Accessible tables in Indesign

How do I create a table with TH header cell tags, using indesign 2014 for accessibility?

This forum is for Acrobat.com Tables service (www.acrobat.com). Please refer to Acrobat and InDesign forums for support on your particular issue.
Thanks,
Varun

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Accessible Tables in PDF for Jaws Screen-readers

Hi there
I'm trying to make a fully accessible PDF using indesign CS3. This document includes a number of Tables. The end-users are visually impaired people using reader software, mainly Acrobat and JAWS.
When the Tagged PDF is tested in JAWS none of the tables are read. In fact the entire page concerned is read as 'blank'.
Can anybody tell me how to fix this?
Thanks
Claire

This forum is for Acrobat.com Tables service (www.acrobat.com). Please refer to Acrobat and InDesign forums for support on your particular issue.
Thanks,
Varun

Workflow for exporting xml from Excel and importing into table in InDesign

Hello,
I have worked out how to get data from a .xlsx into a table in InDesign. However, the workflow is still a little clunky and I am looking for way to automate the process further. My current workflow is as follows (files can be download here: http://visual360.co.uk/xml.zip)
xml is exported from .xlsx by mapping the schema (see what_I_get.xml)
assign tags to table and individual cells in InDesign
This is the clunky bit: edit the what_I_get.xml to:
remove the indentation (this seems necessary as otherwise when I get to stage 4, all the imported text is also indented)
add tag for table in InDesign (p10_table)
add tags for individual cells (p10_c11 etc.)
import the produced what_I_want.xml in the structure panel of InDesign.
Can anyone point me in the direction of how to automate step 3 above?
Thanks in advance,
Nick

Hi Mike,
Thanks very much for the reply. I am not at all familiar with XSL/XSLT. I have given it a quick google and it seems like it could be quite a steep learning curve to master. Maybe if I explain the whole context here, it may allow you to point me in the direction of a tutorial that provides a step by step approach to achieve my final goal. Alternatively, you may be able to suggest a whole new workflow.
I am in the process of updating this document: http://www.ncl.ac.uk/students/insessional/assets/documents/IS_Brochure_2014-15.pdf
The tables on pages 10-21 contain lots and lots of repeated information. We want the layout to in this format so that each group of students has all the information relevant to them on a single double spread. However, the challenge of using this approach is that it is very high maintenance to ensure the duplicated information is kept in sync - even using a copy / paste approach.
I was hoping to overcome this by using a single source of data (eg. a spreadsheet) which would then feed into the InDesign. This workflow seems to be overcomplicated by the apparent need to use xml as the "middle-man".
Ideally, I would like to press the export button in Excel and get this information into the the correct cells in the tables on pages 10-21 without a significant amount of manual labour - after all, my reasons for investigating an automated approach in the first place was to avoid the manual entering of data ie. the scope for error...
An alternative approach maybe to skip Excel altogether and just use .xml. However, I am not sure that this is possible as Indesign only seems to allow you to import each element once. Maybe you could correct me here...
I am happy to invest a certain amount of time in developing this approach as once it is in place, it will save a huge of proof-reading time year after year, especially as inconsistencies still persist despite our best efforts to weed them out.
If you could let me know your thoughts on this and maybe identify a tutorial that would help me, I would be extremely grateful.
Thanks again!
Nick

Exporting Table from Indesign to tagged text.

Hi, all! I need to export table from InDesign to tagged text by the script. I found ExportAllStories.jsx in samples. It's good example but I have some questions 1. In my document more then one table and I need to export only some of them. So, how can I export only one of them? May be Tables have some "labels" or something other differential sign? 2. How can I ser encoding type of distanation file (by the default InDesing set <ASCII-WIN>, but I'm need to set <Unicode>).

Edit>InCopy>Export All Strories.
Open the INDD in InCopy.
This assumes everyone involved has access to the files.

How to place multiple column tables in InDesign Layout by importing from XML

Hi,
I've an XML file that I need to import into InDesign Document. All the cell elements from Table tag turn out be a "single column Table"..! How do I place a 2x2 or 3x2 tables in InDesign document while importing from an XML?
Please help..!
Thanks,
Basav

I might note that I am using InDesign CS 5, and importing from a document stored in docx format.

Bullet problem when creating text frames and tables in InDesign CS5

Every time I create a new text frame or table in InDesign CS5 and paste information there, the first row in the table or several lines of text come out with bullet points. I'm sure this is a setting or style at some point I created and now am unsure of how to delete. I would like the new text frames and tables to not include bullet points as a default when imported or pasted. Any thoughts? Thanks!

