Accessible pdf's with CS 3?

Hi - I've started work on a document in CS 3 and when I get to the point of exporting the doc to a pdf I can't find a selection to choose "accessible pdf," the way the Adobe TV instruction shows when one is in CS 4. Is it even possible to make an accessible pdf using CS 3?
Then I downloaded a trial version of CS 6 and that did not open my document (that I'd worked so hard on) correctly.
Would appreciate any help or tips very much!
Thanks

I'm a bit lost. Are the header and footer visible in ID on the document page? If not, and they are on a master page that will never be used, I'd delete the master (or the headers and footers from the master if you're down tothe point where ID won't let you delte the whole thing), then select all unused styles from the paragraph styles panel menu and delete those too.
Accessible PDF is not something I'm really familiar with, so you're getting out of my comfort zone, but there are other users here who do know about them, so don't be afraid to raise more questions if you have them.

Similar Messages

Prevent Printing of Web Accessible pdf created with Acrobot Pro X

I posted this elsewhere but have not had an reply so wondered if I asked in the wrong place.
Hello,
Could I get brief answers to the following three questions...
Question 1:
Do the prevent printing advanced options in Adobe Acrobat Pro X work reliably across all main browsers, such that I can safely display the .pdf files on a website, knowing that the majority of users (Chrome, Firefox. IE), will not be able to print the files, even if they save them to their local disk?
Question 2:
Can I go further than that and actually prevent the local saving of the .pdf files altogether?
Question 3:
Assuming one or both of the answers is Yes, which is what I am hoping for, will security measures prevent Google reading and indexing the files.
Actually, I want this also to be a yes. It is only the downloading and printing of the files I hope to prevent, restricting those actions to people who purchase the documents.
Many thanks in advance for your help.

Question 1: No.
Question 2: No.

How do I create an accessible PDF for Thesaurus with many chapters, from InDesign CS 5.5 and Acrobat

Hi folks,
I have redesigned a Thesaurus (controlled vocabulary for an Agency's archives) in InDesign CS 5.5. I am now preparing an accessible PDF from the many files (using a Book created in InDesign). The front cover, front matter and back cover are not part of the Book, to keep the page numbering simple.
The Book includes two main sections, an Alphabetical display and a Hierarchical display of terms and their relations. I created chapters per alphabet listings, i.e. Alphabetical Display A, B, C, etc. So there are over 50 chapters, including cover, front matter, etc.
I've successfully made the front cover and front matter PDFs after viewing videos here: http://tv.adobe.com/watch/accessibility-adobe/preparing-indesign-files-for-accessibility/ and downloading and using this recommended Action for Acrobat: InDesign CS5_5 Accessibility Touchup.sequ
Several questions specific to this project don't seem to be addressed in the videos, however.
First, I'd like to know if I can create an accessible PDF using the Book function > Export Book to PDF. Or do I need to make a PDF per chapter? The book has over 50 chapters (by alphabet, twice), so creating them one by one will take a lot more time, but I'll do it if that's the best practice.
After creating the PDFs, if I use (in Acrobat): Create > Combine Files into PDF to make one full PDF (over 600 pages BTW), will the final PDF retain accessibility settings? Do I need to run the Accessibility Report again for the combined PDF?
I used InTools.com Power Headers plugin to add a page header that automatically shows the new first term used per page. So, one chapter (with Chapter Title as H1) will have a different page header (which will be H2) per page, however the text flows through the whole chapter. I don't see where to add the page headers to the Article Window in InDesign. Do I add in this order: H1, H2, text (for whole chapter), H2, H2, H2, etc. Will I need to work on the PDF in Acrobat, where pages will be shown, in order to get the correct H2 with the correct text on the page? Am I missing something?
Will I have any issues with Bookmarks that requires a specific workflow?
I think that's about it, though I might run into more questions as I progress through the project.
Thanks, Marilyn

