3 way match exception workflow

Dear Experts,
I am completely new to FI and I have been put forward a question as to what workflow to use (if there are any for the ECC version) for exception handling on 3 way match in AP.
The client is running ECC 5.0
Thank you for your thoughts on the matter.
//Westside

The standard invoice block is determined based on the repsecive tolerance key for block or we have to set manually in the payment tab (header).
if required You can set the manual payment block on the vendor master records and this will cause all invoices to be blocked for payment.
Request you to go thru below SAP help for better understanding:
===============================================================================
Payment Block Key
Use
     Specifies why a document is blocked for payment.
     The following payment blocks exist:
     o   Manual payment block
         If you manually select a payment block from the list field to block
         an invoice for payment, the payment block field in the header of the
         invoice document is marked with the appropriate indicator.
     o   Blocked due to differences
         If invoices are to be blocked automatically due to differences in
         the invoice items, the system enters the payment block R in the
         vendor line of the Accounting document. The field in the header of
         the invoice document remains empty.
     o   Random payment block
Invoices that do not show any other blocking reason, can be blocked
in accordance with the random principle. In Customizing for the
Logistics invoice verification, you can set the probability for the
block. The indicator for the logistical payment block is entered in
the header of the invoice document.
Dependencies
    If you have set a manual payment block, and an invoice is blocked
    automatically due to differences in the invoice items, the system enters
    the manual payment block in the vendor line of the Accounting document.

Similar Messages

2 way matching workflow for PO

Hello All,
We are trying to implement a workflow for 2 way matching PO approval unlike the standard 3-way matching setup with GR.
We would like to know if there is any standard workflow that can be used to achieve this. If not, what's the best way to proceed?
Your inpurs are highly appreciated.
Thanks,
Anil

Then I think the answer is to write a Receiver Type Function Module. Perhaps something like this?
Do not use this code verbatim, sensitive portions have been removed.
function z_wf_wbs_receiver_check_fm.
""Local interface:
*" IMPORTING
*"     VALUE(OBJTYPE) LIKE SWETYPECOU-OBJTYPE
*"     VALUE(OBJKEY) LIKE SWEINSTCOU-OBJKEY
*"     VALUE(EVENT) LIKE SWETYPECOU-EVENT
*"     VALUE(GENERIC_RECTYPE) LIKE SWETYPECOU-RECTYPE
*" EXPORTING
*"     VALUE(RECTYPE) LIKE SWETYPECOU-RECTYPE
*" TABLES
*"      EVENT_CONTAINER STRUCTURE SWCONT
*" EXCEPTIONS
*"      NO_WORKFLOW
*"      CONTAINER_ERROR
This function module should be specified as a reciever function type
in the Event Linkage Table for BUS2054
It will check the field PRART on the WBS record against the table
ZWF_WBS and determine the appropriate workflow to call.
include <cntain>.
include rsweincl.
TABLES: ZWF_WBS.
data : begin of wbs_key,
        pspnr like prps-pspnr,
        end of wbs_key.
data l_subrc(4).
data: l_proj_type like prps-prart.
data: l_objnr like prps-objnr.
data: wi_objnr like swotobjid-objkey.
data: wbs_obj type swc_object.
data: wi_id type swc_object.
data: w_objectnumber like prps-objnr.
data: w_jestobj like jest-objnr.
data: w_status like jest-stat.
data: w_userstatus like jest-stat.
rectype = 'WS98800076'.      "Set the default WBS
move objkey to wbs_key.
select single prart objnr from prps into (l_prart, l_objnr )
    where pspnr = wbs_key.
if sy-subrc <> 0.
    raise no_workflow.
endif.
    select single * from zwf_wbs
      where project_type = l_prart.
    if sy-subrc <> 0.
      exit.       "Use the default workflow
    endif.
    if zwf_wbs-wf_active ne 'X'.
      exit.        "Use the default workflow
    endif.
    rectype = zwf_wbs-wf_name.
else.
    raise no_workflow.
endif.
endfunction.

3-way-match set up, no GR/IR account

Dear all,
Currently 3-way-match is not enable in my company and we have no GR/IR account. If we think about enabling it in the future how is its set up:
1) Can the 3-way-match be enabled just for certain vendors, or material groups? or when it's enabled it's valid for all MM invoices?
2) In case 3-way-match is enable but when Accounting receives the invoice there is no match, it is possible to save the item as "complete" until GR is entered? (Backgroup: we have an approval workflow and the item must be first completed in order to start with the workflow, item is posted after approval)
3) I really dont know how 3-way-match works as I never had the chance to see it in the system, but I have heard that items in which 3-way-match is not possible go to a queue. How does this queue work?
Sorry for the basic questions. If anybody needs more information in order to answer me, please let me know.
Many thanks in advance.

