Account-based COPA and having Cost Center as Real Object in Sales Order
Hi,
We have recently activated account-based COPA and in our SO, we realized the Profitability Segment being populated- that is not a problem in normal scenarios.
However, in some cases, we would like to charge to a cost center instead of COPA. We have tried the 2 ways mentioned in the forum/on the web to include Cost Center in Sales Order:
1. Go to OVF3 t-code and configure a default cost center for the order reason
2. Change the SD Document Category under 'Define Sales Document Types' to 'I- Order w/o charge'.
However both ways only open the Cost center field but still populates the COPA. At accounting entries, cost center will become a statistical object and COPA, the real object- which is not what we want.
Is there a way to stop the auto-populating of Profitabiltiy Segment in SO when cost center is being entered?
Thanks very much in advance for any suggestions.
Regards,
Huimin
Solved by myself, with help of OSS Note: 44381 - Profitability Segment Not Required in SD Postings. Have a CO substitution rule to clear away the Profitability Segment number based on certain conditions. Thanks!
Similar Messages
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Cost center by default in a sales order
Hi,
I would like to put a cost center by default in a sales order.
Because the users forget often to fill this field, that' s why I would like to complete this field automatically.
I have found a point of customizing with OVZ3 but I have no result.
Any body have an idea?
Thank you
Regards
KariKindly use the Incompletnet procedure for making a filed mandatory. Without completion of this field the sales order can not be saved. Goto OVA2 and assign the value cost center at header level in incompletness process. Then go to VUA2 and assigne it to your sales order.
I think this will help you
Suhas -
Assign Cost Center for Internal Consumption in Sales Order
Dear Experts,
I have a scenario is that Marketing Manager want to give a gift to his customer, the expense of this gift will be charged to Marketing Department. As the law, the invoice of this gift is required with the posting as below:
Dr Expense acc 5000 USD
Cr Revenue acc 5000 USD
(Assume that there is no tax)
I create a Sales Order with the Product is the Gift that will give to customer, and I also assign the Cost Center as Marketing Department. The problem is when I generate the billing document from this Sales Order, the system throw the error: Cost Center XYZ (Marketing Department) is not allowed posting revenue. This error happen because I don't want to post revenue to Cost Center, I want only Expense will be posted to Cost Center. But because I assigned Cost Center in header of Sales Order, system will post both revenue an expense to this CO object. Now what I want to do is post Expense to Cost Center, revenue to Profit Segment. Is it possible and what I need to do if it is possible?
Regards
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Gajanan -
hi,
what is the difference for cost bases copa and account based copa?
thanksIn costing based COPA the values are captured at PGI where as in Account based copa teh values are captured at the time of Invoice.
-
Account based copa - operating concern currency significance
Hello All,
we have implemented Account based copa and the operating concern currency in EUR.
no other fields in KEAo is activated like the company code currency and other fields.
the company code currency and the controlling area currency is SEK (Swedish Kroner)
sap note 69384 specifies that For account based PA, the operating concern currency is unimportant.
when we are trying to post a FI document, it is not asking for conversion from SEK to EUR
i tried posting to cost center and it got posted without asking for the conversion rate from SEK to EUR.
but when we are trying to post a controlling document(Account based COPA), it is asking for a converision rate from SEK to EUR.
can some one please clarify on why the conversion rate is required for account based copa.
Kind regards
SAP studentHi
As far as posting to cost center is concerned, it is concerned with your controlling area.. It has nothing to do with your op concern.. Since your comp code and contr area currency is same, it does not ask for exchange rate
But the moment you post into COPA, where in you have specified another currency EUR, it asks for a conversion reason being your comp code currency is not same as EUR...
Even though op concern currency not reqd for account based COPA, but since you have specified it as EUR, it wud ask for a conversion rate
Hope this clarifies
Ajay M -
Hi co experts,
In COPA divided two ways one is costing based copa and another one is accounting based copa
I have worked in costing based copa.
My query is in which situation we can use accounting based copa and what are the settings I have do in STD SAP,
Kindly explain the total accounting based copa concept and required settings
Regards
venkataswamyHi
It is strongly recommended, however, that you do not activate both types of CO-PA. The
major reason being is that you will have significant table size impacts. You must be careful
with account based CO-PA as this creates additional line items in the existing CO tables of
COEP (actual), COEJ (plan), COSP & COSS (summary records). Hence if you want to do any
cost center reporting, say, from any of these existing tables you will run the risk that
performance will be degraded by these additional and unnecessary records.
The only advantage of account based over costing based CO-PA is it's ability to
automatically reconcile back to FI, in much the same manner as you would reconcile
cost center accounting back to FI. However you don't have the flexibility in account
based CO-PA to perform valuations using product cost estimates etc. as you do in
costing based CO-PA. If the reason you were advised to turn on account based CO-PA
as well as costing based was to facilitate reconciliation, it is suggested that you look
at alternatives that won't have the same negative impacts that turning on account
based would have. In addition to the serious table space issues, it is not that easy to
turn on and off account based at will (especially in production).