I understand why you need updated running headers in your book. To a sighted reader these serve as a guide to where you are and help you find things quickly. In addition, if you are exporting your data to XML or HTML from the tagged PDF it would also be important to have these in the proper location.
But for accessibility purposes, it doesn't have to be there because the screen reader reads everything in linear order, line by line. No one is looking at the page. A user listening to the screen reader read the page is going to hear this heading, just before the actual word itself. So they will hear the first word on the page twice. It's not the end of the world if it's there, but such headings are not necessary for accessibility unless they are not repetitive and contain information that is not otherwise available.
So I would say, fine if you need them or want them there, it's just one word.
I think you should try exporting your book to PDF (or even just a chapter of the book) and look at the tags panel in Acrobat to see if you are getting the result you want. I can't tell you exactly what you should do to get those results, you are using a plug-in I don't have.
I can tell you I didn't have to add the headers to any article at all, they just automatically export if the other articles in the file are added and you don't select the header style option "not for export as XML."
You may not experience the same results with your plug-in, but I think it will probably work the same way.
Give it a try and best of luck.

Accessible PDF files and forms

I am beside myself with the lack of help and/or interest in the Accessiblity area. We have been mandated to make all our PDF files accessible on our Web site. We have been able to master many of the issues regarding tags and form fields, but still have questions regarding updating the original PDFs without loosing the tag structure.
Is there any options on the Adobe site that may concentrate on this area? I called tech support yesterday (Bronze contract), was on hold for 10 mins and got disconnected. After leaving my number, they never called me back again.
HELP
KEN PANTHEN, Albany, NY

Bill
The point was not having to create the tags again in a new file before
replacing the pages containing the form fields in the old file. We have
many forms that get updated right up to the last minute and to go through
the tagging process is too time consuming. We do not use PDF Maker, but
produce all the PDFs directly out of InDesignCS3 to Adobe Acrobat
Professional (Distiller).
Thanks for your reply.
KEN PANTHEN
NYS Tax Department
Information Technology Specialist 2
FPM - Composition Services Unit
(518) 457-1425
(518) 485-7828 (fax)
From:
"Bill@VT" <[email protected]>
To:
Kenneth Panthen <[email protected]>
Date:
06/24/09 11:19 AM
Subject:
Accessible PDF files and forms
I am really suggesting replacing all of the pages. I was thinking that the
tag structure would go with the replacement and you would need to create
the other PDF with PDF Maker to keep the tagging. I may be wrong, but that
was the view I had. If you replace a single page, I am not sure what might
happen since that would generally not be done with PDF Maker.
Since you already have the application process going, it is probably
easiest for you to try the variations on replacing pages and such --
basically what I would be doing.

How do I create an accessible PDF that doesn't generate a "tagged annotations - failed" error on the Accessibility Checker?

I just reported this as a bug to Adobe, as I think it is.
******BUG******
Concise problem statement: URLs generated from InDesign CC failed on Accessibility Checker (problem also exists in 2014)
Steps to reproduce bug:
1. Generated URLs using hyperlinks panel in InDesign. When accessibility report is run, they are flagged as "Tagged annotations - Failed," listed as Element 1, 2, etc. The links are live and clickable.
2. To test, I removed all hyperlinks in Acrobat. It passed the test.
3. Then I used "Create Links from URLs." The links were re-created. Running the accessibility report brought up the same error message.
Results: The links created by Acrobat that actually do work fail the "tagged annotations" report. You have provided the tools to check accessibility, but the program itself can't generate URLs that pass the report.
Expected results: I should be able to easily create an accessible pdf, as your documentation says I can. This, along with the failure of your "articles" panel detailed in another bug report, strike me as a serious problem with InDesign that should be fixed soon, especially given that designers are required more an more to adhere to accessibility guidelines.

