Activities to be done before a Material Master record archiving

I read that "before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived". How can I see which objects these are and the dependencies between them?
What other activities should be done before a Material Master record archiving?
Thank you very much!

go SARA
enter MM_MATNR
click the button for NETWORK  (first position in application toolbar)
SAP will show you all objects that you need to take care with archiving before you can archive a material.
You can execute a test run for archiving, and SAP will tell you in the error log, what dependencies a specific  material  has.
Before your archive, make sure you have the most recent OSS notes applied.

Similar Messages

  • Mass update of huge list of Material master records

    Hi dudes,
    I want to update 1 field for the huge list of  material master record, i.e., statistics field in sales org 2 tab.
    please help
    regards,
    madhav

    SAP has designed its system to use the standard transaction way to update any fields, no direct table update should be made.
    I have seen so many direct table updates in my career, and what do you think why I have get knowledge about that?
    Because it was done incorrectly.
    There are that many dependcies in SAP, you never really know them all.
    People changed (or deleted entries) in one table, but forgot the update in a second dependend table.
    You should be a very experience consultant before you may consider direct table updates, and when you became an experience consultant, then you know that you will not do that.

  • Material Master Record - How to remove or delete storage location

    Dear all,
    Is there a way to remove or delete a storage location accidentally extended via MM01 due to extending the general plant view?
    I've tried the following:
    1. I've used MM06 to flag the particular storage lcoation for deletion. However, when go to MM02 and select the plant view, the storage location that already been flag still exist for selection. I only get the warning prompt "The storage location has been flag for deletion".
    2. I tried MMSC attempt to delete and I get either messages with different material master record:
    a) "Material not fully maintained for this transaction/event"
    OR
    b) "Storage location 60BF already exists and cannot be deleted"
    P/S: If this question has been asked before by others, please point me to that thread.
    I'm grateful for any suggestion. Thanks.
    Steven

    Hi Jurgen,
    I've gone through the data archiving project in the past. I was actually hoping I don't have to go through this big exercise for this minor situation.
    The storage locations in the SAP system are fine. The problem is that when I came in to this organization, I found out that the procurement users have accidentally extended material master record to those storage location irrelevant to them. Those users don't post any stock to those accidentally extended storage location. They admit that it was a mistake. So, I don't really have to do stock movement or GI out from those affected storage location because there's nothing in them.
    Now that I've initially flag for deletion (MM06) of those mistakes done by those procurement users over the few years counting to 2000+ material master records affected. But the standard behavior of the SAP system allows change to proceed in MM02 except for that warning message MM081. So, I was actually asking around to explore if there's actually an option to make it an error prompt instead and stop the whole change process at MM02 transaction level.
    If I may re-confirm, what I've done so far via flaging for deletion of material master record at storage location level - is this the only correct solution available?
    Hope this clarifies my intention of opening this thread. Sometimes, users are quite tough in accepting the results from standard SAP system behavior.
    Thanks for the time in explaining.
    Steven

  • PR, PO, GR for a consumable material without material master record

    Hi,
    I have created a complete cylcle till Invoice Verification for a material without a material master record.
    But i have one query i.e. in the cylce i created i had to create a GR before entering MIRO.  Is there any way by which i need not create a GR for a consumable material i.e. to be posted directly to a GL without any inventory management.
    In my case, the GR checkbox in the PO was automatically ticked.
    Can anyone help on this please.
    Regards,
    Laxmi

    Customizing Error Message in ME23N
    When displaying of modifying Purchase Orders with a document type of Framework Order,  a user selects the LIMITS tab, they get the error message Customizing incorrectly maintained, message number SE729.
    The problem is caused by version upgrades of the SAP software.
    Number of entries in table T162V is different to the number of columns in table control for screen SAPLMLSP (400).  You can use screen painter SE51 to display the screen.  View the Element list for TC_VIEW.
    The list of fields can also be viewed within the program.  Transaction code ML81N (service entry sheet), program SAPLMLSR.  Click on the Configuration button (top right hand corner) select Administrator.  This shows the number of fields as 67.
    Using SE16N to view table T162V shows 69 fields.  This table contains six layouts (variants), they must all be the same.  Before the change the total count was 414 (69 x 6). 
    The ME23N transaction only checks that the number of entries is correct.  You will notice that the fields are not in the same sequence, but that should not matter if you donot use the service transaction ML81N and it is not a selectable tab on ME23N.
    Transaction SM31 was used to delete the extra fields.  As this is a SAP table, you may need extra authorisations to make the change.
    Note:  the number of fields shown above will be different in each site.  This is because of different SAP versions and in what software is loaded. 

