Account base , cost base

hi sap gurus
can anybody clear me about the copa base of account base and cost base , and what are the differences for these both?
regards
venkatareddy

There are two ways COPA captures data
. Costing based
. Account based
Both use Characteristics to store the data abt info that is updates in COPA
Characteristics (Customers,Sales office,Sales grp,Material number,Strategic business unit,Co code,Profit center,Sales employee,Cont area,Prod hierarchy etc)
Main diff in how the 2 methods store data involves qty and values
Costing based stores values and qty in Value fields
Account based stores them in cost elements (accts) used in FI and rest of CO
Value fields group together similar values and qty
Costing based COPA
1-Costing based COPA allows you to manage sales based on when sales docs update and when data is trans from FI and other CO modules
2- Normally the largest data trans to COPA is from SD billing docs
3-Normal doc flow
 . Sales order
 .Delivery (creates goods issue - debit COGS / credit Inventory)
 . Billing docs (updates A/R, Sales revenue, Disc, Freights etc)
4-costing based COPA, COPA is not updated until billing docs are created
Account based COPA
1-Allows users to reconcile COPA data to FI data
2-According to the accts posted instead of the value fields
3-Data mainly trans from billing docs again
4-Acct based COPA updated during the delivery and creation of billing docs and not
 after itlike costing based
5-Normal doc flow
 1-Sales order
 2-Delivery (COGS is updated in COPA here itself)
 3- Billing docs
plz assign point as way of thanks

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CO-PA Account Base

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The problem is this; the cube has no keyfigure. So how do we get the keyfugure created or assing for the account base. The cost base has keyfigure but not account base.
-Is there anything I needed to do in R3 side to generate DS that carries value field(keyfigure)?
-Am I suppose to create my keyfigure in BW and if so, how will that be done (please give practical cases)?
-Is there standard KF to be activated?
Your help is respectfully acpreciated.

SAP delivers only a select set of key figure schema. So that you can map the source fields to this corresponding fields.
SBIW - application specfic DS - profitability analysis - Assign key figures.
Other than that you need to create ur own KF's and units for all the value fields.

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Period accounting vs Cost of Sales accounting

Hello all,
Could someone explain to me the difference between Period accounting and Cost of Sales accounting? Where is period accounting configured in ECC 6.0?
I am trying configure PCA. The client wants the Profit centers to be setup product-wise. They have 3 products: a) a handheld GPS device, b) the accessories for the GPS device, c) and the subscription. I have setup 3 profit centers according to the 3 products.
Does either cost of sales accounting or period accounting come into the picture in my scenario? What I mean is, do either of the two methods have to be configured? And if so, why?
I have read in some places ("Configuring FICO" by Hurst & Nowak) that preparing PCA to accept actual postings can be very simple or complex. On the simple side, all that is required is to activate the fiscal year control parameters, create the proper document types, and define the necessary number ranges. For more complex solutions, additional account assignment may be maintained, and internal goods movement can be defined.
My client is just looking for a plain vanilla implementation of PCA at this time. Does that affect whether we use period or COS accounting?
Thanks in advance! Points available.

Hi,
Do check out the following documentation :
http://help.sap.com/bp_bblibrary/600/html/N74_EN_GCC.htm
Cost of Sales Accounting
http://help.sap.com/saphelp_erp2005vp/helpdata/en/b3/c3e040852f712ae10000000a155106/content.htm
Period Accounting
In period accounting, the performance of a particular business unit (profit center) - that is, its revenues, changes in inventory and capitalized services - is set off against the total costs of the period. This occurs at the G/L account level and adheres to the formal structure of Financial Accounting. This gives you a uniform structure of report data and lets you reconcile the data of cost and financial accounting on the basis of cost elements.
Hope this helps.
cheers,
Gimmo

Differance between the Cost based costing and Account based costing

Hi,
What is the Differance between the Cost Based Costing and Account Based Costing ?