Instead what you should look at doing is creating a series of reports that enable you to
reconcile costing based CO-PA back to CCA/PCA and FI, if this is required. The complexity
of the costing based functionality you have used will determine the complexity of the
reports that will be needed to reconcile back, but it can be done without turning on
account based CO-PA.
Regards -
What is the purpose of account based COPA when we have FSVs
Hi,
I noted the information we can get from account based copa is exactly the same as the information we can get from financial statement version reports. As such why do we need account based copa for?
What info i can get in account based copa that i cannot get from FSV reports?
help.sap.comHi,
Information gets passed to account based COPA if the relevant G/L account is a cost element.
However account based COPA uses PA segments. This information contained in the PA segment can be viewed via KE24
To test this post a billing document using account based COPA. After that go to KE24 for account based COPA and check the report. You will see all the details which would not be available in any FI report. Basically the information available for reporting makes it worth using for account based COPA
regards
Waman -
COS sales account in Account based COPA
Hi,
I am new to account based COPA and like to implement it in parallel to costing based COPA. I understand that COS or COGS account triggered during delivery has to be created as cost element. What should be cost element category of COS account ?
Does it'll cause issue with existing costing based COPA ?
Cheers,
AnandAnand Agrawal,
COS account should be of cost element category '1'.
Cost-based COPA can be provide both cost-based reporting and account-based reporting. Since your existing is cost-based COPA, do not understand your question on any issue with existing cost-based COPA. -
Quantity in Account Based COPA upon WBS Settlement
Hi All
I am facing an issue with the quantity flow into Account Based COPA.
We have activated account based COPA and we use sales orders/billing and also Projects.
When I am creating sales order (no reference to WBS), delivery against sales order and billing from delivery, I see that
quantity posted in Delivery document and quantity from billing document are transferred to account based COPA along with GL postings.
But when I am creating sales orders with account assignment of WBS, then all the delivered quantity and billed quantity
are posted to WBS elements along with the FI postings. Receiver on my WBS is COPA segment.
When I settle the WBS that carry both revenues and costs (COGS to be sepcific), I see that amounts are settled correctly with
right GL accounts into account based COPA, but I do not see that quantities getting transferred.
I know how we can transfer quantities using costing based COPA during settlement (using PA Transfer structure with Qty setting), but
not sure how it works in account based COPA for settlements.
Any thoughts on how to transfer quantities from WBS settlement to account based COPA.
Your help is much appreciated
Thanks
RamaHello Rama,
First of all, I want to give you with note 352610 some general
information about the update of quantities in CO. For further
analyses I would recommand you report RKACSHOW where you can
find the relevant tables you can take a look, f.e. table COKA,
COSS(A) and COSS(A). Probabely in table COKA the field 'MEINH'
is not filled.
Furthermore I want to provide you note 27922 which explains in detail
the system behaviour for settlements in this case.
https://service.sap.com/sap/support/notes/352610
https://service.sap.com/sap/support/notes/27922
Thanks and best regards,
Ronghua Fan -
Account Based COPA Cost of goods sold and Revenue Split
Dear Experts,
We are using account based copa in a automobile company.
As per the requirement when a car is sold, depending on the customer request the car goes for a conversion. like adding Radio, Seat cover, etc
As per our setup we have different profit centers for vehicle and Parts(radio, seat cover etc) and in this case radio, seat cover, etc are the classes of the material vehicle(not separate material).
After the vehicle conversion there is a sales order raised which goes to profit center derived from vehicle material master.
As per the reporting requirement I need to spit the Cost of good sold and revenue by vehicle profit center and parts profit center for COPA reporting purpose
Is there any way to do this in standard SAP? Or I need an exit?
Appreciate your response and please let me know in case of any clarification.
Many thanks
Roy
Edited by: roy001 on Aug 4, 2011 4:52 PMFor those who may need an answer to this, our solution was the following:
1) Created new types for SO, SO Item, Sched. Line, Delivery, Delivery Item, Billing type
2) Created new Pricing procedure
3) Created new movement type Y61/Y62 modeled after 601/602
4) Mapped Y61/Y62 to account modifier ZAX.
5) Mapped GBB/ZAX to the new account.
Benefits, they now have better view of the orders going inter-company. It is flexible enough to adjusting prices for intercompany separate from standard orders, even though for now it is a straight copy of cost. They are able to remove the sales/use tax, from the calculations. They are able to plan with these orders separated out. Plus, this will standardize their process for inter-company.
Hope this helps someone.
Cheers!
Rick -
Reconciliation of costing based COPA and account based COPA
hi experts,
I want reconciliation statement of A/c based copa and costing based copa through SAP. we have not configured any account based copa reports. now we are manually doing the reconciliation. Please tell me the configuration.