Defaults for text in the current document are made with no text selected. Turn off bullets and they should stay off (but check the styles, too, you might have accidentally set a bulleted style as the defualt and you should change the default style instead). If this is happening in all files, you need to do it with nothing open to reset the default for all new documents (existing files, unfortunately, need to be fixed one at a time).

[CS3][VBS]Converting a CALS table to Indesign table in XML

Hi! I have an xml-file with tables that I want to import into Indesign. It works fine when I use the Import CALS tables as Indesign tables in "Import options", but the problem is when I do this some emphasis elements inside the "entry" elements isn't found when I try to use XMLRules to format the emphasis elements in the document... The structure of the table can be like this (in general): Tabell table tblgrp tbody row <entry>Some text...<emp Type = "bold">bold text</emp></entry> <entry>Some text</entry> <entry>some text</entry> row tbody tblgrp table Tabell When I import the Table as CALS tables to Indesign tables, the table structure is collapsed into just a <Tabell> element. I assume this is the reason why the <emp> element isn't found. I try to solve this by NOT importing CALS tables to Indesign tables. I see then that the whole table structure is intact in the structure panel and the <emp> elements are also found by the XMLRules, but the contents is not put inside a table in the indesign document. To put the table elements into a table in Indesign I use the Command: "ConvertElementToTable" but this doesnt work very well. I use it in XMLRules like this: Public Property Get xpath() xpath = "//Tabell" End Property Public Function apply(myXMLElement, myRuleProcessor) With myXMLElement .ConvertElementToTable "row", "entry" End With apply = False End Function Does anyone have any experience of importing XML-tables in Indesign and formatting them? I could really need some to put the xml table into Indesign tables...Please help! In advance thanks!

Hi!
Just check the checkbox "Import CALS tables as Indesign tables" in the XML import options dialogbox. Then it should go automatically.
The problem with this approach is that the entire table structure is collapsed to a single table element in the struture. If one want to do some xml-prosessing at row or cell level one need to to this outside indesign or not import CALS as Indesign tables. The big question is if there is some easy way to convert a CALS table to an Indesign table inside Indesign after one have imported the data and prosessed the row and cell elements...
Hope anyone knows more than me about this....
Anyway, mkarthic, I hope my answer helped you to import your CALS tables!:-)
Greetings
Pål

Place the links(Pictures and Excel table) to Indesign

Dear All,
We need place some Microsoft Word files into Indesign. and in the word files, contain some link for pictures, Microsoft excel tables. and we need use the C++ to build a InDesign add-in to do the following things( Indesign CS5, Windows 7, VS2008):
Place the word files into InDesign
Find and automatically insert the pictures link files into Indesign
Find and automatically insert the Microsoft Excel table into Indesign.
My Questions are:
Does Indesign CS5 SDK provide those APIs?
Can we build a standalone application to do those jobs?
if C++ can't do this, what kinds of Development tools can do those jobs.
Great thanks for any inputs.
My Best Regards,
Jerome

Hi Pudgesan,
You can paste data from an Excel spreadsheet into an InDesign or document. The Clipboard Handling preference settings determine how text pasted from another application is formatted.
If Text Only is selected, the information appears as unformatted tabbed text, which you can then convert to a table.
If All Information is selected, the pasted text appears in a formatted table.
If you want more control over formatting the imported table, or if you want to maintain spreadsheet formatting, use the Place command to import the table. If you want to maintain a link to the spreadsheet, select the Create Links When Placing Text And Spreadsheet Files option in File Handling preference settings.
Hope this helps.
Regards,
Sumit Singh

Import CALS table as Indesign Table

Hi All,
InDesign CS3.
Im working on NLM-DTD, When im importing the xml file into indesign template, i have checked the option "Import CALS table as Indesign table". So it is transfered to table format, after finished the pagination, i want to export the xml file, now the formatting of the table cells (italic, bold, etc) are not coming properly. so i have troubled with this.
Can you help me!!!
Regards,
sudar

Hello,
Thanks.
Yes, that worked fine. But the small XML file below, containing some titles and a table, does not work. I assumed that I could drag and drop the <informaltable> element onto the page and get a rendered table.
<?xml version="1.0" encoding="utf-8"?>
<!DOCTYPE article PUBLIC "-//OASIS//DTD DocBook XML V4.5//EN" "http://www.oasis-open.org/docbook/xml/4.5/docbookx.dtd">
<article lang="en">
<articleinfo>
 <pubsnumber>Some number</pubsnumber>
 <releaseinfo>Another number</releaseinfo>
 <title>A title</title>
</articleinfo>
<informaltable frame="all" rowsep="1" colsep="1">
 <tgroup cols="2">
 <colspec colname="col_1" colwidth="50*" />
 <colspec colname="col_2" colwidth="50*" />
 <thead>
 <row>
 <entry align="left" valign="top" namest="col_1" nameend="col_2">
 Some heading here
 </entry>
 </row>
 </thead>
 <tbody>
 <row>
 <entry align="left" valign="top">
 Some content in left cell
 </entry>
 <entry align="left" valign="top">
 Some content in right cell
 </entry>
 </row>
 <row>
 <entry align="left" valign="top">
 Some content in left cell
 </entry>
 <entry align="left" valign="top">
 Some content in right cell
 </entry>
 </row>
 </tbody>
 </tgroup>
</informaltable>
</article>
Best wishes,
Sven

