2 way match PO - without GR

Hi,
We are using 2 way match POs for Import scenarios, where Condition types/Material LIV is done first and later Goods receipt is carried out. GR/IR clearing a/c has been used to post offsetting entries.
Now, my client's requirement is to use a 2 way match PO without GR. That is, during LIV - system has to post - debit expense and credit vendor and there wont be a GR done for the same
I am not sure what kind of changes need to be done to achieve the same.
Kindly suggest
Regards,
Gangadhar

Only you have to do changes in remove check box PO item details delivery tab Goods receipt indicatior check.This will allow you 2 way match PO and invoice.

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Is it mandatory to perform PO receiving for a 2 way matching Invoices in 12.0.6?

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2 way matching in any version is between Qty Ord and Qty Billd.

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Three way matching: the ultimate solution

All,
I've been looking for the ultimate solution and answer with regard to three way matching and how to make sure that it is always in place.
Up to now I used to rely on the GR based IV flag in the PO in combination with tolerance limits and MRBR for MIRO.
Lately the option if the GR and the IR indicator in the PO popped up but this leaves me with a couple of questions:
How do we know for sure that the goods receipt are always linked to the PO? (otherwise this will leave me a bunch of invoices I won't be paying)
How do we know for sure that all the invoices are linked to the PO? (Since MIRO provides me other options as well)
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How do I know for sure that the unblocking is done timely and is valid?
What's the impact of the document types in this story and how can I manage these best?
What it basically comes down to is that I'm more than happy to believe that setting the GR and the IR indicator in the PO is sufficient in combination with tolerance limits but I would appreciate it when somebody is able to talk me through the three way matching logic in SAP and the configuration impact.
Hopefully somebody can help me out.
Regs,
Paul

With regards to GR, if you are doing a 101 movement type Goods Receipt, it requires either a PO or a Production order to receive against. Receipts without a PO, 501's, 561's,etc should be restricted in the system. In most SAP implementations, the receiving department can usually just use the 101 (receipt against a PO) or a 102 (reversal) and 122 (return to vendor). So you should be pretty secure the receipts (if being done) are done against a PO.
I do not remember the table, but there was a table (at least in 4.7) that restricted the ability to do 2-way match (not allowed). You can also set the fields on the PO as required "GR-based IV"(WEBRE) and "IR Required" (REPOS field) to make sure it is required to have an IR and GR-based IV. GR Required indicator (WEBRE) should also be required if 3-way is ALWAYS happening.
I hope this helps?

3 way match of invoice in SAP for legacy PO

My client is using legacy system for purchasing direct materials. SAP FI has been implemented. Customer like to carryout indirect purchasing (consumables - text purchase & MRO items) directly in SAP and hence we are configuring minimum org structure. When we suggested about 3 way match of invoices to customer for indirect purchases, customer expressed interest to carryout 3 way match for direct purchases as well in SAP. Please note that direct materials are procured in legacy system.
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a three way match is matching quantity and price from purchase order, goods receipt and invoice receipt .
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HI,
Local services procurement worked it best in SRM locally compared to having classic scenario with an ERP backend.
It's definitely working without issues. You can even have SUS for the service provider to integrate seamlessly for your service purchasing.
Regards.

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could someone give examples for 3 way match and ERS

Hello ,
2-Way Match
1.PO & invoice should match
2.Quantity Billed <= Quantity Ordered
3.No Receipt required
3-way Match
1.Receipt, PO & invoice should match
2.Quantity Billed <= Quantity Received
3.Receipt required
If the invoice is matched to the goods receipt ,the price is matched to the purchase order and the variance is within predefined tolerances, then the invoice is cleared for payment. If the invoice exceeds the predefined tolerances, the invoice will be posted and blocked for payment.
ERS
ERS allows settlement of a goods receipt without receiving the actual invoice from the Vendor. The system can generate the corresponding invoices and post them. A vendor invoice is no longer required
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GR/IR & Material GL accounts for 3 way match

Hi All Experts,
I have requirement where I have to configure the 3 way match scenario. For that I have to create material ( Stock) account, GR/IR account.
I have some doubts regarding this if I get experts guidance it will be great help for me.
Material Account
1 ) Material as a P & L OR Balance Sheet account ?
2 ) Reconciliation with material ? ( On control data tab in FS00 ! )
3 ) Line item ticked ? and Open Item ticked ?
4 ) Whether to define as cost element or not ?
GR/IR Account
1 ) GR/ IR account as a P & L OR Balance Sheet account ?
2 ) Reconciliation with material ? ( On control data tab in FS00 ! )
3 ) Line item ticked ? and Open Item ticked ?
4 ) Whether to define as cost element or not ?
and anything configuration point which I have missed can have guidance over that will be helpful.
Regards,
Sharvari Joshi.