Thanks & regards
jayHI
Costing-based Profitability Analysis is the form of profitability analysis that groups costs and revenues according to value fields and costing-based valuation approaches, both of which you can define yourself. It guarantees you access at all times to a complete, short-term profitability report.
Account-based Profitability Analysis is a form of profitability analysis organized in accounts and using an account-based valuation approach. The distinguishing characteristic of this form is its use of cost and revenue elements. It provides you with a profitability report that is permanently reconciled with financial accounting
Regards,
Vijayanand Sankaran -
Difference Between Cost and Account Based COPA
Hi
What is the difference between Cost and Account based COPA from a BI perspective ( both functionally and technically)
Thanks
Rashmi.Hi Rashmi,
Greetings.
There is lot of reading material available on forums and help.sap.com
For start you can try with this:
Link:[http://help.sap.com/saphelp_46c/helpdata/en/7a/4c37ef4a0111d1894c0000e829fbbd/content.htm]
Thanks
Sachin -
Differences between Costing based COPA and Account based COPA
Hi,
I wanted to know the main differences between Costing based COPA and Account based COPA?
For which scenarios account based COPA used and for which scenarios costing based copa used.
please guide me
sateeshHI
Costing-based Profitability Analysis is the form of profitability analysis that groups costs and revenues according to value fields and costing-based valuation approaches, both of which you can define yourself. It guarantees you access at all times to a complete, short-term profitability report.
Account-based Profitability Analysis is a form of profitability analysis organized in accounts and using an account-based valuation approach. The distinguishing characteristic of this form is its use of cost and revenue elements. It provides you with a profitability report that is permanently reconciled with financial accounting
Regards,
Vijayanand Sankaran -
Costing Based And Account based COPA - Need Assistance
Hello All,
In our project, with no other option we are planning to implement both costing based and account based COPA. I have been told that it is not recommended by SAP because for every entry there will two line items, one in cost based and another in account based (Correct me if I am wrong). But I could not understand why it is creating 2 line items in COPA. - Please help to understand this concept with an Example.
Thanks
PMHi
Costing based and account based COPA serve the same purpose... analyze profitability of the product ....
Costing based COPA should always be preferred over account based COPA, as it provides greater flexibility, some extra features, some extra planning mechanism and faster reports
Following are the point of differences between Costing based vs. Account based copa (ABC)
1. Account based copa uses transaction tables (COEP, BSEG) and hence affects performance of CO transactions.CBC takes values from CE1XXXX to CE4XXXX tables. XXXX means Operating Concern name.
2. Estimated / Statistical values not possible in ABC, say, calculating frieght upon invoice on a thumb rule basis to have better view of profitability per customer.. no valuation strategy in Accounts based COPA..
3. Reports based on line items not possible in ABC.. possible in CBC.
4 Actual Top Down distribution only available in CBC not in ABC .
5. Revaluation of actual data to plan data is not available in ABC
6. No key figure schemes are available in ABC
7. In ABC, settlement cost elements are used to settle values to prof segments unlike value fields in CBC
8. Production variance / COGS accounts shud be defined as cost element in ABC.
System creates a document for each type of COPA as it stores values in different tables and what you can do with this data also differs like you can do TOP down in Costing Based Copa..
Hence, you will have two COPA documents always......................
Fot further clarifications .. please revert back..
Regards
Sarada -
Activating Account based Copa in the existing Cost-based COPA
Hi Sap CO gurus!
Please advise me for the following issue.
Presently, My client using Cost-based COPA for segment wise reporting.( Already activated).
Now they wanted the reports in Account Based. Is it possible to activate the Account based now? Will the system allow us to activate or not?
If yes, What will be the implications? I want to know the pros and cons for that.
If not, How Can I edit the COPA settings( Operating concern)? Or shall I delete the Operating concern and create one new one?
Can you please explain the impact of each situation?
Thanks a lot in advance
RamaHi Joe
You can deactivate Account Based COPA, but you will have to do a thorough testing so that you are aware of the issues that can crop up
The IMG Menu is SPRO > Controlling > Prof Analysis
You will have to do a testing of how the open sales orders would behave... The open sales orders mean Sales Orders where PGI has been done, but billing is pending AS WELL AS Sales orders which are just created, but no Logistics movement (PGI) has taken place... You will have to do testing on both types of sales orders
- When you do PGI after deactivating the account based COPA, you may face error. Because, COGS GL account is a cost element in Account based COPA, where as in Costing based COPA, it is usually not a Cost Element
- Also do a billing from an open sales order and see if you get any error there...
Similar issue can arise during variance settlement also, because the variance account is not a cost ele in Costing Based COPA.
Test out the above scenarios and do share your experiences
Regards
Ajay M
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