500 is some how not taken by the system. The system takes the price defined for the BP and then adjusts it with the price suggested by the user during import) So a negetive discount is taken.
On the other hand if the same procedure is followed for an item where the prices are not updated in the master data then there is no such problem. the unit price field reflects the price which is given in yhe template.
please suggest a way to get out of this problem.

Hi Debraj,
Try the following..
In Admin > System init > Document Settings > General Tab ..Calculate the Row total using Unit price ....... leave this unchecked
Also, at the Document_lines template fill the discount column with 0
Suda

Report to list manual changes to conditions in sales orders and invoices

Hi experts,
Is there a Standard Report to list the manual changes of pricing conditions in sales orders and invoices?
Should be a selection on the field KONV-KMPRS.
Please advice.
Rgds,
Pri

Hi priya,
In the Sales Order,Select Environment and then Changes to See all Changes made.
Follow the Same procdure for Invoice also.
There is no Standard report as such to see the changes.
Thanks,
Neelima.

Reg:User-Exit In Sales Order to Invoice

Hi All,
I have An requirement that to create automatic sales order and invoice in one go, i have used BAPI_SALESORDER_CREATEFROMDAT2 to create sales order and bdc invoice to create invoice its worked fine.
My problem is now i got an requirement as after creating sales order it should not create invoice as such because they will manually check whether the sales order is correct then only i should proceed to invoice also they need the option to create,change,delete sales order and same too invoice how can i acheive this scenario through user exits?
Since am new to user exit can any one tell me how to use user exits and what user exits need like this scenario?

Hi Suresh,
For sales order following user exits can be used. These are available in include MV45AFZZ.
USEREXIT_DELETE_DOCUMENT : At the time of deletion of sales order
USEREXIT_SAVE_DOCUMENT : At the time of updations or creation of sales order.
Following are the user exits available in smod.
SDVFX007 User exit: Billing plan during transfer to Accounting
SDVFX008 User exit: Processing of transfer structures SD-FI
SDVFX009 Billing doc. processing KIDONO (payment reference numbe
SDVFX010 User exit item table for the customer lines
SDVFX011 Userexit for the komkcv- and kompcv-structures
V05I0001 User exits for billing index
V05N0001 User Exits for Printing Billing Docs. using POR Procedu
V60A0001 Customer functions in the billing document
V60P0001 Data provision for additional fields for display in lis
V61A0001 Customer enhancement: Pricing
Please check this exits which will help you for your requirement.
Thanks,
Naveen Kumar.

How to create Sales order and Invoice in Foreign Currency

Dear All,
What are the procedures I have to do to create the sale order and Invoice in Foreign currency.
Is it enough if I maintain the currency in the Customer Master and Excahge rate OBBS.
or
We have to do someting in the Sales order (Change the currency document header level)?
Kindly explain.
Regards,
Mullairaja

Dear Mullairaja
Under customer master you can maintain currency eg. usd, eur etc. that will do.. (hope you have maintain diift. Dist. Channel for Export sales and maintain Recon A/c for export revenue.) This will copy to Sales order.
Under t.code OB08 we maintain the Currency Exchange Rates which will help for copying control.
Under Displaying Billing document - Accounting - you can click on Display Currency Tab, here you will understand the rate conversion i.e from USD to INR.
Thanks & Regards
Hrishikesh K

Creation of u201CHeader Textu201D in sales Order and Invoice

Dear friends,
Can any one guide me the complete configuration settings that are required for creation of u201CHeader Textu201D in sales Order and Invoice. Please help me to overcome this issue.
Regards,
Bhanu.

Hello Bhanu...
Hope you are aware of the configurations you need to maintain for the Text determination.Anyway, herewith are the steps that may help you to accomplish your requirement.
Text Determination procedure for sales document header:
Text can be determined at sales document header level or it can be imported from customer master. The process is...
Define Text types:Path: Imgsales and distributionbasic functionstext controldefine text types
Select sales document header. Click on text types go to new entries and define text types. For Eg:Z1
Define Access sequence:
Select sales document header
Click on change icon
Click on access sequence control button under dialog structure
Go to new entries and define access sequence number with description.Ex: 55
Save it and exit
Define text determination procedure:
Go to new entries
Define text determination procedure.Ex: ZX save it and exit
Assign text id's to text determination procedure:
Select your text determination procedure(ZX)
click on text id's in text procedure control button under dialog structure
go to new entries and maintain entries. Text id:assign text id (Z1) that we defined in the previous step
Specify sequence No-10
Check Reference: this indicator specify that the text is reference or copies from preceding object
Text in obligatory: text will be displayed during copying. the value of this field specifies whether text is obligatory or not and if it is obligatory the how it is to be displayed
Apart from this... you also have to maintain the text in the Customer master as mentioned in the previous mail..
For this you have to maintain the customer text.Do the following steps.
1. Go to Customer master, Choose from the Menu Extras --> Text and mention the text
2. Then in a sales order automatically wehn you are entering that sold to party..the header message will be appearing..
In a nutshell i would request you to check weather you have maintained the Sales-Customer text KNVV and also that you have maintained all the required customizing settings for the text procedure, access sequence etc were completed....?
Also make sure that the text type is also inclueded in the text determination procedure of the sales document header...
Note: If all the settings of text determination exists and still if the text is not appearing then In sales document Header Text procedure, select sales header procedure, then select Texts in procedure. Check for the Header note, No. box is checked. This check mark ensures text is to be displayed when it is copied..
Its should be working if all the requried setting are made....
Reward if this helps..
Thanks,
Safeer Rahman

