Account code strategy

Can anyone explain the account code strategy (mainly numeric) in chart of accounts of SAP B1 2005?

Hi Sibasish
As you are probably already aware, SAP Business One does not force any specific sequence or structure in terms of G/L account numbers, along with the fact that codes can be alpha, alphanumeric or numeric. As a result of this, numbering is up to your creativity or your customers requirements.
If you look at Level 1 accounts, you will notice that these do have a numbering sequence. For example Assets start with a 1 (100000000000000). If you want, you can follow this "internal" number sequence but it is not necessary.
I would not be too concerned about any of the numbering structures used in the demo databases as these are just guidelines of system usage. Also, the default COA's that ship with each localization are not Compulsary to use.
My suggestion would be to work out a structure from level 2 to 5 that suites your customer and if possible, use Export Code, or Code for export to record the current G/L account number that they are using, should the new COA not be the same as the current system. This way you can display the old code, or even with Formatted Searches and UDF allow users to capture the old G/L codes they are used to and translate these into the SAP standard fields for them.
Hope this helps
Kind regards
Peter Juby

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Practical need of G/L Account Code in SAP B1

Hi All,
Is there any way to avoid the G/L Account Code in SAP B1?
Is there any practical need of the G/L Account Codes when the Account Name itself is sufficient and unique in an organization?
Thanx and Regards

>> Have u used any time the popular accounting application named "Tally".... one of its popular functionality is "CODE-LESS ACCOUNTING"...
>> if a user gets a account just by typing a few characters of the beginning of the account name then where's the utility of the G/L account codes?
>> and to maintain the uniqueness and indexing in database level - the the tables may have several keys hidden to the users.
If you/ user do not want to create journal entry by using G/L account code:
Option 1: open form settings of journal entry/ corresponding document and uncheck visible for the G/L acct.
Option 2: instead of using numbers(digits) for G/L acct code, use descriptive text itself as G/L acct code. This is not recommended practice. But, it is upto your implementation practive/ customer requirement. To do this, you either have to edit existing chart of accounts / create new coa.
Hope these options will help you to resolve your query.
Regards
Satish

AP Service Invoice G/L Account Code

Dear All
I want ot generate the report in XL Reporter which contain
Doc. No. / Doc. Date / BP Name / GL Account Code / Doc.Total
This information is required from
AP Purchase - Invoice type Service
But I can't able to pick the proper GL Account code which I select in the invoice.
Please hurry
Regards

Dear Suda
Thanks for your reply.
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Rajesh

Create a Crystal report to display the sum of G/L account code within a specific period

Hi,
Just wonder is it possible to create a crystal report to display the total of a G/L account code within a specific period?
How to write the query to get the sum within a specific period?
For example:
Period: 2014-06-01-2014-06-10
Account code A: USD "TOTAL"
Account code B: USD "TOTAL"
Thanks

Hi Olga,
Please check below Query.
SELECT T1.[Account], T1.[ShortName], SUM (T1.[Debit]) as Debit, SUM (T1.[Credit]) As Credit, SUM (T1.[FCDebit]) As FCDebit, SUM (T1.[FCCredit]) As FCCredit, SUM (T1.[SYSDeb]) As SysDebit , SUM (T1.[SYSCred]) As SysCredit FROM OJDT T0 INNER JOIN JDT1 T1 ON T0.[TransId] = T1.[TransId] WHERE T1.[RefDate] >=[%3] AND T1.[RefDate] <=[%4]
Hope this Help
Regards::::
Atul Chakraborty

Purchase ledger and General Ledger account codes

I am looking for information about how Oracle Financials works in respect of "codes" if that is what they are called within the Module. I am an accountant as well as a developer, and I have equivalent information about a number of other accounting packages. Readers may need to translate some of my terminology into Oracle equivalent language.
1. My expectation is that the purchase ledger transaction table has some sort of a "purchase ledger account code" column that is used for joins to the purchase ledger master table. If that is so, what sort of values are in that column or its equivalent? Are they values that are codes or original codes? Put another way, what sort of values are there in whatever column is used for joins to the master table?
2. I have equivalent expectations in respect of the General ledger. What sorts of values are in whatever transaction table column is used for joins to the general ledger master table? Are these general ledger account codes?
My interest is in how the applications process change, such as a change in the name of a supplier or the inclusion of a general ledger account where there does not seem to be space for one in the chart of accounts. My next enquiries will depend on the answers to these ones.