You can check sap note 69384
COSTING-BASED PROFITABILITY ACCOUNT-BASED PROFITABILITY
ANALYSIS ANALYSIS
OBJECTIVE
o profitability and sales accounting
o evaluation of market segments (for example,
customers, product groups, sales areas) and corporate
units (for example, division, sales organization) with
regard to their profit or contribution margins
o calculation of profits procedures
- cost-of-sales accounting
- interim and reconciled sales report
- periodic and transaction-based allocation
- Profitability Analysis on the basis of full and
direct costs
o posted and costing-based values o account-based values
o can be reconciled with FI for o always reconciled with
account groups (revenues, sales FI on account level
deductions, costs of goods
Note 69384 - Information: Account-based Profitability Analysis
manufactured, and so on)
DATA STRUCTURES
o definition of operating concerns o definition of operating
with fixed characteristics and concerns with fixed and useruser-
defined characteristics defined characteristics
and value fields
o cumulative storage by posting o cumulative storage by
periods and weeks posting periods
o storage in operating concern o controlling area currency,
currency (as of Release 4.0 also company code currency
optional in company code currency and transaction currency
if req.)
o user-definable summarization levels
FUNCTIONS
o transfer of profit relevant o transfer of profit-relevant
business transactions from SD, FI activities from SD, FI, CO, MM
CO, MM (revenues, sales deductions (revenues, sales deductions and
and costs organized by value fields) costs organized by accounts)
o Derivation of characteristics from master
data or using derivation rules
o Realignments also for data that is already
posted
o Valuation
(Costs of goods manufactured, imputed
costs and sales deductions)
o sales and profit planning o profit planning
- flexible layout - flexible layout
- periodic distribution - periodic distribution
- valuation, revaluation - forecast procedure
- forecast procedure - top-down distribution
- top-down distribution - simulation
- simulation
o profit analysis by means of 'interactive drill-down
reporting'
- Report Painter
- object list/ranking lists, database schema
- drill-down
- key figure systems
- flexible hierarchies
- navigation between reports
- exception reporting
- ABC analyses
- Exporting (Excel, Winword, Mail)

Not updating G/L account and cost center with BAPI BAPI_PO_CREATE1

Hello Friends,
The two fields G/L ACCOUNT and Cost Center is not updated using BAPI BAPI_PO_CREATE1. I am unable to understand why? This is what i am passing to account assignment structure( POACCOUNT). Filled POACCOUNTX structre as well. I have passed company code at the header level.
PO_ITEM = 00010
SERIAL_NO = 01
CREAT_DATE = sy-datum
GL_ACCOUNT = 621000
COSTCENTER = 1000
CO_AREA = 4000
Please let me know why it is not updating anything i missed while passing?
2>I need to update GR quantity but this field is not available in the BAPI ..Please let me know how to update this field.
Any help is highly appreciated.
Regards,
Raj

Hi, I have a problem I use the bapi BAPI_PO_CREATE1, I pass the table pt_poaccount in the parameter poaccount but the bapi when register my purchase order doesn't register correctly the values KOSTL, AUFNR, PS_PSP_PNR, NPLNR of the tablepoaccount and register the default values of the contract. Please i need help with this.
CLEAR s_poaccount.
 s_poaccount-po_item = <fs_datos>-ebelp.
 s_poaccount-serial_no = w_serial.
 s_poaccount-costcenter = <fs_datos>-kostl.
 s_poaccount-orderid = <fs_datos>-aufnr.
 s_poaccount-wbs_element = <fs_datos>-ps_psp_pnr.
 s_poaccount-network = <fs_datos>-nplnr.
 s_poaccount-activity = <fs_datos>-vornr.
 s_poaccount-quantity = <fs_datos>-menge.
 s_poaccount-net_value = <fs_datos>-brtwr.
 s_poaccount-creat_date = sy-datum.
 s_poaccount-itm_number = <fs_datos>-ebelp.
 s_poaccount-co_area = '1001'.
 APPEND s_poaccount TO pt_poaccount.
CLEAR s_poaccountx.
 s_poaccountx-po_item = <fs_datos>-ebelp.
 s_poaccountx-serial_no = w_serial.
 s_poaccountx-po_itemx = 'X'.
 s_poaccountx-serial_nox = 'X'.
 s_poaccountx-creat_date = 'X'.
 s_poaccountx-itm_number = 'X'.
 s_poaccountx-co_area = 'X'.
 s_poaccountx-costcenter = 'X'.
 s_poaccountx-orderid = 'X'.
 s_poaccountx-wbs_element = 'X'.
 s_poaccountx-network = 'X'.
 s_poaccountx-activity = 'X'.
 s_poaccountx-quantity = 'X'.
 s_poaccountx-net_value = 'X'.
 APPEND s_poaccountx TO pt_poaccountx.
CALL FUNCTION 'BAPI_PO_CREATE1'
 EXPORTING
 poheader = pe_poheader
 poheaderx = pe_poheaderx
 IMPORTING
 exppurchaseorder = pi_exppurchaseorder
 TABLES
 return = pt_return
 poitem = pt_poitem
 poitemx = pt_poitemx
 poschedule = pt_poschedule
 poschedulex = pt_poschedulex
 poaccount = pt_poaccount
 poaccountx = pt_poaccountx
 poservices = pt_poservices
 posrvaccessvalues = pt_posrvaccessvalues.
The BAPI is register with these values as default however i pass other values in table
pt_poaccount

