Absence quota prorate by monthly basis

Hi Experts,
I have an issue regarding the absence quota for the new joiner or leaver. My client wants the leave earned to be given upon completion of the month. My current configuration is base on calendar days.
For example, when a new joiner join the company at 2nd or mid of the month then the leave entitlement will be given for the following month. That mean when an employee join at 3rd or any other days in January 2010, the leave will be prorated starting from February. This same to the leaver, if the employee is leaving the company at 3rd or any other days in April, then the leave will be prorate till March. The entire April will not be take into account.
My question is how can I configure this scenario?
Appreciate the input.
Thanks

Hi,
If you are not using TE then you will can always write an ABAP program which will run and load data on the first of every month.
For Hire:
The program can check the hire date from IT 0041. If the hire date is less than the first of previous month then you can add the monthly entitlement to the absense quote in IT 2006. If it is in the middle of the previous month then you can prorate according to the formula and then add to the monthly entitlement to the absense quota in IT 2006.
For Termination:
You can base the above logic with the termination date in the IT 0041
If you maintain IT 0041 well and good or else you will have to base it on IT 0000 Actions infotype.
Hope this helps.
Ajay

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Prorate absence Quota monthly based on number of days worked.

Hi All,
I need to Generate Absence Quota Prorated Monthly on the following criteria.
4.5 days Per month.
0 - 5 day = 0.5
6-10 days = 1.5days
11- 15 days = 2.5 days
16-20days = 3 days
21 - 25 = 3.5 days
26 and above = 4.5 days
54 Quota Yearly entitlement
Negative Time evaluation -
Time evaluation run at end of the month.
If use Base Entilement as .15 / days and daily accural in Table T559L ,
then without any PCR quota is generated but for 31 days it generates 4.65 days and people joining middle of the month is not as per the criteria mentioned above ie as per number of day worked.
Can any one guide me with the steps and PCR's required if any.
Thanks
Sethu

Hi Dinesh,
Thanks for your response. I have already created and assigned it in T559L. The below is the Rounding rule.
Lower inc     Upper     Target     Rollout
0.00000 X     0.75000      0.15000 X
0.90000 X     1.50000      1.50000 X
1.65000 X     2.25000      2.50000 X
2.40000 X     3.00000      3.00000 X
3.90000 X     4.65000      4.50000 X
As per my earlier thread description when i make it daily accural and assign this rounding rule then for 31 days it calculates 4.65 days and for people joining middle or last week of the month it is not prorating as per the requirement,
Thanks
Sethu

Absence Quota to be generated on basis of Working Day

Hi Experts,
I have got a scenario in Time management ( negative time management, no time evaluation) where the client wants absence quota to be generated on the basis of working days of employee. I have checked the configuration for creating base entitlement V_t559E but the following options are available:
Currently i have done the cofiguration on the basis of Accrual period, leave entitlement is 22 days in a year. Wherein entilement each month is coming to 1.83 leaves, but client wants that in case employee is come for only 5 working days in a month the leave generation should accordingly get prorated and in case of 0 working days in a month there should be no entitlement.
Calendar year
Accrual period
Time evalution period
Payroll period
Other period
Please help.
Regard,
Jyoti

Firstly Update the Period Parameters as per ur dates this has to be done manually T549Q
later generate the Pay Roll Periods useing this Period Paramter
and Change the evaluation Period parameter in T559L to the Period paratmeter which you have generated
a lot of threads has been raised on the same issue please check

Employee Joined in Mid of Year : Absence Quota Generating wrongly

Hi Experts,
Below is my query ...
Employee joined in the month of April... Absence Quotas should calculate on prorate basis...
In a year there are 20 Casual Leaves for an employee...
So employee joined in the month of 1st april or 4th of april 6 Leaves should deduct from 20 that is on prorate basis
what I did was I have selected Prorate basis in accrual entitlements and selected month in Accrual period When I generate RPTQTA00 it is showing 13.2456 something instead of 14 leaves Do I need to do rounding rules or should I have to configure something else? How can I do that If it is rounding or if it is something else how Please let me know