  • Creating material without material master record

    Hai,
      Can u pls help to solve this scenario.
      client is having MTO type Business Process.
      They have to create a material which doesnt have material master record in quotation.(So we Can have text material).
    But for that material we neeed to do costing , so i have activated EK02 in QT doct type.
    So costiong is possible for normal material.
    But for text material error comes as like.
    *_Specify at least 1 unit__Message no. BM018*_
    _Diagnosis_
    No unit was included. Conversion or determination of conversion factors is therefore not possible.

    Here there are 2 Options: can be follow,-
    - 1:
    Client has to create one dummy material & do the costing for this material, Once Client receives the Purchase Order from the Customer, then create Order with ref to the same quotation & Change the Dummy Material to the New Material-FG product.
    would be the better option,
    02:
    we too have same scenario, But we have told the Client, before Preparing Quotation, create FG material & do the Costing. In our case, Client is preparing Costing sheet based on Order i.e Product Cost by Order.
    Becoz without FG , user cant have BoM for the same.
    It is regular field requirement.

  • Delet Material Master Record but not the range

    HI experts,
    I have more material master records in production data base; now i need to delete them but at the same time don't remove the range numbering.
    I.E.
    there are 10 master record with range number from 1 to 10.
    now, deleting these 10 master records, i would like to avoid that the numbering starts from 11.
    thanks in advance
    C.

    Hi Jurgen,
    I've gone through the data archiving project in the past. I was actually hoping I don't have to go through this big exercise for this minor situation.
    The storage locations in the SAP system are fine. The problem is that when I came in to this organization, I found out that the procurement users have accidentally extended material master record to those storage location irrelevant to them. Those users don't post any stock to those accidentally extended storage location. They admit that it was a mistake. So, I don't really have to do stock movement or GI out from those affected storage location because there's nothing in them.
    Now that I've initially flag for deletion (MM06) of those mistakes done by those procurement users over the few years counting to 2000+ material master records affected. But the standard behavior of the SAP system allows change to proceed in MM02 except for that warning message MM081. So, I was actually asking around to explore if there's actually an option to make it an error prompt instead and stop the whole change process at MM02 transaction level.
    If I may re-confirm, what I've done so far via flaging for deletion of material master record at storage location level - is this the only correct solution available?
    Hope this clarifies my intention of opening this thread. Sometimes, users are quite tough in accepting the results from standard SAP system behavior.
    Thanks for the time in explaining.
    Steven

  • Material master records

    Hi,
       i tried  to initialize period for material master record and i am getting error  * follow the instruction in note 487381 before initialization* .any suggestion would be appriciated thanks
    cheers
    jothi

    Hi
    FYI--from sap note
    the initialization of a posting period has the following effects concerning the period stocks:
    The initialization of the posting period to a previous or to any posting period may lead to the loss of the information of the inventory balances of the previous periods.The book value of the current posting period is taken as the basis also for values of the previous period in this case.
               If you want to continue working with this new posting period, in addition you should execute report Z_DEL_HIST_ENTRIES attached so that history entries greater or equal to the new posting period will be deleted.
    If you have to briefly reset the posting period by one period (for example, postings must still be posted in a certain period) just to make a correction (and for a small number of postings), you should initialize the posting period back again to the old value so that the values of the previous period will not be lost (you should forbid postings when carrying out corrections).
               However, afterwards the values of the previous period or the history records (as of Release 4.5) of the materials posted in this case are inaccurate.
               You should NOT execute report Z_DEL_HIST_ENTRIES in this case.
    However, if the posting period is generally reset again to a previous posting period and if postings were made during this time, all information on the inventory balance of the previous periods is lost.
               As of Release 4.5a, you should use the cited correction report Z_DEL_HIST_ENTRIES in order to delete history records that are more current than the current posting period.Otherwise, it can result in deviations (inconsistencies) for the update of the history records.
    Important! If there are open physical inventory documents that have status 'counted' or for which indicator 'Freeze inventory balance' has been set, you should reject these if they refer to a previous period or have been created in the former previous period.The inventory difference to be posted can be determined from the current book value of the previous period and the book quantity frozen in the physical inventory document (ISEG-BUCHM) and does not match the inventory balance of the previous period that is currently valid.
    Reg
    Raja

  • Regarding material master record

    Hi guru's
    material master records are created by MM consultants or SD consultants.
    can u please give me the reply.as early as possible

    Hi Ramesh,
       Material master is basically the part of both SD and MM cycle.Actually it depends upon the views which needs to be selected in order to solve your purpose.
      For e.g. views like sales org data 1,sales org data2,sales general plant data are the part of sd cycle.
      Where as views like Purchasing are part of MM cycle and views like MRP 1 TO 4 are required by PP and MM both.
      SD people can create their own views and if MM person wants to include his own views then that material can be extended.WExtension can be done by writing the name of the material in MM01 na can select relevant views.
      hope this answers your questions.
      Reward points if it helps.
    Regards
    Karan

