Active Ingredient proforma Invoice

Dear Gurus
I am using the Active ingredient material and have the unit conversion between Sales UOM and base UOM appearing in sales order condition tab. However when I create a Order related proforma invoice , conversion rate is not populated in billing condition tab. It does populate with Delivery related proforma Invoice.
Not sure what is happening.
Regards,
Neeraj Srivastava
Edited by: neeraj.srivastava15 on Aug 30, 2010 11:41 AM

Hi Rao,
Check the item category configuration via VOV7 for the item category being used in the delivery. The billing relevance should be set to A.
It should help you
Regards,
Pls Reward points if it helps

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Order Related Proforma Invoice for Free delivery Sales Order Type

Dear All ,
The requirement is as given below :
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Pricing              B
Billing Relevance    A
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Created Proforma ZF9 with doc pric "C". Maintained copy control .Between ZF9 and FD ( order related biling).with the following :
Copying requirements   008 Item/ord.pro forma
Data VBRK/VBRP         000
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Pricing type         G
The condition record is R100 is captured in the order and the net value becomes zero . But when i create Proforma Invoice ZF9, the Dicount condition R100 is not copied into the Billing document ( ZF9). I am not able to understand where the mistake is .
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Veera

Hello Veera
kindly check whether free good determination is activated for the combination sales org, dist channel, division, document pricing procedure(C), cust pricing procedure, free goods pricing procedure.
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Hello All,
the problem is related to a pricing condition type in case of proforma invoice where the details are as follows -
Name of Condition Type - ZADC - Add 10% on Cost                                         Access seq.   Z038 Diff
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Hi,
Kindly do the pricing analysis and check whether you have the following error such as
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Hi Koffer,
Based on the inputs provided by you it looks like a simple intercompany billing process. Since you are using the shipment model I think the customer billing getting created after saving the shipment (Thru Activity profile). Now to create the intercompany billing from Company code 2000 to Company code 1000 again go to VF01 and give the same delivery document number then it will create an intercompany billing document (IV).
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Iam facing one issue related to work flow, senerios is sales order- once delievry saves, it triggers one output type ZGF8, and it triggers Proforma invoice type ZGF8.
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Ramki

Hi Ram Ki,
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I am looking for a clarification WRT to REFX - lease in scenario.
Actually we are using REFX for paying RENTALS / CAM charges.....etc for the rental objects.
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Dear N.S.RAO
It's my pleasure for your help.
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Dear all,
I would like to know for excisable goods, customer should be sent two separate invoice? i.e. Pro forma invoice (F5) and Excise Invoice India (JEX). or only excise invoice India (JEX) should be sent. Please help me for the same.
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Hi,
If excise is relevant then use JEX proforma invoice.So that excise values will flow from invoice to excise transaction "J1IIN"-factory excise invoice.
Configuration to move excise values from proforma has been done for Billing type "JEX"
in Excise configuration Logistics General>Tax on Goods Movement>India>Outgoing Excise invoice>Assign billing types to Delivery types. you will find the JEX been assigned.
In the standard system, there are two document flows that you can use:
Standard order (document type OR) -> Outbound delivery (LF) -> Proforma excise invoice (JEX) -> Invoice (F2)
Standard order (OR) -> Excise invoice (JF) -> Invoice (F2).
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Use
You enter outgoing excise invoices by referring to either of the following documents:
Customer invoices
Pro forma excise invoices
These options are represented in the system by different document types and document flows.
In this IMG activity, you:
Specify which billing document types you use as a reference for CENVAT utilization
Assign them to the appropriate delivery document types
Requirements
You have set up the delivery types and copy control as follows:
Create separate delivery types in Customizing for Logistics Execution (LE), by choosing Shipping -> Deliveries -> Define Delivery Types.
Set up copy control for the delivery types in Customizing for LE, by choosing Shipping -> Copying Control -> Specify Copy Control for Deliveries.
Create billing types in Customizing for Sales and Distribution (SD), by choosing Billing -> Billing Documents -> Define Billing Types.
Set up copy control for the billing types in Customizing for SD, by choosing Billing -> Billing Documents -> Maintain Copying Control for Billing Documents
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Hi,
When i create Proforam Invoice in ECC and the same document is NOT transferred to GTS. When i do manually transfer via Initial Transfer of documents, i'm getting message as "No relevant document types were selected"
In ECC (Feeder system), i have done the following configuation
For Application Level SD0C, BADI activated.
Path: SPRO - > Sales & Dist - > Foreign Trade -> SAP GTS PLUG In - > Activate Transfer of Billing document.
Also Proforma Invoice added to Application level SD0C and activated the SAP Customs Management and Risk management at the below menu path
SPRO -> SD -> Foreign Trade/Customs -> SAP GTS Plug-in -> Control data for transfer to SAP GTS -> Configure control settings for document transfer.
At GTS level, i have configured the following
IMG -> SAP GTS -> SAP Customs Management -> General settings -> Docuement Structure -> Assignment of Document types from Feeder systems -> Assign Document Type at Feeder system Level or Group level.
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Despite of above settings, Proforma invoice are not transferred upon creation.
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Pradeep Maddi