Hi,
When you generate RPTQTA00 it is showing 13.2456 something instead of 14 leaves is correct, because you have selected month in ACCRUAL PERIOD tab.
please select the month in accrual period tab. and try..
might be when you have saved it, it might not got saved in to that table.
so please save the table again by selecting month and see it has to get stored in the table by asking you request no.
regards,
mohammed

Absences not deducted from Absence Quota for One Employee

Dear Friends,
I am facing an issue for one employee, when I recorded an Annual Leave absence to him, it is not updated in his Absence quotas infotype. But this is working fine for all other employees in the same employee group/subgroup grouping.
But for Sick Leave absence type, it is updating in his absence quota records...
I have checked the counting rules, deduction rules, base entitlement rules and other configuration settings.......It is fine and for other employees belonging to the same grouping, it is working fine, except this employee...
I couldn't understand what will be the reason? Can anyone shed light on this issue?
Thanks in advance,
Sai Narayana,
SAP Functional Consultant.

Hi JS,
I am checking the absence is deducted or not from his entitlement in the infotype 2006 after running the payroll for that month......
The employee has taken leave on last month and the payroll is also run for that month.......This Absence is not deducted from his quota......
I have checked for another employee in this department, no error/issue with that employee.......Only with this employee I am facing problem.....
I found -
1. The Absence Quota balance which is present in Infotype 2006 is not the same which is displayed in Remuneration Statement ( leave balance is displayed in payslip for every employee)
2. Annual leave is not deducted from the employee's entitlement where as sick leave is deducted. I have checked the deduction rule too for this grouping, it is right.No issues in that.
3. Absence Quota generation also produced different results when run time evaluation thru PT60.....which is not according to the entitlement to this employee grouping that too for this employee only.
Or Friend, can you tell me some other option, to overcome this issue.....instead of repairing this all the time.......
Thanks,
Sai

Absence Quota - Negative Deduction to

We are currently configuring Absence Quotas in SAP 4.6C but are also in the process of upgrading to ECC 6.0 Enhancement Package 1.
For annual vacation, we are accruing on a daily basis so that only the balance accumulated to date is displayed as the Quota number. However, employees are allowed to record their absences for the entire year in advance.
We are trying to use the "Negative Deduction to" field but have encountered two situations that are not working in alignment with the business requirements.
1. Since there are differing levels of entitlement based on years of seniority, the number of hours each employee can go "negative to" is based not just on Quota type but also on the employees grouping & seniority. The Negative Deduction to field in T556A is only at the level of the Absence Quota.
- Is there a mechanism for applying additional logic to the decision on what the Negative Deduction to value should be?
2. When the entitlement does start to accrue to the Quota Number field, this is added to the "Negative Deduction to" value. In our business requirements, the Negative Deduction to value would represent the fixed cap for the employee not one that is over and above the guaranteed number of the entitlement.
- Is there a way to cap the hours taken at a maximum, not add to the entitlement?
We have reviewed the user exits in HRPTIM03 but none of these appears to be functioning on the deduction side of the evaluation.
The function module that is performing the edit checks where the Negative Deduction to is evaluated is HR_DEDUCE_QUOTA but we have not located any user / customer exits in this code.
Any suggestions would be appreciated.

Point 1: one quick solution I think about is you could use MODIF Q in the schema to set the Quota selection grouping based on what you want (in your case seniority) but it means you need to generate the quota from time eval, and you may still have the problem when employee "upgrade" in the middle of the quota period.
Point 2: I must admit I don't have much good ideas right now, the easiest would be to check in a schema rule and generate an error message, but the inconvenient is you know it too late, when the absence has already been saved. I'll keep thinking about it..
For your info I've been in 2 projects with 2 diffrerent ways to handle the problem (none is a perfect solutions):
A) Give in advanced the full entitlement, and re-calculate in Time eval every month (so the real part increase and the "estimated" part decrease)
B) Have 2 quotas: one with full entitlement with the absence deductions and another one with the real "cumulated" amount. The link bewteen the 2 of them is also driven by time eval and error/info messages...
If any one has the perfect solution (well, without 6 months of Abap development), I am also interest in knowing it.
Regards,