  • Close period for material Master record error

    my current period is 07 2010.
    I want to close period 07 2010, and make new posting to period 08 2010.
    but when i do the posting, system show error "Posting only possible in periods 2010/07 and 2010/06 in company code C999"
    PS: C999 is the company code that contains the plant P999
    And when i try to close the current period of material Master record  by MMPV, system show below information :
    "L O G
    Mode: Check and close period
    Client: 000
    Period entered (month/year): 07 2010
    Incorrect period in control rec. of CoCd C999; no conversion The current period (month/year) of the control record is 07 2010
    Period closing complete; log issued.
    E N D"
    and my current OB52 setting is below:
    Please help to supply some suggestion.
    P999     +               1     2010     12     2010     13     2010     16     2010
    P999     A          ZZZZZZZZZZ     1     2010     12     2010     13     2010     16     2010
    P999     D          ZZZZZZZZZZ     1     2010     12     2010     13     2010     16     2010
    P999     K          ZZZZZZZZZZ     1     2010     12     2010     13     2010     16     2010
    P999     M          ZZZZZZZZZZ     1     2000     12     2010     13     2000     16     2010
    P999     S          ZZZZZZZZZZ     1     2010     12     2010     13     2010     16     2010
    V001     +               1     2000     12     2010     13     2000     16     2010

    Hi,
    Check in T.code: MMRV and see which period is open for ur Co.Code and back posting is allowed or not. If you are sure to open new period now of  new posting to period 08, then
    use t.code: MMPV ,
    enter
    Company code C999
    Period to open 08
    Fiscal Year 2010
    Execute
    ( system will close the period last period 07 and automatically system open the new one 08)
    Now try ur transaction.
    if any problem, then check  in FI Side:
    Use t.code: OB52 and open the 08,2010 period in Account Types A, K, D,M, S and specially Account Type u201C+u201D which stands for valid for all accounts type and save. Better consult FICO consultant for OB52 step.
    Regards,
    Biju K

  • How to enter a material on SO without a Material Master Record?

    Hi guys,
    Pls help me 2 flowing problem:
    1. How to enter a material on SO without a Material Master Record? And all case need to enter a material on SO without a Material Master Record.
    2. How to use customer material number if there isn't Master Data
    Thanks

    Hi Friend,
    I dont think we can go with a sales order with a material without material master record.
    But there are some cases where in we can create a sales order by entering a material which does not have a material master.
    1. Through material determination
    You can create a material determination for a material (1234) which exists in sap by a material(XYZ) which does not; For example in VB11 you can create a material determination for a material 1234 ( exists in sap) through a material XYZ which does not exists in sap.
    While creating the sales order when you enter the material XYZ is not give any error and automatically determine the material 1234 which exists.
    2. Text material
    We can create a order/quote by directly entering a text in the material description and without entering the material. This the case for text material wherein text item category will be determined.
    Please let me know if this help you. Else kindly elaborate the scenario.  
    Abhishek

  • Mass Material Master Records Extension

    Hi All,
    Mass Material Master Records Extension
    I have a list of 50 materials.
    I want to extend them to new sales areas and plants.
    Is there a t-code for mass extension of material master records,
    Please advice
    thanks in advance
    Rgds
    Priyanka

    The Options are:
    1. LSMW
    2. SCATT
    3. BDC
    It is not recommended through MM17 ot MASS.
    Abap help can be taken to develop the BDC / LSMW accordingly.
    Regards,
    Rajesh Banka
    Reward suitable points.
    How to give points: Mark your thread as a question while creating it. In the answers you get, you can assign the points by clicking on the stars to the left. You also get a point yourself for rewarding (one per thread).