I have call out boxes like this: All the links work correctly but they are divided with a tag for each line:

Create accessible pdf from html pages dynamically

Hello,
I am trying to create a 508 compliant Pdf from a simple HTML page using the HTML to Pdf feature in Livecycle ES4 server. I was able to configure the service to generate tabbed Pdf, but the created Pdf has multiple accessibility issues.
Some of the issues encountered are: incorrect tab order, some links are not tabbable while others are, link text is being read “Blank”, some text is skipped while tabbing, missing alt text for images, page being rendered in the responsive(mobile) view, etc.
I have tried both the available approaches, of 1) providing a URL to create the PDF, and 2) to send the html document as a zipped file, with same results.
Attached is a sample PDF generated from a simple HTML page I created for demo.
My questions are:
Is it possible to generate 508 compliant (accessible) Pdf documents using Html to Pdf service from Pdf Generator? If yes, which settings might I be missing?
Is there any other service provided by Adobe Livecycle Server that can generate 508 compliant Pdf documents from a 508 compliant HTML page?
Your help is much appreciated.
Thanks,
Anup

I created a tool that does just that (only you will need to enter the page numbers as text, it does not work by selecting them):
Acrobat -- Extract Non-Sequential Pages: http://try67.blogspot.com/2011/04/acrobat-extract-non-sequential-pages.html

Create accessible pdf from html page

Hello,
I am trying to create a 508 compliant Pdf from a simple HTML page using the HTML to Pdf feature in Livecycle ES4 server. I was able to configure the service to generate tabbed Pdf, but the created Pdf has multiple accessibility issues.
Some of the issues encountered are: incorrect tab order, some links are not tabbable while others are, link text is being read “Blank”, some text is skipped while tabbing, missing alt text for images, page being rendered in the responsive(mobile) view, etc.
I have tried both the available approaches, of 1) providing a URL to create the PDF, and 2) to send the html document as a zipped file, with same results.
Attached is a sample PDF generated from a simple HTML page I created for demo.
My questions are:
Is it possible to generate 508 compliant (accessible) Pdf documents using Html to Pdf service from Pdf Generator? If yes, which settings might I be missing?
Is there any other service provided by Adobe Livecycle Server that can generate 508 compliant Pdf documents from a 508 compliant HTML page?
Your help is much appreciated.
Thanks,
Anup

I don't think it's possible to do this using a standard JavaScript script in Acrobat, since the newDoc function doesn't work with URLs.
The only option I can think of is to use an external automator that will call the Create PDF From Web Page dialog, paste the address from a file, and after the PDF file is created will continue to the next line.
I might be able to create such a tool for you. If you're interested, contact me by email (click my username for the address) or PM.

Accessible PDFs from InDesign CS3 and Acrobat Pro 8

Is there a good website or book that explains how to create an "accessible" PDF with text and images (no intaractivity or special fields to enter information)? Maybe a book for non-programmers.
I find a lot of general information and it always states that it's the best to do the tagging from the beginning in InDesign but what else does it ivolve? In what order should I do what?
Thanks.

I'm doing one of the exercises provided by Adobe and have a question (InDesign CS3). I just learned that you can assign the "Artifact" tag to a graphic frame in two ways: Either via "New Attribute" in the Structure window (Articat/TRUE) or by right clicking and "Tag Element > Artifact").
The results are different though. The New-Attribute-way keeps the name "Figure" and adds a Bullet to it saying Artifact=TRUE, while the right-click-option changes it from Figure to Artifact and adds no Bullet.
Is there any difference for the person receiving the PDF and what is the better version (for what)? Thanks a lot!

Tagging Acronyms/Abbreviations in Indesign for an accessible pdf

I am trying to figure out the proper way to tag an acronym in an InDesign file to be properly read aloud in accessible pdf. Currently as it stands, the acronymns are being read as words instead of individual letters ( ex. APR is trying to be pronounced as 1 word). The only way I can think of is to outline that text and give it alt text, but this doesn't seem to be the most efficient way, especially since this acronym reoccurs throught the document in the middle of paragraphs. Also, when this is tagged, should it be the full phrase rather than the acronym that is read aloud, such as APR vs Annual Percentage Rate, even if it is defined elsewhere in the document what it stands for?

