Account Maintenance clearing rules

We have a requirement where we have to clear billing open items based on a Cusomised Reference number field. For Instance if there is a credit amount posted with the same reference number as the original Debit Amount in the Account the credit should clear that specific debit amount with the same reference number. The Amounts and the document numbers are not the same.
We have tried to group the items per Reference number and sort it per the reference number. When we run Account maintenance it does not clear the same reference number, it clears the oldest reference number.
Has anyone faced the similar requirement? Your feedback would be highly appreciated on how we can achieve this.
Thanks
Nolwazi

Hi,
See if this [Link|http://help.sap.com/saphelp_utilities472/helpdata/EN/c4/07723521faee41e10000009b38f889/frameset.htm] helps you.
Regards,
Pranaya

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FICA: Clearing rules for account maintenance & auto clearing to apply credits against unpaid security deposits regardless of due date

Hi Folks,
We have a requirement in FICA clearing rules to apply the payment against unpaid security deposit irrespective of the due date. I have the below rule configured as the first step in my clearing variant.
Grouping String: 019 (statistical indicator); Grp Rule: 3; Char Value: H (security deposits); AIRI: 4; Group: 019
Sort characteristic: 010 (Due date); Rank: 3; Char value: H; Rank: 1
I have maintained the corresponding clearing variant in all the clearing types (account maintenance, automatic clearing, and incoming payments); Clearing rule is working perfectly during payments, however for account maintenance and automatic clearing it's not applying the credits against security deposits first. I still see that the items are cleared only based on due date;
Am I missing something here? Please share your suggestions.
Thanks,
Santosh

Santosh:
This rule will not work in account maintenance. You would need to include the data about the credits into your grouping criteria in order for that to work. Most clearing rules do not work for account maintenance as they do for payments. You probably need to have a separate variant with a rule not based on statistical indicator, but rather based on transaction value or maybe create your own custom grouping via TFK116.
regards,
bill.

MR11 GR/IR Clearing Account Maintenance

Dear All,
Can anyone help me in understanding GR/IR clearing account maintanence,i do understand in case to nullify any negative balances we go for it, but want to know in details and when we do it for company code what is the impact it does have on accounts.
Thanks and Regards,
Sathya kumar.

Hi Satya,
Please go through the below paragraph , which is Self explanatory for accounting posting while maintaining ( clearing ) the GR /IR balances.
If there is a quantity variance between the goods receipt and the invoice for a purchase order, this results in a balance on the GR/IR clearing account. The system expects an additional goods receipt or an additional invoice to clear this balance. If this is not done, you must clear the GR/IR clearing account manually.
For a material subject to moving average price control, the offsetting entry for clearing the GR/IR clearing account is posted to the stock account (provided that there is sufficient stock coverage for the quantity difference):
If there is a delivery surplus on the GR/IR clearing account, the material was debited with too high a value when the goods receipt was posted. When the GR/IR clearing account is cleared, the material is credited accordingly.
If there is an invoice surplus on the GR/IR clearing account, the material was debited with too low a value when the goods receipt was posted. When the GR/IR clearing account is cleared, the material is debited accordingly
If there is insufficient stock coverage for this quantity, only the portion corresponding to the available stock is posted to the stock account. The rest is posted to a price difference account.
For a material subject to standard price control, the offsetting entry to clear the GR/IR clearing account is made to a price difference account. Thus, there are no value changes in the material master record.
Thanks & Regards
Sridhar

FICA: clearing rules to applying payments against unpaid security deposits regardless of due date

Hi Folks,
We have a requirement in FICA clearing rules to apply the payment against unpaid security deposit irrespective of the due date. I have the below rule configured as the first step in my clearing variant.
Grouping String: 019 (statistical indicator); Grp Rule: 3; Char Value: H (security deposits); AIRI: 4; Group: 019
Sort characteristic: 010 (Due date); Rank: 3; Char value: H; Rank: 1
I have maintained the corresponding clearing variant in all the clearing types (account maintenance, automatic clearing, and incoming payments); However, I still see that the items are cleared only based on due date;
Am I missing something here? Please share your suggestions.
Thanks,
Santosh
Moderator update - question solved with FICA: Clearing rules for account maintenance & auto clearing to apply credits against unpaid security deposits regardless of due date
Message was edited by: William Eastman

Santosh:
This rule will not work in account maintenance. You would need to include the data about the credits into your grouping criteria in order for that to work. Most clearing rules do not work for account maintenance as they do for payments. You probably need to have a separate variant with a rule not based on statistical indicator, but rather based on transaction value or maybe create your own custom grouping via TFK116.
regards,
bill.