Use SAP online library
In any SAP screen: Help > Application help

Difference in Account Code combination at Transaction and Accounting entry

Hi All,
We are working on Subledger Modifications (SLA) for a Client in order to meet few key business scenarios... Even though we were able to achieve the desired outcome through SLA, client is not pleased about the fact, there exists two different account code combinations for a transaction i.e.
1) The account code combination that is defaulted or entered in the transaction
2) The account code combination that is used for creating the accounting entry considering the modifications done at SLA.
There is a difference between the above two, due to modifications carried out in SLA.
Since the scope of SLA is limited only to make changes at the Accounting entry level, such variations would exist, however client is not comfortable with such an approach.
We are performing the SLA changes for three modules: 1) Cost Management 2) Accounts Receivables and 3) Accounts Payables
If someone has worked on such similar situation in your previous assignments, perhaps you can share how the same was addressed.
(Such as any customizations, Workarounds, irrefutable justifications etc ..)
Thanks and Regards,
Karthikeyan

Hi,
Check is there any restrictions are there . the data must be displayes if the data is there in infocube.
Regards
sivaraju

How to display G/L Account code with separation symbol

Hi, there
I got a problem that I want to show formated account code in one column in grid, which formated with separation symbol, and i'd like to binding this column to one user defined field in UDT, user can input Acount code in this column. who knows if there is a simple way to show the formated Account code. I am using SBO 2004 and VB .Net.
I did not find any function about it in SBO 2004 SDK, the "FormatCode" property in ChartOfAcctounts object only show Account code with out separator, so am I need find out the segment and separator information and format using code?
Thanks for any help.
Kathy

Hi Kathy
Not sure what you asking.
The one part you asking "how can I show the link button in the Account code column". The answer to this is if you are using the xml form made by the screen painter you must open the xml file outside of screen painter and make that column of type 116 instead of 16. Obviously you still need to do the usual like bind the column and set LinkedObject = APbouiCOM.BoLinkedObject.lf_GLAccounts
Then to the second part of your question
A linked button for a gl account with dashes which are "-" should pull the chart of accounts window open. The format code with the dashes is CORRECT! You must make sure there is no unwanted spaces or any funny characters. Also i did the linked button in Screen Painter. Make your arrow, link it to a edit box.Then set linkedObject value to 1.
Just for testing purposes make a edit text with the linked button linked to it. Type a gl account manualy in the box with dashes and then press the orange arrow. You'll see that it works with the dashes.
Hope this helps

Changing a G/L account code from B/S item to P/L item

Hi Experts,
I created a G/L account code as a Profit & Loss item. After that some document transactions were posted in that G/L Account code.
Later, I realized that that G/L account should have been a Balance Sheet item. So, when in FS00, I tried to change the radio button from P/L item to B/S item for the above stated G/L account code, it is not allowing because there are transactions / records in that G/L account code.
What should I do to convert that G/L account code from P/L item to B/S item. Please guide.
I will definitely award points to everybody who answers.
Thanks & Regards
Rajeev Sharma

Hi Rajeev,
It is a big thing to change a GL account from BS to P&L.
First tip is, if you can avoid it please do, by this I mean, block the account and create a new GL account.
Please review your account groups, you normally group similar accounts in the same number ranges and I would recommend that a single account group is only BS or P&L.
The fact you have posted items to the GL account is the biggest problem.
You need to have the account with a zero balance, this will mean either reversing the documents you posted or creating a journal to zero the account and then clear if possible all of the line items.
You also need to consider the impact it has made on the documents you have created, especially if a period is closed.
I think it is possible to change if there are no open items, but I would contact SAP via OSS to get the answer.
Please publish the answer back on the forum.

Change in Chart of Account Code

Dear All,
I want to change Chart of Account Code with Discription is this possible
for example :
Currently my Chart of Account code is ABCD with discription : Chart of Account - C COMPANY
I have to change ABCD code with WXYZ.
Is this possible please advice
Thanks
Vijay

Hi
What Implications that may have applied reset to a company code that has been productive and has therefore are posted from FI, CO, MM, SD, PM, PP and WM. (Reset Transaction: OBR1 for Delete Company Code Data)
It is important to point out that the company began to operate with the modules MM, SD, PM, WM and PP without considering its effects on FI and CO and therefore the data that is in financial accounting and cost is not to relevate for the company. This is to be done with the intention to start with a new Plan of Accounts for this company code.
thanks for the help they can give me!!!!!!