Contents Table in InDesign

Hi All,
I am creating a auto contents table in indesign, I have got it so it gives me the list I want, the problem is styling it, the problem I am having is I can't get the titles in the contents to change there style automatically, at the moment they are the same style that are in the magazine, so my contents is all in a large font size which Isn't good.
Any ideas?

>just got to work out how to get the numbers aligned on the right now...
Set a right-aligned tab as part of the TOC paragraph style. If you are likely to change the column width, you can use Find/Change to change the right-aligned tab to a right indent tab when you're done, and the numbers will move with the width of the frame.
Peter

Adding rows to linked Excel tables in InDesign

Hi there, I have figured out how to link Excel documents to tables in InDesign, but is there a way to add additional rows to the tables in InDesign? If I do that, whenever the Excel link is updated, it deletes the new rows I've added.
We have data that goes in the cells below the linked table and it needs to be in the table so that they'll resize automatically when longer or shorter data is pulled in (vs. just being a totally separate text box/table outside of the linked one).
Help!

Hi, yes, I did add blank rows but the difficulty is that for each instance (20+) the cells below vary, and are also "tagged" with variable data tags (so it brings in outside data via an xml feed) so that's only done in InDesign and not in excel... Therein lies my dilemma. Ideally if I could be "free" about what text, cells, etc. I can put in below the linked cells, that'd be lovely.

Creating PDFs from PowerPoint Tables that InDesign Can Handle

Hi - I just posted the question below on the InDesign forum, but I think it may actually be a Microsoft-Adobe-pdf issue. Any help is much appreciated.
Hi All, this is my first post on the Adobe Community. I problem cropped up in the last week and i am going crazy. Please help!! I am running on a MacBook Pro with OSX 10.7.5.
I have been using a workflow to create tables in InDesign for months with no issues:
1. Calculate a complex table in Excel
2. Paste the table into PowerPoint for formatting
3. Copy the table in PowerPoint, then paste it back as a pdf image
4. Option-click on the pdf image on the slide to save it as a pdf file
5. Go to a frame InDesign that already has a linked image, re-link to the new pdf file.
This workflow has been very helpful because I have a lot of complex and carfully formatted tables I need to get into InDesign. Now, since upgrading both my Microsoft Office 2011 and my Adobe CS6 SW it not working.
I can copy, paste-as-pdf, save the pdf file. But when I try to link to it in InDesign it get the message "Failed to open the pdf file."
I can still link to older pdf files with no problem, and I can use this work flow on text-only pdf files from PowerPoint. The pdf files that contain tables are not linking into InDesign. I have tried to do the past-as-pdf into Microsoft Word and the behavior is the same.
All the pdf files look fine in Acrobat.
Thank you very much for any assistance.
-Cecelia

It's a matter of efficiency as much as anything else. I read too many
reports here of people having problems printing previewing or working
with PDFs and it often comes back to preview.
It's fine for JPGs but PDFs? No, especially those generated by InDesign.
Why open them in preview only to find a problem when Reader or Acrobat
are far better applications? It just seems horribly inefficient to have
preview set as the default for PDFs only to find an problem and then
have to quit preview and open Reader or Acrobat.
Bob

Get list of accessible tables in schema

I need get list of table which i have select rights.
1. I try it throught select clausule from tables all_tab_privs and all_tables but it is possible that user has no access to this table. How can i get tables of accessible tables to actual logged user with using this system tables?
2. I try it with full access to oracle system, but i had a lot of problems.
E.g. : I created new table 'TEST'.
When:
SELECT * FROM all_tab_privs where table_name='TEST';
No results.
I don't understand. I thought that i should get row with owner etc. Maybe i make or think something wrong. Can somebody help me?
Thanks.