Text copy from customer master to Sales order and invoice

Dear friends,
when i maintain the text in the customer master ther needs to copy to sales order and from sales order to invoice.
Can you please guide me how to do this config
Thanks
Raju.

Dear Raju,
First you need to do the Text determination for all areas(i.e Customer Sales and distribution,Sales order header,delivery header and billing header) through VOTXN transaction.
-->Create the Customer text ID under Object KNVV
Maintain the text for Text ID in the customer master >sales area data>Extras-> Text
To copy the customer text to the sales order you need to keep KNVV table as Text object in the sales order text access sequence for the text ID.
If you want to copy the sales order header text to the invoice header first you need to copy the sales order header text to the delivery header from delivery you can copy to invoice.
When you want to copy the Text from Sales order to delivery the Access sequence will place a role
If you want to copy the sales order text to the delivery document The Text Object should be VBBK in the delivery Header Text determination access sequence for that Text ID
Again you can copy the text from delivery to Billing document through checking the Delivery Text field in the billing document detail screen (Top most bottom of the screen).
Go to VOFA transaction select your billing document type then go in to the details here you can find the Delivery Text field you just check that check box.
Now system will copy the sales order header text to the delivery header then it will copy to the invoice header.
I hope this will help you,
Regards,
Murali.

Hide the cost and margin fields on Sales Orders and Invoices

Hi all,
I need to hide the cost and margin fields in Sales Orders and Invoices. We sell our products to our employees sometimes, hence we don't want them to know cost and margin information.
Can this be done?
Cheers

Go to VOV7 & as per the Item category ,de - select the Check Box Determine Cost.
Else remove the Condition Type VPRS & Margin Condition type from the Pricing Procedure
Best Regards,
Ankur

Is there any settings in CO to stop the Sale Order or Invoice Document

The Invoice would not post to accounting when created as the material did not have a standard cost.
I created a cost, re-dated the invoiced and released it from VFX3.
When I looked at the PA entries I saw that the group cost entries to PA were okay but only the cost component (raw materials) of the legal cost had posted. The legal cost of goods sold was blank. Looking at the billing document I see that the VPRS condition is showing as an error with zero value. This explains why no PA entry for it was made.
Can anyone tell me why the condition wasn't corrected when the cost was created and why the invoice was released from VFX3 with an Condition error uncorrected.
Is there any settings in CO to stop the Sale Order ot Invoice when there is an error in sale order or invoice.
Thanks in advance

Hi
To stop the sale order in the absence of Std Cost - use exit MV45AFZB
To Stop the invoice - CReate a Costing key in KE40 and check "Issue error msg if no cost estimate found"...
Also, you can redetrmine your pricing during billing to update VPRS
Ajay M

Change of Ship to Party on sales order after invoice

Hi all,
I have created a sales order, created a despatch advice and then created an invoice. After that i opened sales order and changed ship to party there. System is allowing me to change ship to party on sales order after invoice. I want that system should not let me change ship to party on sales order after invoice.
How can i do that as this is an audit issue as we have different prices for different ship to parties.
Please respond.
Best Regards,
AI.

Hi
You have two options
1. create a transaction variant in T.code SHD0 for VA02 and make the field as display in the variant. But remember that you will not be able to use standard T.code VA02 after this, you need to make and use a "Z" t.code like ZA02
2. Take the help of your ABAPER and ask him to find a screen exit in the sales order PBO module, where he will be able to grey out the ship to party field.
Hope this helps
Chandra Kiran

Sales Office copying from Sales order to Invoice ( order related billing)

Hi
In sales invoice (vf01) is there any field for Sales Office.
In order related billing . how we can copy sales office from sales order to Invoice.
Regards\Adnan

Hi Adnan,
In Invoice you can find Salees office filed In the Item data >in the Item Detail tab>under Sales Order Data here you can get the sales office which you enter in the sales order.
I hope it will help you,
Regards,
Murali.