Absence Quota Generation begining of Calendar Year

Hello Experts,
Although the said requirment has been already posted in SDN, could not see any solution for this from the threads.
I have a requirment to Generate Absence Quota i.e Annual Leave at the begining of the year, precisely when i run Time Evaluation on 01.01.2011 system should generate the Quota in advance for the Calenday year.
I could generate via Report RPTQTA00 but the same is not happening in TE, even i tried with all Accrual options like Calendar Year, Monthly, Payroll Period, Base Period etc but system picking only the last day of the month or year.
I am wondering if some potential solution would have released from SAP during EHP 4 and 5
Kindly help me with your expertise
thanks
Gita

Hi Vivek,
i am facing the following senio can you please provide and document with pcr. I dint find the solution in SCN so please provide solution ASAP...
I have one senario in TIme management ....
Employee have 1year probation period ,but he is entiteled for taking leave after 1 year . that to leave should be accured for calender years after probation period. & henceforth it should accur per calender year.
For Example: Employee have joined on April 2011 ,Then his leave should be accured after April2012 upto Dec 2012 & then for next year 2013 leave should accure from Jan 2013 to Dec 2013.
Please help me to map the senario with detailed configuration steps
Pls help me out here the requirement is immediate.

How to change generation date of absence quota with Time Evaluation methos

Hi all,
IS there any way to change generation date when TIme Evulation generate absence quota?
Currently system will use last day of month as generation date, Validity and Duduction period set correctly.
Base entitlement relate with Monthly,
Accrual period setting in selection rule is Month
Example: system generation absence quota in PT60 with 1 day Normal Leave Entry date 31.06.2011
Valid from 01.06.2011 to 31.12.2012 ; Deduction from 01.06.2011 to 29.02.2012 (extras 2 month)
Can we change ENtry date to 28.06.2011 , because in the last day of month they did not yet have quota but they need it for advance (approver from his/her Manager) ...
Thanks,
R1V

Hi,
The best way i think is to have negative deductions for the quota.
This time as it is on 28 you want to push it to 2 days earlier and later if there is another person with a day as 25, you need to again change the generation date isnt it.
Instead, if you have the negative deductions, you need not worry about the generation date.
Hope this helps.
Cheers,
LG

Absence quota generation with PCR in Time Evaluation

Dear All,
I am generation absence quota Annual leave = 50 through PT60- ZM04. Its daily calculation and transfered at the month end.
The quota entitlement is 30 days per year.
I have written this pcr. Have configured a time type too. but not sure why its not generating any quota.
The time type I have configured is:
Time Type: 0097
Save as day balance - No Formation
Save as period balance - 1
Store for time accounts - 1
Have assigned the time type 0097 in Base entitlement for Absence quota generation as Day Balance and even in generation rules.
Have placed the PCR with ACTIO Z003 before CUMBT fucntion.
The PCR Z003 is:
000010 D HRS?0
000020 *
000030 = D OUTAQTYP
000040 = **
000050 = 50 Z GCY ZQTY
PCR ZQTY is:
000010 D OUTWPMOLGA
000020 **
000030 99 HRS=FR50C ADDDB0097Z ADDDB0097 HRS=D0097
I didnt mention anywhere in configuration or PCR that its 30 days per year.
Do I need to do this?
Have I missed out anything, please help me.
Thanks & regards,
Majid

Hi,
This you can do through config also without using PCR.
Base entitlement is 30 for calender year. Selection rule- Accrual period is daily and transfer time is time evaluation period.
Use appropriate rounding rule in selection rule.
Rgds,
Lata