The standard invoice block is determined based on the repsecive tolerance key for block or we have to set manually in the payment tab (header).
if required You can set the manual payment block on the vendor master records and this will cause all invoices to be blocked for payment.
Request you to go thru below SAP help for better understanding:
===============================================================================
Payment Block Key
Use
     Specifies why a document is blocked for payment.
     The following payment blocks exist:
     o   Manual payment block
         If you manually select a payment block from the list field to block
         an invoice for payment, the payment block field in the header of the
         invoice document is marked with the appropriate indicator.
     o   Blocked due to differences
         If invoices are to be blocked automatically due to differences in
         the invoice items, the system enters the payment block R in the
         vendor line of the Accounting document. The field in the header of
         the invoice document remains empty.
     o   Random payment block
Invoices that do not show any other blocking reason, can be blocked
in accordance with the random principle. In Customizing for the
Logistics invoice verification, you can set the probability for the
block. The indicator for the logistical payment block is entered in
the header of the invoice document.
Dependencies
    If you have set a manual payment block, and an invoice is blocked
    automatically due to differences in the invoice items, the system enters
    the manual payment block in the vendor line of the Accounting document.

Cannot change to 2 way matching after change Master Item setting

Thank you in advance for your help. I need to change the match method for an item to 2 way matching. I go to Master Item->Purchasing, in invoice matching section I set both Receipt Required and Inspection Required to NO. When I do Auto Create, the order is still set as 3 way setting.
I thought the setting on item level will override other level setting so I assume the purchase order should automatically go to 2 way. But why it is not? Is there other settings I need to check? Or is there something in the requisition need to change?
Thanks. -Bill

Hi S.P DASH,
Thank you very much for the information, I checked the setup at the supplier level. Here is what I did: Goto Payable Responsibilities->Suppliers, And looks none of these following are setup, am I in the right place?
Enforce Ship-To Location
Receipt Routing
Match Approval Level
Quantity Received Tolerance
Quantity Received Exception
Days Early Receipt Allowed
Days Late Receipt Allowed
   Allow Substitute Receipts
   Allow Unordered receipts
Receipt Date Exception
Thanks
-Bill

GR/IR & Material GL accounts for 3 way match

Hi All Experts,
I have requirement where I have to configure the 3 way match scenario. For that I have to create material ( Stock) account, GR/IR account.
I have some doubts regarding this if I get experts guidance it will be great help for me.
Material Account
1 ) Material as a P & L OR Balance Sheet account ?
2 ) Reconciliation with material ? ( On control data tab in FS00 ! )
3 ) Line item ticked ? and Open Item ticked ?
4 ) Whether to define as cost element or not ?
GR/IR Account
1 ) GR/ IR account as a P & L OR Balance Sheet account ?
2 ) Reconciliation with material ? ( On control data tab in FS00 ! )
3 ) Line item ticked ? and Open Item ticked ?
4 ) Whether to define as cost element or not ?
and anything configuration point which I have missed can have guidance over that will be helpful.
Regards,
Sharvari Joshi.

Hi,
Material Account - Hope this is a stock A/c
1 ) Material as a P & L OR Balance Sheet account - B/S A/c
2 ) Reconciliation with material ? ( On control data tab in FS00 ! ) - No reconciliation type
3 ) Line item ticked ? and Open Item ticked ? - Only line item display
4 ) Whether to define as cost element or not ? - Not a cost element
GR/IR Account
1 ) GR/ IR account as a P & L OR Balance Sheet account ? - B/S
2 ) Reconciliation with material ? ( On control data tab in FS00 ! ) - No reconciliation type
3 ) Line item ticked ? and Open Item ticked ? - activate both
4 ) Whether to define as cost element or not ? - Not a cost element
You might need to check the config in OMR6.
Regards
SM

2 Way Match - PO and Invoice (no goods receipt)

Dear Gurus,
We need to Implement the 2 Way Match process between the Invoice and the PO i.e. perform the Match once invoice has been recorded. The condition is invoice value should be less than $500. This means supplier will be paid irrespective of a goods receipt for a PO line. The goods receipt can happen later to close a PO line.
Please see below examples which will fall under this criteria.
PO # A
Line # 1 - Qty = 10 - PO unit Price = 100 - PO Total = 1000
Inv Qty = 4 - Inv line Total = 400 - Inv Grand total = 400
PO # B
Line # 1 - Qty = 5 - PO unit Price = 80 - PO Total = 400
Inv Qty = 5 - Inv line Total = 400 - Inv Grand total = 400
PO # 3
Line # 1 - Qty = 5 - PO unit Price = 100 - PO Total = 500
Line # 2 - Qty = 10 - PO unit Price = 10 - PO Total = 1000
PO total = 1500
Invoice Line # 1 - Inv Qty = 5 - Inv line Total = 400 - Inv Grand total = 400
Can these be achived by some setups?
Is there a way by which we can achieve this?
Thanks for your response in advance.