Cannot delete sales order when invoice is canceled

Hi guys,
I have this problem. Proces is defined with two document: sales order and invoice. I have canceled invoice
with VF11 and set u201CReason for rejectu201D in sales order but status overview is not set as u201CCompletedu201D.
I cannot delete sales order, what is the problem any idea??
Thanks,
Nihad

This is overview of the status:
Standard Order      27057
Sold-to             400000               proba
Status overview
5 Current hdr status         Everything rejected
Total processing     Open
Rejection status     Everything rejected
        5 Ord-related bill.st. Not invoiced
Invoice               90012921    14.10.2008
               Cancel. Invoice (S1) 90012986    14.10.2008
Completeness         Complete header data
           Billg doc. complete Complete header data
Current item status
ItemNo Material
5 000010 Otkup tendera                              1,000 PC                       Fully rejected
Total processing     Open
Reason for rejection 10 Unreasonable request
           Rejection status     Fully rejected
        5 Ord-related bill.st. Not invoiced            0,000 PC Billed       1,000 PC open
Invoice               90012921     10 14.10.2008               1,000 PC
               Cancel. Invoice (S1) 90012986     10 14.10.2008               1,000 PC
Completeness         Complete item data
           Billg doc. complete Complete item data

Sales order to invoice AR flow, SD involved

hi,
I have to give demo to my client on AR.
Its a full flow from Sales order to till the money deposited in our bank account.
For this process a sales order, delivery, invoice , customer, gl account, and bank shold be involved.
I hope i explained the issue clearly ,, if still any info needed ,, get back to me.
Thanks in advance
Thurla

HI,
I want full flow from selling of goods to till we get the money deposited in the bank.
In that process a sales order, delivery, invoice documents should be involved.I guess all r that in SD module.
Thats the core requirement and anyways there will be a gl a/c, customer and a bank will be involved in this process.
I hope the query is much clearer
Thanks
Thurla

Sales order to invoice ... using web service

I am trying to take the released sales order all the way to invoice.
Sales Order > Release > Delivery Propsal > Release > Invoice Request
Once I am at Invoice Request the status of my sales order (invoice) is "Processed" when it should be "To Be invoiced"
I am not clear on this:
When I am at Work Center : OutBound Logistics > Delivery Control: Delivery Proposal
How and which web service do I use to "Post Goods Issue"(in the GUI when "Post Goods Issue" button is clicked it requires you to fill out "Actual Quantity").
In this screen shot:
the first item was create through the GUI use the Devlivery Propsal "Post Goods Issue" button.
the second item was created through ManageSalesOrder web service.
Any feedback will be greatly appreciated!

HI,
I want full flow from selling of goods to till we get the money deposited in the bank.
In that process a sales order, delivery, invoice documents should be involved.I guess all r that in SD module.
Thats the core requirement and anyways there will be a gl a/c, customer and a bank will be involved in this process.
I hope the query is much clearer
Thanks
Thurla

Tracking Sales Order/Delivery/Invoice Status

Hi Experts,
I have a requirement where i need to track the status of the Sales Order/ Delivery/ Invoice without any customized program for achieving this.
Is there any way we can track the status of the above said Sales Documents without writing a program for it?
Kindly share your expertise on the same.
Thanks in advance.
Regards,
Keerthi

Hi,
Use FM 'SD_DOCUMENT_FLOW_GET'.
pass sales order no. & item no(optional)
and you will get all flow documants for that sales order i.e. delivery, GI,invoice details along with all details including status.
hope this will be useful for you.
Regards
Edited by: Vishal Chavan on Jul 9, 2009 8:23 AM

Apply different exchange rate types in sales order and invoice

Dear Experts,
How to configure different exchagnes in sales order and invoice?
For example, use average exchange rate in sales order but current exchange rate in invoice.
Thanks!
Regards,
Wang Hui

Hi all,
I also need to apply different exchange rate between sales order and Invoice.
E.g:
condition type currency (komv-waers) sales document currency (komk-waerk) company currency (t001-waers)
In my example, each of above currencies can be different:
komv-waers = EUR
komk-waerk = USD
t001-waers = GBP
I tried through VTFL transaction but it is not working in all situations cause VTFL allows me to manage situations where
komk-waerk NE T001-waers
But I need to convert condition types where
komk-waerk EQ T001-waers but
komv-waers NE komk-waerk
Can I manage this situation through SAP standard and/or VTFL transaction?
Is there any other solution?
I really hope you can help me
Thanks a lot
Regards
Andrea

1 sales order= 1 invoice

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