Hi Pradeep,
Sorry to hear that you're still having problems. Some more tips for you...
In the ERP system, use transaction SE37 to display the code in Function Module /SAPSLL/CD_SD0C_R3, and set a break-point at the line PERFORM api6800_csd_synchronize, somewhere around line 155. Then create a proforma invoice, and see if the debugger starts.
If the debugger does not start, then the problem is in the feeder system. I would check in this order:
1. Check that the proforma really is an export - that's to say, the Destination Country is different to the Shipping Point.
2. Set a break-point very near the beginning of the Function Module - at the line CALL FUNCTION '/SAPSLL/CD_INIT_R3. If the debugger still doesn't start, then either the SD0C transfer is not active, or there is some other problem with the Plug-In installation.
3. Check your configuration again for the proforma Document Type.
4. Check the implementation of the BAdI /SAPSLL/CTRL_SD0C, and make sure that no project=specific code is preventing the transfer.
If the debugger does start, then the problem is in the GTS system. I would check in this order:
1. Check that Document Type CULOEX is activated for Customs Processing.
2. Check that a Number Range is assigned to the Document Type CULOEX.
3. Check that the Number Range interval is properly maintained.
4. Check that all required Partner Functions have been mapped.
5. Check that the Item Category in the proforma is assigned to GTS Item Category CLPOS.
6. Check that there is an entry (in table /SAPSLL/TLEDPAF) for the determination of the Activity Sequence.
7. Check that the Business Partner(s) and Product(s) have been transferred as Master Data.
Please come back if you still have problems.
Good luck,
Dave

Proforma invoice is created for delivery without PGI in STO(Depot sales)

Dear Gurus,
I am facing a strange issue, user created Purchase order with some material X of 4 quantity, and he created the replenishment delivery for 1 quantity and without doing any Picking and PGI but system allowed to create proforma invoice with 4 quantity I checked the copy control config settings for Delivery and Proforma invoice all are maintained fine (viz., billing qty as D, copying req:311 and Data VBRK\VBRP:001)( Ichecked the change log for delivery but I didnt observed any chanes in delivery) .. strange to watch ........created the same scenario in quality but system doesnt allowed to create proforma invoice without PGI and picking(Just one month before quality is refreshed with Production).
If anyone faced the same problem let me konw the solution ate the earliest.
Best Regards,
Kishore.SGR

Hi
As already said, as per the standard the Performa Invoice do not check the Goods Issue status of a Delivery since it uses the Copying Requirement 009 in transaction VTFL.
If you want your performa invoice to be created only after the PGI of a delivery, then use the Requirement 003 in Copying Requirement field for the combination of your Delivery Doc. and Billing doc. in transaction VTFL at Header level.
Regards
Amitesh Anand

Requirement of invoice list in case of a proforma invoice generation.

Dear Experts,
I have a case where the customer is indulged with the export sales & he had delivered the excisable goods to his customer (or we can also consider it under STO as one of the above case) & wants to arise a proforma invoice in context to this transaction with the delivery document being taken as the reference document in the billing screen VF01; where, as I have already mentioned that the PGI has been done. Now the problem is this that the billing document is not getting generated with an information log that, '_The invoice list cannot be determined_'. Now I am not able to understand that why this is happening? This was the delivery related with a single line item.
I went for changing the billing relevance field at VOV7 from 'A' to 'J' & even tried by changing the copying requirement from '010' to '311' at VTFL, from LF to F8 (as this is normally followed during the issue of free samples & subseqyent free of charge deliveries); but was not able to get the required output.
What to do? Kindly assist.
With regards,
M.S.Kumar.
Edited by: M.Santosh.Kumar on Jan 28, 2011 7:25 AM