Absence quota rounding in Time Evaluation

Hi All,
The monthly quota generation is 2.49962. I need to round this off too 2.50
I have written this PCR and calling it after Function QUOTA.
P2006 ZRND
000010 D OUTAQTYP?
000020 **
000030 50 ROUNDNR70
The rounding rule in T559L is as follows:
70 Round Percentage 001 0,25000 0,25000
70 Round Percentage 002 0,25000 0,50000 0,50000
70 Round Percentage 003 0,50000 0,75000 0,75000
70 Round Percentage 004 0,75000 99.999,99999 1,00000
Incl upper limit and Roll up is ticked.
The genreation is on daily basis.
If I do it on monthly basis it works fine.
BUt I need the same to be done on Dialy basis
Please help.
Thanks,
Majid

Hi ,
Thanks for your reply.
Cause :
Actually the employee had moved from one Personnel area to another but due to the settings same Absence quota was applicable to the employees in both cases.
Now i am not able to delimit the record in 2006 from transfer date.
Edited by: Tomesh Sahu on Jul 21, 2009 10:17 AM

Issue with PCR to restrict absence quota

Hi Experts.
i have a requirement where the absence quota should never be over 24 at any particular time.
for this absence 24 leaves per annum with 2 leaves accumulate monthly.
we are using -ve time mgt and written a PCR to restrict absence to 24 by using Time type
VARSTLDYPP
N
Y
HRS=FR55C
HRS?24
<
HRS-24
HRS*-1
HRS?2
HRS=2
ADDDBXXXX
<
ADDDBXXXX
now the issue is when i run the simulation of time evaluation it is generating 2 leaves per year instead of
2 per month. can anybody help me solve the issue
Thanks & Regards
ramayya

I need a PCR for the below scenario. I created two types to store day balance and max entitlement to 25 days.   We are not processing payroll from SAP.   Any help writing PCR with details would be appreciated.
Schema we are copying TM04
Time types - storing daily balance one for below 60 days & one for after 60 days planned working time.
Vacation per calendar year 25 days not based on seniority.
Scenario:
2.       Prorated entitlement for employees who will work fewer than 60 work days for company in a given year are calculated as follows:
a.     1/12 of annual vacation for every 21 days s/he performs work
b.    For these purposes (60 days worked rule) the following is also considered as work performance: Planned working time from IT0007 and public holidays.
c.     e.g. if hired on Nov 11, 2011, there < 60 wd remaining. They get 1/12 (25/12 = 2.1d) for every 21 work days remaining - in this case 2 periods of 21 wd, since RIM days and holidays are included as work days, for a total of 4.5 days (round up to half-day).
3.       Prorated entitlement for employees who will work 60 or more work days for RIM in a given year are calculated as follows:
a.     1/12th of annual entitlement for every calendar month of completed work
b.    E.g. If George is hired on July 15 2011, he gets 10.5 days of vacation entitlement.
c.     The number of full months George will have worked by the end of the calendar year is five u2013 Aug to Dec incl. George gets no entitlement from the 16 days from July 15 to July 31st.
5 / 12 * 25 days = 10.4 days, rounded up to 10.5 days.
Thanks,
Mani.
Edited by: saphrtime on Apr 21, 2011 5:19 PM
Edited by: saphrtime on Apr 21, 2011 5:21 PM

How to change the date generate absence quota(Time Evaluation)

Hi all experts,
Currently system use Time Evaluation, and generate absece quota in last day of month.
So any way to change that system will use differ day to generate absence quota?
Example use day 28 of each month will generate absence quota? Have any enhacement or configuration?
Thank you,

Tatsuya,
there 2 better solutions for this, one is Generate Period Parameters and according accordingly the month end date you follow and use the same period parameter in V_T559L table to your Quota.
and other Solutions is Write a PCR like Below.
ABCD     (PCR Name)
   varstcrumo
        Varstreday
             28
               hrs=1
               adddbTIME (TIME - Daily Time type - Create it in V_t555a table)
Save it and go to TM04 Schema, and put this PCR with Function ACTIO and make sure to insert this before QUOTA Function and Before CUMBT. and save it, and dont forget to put TIME Time to your Base entitlement.
you can run Time Evaluation to test it...let me know how it worked.