Hi Venkat,
Thanks for the swift response.
In fact we will be doing GR but at a later date. The object is to not held the vendor invoice and payment (esp. for small amt) just bcoz goods reception not done. Understand your concern that GR/IR might cause an issue.

Quantity variance in Invoice Vs. Three way match in PO

Hi Experts,
I am not able to find any differrence between quantity variance Vs. Three way match in PO.
For example in our purchase orders for all the items we are having Two way match (PO-Inv, GR-Bsd Inv is not checked) but we have defined quantity varaince in Invoice. So when we are trying to post invoice for purchase order item for which goods reciept is not performed, system is blocking the invoice due to quantity variance.
So i think if you have quantity variance at invoice level then system is going to check whether goods reciept is perfromed or not regardless of Two way or three way match.
Please advise if my understanding above is correct.
My second question is as we can define two way/three way match at various level (Supplier, Inforecord etc.). Is there anyway that i can define that quantity variance in Invoice should be for certain material groups only.
Please advise.
Regards,
Kamal

hi,
when you set the qty variance, and try to post the invoice just after the PO, the system will show a message at IR ie. " Quantity delivered is Zero"...
this message is warning message...
The system will block the invoice item when the doc is posted, depending on how the tolerance key DW is set(Qty variance to Gr qty = zero)...
Hope it helps..
Regards
Priyanka.P

Three way matches

I need to check configuration setting to check if three way matches have been activated for
1) Vendor Order, Good Receipt and Payment to Vendor
2) Customer Order, Customer Invoice and Customer Payment
How do I do check this, what is the path.

Hi
For vendors check ME23n---Display PO
MIGO-- Goods receipt
MIRO--Invoice reciept
Regards
Aravind

Does SAP system provide 3 way matching report from PO up to payment in AP

Dear expert,
Would like to seek for your help to advise, does SAP system provide 3 way matching report from PO up to payment in AP with the following information?
Vendor Number
Vendor Name
AP Document Number
AP Document Date
Payment Document Number
Payment Document Date
Payment Amount
PO reference Number and Date
Item Description
Please help.
Regards,
KH

Hi Atif,
Thank you for the prompt reply, however I have a few question to seek for your advise as below:
a)I would like to know does SAP system have any standard report which have the information of 3 way matching report from PO up to payment in AP module?
b) I have find one report using T-code:FBl1N (vendor line item) is able to display the report with information of invoice,payment and there is one field purchasing document in the report however this field do not have any po number refer to the invoice.
I would like to know what the field purchasing document mean for (i.e what are the information capture on the column purchasing document)?
Please help.
Regards,
KH

Is it mandatory to perform PO receiving for a 2 way matching Invoices in 12.0.6?

Requirement :
Supplier would send everyday some files with respect to the quantity delivered..This delivery would be ad hc and without against any PO#...Invoicing needs to go via a PO.
Solution porposed :
a) Create a Inventory Org for that specific vendor
b) Create Misc receipts for the items sent based on the file received
c) Create a 2 way match PO
b) Create an Invoice and pay the vendor.
Let me know if you see any loopholes with this solution.
Thanks in advance!

2 way matching in any version is between Qty Ord and Qty Billd.

2 way match PO - without GR

Hi,
We are using 2 way match POs for Import scenarios, where Condition types/Material LIV is done first and later Goods receipt is carried out. GR/IR clearing a/c has been used to post offsetting entries.
Now, my client's requirement is to use a 2 way match PO without GR. That is, during LIV - system has to post - debit expense and credit vendor and there wont be a GR done for the same
I am not sure what kind of changes need to be done to achieve the same.
Kindly suggest
Regards,
Gangadhar

Only you have to do changes in remove check box PO item details delivery tab Goods receipt indicatior check.This will allow you 2 way match PO and invoice.

Need SQL query for PO that do NOT have 3-way match.

The question is -- have any PO"s been generated with other then 3-way match selected - which means they overrode the set-ups in purchasing , to see if there are an PO that do NOT have 3-way match.
Thanks
Mohan.