1) The document flow is like this that between the two plants for e.g. 1000 & 1100 under the same company code the stock transfer needs to take place.
2) Plant 1000 is devoid of the required amount of stock, hence it raised an enquiry for the aforesaid amount of stock with plant 1100
3) Plant 1100 confirmed the availability of stock
4) Plant 1000 raised a purchase order with plant 1100
5) Plant 1100 raised the sales order for the required quantity of stock with plant 1000, & has done the PGI under delivery.
6) Now the plant 1100 wants to raise one proforma invoice with respect to the delivery of goods being done to the corresponding plant 1000 & one commercial invoice for the payments to be made.
7) The processing from raising the purchase order to the delivery of the goods to the respective plant has already being performed.
8) At the moment of creating the proforma invoice with billing type F8, the system is throwing an error message that it is not able to generate the billing document because of the reason that the invoice list date cannot be determined.
or else in the other way, in simple manner what needs to be done when simply the billing document is not getting generated in context to a delivery document because of the reason that the invoice list date could not be determined. Does this have to do anything with the POD time frame or the pricing conditions being defined under the pricing procedure which has not been followed upon while processing the sales order?
With regards,
M.S.Kumar.

Can we generate proforma invoice in case of POD for GI

Hi
Can you please clarify me the following....
Can we generate proforma billing after goods issue if the transaction is POD relevant.
while sending the goods to the ship-to a proforma invoice should accompany the goods.
Is it possible ?

Hi Anil,
Yes you can create Proforma invoice for the delivery after PGI even that delivery is relevant for POD.
You can accompany a proforma invoice while sending the goods to the ship-to party.
I hope it will help you,
Regards,
Murali.

Line Item Problem in while Proforma Invoicing in case of STO

Hi All,
The problem is related to Line Item Quantity in Proforma Invoice which is explained with an example -
When we are doing Outbound Delivery for STO ( Stock Transfer Order ) we have the batch-split function where 2 line generates for a single line item material A in which in the first line no delivery quantity and value gets reflected and in the second line for the same material the delivery quantity gets reflected with batches. Then we save the order and done PGI. After that while doing the proforma invoice there also again the 2 lines appear for the single material A where the first line doesn't contain invoice quantity and value and show as 0pcs.In the second line for the same material it shows the invoice quantity with value. I want to remove this first line for the same line item from proforma invoice and want the system to generate only one line for the line item containing the invoice quantity.
Point to be noted that this thing doesn't happen for normal sales cycle done through Sales Order.
I have also checked with the Item Category NLN where i have tried the Billing relevance N - Pro Forma - no zero quantities (including main batch items) and L - Pro Forma - no zero quantities. Still the same problem is arising.
What is the problem here and how can it be solved?
Looking forward to some valuable suggestions
Thanks & Regards
Priyanka Mitra

check for your batch item cateogry,,, maintain the batch item cateogry setting same as it is ther in case of normal sale cycle. or what you can do ,,,copy your batch item cateogry and create a new batch item cateogry for your STO delivery .
i did it and it is working fine for me. please check the batch item cateogry and matain it the same way.
cheers

Proforma invoice number is not in the document flow of the order.

Hi all,
I have a doubt , if i create an proforma invoice based on order, and after that i create delivery and billing, i cannot able to see the proforma invoice in the document flow of the particular order. pls guide me on this
Thanks all
Kumi

Hi,
Goto VTLA, and check the UPDATE DOCUMENT FLOW in the copy control
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Goto the sales order in VA02 and enter into the overscreen and from there check the document flow ( F5), now you can see the Proforma invoices.
regards,
santosh

Zero Qty line elimination in Stock Transfer Proforma Invoice

Hello all,
We are making Stock Transfer Order between two plants within the same co code (ME21N). We are having automatic bacth determination at delivery level (VL10B). Automatic batch determination generates one header line without qty and others with qty. During Proforma invoice creation, all the rows (including zero qty row of header level batch) from delivery are getting copied into the proforma invoice. I want the system to copy only those rows having qty greater than zero from delivery in to proforma invoice.
In case of normal sales invoice this problem is not occuring.
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Animesh Chakraborty

hi ,
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