FICA: Account Maintenance

Hi,
Is there any standard fucntion module to perform Account Maintenance (instead of using FP06 and FPMA)?
Or, is there any way we can tailor BAPI 'BAPI_CTRACDOCUMENT_CREATE' to also perform account maintenance at the time of posting a new FICA document?
Thanks,
Amol

Hello,
AM is performed at the following levels in FICA
1. FP06
2. FPMA
3. FP05/FPB3
But for Step 3, you'd have configured Clearing rules.Only then you'd have your AM active during payment lot.
But final AM is being carried only using FPMA.
I do not think you can use the BAPI to tailor AM
Rgds
Rajendra

GR/IR Account Maintenance MR11

Hi All,
I wanted help on the following matter:
1 . While executing MR11 GR/IR account maintenance , I get a list of purchase orders.Does MR11 take into account the price differences or just shows the Purchase Orders with quantity differences?
2.If I see the details of the GR/IR clearing account G/L in FS10N, I see the debits,credits, differences and cummulative differences.Does the cummulative difference shown in FS10N relate to the difference that is shown in MR11.Is there any relation or logic between the data that is shown under these transactions.

Hi
GR/IR Account as the name indicates the link between GR ie Goods Receipt and IR ie Invoice Verification.
The balances would exist in the scenarios wherein Goods Receipt is done but I nvoice Verification is not done or the other way round ie Invoice Done but GR not done.
As you are aware that GR/IR account is credited at the time of Goods Receipt and debited at time of Invoice verification and so balances are nullified.So when any of the 2 is not done then you need to do GR/IR Account maintenance manually.
Hope this clarifies
Regards

GR/IR account not clearing

Hi ,
When we run the F.13 transaction to clear the GR / IR account , the clearing procedures are not taking place.
The thing is that the transaction currency amount is the same, but there is coming a difference between the GR and IR amounts because of the change in the exchange rate..
We have even tried to use F13E for the same, but it did not resolve the issue..
Any ideas / suggestions...on how to go about this.
Thanks a lot
srikanth..

Even there is an exchange rate difference between GR and IR, the GR/IR account will be same according to GR or IR.
For most of GR/IR clearing issue, there are some reasons:
- The posting range not cover the GR and IR posting
- GR Based IV is selected in purchase orders, but the GR/IR special processing indicator is not selected.
- Clearing rule is not suitable for GR/IR account, for example, the assignment is not useful for clearing.
Hope this is useful for you !
Flex Yang
FI/CO/MM/SD PA Certified

Different clearing rules in SAPF124

Hi Gurus,
usually we use the filed ZUONR as automatic Clearing rule for GR/IR account.
Now we have a Company code, which has a another Content in this field. We could use fields EBELN and EBELP.
The rules I store in customizing..are they like "and-rules" or is this like an "or" - this is because we can not set the rule by company code and of course we still need the ZUONR rule... so if it is an "and" we don't have a chance here anyway...
2.) Any suggestions how to solve it?
Many thanks in advance!
Sandra

Hi Sandra
The conditions in OB74 are "AND" conditions.
Since, we cannot set the criteria at company code level, I would suggest that you use different G/L accounts for the purpose of different criteria.
Since, COA has a vast number of G/L accounts, you can look for some G/L numbers which are not used in any other company code as of now and use them for your purpose only in this particular company code after configuration.
Regards
Sowmya

Item selection for account maintenance - Final Bill

Hello,
In the yearly consumption incoice, items opened on customer account are automatically cleared with the invoice at the moment of invoice generation.
Customizing to fix what main transaction must be cleared and included in the invoice is under SAP Utilities>Invoicing>Invoicing processing>Item selection in invoicing> Item selection in account maintenance/Define Sub-items.
This is working quite well for normal consumption invoice but account maintenance is not working at all when i try to make a final bill with R43 clearing type.
Could you please indicate me if an special type of customizing is necessary to clear open items with final bill?
Thanks in advance

hello,
main transaction:0200
sub transaction:0020
Open item selection: "all open items for contract account relating to
contract.
"Check out if u have any open items for invoicing unit"
for sub items,
check out at Bill Total "Items always included at final amount"
Regards,
Narendar Konaknchi

P2P fulfillment and Clearing rule interaction

Hi,
I am facing an issue related to Promise to Pay (P2P).
We are using FP2P1 to create P2P. The open items listed in FP2P1 creation screen appear to be sorted based on net due date (ascending), document number( ascending), amount (descending). The user selects the open items from the top and downward, until the promised amount is exhausted. When the payment is posted, the clearing sequence configured in the clearing variant is that first by the cash discount due day (ascending), division (ascending) and main transaction (ascending). Therefore, the payment would clear the items that not included in the P2P, however, the fulfillment is calculated based on the each P2P item's clearing status. For example, the customer has promised to pay $200. P2P includes document A, B, C for the total of 200. The customer paid $200 before the check date. However, the payment has cleared document A, D, E. When the P2P is evaluated, it is not fulfilled because only document A is cleared.
I would like to sort open items in the FP2P1 creation screen in the sequential order that is consistent with our clearing rule. I checked event 182 to 191, but not sure if one of them is called at time of open item selection. Do you think it is possible to add open item sorting logic in event 187?
Thank you very much for your help.
Jennifer