Po with account assignment cost centre

dear friends,
When creating PO with account assignment cost centre, system should default GL account (i.e G/L will be picked automatically instead of entering manually.
How this can be customized?
regards, thanks

The following configs are required.
1. SPRO -> MM -> Purchase -> Material Master -> Entry aids -> here you maintain all relevant material groups, corresponding valuation class and Purchasing valuation key
2. Then in OKB9, you will maintain company code, cost element, and cost center
3. THen in OBYC, Valuation group code, valuation class and GL account.
With the above settings, the system will automatically detemine the GL account.
Thanks and warm regards,
Jagadeesh

Freight Costing - Problem of G/L account with Cost Center

Dear Gurus,
In VI02, I have the following u201CAccount Assignmentu201D message of error:
u201CG/L account 60900000 cannot be used (please correct)u201D
u201CComparison of the field selection strings from the G/L account 60900000 and the account assignment category K reveals that there is an incompatible combination of field selections for the field selection group 'Earmarked Funds'.u201D
Questions:
Bearing in mind that I am in the Shipment Cost cockpit, I need to mention that the system directly allocated me the following Account Assignment Category: u201CKu201D for u201CCost Centeru201D.
1- I could there either way create another Account Assignment Category for Shipping instead of Cost Center
2- The system tells me about an incompatible combination of field selection, how can I change that field selection to make it compatible? There are so many possibilities that I get bogged down in choosing the right combination.
I have been to OME9 and OB14 to try to maintain fields, however those fields have different values or names.
My aim here is to coordinate a G/L account group with a Cost Center for Freight Costing
Can anyone help?
Thanks
Chris

Dear Zafar,
If you desire you maintain two different cost centers for the two company and you need to have both of them posted on the same G/L account and Cost element, I would advice you to:
- create a Z table where by controlling area you define where the specific cost center need to get posted
- include this validation check in the exit for validation for controlling
- include this validation check in the exit for validation for finance
- include this validation check also in the sales order user exit
Standard SAP seems do not have direct link between cost centers & cost elements. For this reason ideal solution is to generate a table where you may define you needed structure.
E.g.: some ideas on the table you may create
Controlling area
Cost element from
Cost element to
Cost center from
Cost center to
I hope this suggestion may answer to your need.
Regards,
Viviana A.

GL account or cost element used when create PR in Cj20n

Dear All,
Should i put GL Account or cost element when i would like to create PR via CJ20n under network/activity? There is a field showing GL account but when i click the button it shows cost element.
In other words, i would like to create PR using WBS and network and must fill field GL account
Please advice.
Nies

Hi,
In CJ20N, you would like to get PR, U need to mention cost element only.
Regards
N.Raju

No functional area derived from GL account and cost center ccombination sel

Hi,
When doing a goods issue for a delivery, am getting this error. Hope somebody could advice.
"No functional area derived from GL account and cost center combination selected."

Hi,
Go to FS00 and specify the functional area for the gl account. Go cost center change mode specify the functional area. Define the f area in Tcode OKBD, FSP2,KA02,KS12,
Hope this is clear, if yes assign points
Regards,
Sankar

Control G/L account and Cost Center for movement type 251

Dear Friends,
I would like to use mov. type 251 for GI for sale and like to control over G/L account and Cost center.
The G/L account is by default from the valuation class of the the material and if the user will enter wrong G/L
we had done the customising in OMJJ movement type 251 - Account grouping - Unchecked the check box of column
"Check account assignment" - Impact is " the system always uses the G/L accounts or account assignments determined automatically"
I also made default cost center for G/L account and plant wise through OKB9.
Now I would like to suppress/dispaly the G/L account and cost center - for same I had done Setting in Entry control menu of OMJJ for 251 of field Account control - Value - "-" field is suppressed. But it is not working.
Please advise to solve this situation.
Thanks & Regards
Rajan

Dear Rajan
Yes, I have checked in MB1A earlier. We have separate node for Field seletion layout for Enjoy transaction MIGO for mvt type in which the G/L account (KONTO) an Cost center (KOSTL) have only optional or required entry selection.
warm regards
Ramakrishna.

GL account and cost center field appearing for Goods issue movt type 201

Hi SAP Gurus
We are trying to post goods issue in ecc6 . The problem is that the GL Account and cost center fields are available fields .The cost center field is logical but why the GL account field is avaiable .
How we can grey out the same field as it is going to be picked up from the valuation class setting in GBB - VBR ? Any ideas
Regards
Hitesh

Hi Ravi
You think that its ok we have to input the cost center .
But if you allow the users to input the GL then you are overriding the whole purpose of defining the valuation class and offsetting entries ? What is your opinion ?When you input the material in the goods issue screen the offsetting entry needs to be picked from the GBB -VBR .Although even if you do not enter the GL the system posts the Godds issue document .But from the control perspective this needs to be suppressed .
What do you think ?
I have also posted the same in Logistics forum .
Once again many thanks for your help .In case you find some solution this would be of great help
Regards

Where to assign GL Account to cost center?