Error in Absences Quota Generation

Dear All,
I have generated absences quota for all the employees. But its generating and showing the same kind of absences in terms of no of days for newly joined employees also. For example if an employee joined on nov for him also Earned leave is generating for the full quota but he is not eligible for the full year of E.L.
How to reslove this.
Thanks and Regards
Suresh.V

Hello Suresh
use the tab allocation of quota based on pro-rata basis - and in quota type selection rule - use "decrese the quota based on inactive days"
and for earned leave - use different quota type selection rule - and use accrual period - for that you have to allocate the qouta on monthly basis (ie based on there presence they will get the leave quota).
Thanks and Regards
Jaydeep Jadhav

Use of Time Evaluation to generate Absence Quota

Hi,
We are planning to use time evaluation to generate absence quota. At the moment we are using RPTQTA00 report to generate Absence Quota. We have negative time management and since, the project has already gone live i have very limited scope to change the basic settings for example we do not have any employee subgroup to identify part time employees, PT & FT are in one employee sub-groups. We have only one ESG & PSG for time recording, time quota etc. The base entitlement is defined for the FT employees and it is reduced propertionately based on the employement percentage in IT0007. Now we are going to adopt a change in design, and planning to have specific work-schedule for PT employees. In that case, we will not have the scope to maintain %age in IT0007 for part time employees but exact no of working hours will be used. It means that system will treat the PT emploees as FT while generating absence quota and output the FT absence entitlement. As i said earlier we can not differentiate PT employees from FT employees based on ESG or PSG, i can not create a separate quota selection rule for part time employees. Hence, we are moving from running RPTQTA00 report to time evaluation for absence quota generation purpose.
Now can anybody please help finding a alternate solution for the above, if it is possible to do it through report RPTQTA00 or we have to adopt the time evaluation. In case we are going to generate absence quota through time evaluation, can we only generate absence quota and skip anything that is related to payroll.
Any comments/suggestion/advise will be very helpful to us.
Thanks.
Sujit

We are not able to generate absence quota for part-time employees as when we do that, system is treating PT employees as FT employees and the FT base entitlement is referred while calculating absence quota. i can not define separate absence entitlement for PT employees as we have only one ESG and PSG, and based on this quota selection group is defined. The QUOMO feature is defined based on work contract - employee sub-group (there is no separate emp sub-group for PT employees) - Pay Scale Group. We are having this problem as we have specific work schedule for PT employees now (Ex. we create 3 days work schedule with 15 hours: 4.5,4.5, 6 hours) and we are not maintaining employement percentage for them. So system is treating PT employee as FT employee with 100% employement percentage. Please let me know if you need any specific info to understand my issue.
Thank you so much for the response.

Absence Quota generation / Accruals

Hi Gurus,
I am trying to configure Absence Quotas with the below mentioned rules.
1. To be eligible for PTO you must be on the payroll at least 6 months at which time 20 hours of Paid Time Off is granted.
2. In the second year of employment an employee will receive 5.58 hours of PTO per pay period.
3. The accrual rate increases with continued years of service. After 5 years of employment the accrual rate is 7.11 hours per pay period. See the chart below:
Years     PTO Hours
1                  20 Hours
2 - 4            145 Hours       (5.58 hours per pay period)
5+               185 Hours       (7.11 hours per pay period)
A maximum of 240 PTO hours (6 weeks) may be accumulated.
Can you please advise if it's possible to automatically (using Time Evaluation) generate 20 hours of quota in one go after 6 months, and then after 1 year is completed, the quota accrual starts happening every pay period. If it's possible, then please advise me how can this be achieved.
Any kind of help is really appreciated.
Thanks in Advance,
Ashish Maini

Hi,
In table V_T559L you can set up to do the accrual based on a time type and using a rule, you can check based on infotype 41 when to generated it.
Regards
Frederick

Absence quota prorate by monthly basis

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