1. I try it throught select clausule from tables
all_tab_privs and all_tables but it is possible that
user has no access to this table. How can i get
tables of accessible tables to actual logged user
with using this system tables?ALL_TABLES for all tables which current user can access
USER_TABLES for all tables which current user is owner
To access to table into all_tables, perhaps have you need to prefix by username if you haven't synonym
SQL> SELECT table_name, owner FROM all_tables ;
RCVER                          RMAN
1* select * from RCVER
SQL> /
select * from RCVER
ERROR at line 1:
ORA-00942: table or view does not exist
SQL> ed
Wrote file afiedt.buf
1* select * from rman.RCVER
SQL> /
VERSION
09.02.00
1 row selected.
SQL>
SQL> >
2. I try it with full access to oracle system, but i
had a lot of problems.
E.g. : I created new table 'TEST'.
When:
SELECT * FROM all_tab_privs where table_name='TEST';
No results.
Because your table has no right for other user
S SQL> create table titi(n number);
Table created.
SQL> SELECT * FROM all_tab_privs where table_name = 'TITI';
no rows selected
SQL> grant select on titi to system;
Grant succeeded.
SQL> SELECT * FROM all_tab_privs where table_name = 'TITI';
GRANTOR                        GRANTEE                        TABLE_SCHEMA                   TABLE_NAME
SCOTT                          SYSTEM                         SCOTT                          TITI
1 row selected.
SQL> Nicolas.

[CS3]How to export a table in InDesign to an excel file?

Hi,
Can any one tell me how to script the process of exporting a table to excel file in InDesign CS3 using javascript?
Thanks in advance.
myRiaz

Sorry, no javaScript, but here are some lines from a localization tool that I made in VB. I simply loop through the Rows and Columns and use the Excel DOM to fill the Excel-cells.
Of course you can read amended/localized Excel files back into inDesign the same way, provided that the tables match (nr of rows and columns).
Afterwards you could loop through the characters of each cell to apply the formatting that you want to keep in Excel, such as SuperScripts.
Hope it helps you.
Set myExcel = CreateObject("Excel.Application")
myExcel.Visible = True
Set myTableBook = myExcel.Workbooks.Add
Set myTableSheet = myTableBook.Worksheets.Item(1)
myTableSheet.Columns.ColumnWidth = 35
myTableSheet.Cells.VerticalAlignment = xlVAlignTop
myTableSheet.Cells.WrapText = True
For R = 1 To myTable.Rows.Count
    Set myTableRow = myTable.Rows.Item(R)
    For C = 1 To myTableRow.Cells.Count
        Set myTableCell = myTableRow.Cells.Item(C)
        If Len(myTableCell.Contents) = 0 Then
            myTableSheet.Cells(R, C) = ""
        Else
            myTableSheet.Cells(R, C) = myTableCell.Contents
            myTableSheet.Cells(R, C).Value = Replace(myTableSheet.Cells(R, C).Value, "1397058884", "—")
            myTableSheet.Cells(R, C).Value = Replace(myTableSheet.Cells(R, C).Value, Chr(13), Chr(10))
        End If
    Next C
Next R
good luck
TonyT

Adding row at a table in indesign CS6 from javascript

I have a table in my indesign page.It has one column and several rows. I want to add a row at the begining of the table and add some text content to it.
I tried some provided code but none have worked.
This is how i reference the table object.
var mytable =myPage.textFrames.item(0).tables.item(0);
I tried each the following but none worked and gave an error
   mytable.rows[0].cells[0].insertionPoints[0].contents = "TEST TEST";
   mytable.rows.add( LocationOptions.AFTER, mytable.rows[-1] );
   mytable.rows.add( LocationOptions.Before, mytable.rows[0] );
What should i do?

I am actually looping over every page in my indesign file, every page contains 1 textframe with text inside it. I add a new textframe to the page and then move the new textframe content into the begginning of the existing textframe then delete the created one
myPage = myDocument.pages.item(x);
myTextFrame = myPage.textFrames.item(0);
newframe = myPage.textFrames.add();
newframe.contents ="TEST TEST" ;
newframe.paragraphs[0].appliedFont = app.fonts.item("Times New Roman");
newframe.paragraphs[0].fontStyle = "Bold";
                                            newframe.parentStory.paragraphs.item(0).words.item(0).move(LocationOptions.AT_BEGINNING,m yTextFrame);
newframe.remove();
This was working correctly on all files until i faced one with a table. The code stoppes at this line
newframe.parentStory.paragraphs.item(0).words.item(0).move(LocationOptions.AT_BEGINNING,my TextFrame);
and Indesign becomes Not Responding
The table is visually inside the page textframe. I need to do the same logic when having a table i couldnt call the move function when the page has a table and not text in its textframe. I thought abt accessing the table in the page and adding a row at the beginning then writing in it what i need, alternative to what am doing with normal text instead of creating new frame and then moving text to original textframe at beginning.
When my textframe.content="" i know that there is a table and i need to alter it. Otherwise i do add new frame ,move content then delete.
Any suggestions?

Accessible tables in Indesign

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