I understand why you need updated running headers in your book. To a sighted reader these serve as a guide to where you are and help you find things quickly. In addition, if you are exporting your data to XML or HTML from the tagged PDF it would also be important to have these in the proper location.
But for accessibility purposes, it doesn't have to be there because the screen reader reads everything in linear order, line by line. No one is looking at the page. A user listening to the screen reader read the page is going to hear this heading, just before the actual word itself. So they will hear the first word on the page twice. It's not the end of the world if it's there, but such headings are not necessary for accessibility unless they are not repetitive and contain information that is not otherwise available.
So I would say, fine if you need them or want them there, it's just one word.
I think you should try exporting your book to PDF (or even just a chapter of the book) and look at the tags panel in Acrobat to see if you are getting the result you want. I can't tell you exactly what you should do to get those results, you are using a plug-in I don't have.
I can tell you I didn't have to add the headers to any article at all, they just automatically export if the other articles in the file are added and you don't select the header style option "not for export as XML."
You may not experience the same results with your plug-in, but I think it will probably work the same way.
Give it a try and best of luck.

PDF Report with MS word document attchments in Shared Drive

Hello,
I need PDF report with attachments. the attachments ( could be image , word document) are stored in a shared drive made accessible from apps server.
Please let me know if this is doable using xml publisher and what is the approach.
thanks
Arun

Check this out
http://blogs.oracle.com/xmlpublisher/2008/07/file_attachments.html
Tim

Looking for Accessible PDF creator

(I'm posting this on behalf of my employer. I looked through terms of service and this sort of posting doesn't appear to be discouraged. If it is, let me know and I'll remove. Thanks!)
Pacific Educational Press is seeking people with advanced knowledge of Acrobat Pro 9 to help us create an Accessible PDF of a Math textbook.
Using Acrobat Pro 9, the qualified candidate will need to convert an ordinary PDF file of a math textbook and convert it into an accessible PDF file that can be used by the visually impaired (using PDF-friendly speech software).
The PDF document has numerous design aspects to it and the person would need to be able to map out the correct reading flow for the speech function of the Accessible PDF.
The document would need to include cross-references and tags for alternate text (to describe the content of photographs, formulas and diagrams).
The person would need to have an understanding of high-school math.
The person would need to begin working immediately and complete the project by April 9.
If you are interested, please send a resume highlighting relevant experience. You will be asked to create a sample PDF to show that you have experience using Acrobat 9 Pro.
No phone calls please.

A Math book eh?
Equations/Formulas - fun.
Regardless, you will want the right "tools" (hardware as well as software).
Specifically, work machines with stand alone graphics card (at least 250MB - more *is* better).
If you are authoring in Word, consider Netcentric's "PAWS".
Might be worth some upfront trials of Word out to tagged PDF via the Office 2007 Save As to PDF.
It has improved since its first release.
Alternatively, augment Acrobat Pro 9 with Netcentric's CommonLook.
The authoring application used will have a significant impact.
Authoring in a page layout application?
There are several good ones but, InDesign looks to have the best tag management.
Tag management and the ability to "stage" for accessibility in the authoring file is significant advantage.
But, for any large, living, technical - Nothing better than FrameMaker.
On the whole, rather pleasing tag management.
Also, does tables like nothing else..
Add to this the "Book" feature of FrameMaker & things get better.
Actually, your job is just what Adobe's Technical Communication Suite is all about (but that's getting OT).
Do not rely upon Acrobat's Read Outload.
Rather, QC PDFs via JAWS, Windows Eyes, NVDA.
n.b., CommonLook gets good reviews on its ability to QC the PDF.
You might want to consider a post to Adobe's Acrobat User Community "Job Board"
as it may broaden exposure to your request.
http://www.acrobatusers.com/forums/aucbb/viewforum.php?id=37
The "tos" is at:
http://www.acrobatusers.com/forums/aucbb/viewtopic.php?id=19437
Good Luck with your endeavor.
(just a end-thought - May want someone to spot check as the project goes along.
Karen MCCall of Karlen Communications (out of Canada) may be one of the individuals that could help with such. Certainly there are others - she comes to mind as she has the knowledge/experience and is out of Canada.)
Be well...
Message was edited by: CtDave

Using Replace Pages in accessible PDF's

Hi - Brand new to this forum. Hoping someone can help... I have an existing tagged and accessible PDF - needed content update, so did that in Word, created a new tagged and accessible PDF, and used Replace pages to insert the new pages into the existing PDF. Acrobat Help says when you replace pages in a PDF, Acrobat adds the tags from the incoming pages to the end of the tag tree... and keeps the tags for the replaced pages. That didn't happen - the tags from the incoming pages are not there and, in fact, the tags that were in the existing PDF are not there anymore either - now it just says "Warning, empty page". Any ideas?