Hi,
Material Account - Hope this is a stock A/c
1 ) Material as a P & L OR Balance Sheet account - B/S A/c
2 ) Reconciliation with material ? ( On control data tab in FS00 ! ) - No reconciliation type
3 ) Line item ticked ? and Open Item ticked ? - Only line item display
4 ) Whether to define as cost element or not ? - Not a cost element
GR/IR Account
1 ) GR/ IR account as a P & L OR Balance Sheet account ? - B/S
2 ) Reconciliation with material ? ( On control data tab in FS00 ! ) - No reconciliation type
3 ) Line item ticked ? and Open Item ticked ? - activate both
4 ) Whether to define as cost element or not ? - Not a cost element
You might need to check the config in OMR6.
Regards
SM

2 Way Match - PO and Invoice (no goods receipt)

Dear Gurus,
We need to Implement the 2 Way Match process between the Invoice and the PO i.e. perform the Match once invoice has been recorded. The condition is invoice value should be less than $500. This means supplier will be paid irrespective of a goods receipt for a PO line. The goods receipt can happen later to close a PO line.
Please see below examples which will fall under this criteria.
PO # A
Line # 1 - Qty = 10 - PO unit Price = 100 - PO Total = 1000
Inv Qty = 4 - Inv line Total = 400 - Inv Grand total = 400
PO # B
Line # 1 - Qty = 5 - PO unit Price = 80 - PO Total = 400
Inv Qty = 5 - Inv line Total = 400 - Inv Grand total = 400
PO # 3
Line # 1 - Qty = 5 - PO unit Price = 100 - PO Total = 500
Line # 2 - Qty = 10 - PO unit Price = 10 - PO Total = 1000
PO total = 1500
Invoice Line # 1 - Inv Qty = 5 - Inv line Total = 400 - Inv Grand total = 400
Can these be achived by some setups?
Is there a way by which we can achieve this?
Thanks for your response in advance.

Hi Venkat,
Thanks for the swift response.
In fact we will be doing GR but at a later date. The object is to not held the vendor invoice and payment (esp. for small amt) just bcoz goods reception not done. Understand your concern that GR/IR might cause an issue.

Quantity variance in Invoice Vs. Three way match in PO

Hi Experts,
I am not able to find any differrence between quantity variance Vs. Three way match in PO.
For example in our purchase orders for all the items we are having Two way match (PO-Inv, GR-Bsd Inv is not checked) but we have defined quantity varaince in Invoice. So when we are trying to post invoice for purchase order item for which goods reciept is not performed, system is blocking the invoice due to quantity variance.
So i think if you have quantity variance at invoice level then system is going to check whether goods reciept is perfromed or not regardless of Two way or three way match.
Please advise if my understanding above is correct.
My second question is as we can define two way/three way match at various level (Supplier, Inforecord etc.). Is there anyway that i can define that quantity variance in Invoice should be for certain material groups only.
Please advise.
Regards,
Kamal

hi,
when you set the qty variance, and try to post the invoice just after the PO, the system will show a message at IR ie. " Quantity delivered is Zero"...
this message is warning message...
The system will block the invoice item when the doc is posted, depending on how the tolerance key DW is set(Qty variance to Gr qty = zero)...
Hope it helps..
Regards
Priyanka.P

Three way matches

I need to check configuration setting to check if three way matches have been activated for
1) Vendor Order, Good Receipt and Payment to Vendor
2) Customer Order, Customer Invoice and Customer Payment
How do I do check this, what is the path.

Hi
For vendors check ME23n---Display PO
MIGO-- Goods receipt
MIRO--Invoice reciept
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Does SAP system provide 3 way matching report from PO up to payment in AP

Dear expert,
Would like to seek for your help to advise, does SAP system provide 3 way matching report from PO up to payment in AP with the following information?
Vendor Number
Vendor Name
AP Document Number
AP Document Date
Payment Document Number
Payment Document Date
Payment Amount
PO reference Number and Date
Item Description
Please help.
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KH

Hi Atif,
Thank you for the prompt reply, however I have a few question to seek for your advise as below:
a)I would like to know does SAP system have any standard report which have the information of 3 way matching report from PO up to payment in AP module?
b) I have find one report using T-code:FBl1N (vendor line item) is able to display the report with information of invoice,payment and there is one field purchasing document in the report however this field do not have any po number refer to the invoice.
I would like to know what the field purchasing document mean for (i.e what are the information capture on the column purchasing document)?
Please help.
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KH

2 way match PO - without GR

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