Hi Amlan,
Thank you for your suggestions.
Our clearing rule reflects the regulatory and business requirements and therefore we cannot change it. If we create P2P based on the standard SAP open item sorting logic, and then clear them first, it would violate our clearing rule.
I do not quite understand your suggestion - "The P2P items against the customer account can be put on direct debit". Could you please elaborate it if you get a moment? Thank you!
I just received SAP's reply to my OSS message. Below is the reply:
"I checked the situation in our reference system and I found out that
the displayed fields of the open item processing in transaction fp2p1
results from customizing (under FI-CA=>Basic Functions=>Open Item
Management=>Define Line Layout Variants for Open Item Processing).
Unfortunately there is no possibility to define a default sorting
variant. Also in the open item processing itself is no option to
define a default sorting. As the functionality does not exist I
recommend you to fill a development request. In SAP note 11 you'll
find more information about it."
Jennifer

Need userexit / badi / bte to enhance the automatic clearing rules

Dear All,
My requirement is to enhance the automatic clearing rules for tcode ff_5.
Program RFEBKA00 will upload bank statement items based on the external transaction codes provided by the banks .
The standard posting rules will clear a GL bank account using a set of algorithms for further interpretation set of standard algorithms do not meet the clearing criteria.
Hence I need userexit / badi / bte to enhance the automatic clearing rules. EXIT ZXF01U01 / FEB_BADI are triggering before posting the document.
So we cannot use these. Please suggest me regarding the same.
Thanks in advance
Somu.

Hi,
Did you get a solution for this problem from any other means? Cause I am also facing the same problem. It will be great if you can help me in this regard.
Thanks
Sudheer K

Customisation to Account Maintenance transaction FP06

Hi,
I have a business requirement such that when I do a clearing through Account Maintenance(FP06), the tax items that are calculated on the items that are being cleared should not be wriiten to a specific tax G/L account.
Normally clearing through account maintenance does the Tax calculations on the items being cleared and these are wriiten to the Tax G/L through FM FKK_TAX_LINES_CREATE which updates the G/L items table DFKKOPK.
For my case, I do not want to write this tax credit to the G/L as the clearing is being performed for a debt that has not been recovered and hence this would increase the tax liability.
Does anyone know of any event that SAP has provided and called from FP06 where I can write code either to-
a) Write an offsetting debit for the tax amount to the same ledger ( so that net tax posting is 0)
b) Delete the tax G/L posting proposal from the line items available in DFKKOPK.
Any assistance anyone can provide would be much appreciated.
Thanks,
Tarunavo

Hi Srinivas,
I already tried some of the SAP provided events under this, but none seem to allow me to change the G/L ledger proposed line items provided by SAP in t_dfkkopk. I am not entirely sure if I am looking at the correct events to customise this. Would you know if you are aware of any event I can use or if you would know an alternative approach to address this.
Thanks,
Tarunavo

FICA tables or FM to get the Contract Account's cleared items

Hi Gurus,
During one of the development I require to see the Contact Account's Open Items are cleared or not. Means Payment against the Contract Account's (Print documents) is received? FPL9 shows the cleared items against the contract account but during one of the Development I need to write logic to check if the CA open Items are cleared.
Please advice the table link or if there is any FM to check this.
Thanks with regards,
Rahul

Hi,
If it does not matter for what reason the items have been cleared, proceed as follows:
Using the Contract Account number, look up table DFKKOP as follows:
VKONT = (the Contract Accont in question)
AUGST (Clearing Status) = 9
If you wish to only look at Invoices, provide the Document Type parameter (field BLART = the Document Type you use for Invoices)
This will retrieve the cleared items (if you specified a document type, it will only retrieve items for that Doc Type).
NOTE:
If you wish to isolate only clearings due to incoming payments, please use Clearing Reason (AUGRD) = 01. Otherwise all cleared items are retrieved, e.g. Written off items, Transferred items, items cleared due to Account Maintenance, etc..
Imporant fields related to Clearing:
If you want the Clearing Document number, it will be stored in the retrieved item/s in field AUGBL.
The Clearing Amount will be stored in field AUGBT
The Clearing Date will be stored in AUGDT.
I hope this helps.
Ivor Martin

Clearing rules

Dear colleagues,
I'm using clearing rules to clear customer open line items. I've defined one for deudor accounts. I tested for a manual payment and it worked correctly, but when I tried to test it for an automatic payment, It didn't bring me all the fields that I defined in the clearing rule to the cleared line item.
Do you know why it doesn't work for all the fields in automatic payment program?
Thanks in advanced,
Olga

Step 1 should probably not sort by invoice number. That is not usually sequential for a utility. And then it would basically be the same as step 2 which should work.

Document Clearing Rule

Hi,
All Experts.
I want to what is clearing rule in FI ( OBIA & OBIB )? In mysystem OBIA is blank but in OBIB it is showing in Account Type K and clearing Rule is CH where it is not define in OBIA. So from where it come exactly ? I am facing one problem that when I am posting one clearing entry through F-04 i am getting Mesage Class X short Dump. I am not able to solve that Short Dump.
I thought it may be generating more line items which is overflowing by system and having relation with clearing rules , specifically summarization of line items !
Could any one focus on this ?
Your help will be great on this.
Regards,
Sharvari Joshi.
Edited by: Sharvari Joshi on Feb 17, 2010 5:32 PM
Edited by: Sharvari Joshi on Feb 17, 2010 7:11 PM

Experts please help.
Regards,
Sharvari Joshi.

Account Maintenance clearing rules

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