1)Generally when ever we will do Supplier setup we will select in the Receiving tab Match approval level we will select either 3-way ,2-way,4-way or we will keep that as blank.
for that we do not have any direct column in the back end ,so we will use the following conditions.
'2WAY' inspection_required_flag = 'N'
receipt_required_flag = 'N'
'3WAY' inspection_required_flag = 'N'
receipt_required_flag = 'Y'
'4WAY' inspection_required_flag = 'Y'
receipt_required_flag = 'Y'
2)When ever we will create a PO in the shipments level what ever the Match approval level,
we defined in the supplier will automatically reflects in the shipments-More tab.
3)Here i wants to know all the PO's whihc are having Match approval level differences between supplier definiton and PO's match approval level.
(i.e If i will select a supplier for a PO , automatically we will get one Match approvallevel from supplier setup .if i will change that match approval level manually in the PO shipments -More tab i wants to know all that PO by using a SQL query.
4)But for some PO's i am getting receipt_required_flag and inspection_required_flag as null.But in the Supplier setup it may be one of the Matching approval.
Thanks
Mohan.

Implement 2-way matching for SRM PO

Hi Gurus,
We are in SRM5.0 Extended Classic and currently running 3-way match scenarios. Client wants to implement 2-way match for certain Vendors. My question is how to accomplish this. Below are my thoughts. Please let me know if I missed any.
for 2 way match:
1. In ECC Maintain Vendor MAster - remove GR/IR indicator
2. In ECC Maintain Info records - remove GR/IR indicator
In SRM
1. use create Limit shop which defaults to 2 way (also gives option to select 3 way)
Please let me know if there are any config changes or new objects to be developed for 2-way match.
Thank you all
Rao

Hi Friends,
any suggestions is appreciated.
Thanks
Rao

2-way and 3-way match in Business one

Hello,
How can we know whether a PO is a 2-way or 3-way match in Business one system?
Thanks
Ramakanth

Hi Ramakanth,
In 2 way matching
when u match purchase order or reciept, during invoice
validation, it will check the 2 conditions
1. Quantity billed <= Quantity ordered
2. Invoice price <= Purchase order price
In 3-Way we will compare 3 documents
PO+reciept+Invoice
http://scn.sap.com/thread/1109011
Regards,
Sandeep kr.

3-Way Match with Multiple Invoices

This may be a basic Oracle iProcurement functionality question, but i have been unable to get a good answer. Any information will be greatly appreciated.
I am currently using Oracle 11i iProcurement.
The problem I am having is I am unable to perform a 3-way Match in the system on purchase orders that will use multiple invoices. Our vendors require a tiered payment structure (i.e. 50% due up front before shipment, 30% due when item has reached shipment destination, and 10% due after our engineers have inspected the shipment).
We have been currently using a 2-way match for all of our purchase orders because when we apply the first invoice against the PO (50%), the PO will automatically close before we can receipt the goods against the purchase order.
Our Invoice Receipt Close % Tolerance and Invoice Close % Tolerance are set at 0%.
Our goal is to receipt the first 50% against the purchase order, have the PO remain open, and receipt the goods in Oracle after the 2nd or 3rd invoice application against the PO.
Thanks in advance.
Edited by: user13053863 on Apr 28, 2010 2:44 PM

Hmm, an interesting situation. What are the quantities on your purchase orders? Are they almost always a quantity of 1? Payables should only close a purchase order when quantity billed and quantity received is GT or equal to the quantity ordered. So if you order a quantity of 10, you could match for quantity 5 on the first invoice, quantity 3 for the second invoice, and quantity 2 for the final invoice. But since you don't receive the quantity until the 3rd invoice, you cannot match on receipts, so that would be a problem.
Maybe you need to approach this from a different angle? Maybe you should look at the prepayments ability in Payables. Typically Prepayments will be charged to a Prepayment Account (asset). Say you have a purchase order for $10,000. You prepay $5,000 up front, so basically Debit Prepayment 5,000 and Credit Cash 5,000. Same for the next prepayment level - $3,000. Then you get the ordered material received. So you want to do an invoice for $10,000. Match the invoice to the purchase order. Apply the prepayments to the purchase order. Thus you get an entry something like Debit Inventory $10,000, Credit Prepayments $8,000, and Credit Cash $2,000.
From an accounting perspecitive, you don't show the prepayments in inventory until received, but do show a prepayment asset. Which is reflecting what you really are doing I think.
I have never worked for anyone who has had to do prepayments, but this is an area that you may wish to investigate as a possible solution for your situation. Good luck.
John Dickey

3 way match exception workflow

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