Hi kvd,
I guess my nomenclature may be presumptive. All I should have said is that the most appropriate method I have discovered for retaining tagging and all other accessibility functionality has been the Combine command. Replace Pages sometimes works and most of the time (lately) is doesn’t. My experience with Insert Pages has not been consistently successful either.
What you mean by a workflow I don’t fully understand. Do you mean an automated action? Unless you consistently use the same page numbers in every document, I don't know how you could automate it. Also, I have not been able to find specific process treatment about combining tagged PDFs. This has been a result of testing and experimentation.
Let me know if you have any other questions.

Replacing pages in accessible PDF's

Hi - Brand new to this forum. Hoping someone can help... I have an existing tagged, tested and accessible PDF - needed content update, so did that in Word, created a new tagged, tested and accessible PDF, and used Replace pages to insert the new pages into the existing PDF. Acrobat Help says when you replace pages in a PDF, Acrobat adds the tags from the incoming pages to the end of the tag tree... and keeps the tags for the replaced pages. That didn't happen - the tags from the incoming pages are not there and, in fact, the tags that were in the existing PDF are not there anymore either - now it just says "Warning, empty page". Any ideas?
Thanks greatly!

Hi Bill@VT,
Thanks for your response. Presently, I have AA Pro XI and Word 2007. I am confused - it seems the Adobe help material is saying different things - my pages say the new tags will come with the new pages, and your pages say not?
I am suspecting some of the problem may be coming from the fact that these documents have been created over many years using various versions of Word and Adobe Acrobat - since I got Pro XI, some pdf's that used to work OK for our people using screen reader technology suddenly don't read correctly anymore. I need to repair anything not working, and I need to create a new workflow process for myself to create accessible Word documents from the start. I'm thinking it may be cleaner to just start over and create all brand new Word documents with accessibility, maybe in Word 2010 or 2013, and then run them through Adobe Acrobat "Make Accessible" function and checker.

Text Flow in ePUB and Accessible PDF

I have a newsletter in InDesign. I have all the text flow marked. Each article is a separate "story". Story1 flows onto page 2, with the text flows linked correctly. On page 2, story2 begins in the text box below the end of story1.
So on page 2, why does accessble pdf read story2 before the second portion of story1?
I have the same behavior in the version extracted to EPUB.
Any ideas what I am doing wrong? or how I can correct it without having to create a single column of text throughout?
Thank you,
Joyce

I've never seen that. In both accessible PDFs and EPUB, when I export all of a story will be read before going on to another object.
What version of InDesign are you using? If you're using InDesign CS5.5 or later, you can use the Articles panel to set the reading order for accessibility (or for EPUB).

How can I create an accessible PDF using Pages?

I am interested in being able to use Pages (and actually also Keynote) to produce accessible PDF documents, ideally following the PDF/UA standard.
Government agencies require that electronic is created and shared in an accessible fashion.
I know it is possible to create accessible PDF (or well-tagged PDF) in Microsoft Word - but only on Windows unfortunately. I could also use OpenOffice, but to be honestly I find Pages is the more productive tool for me.
Any pointers as to whether and how to create accessible PDF from Pages would be more than welcome....
Olaf

Hi there, I suppose I didn't make myself very clear. I am working for a regional organization for persons with disabilities and we create publications that are accessible to various kinds of disability, i.e. deaf, blind, etc. We convert ordinary reports to accessible text for the benefit of the blind. There are programs/apps that provide sound/voices that will 'read' the text. Acrobat PDF has such a feature called 'Readable PDF', which if composed properly via tagging, etc, will be converted and saved as 'readable PDF'. You can do this using In-Design. But I am also looking at the possibilities for Pages (I like this program a lot because it's easy) but I am not sure if there are tagging features here that will allow be to prepare the report as a 'Readable PDF' file. Thanks!

Accessible pdf's with CS 3?

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