Invalid Account Code Message 173-9 when posting Outgoing Payment

When attempting to post an Outgoing Payment our customer recieves the following error: Invalid Account Code Message [173-9]. The local currency is CDN and Invoice currency is US. The error occurs only when back dating the outgoing payment to Jan 31, 2011 on Posting, Due and Doc Date. If the Posting/Doc date are left as the current date and the Due is set at Jan 31, 2011 then there is no issue.
I've checked the posting periods, G/L determination and BP setup.
Note: this exact process has been completed many times in the past.
Version:
SAP B1 2007A SP01 PL11
Any assistance would be appreciated.
I've seen another post with a similar question but the answer did not solve our issue.
Invalid Account Code when adding outgoing payments

Hi,
You may check this: Invalid Account Code error when posting AP Credit Note
Thanks,
Gordon

Aging AR / AP based on AR / AP account code

Dear All,
when running selection criteria either for customer receivable and vendor payable aging, is it possible to filter them based on their AP / AR G/L account code ? many of the customers have two AR G/L accounts code, e.g. in year 2006, the code is 12000-HQ. in year 2007, the code is 13000-HQ. meanwhile, there are still some unpaid invoices and any other transactions in the 12000-HQ G/L account code and need to be included in the customer receivable aging report. It is also needed to be reconcile. How to do that ? is it possible ? pls give advice. TIA
Rgd
Steve

Steve,
I did not understand what you meant by update ... set .... where ....= '..'
But you can try using the import transactions functionality to transfer the balances to this AR account.
Technically to be correct, you actually should Credit the Invoices from the Original AR Account and create new invoices from the New AR Account.
Suda

Expense Report Template -Accounts code not appearing when imported to AP

Hi Gurus,
I defined Expense Report Template for OU1, and for the courier expense i defined account code as 01-110-7410-00 ( Co-Dept-Courier Expns-IC)etc. with expense type as courier.
But when i submitted Expense Report using the same template and when imported to AP,accounts codes are 01-101-7610-00(Co-Dept-Salary-IC). Its totally wrong iaccounting treatment. This wrong acount codes came from HR whch assigned in Asssignment for Purchase Order Information.
Please provide your suggestions.
Thanks in advance
Regards
Dinesh

Hi
We have the same requirement.
Can I ask what your solution was?
Did you have to do some customisation or was there a standard solution available?
Many thanks in advance
SK.

Need a fms query on G/L account code for the AP Screen

Hi SAP B1 Experts,
Could somebody suggest a simple query I could run on the G/L account code field to select a particular account code when using a particular BP code.
So for example I would like the user to be able to choose just 2/3 accounts instead of the mass list you get based on the BP partner he is looking at.
Do I need to add a UDF field into the BP for the particular Account Code I want associated with him?
Any suggestions would be appreicated as I want to cut down the time on search the g/l code list as it is quite long
regards
Paul

Hi Rahul,
I think I follow the below overall however I have setup the UDT and created the UDF's BP CODE and ACCOUNT as you suggested.
How do you associate the BP Code with the Account Number in the Table?
So for my example:
I will setup a Supplier Code and two account codes with it.
BP Code: S1234 Account 1234567
S1234 Account 1234567
I have tried setting up default values but they don't appear to work. I must be doing something wrong as nothing appear when I query the table. Have I missed a step here?
Once the table is right I assume I then use the FMS Query below to look at the table based on my UDT vs the OPCH.Cardcode Field?
If I can get the table right I think I follow your example from there
thank you both for a quick response

Invalid Account Code when Adding Outgoing payments with WTholding Tax

Hello Experts
I am facing problem when trying to add an outgoing payment (DI) with WTHolding Tax and below is the error message;
Invalid Account CodeMessage 173-9
I have checked the WThodling Tax Account in WThodling Tax Setup.
I am Using SAP 8.8 PL 19
Please Help Me
Dixit Patel
Edited by: Dixit Patel on Mar 25, 2011 1:37 PM

Hi
Please Check all G/L Account Determination TAB. Check all accounts are determined.
Check this Thread It may help you.
[Invalid Account Code error when posting AP Credit Note]
Thanks
Balaji Sampath

Can change GL account code with transactions

In Canadian Localization in CoA with segments I can change account code in account with transactions.
An issue found in 2007 PL 35 and 41.
Is it a bug oe new functionality?
Thanks,
Olga

Hi Olga,
If the G/L Accounts are set up as segmented accounts then it is
possible to change the account codes. The code field of the G\L Accounts
is a description field (non unique, the unique key is internal, this is
only the case with segmented G/L accounts) and can be changed. This
will not affect the reports, only the name/code will change. System will identify the accounts with an internal code.
Regards,
Vijay kumar
SAP Business One Forums Team

Account code strategy

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