Hello Friends,
Actually in MIGO T.C , I am issuing the material against the cost center.Now in MIGO T.C , in Account Assignment tab i give the cost center and other requied data and save.And in display mode when i check that document than by default system takes the GL Account.Now my question is where we assign the G/L Account to cost center?In FS00 T.C i checked in Edit cost element for that account, there in Default account assignment , no cost center is maintained.So from where system is picking this G/L Account?
Thanks and Regards,
Jitendra Dilip Chauhan

Hi Jitendra,
This setting is made in OBYC. This actually MM & FI integration.
You check this in OBYC.
1.First check your valuation class in material master.
2.Then goto OBYC.
3. Double click on GBB transaction key
4.This will pop up chart of account.Maintain chart of account & enter.
5.Here you will see that GL account for combination of Genral modification VBR & Valuation class.
VBR: for internal goods issues (for example, for cost center)
That means whenever you do Goods issue of material for cost center which having same valuation class,this GL account will be automatically assigned.
Hope this clear you.
Regards,
Raja.
Edited by: Raja on May 8, 2009 9:46 AM

G/L Account & the Cost Center not updating in BAPI_PO_CREATE1

Hi,
We are using BAPI_PO_CREATE1 for Service PO Creation.
The System is creating the Purchase Order, but it is not updating the G/L Account & the Cost Center.
We are passing the following parameters:
                wa_poaccount-PO_ITEM = '00010'.
                wa_poaccount-SERIAL_NO   = '01'.
                wA_poaccount-quantity   = '100.000'.
                wa_poaccount-GL_ACCOUNT = '0058120000'.
                wa_poaccount-COSTCENTER = '1000-LSG'.
                wa_poaccount-itm_number = '000010'.
                wa_poaccount-CO_AREA     = '1000'.
                append wa_poaccount to it_poaccount.
                clear wa_poaccount.
                wa_poaccountx-PO_ITEM = '00010'.
                wa_poaccountx-SERIAL_NO   = '01'.
                wA_poaccountx-quantity   = 'X'.
                wa_poaccountx-GL_ACCOUNT = 'X'.
                wa_poaccountx-COSTCENTER = 'X'.
                wa_poaccountx-CO_AREA     = 'X'.
                wa_poaccountx-itm_number = 'X'.
                append wa_poaccountx to it_poaccountx.
                clear wa_poaccountx.
Please guide how to correct the error.
Regards,
PK

Hi,
Thanks for the reply.
We are passing the following parameter in POITEM.
                  clear wa_poitem.
                  wa_POITEM-PO_ITEM = '00010'.
                  wa_POITEM-PLANT = '1003'.
                  wa_POITEM-TAX_CODE = 'S1'.
                  wa_poitem-MATL_GROUP = 'SER04'.
                  wa_POITEM-ACCTASSCAT = 'K'.
                  wa_poitem-ITEM_CAT   = 'D'.
                  wa_poitem-pckg_no    = '0000000001'.
                  wa_POITEM-SHORT_TEXT = 'Freight Service'.
                  append wa_POITEM to it_POITEM.
                  clear wa_poitemX.
                  wa_POITEMX-PO_ITEM = '00010'.
                  wa_POITEMX-PLANT = 'X'.
                  wa_POITEMX-TAX_CODE = 'X'.
                  wa_poitemx-MATL_GROUP = 'X'.
                  wa_poitemx-short_Text = 'X'.
                  wa_POITEMX-ACCTASSCAT = 'X'.
                  wa_poitemx-ITEM_CAT   = 'X'.
                  wa_poitemX-pckg_no    = 'X'.
                  append wa_POITEMX to it_POITEMX.
Please guide.
Regards,
PK

G/L accounts for cost centre

Hi
How to know the G/L accounts for cost centre.
Regards,
rajan

Hi Rajan,
If i have understood correctly then you are asking for those GL accounts which are assigned to cost centers. Then you are talking about Automatic Account Assignment of cost centers to GLaccounts ( to be more specific Gl accounts created as cost elements).
Please go to OKB9 where you assign cost center s to GL accounts. This would help the system to identify the cost ccenter to used when you make entries.
Let me know if you have answered my question.
Regds,
Mallikarjuna G

Account base , cost base

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