  • Re: Populating Additional data in Material master record

    Hi,
    I am creating material master record using BAPI_MATERIAL_SAVE_DATA. I am using the below function modules to populate date in Additional Data Tab. I am getting the existing material details from BAPI_MATERIAL_GET_ALL and passing it to
    BAPI_MATERIAL_SAVE_DATA variables. I can create material successfully, but  "PROPORTION/PRODUCT UNIT"   TAB in Additional Data Tab is not populating.
    Program populates this data  for some materials and for some materials not.  For example,  when I try to create a new  material by copying  existing details from 1234 , New material will be created   with 12345(say), but "PROPORTION/PRODUCT UNIT"   TAB in Additional Data Tab is not populating.
    Now If I put a break point, to find out what could be the issue , and then press f6 ,  and re-execute program for the same material 1234, then my custom program can populates data.  I know its sound wiered, but I am not able to solve the issue.
        CALL FUNCTION 'VBWS_UOM_READ_WITH_MATNR'
          EXPORTING
            i_matnr         = it_mara-matnr
          TABLES
            e_meinh         = gt_meinh
            e_meinh_ws      = gt_meinh_ws
            e_meinh_ws_upd  = gt_meinh_ws_upd
            e_meinh_ws_updx = gt_meinh_ws_updx
            e_message       = gt_message
            e_return        = gt_return
          EXCEPTIONS
            error           = 1
            OTHERS          = 2.
        FREE: gt_message, gt_return.
        CLEAR : gt_meinh_ws_upd, gt_meinh_ws_updx.
        CALL FUNCTION 'VBWS_UOM_MAINTAIN_DARK'
          EXPORTING
            i_matnr               = lv_matnr
            i_kzwsm               = it_mara-kzwsm
            i_kzwsmx              = 'X'
            i_exit_by_first_error = 'X'
            i_user                = sy-uname
            i_buffer_refresh      = 'X'
            i_no_update           = ' '
          TABLES
            i_meinh_ws_upd        = gt_meinh_ws_upd[]
            i_meinh_ws_updx       = gt_meinh_ws_updx[]
            e_message             = gt_message
            e_return              = gt_return
          EXCEPTIONS
            error                 = 1
            OTHERS                = 2.
        LOOP AT gt_return WHERE type = 'S'.
          CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'.
        ENDLOOP.
    Any suggestions ...

    Hi Karthik,
    Thanks for your reply. It worked. But now I am facing strange issue. As you see my code above, i am using VBWS_UOM_MAINTAIN_DARK to update Addition data tab. however, the values of internaltable gt_meinh_ws_upd was not updated correctly inside the material master.
    For example, I am filling gt_meinh_ws_upd table with the below values
    gt_meinh_ws_upd-wsm = 'OZT'
    gt_meinh_ws_upd-atnam ' ZABCDE'
    gt_meinh_ws_upd-atwrt = 0.0023
    append gt_meinh_ws_upd.
    but when i see in material master,   gt_meinh_ws_upd-atwrt = 0.0023 is updated with 23, instead of 0.023. I debugged th func. module many times, I didnot come acroos the code what making it to 23.
    Any Idea karthik...
    Thanks in Advance

  • Product hierarchy in the material master record

    Hi,
    I am handig Data migration project.
    This is related to Product Hirerarchy.
    I one business Product Hirerarchy have been configured. But in another buisiness, Product Hirerarchy has not been configured.
    There are some common materials using by both business processes.
    For coomon mateials  if I am maintaining Product Hirerarchy value in the material master record, is there any impact on business which is not being used Product Hirerarchy. Whether it will stop / impact on business processes.
    Can you explain plz
    Thanks in advance
    Regards

    Hi karthink,
    Thanks for your inputs.
    we are meging two servers. In that in one server, product highrechy have been configuredand in another server not configured.
    There are some materials with the numbers calling as a common parts exists in both servers.
    ex: plat 0001 in one server 1         &          plant 0002 in server2
    Common part is : m1
    plant 0001  not using product hierarchy and plant 0002 not using product hierarchy,.
    After golive, all the common parts are being used by both plants and same basic data 1 view.
    If we are maintaing product hierarchy in the basic data 1 view, it will flow into sales view as well.
    Then what about impact on the plant 0001 business since it is not using product hierarchy.
    In the configuration, is there any settings to activate / deactive product hierarchy at sales area level.
    Is there any impact on MM / FICO side.
    Please explain.
    THANKS IN ADVANCE.
    Regards
    KRK

  • XML message for material master records

    Hello experts
    We want to implement an interface with material master records to be sent to our customers. This interface is proposed to be in XML. Can you please provide me with links or documents that explain how to integrate XML within SAP regarding master data maintenance.
    I need to know how we can trigger the XML message and where to include the logic of the attributes to be sent.
    Thank you in advance,
    Alejandra

    Hi
    You can do this scenario in BSP , better sit with ABAP and Portal(BSP) Consultant .
    they can give much more idea about this. Using BSP you can evaluate this requirement.
    Best regards
    Ram

  • BAPI to create Material master record

    Hi All,
    I need to create a new material master record using a reference Mterial number. Please let me know, if there is any BAPI to achieve this.

    Hi,
    Check these links .You will get your answer in detail.
    Re: How to use BAPI BAPI_MATERIAL_SAVEDATA
    Re: Mass creation of Material Master Records
    Hope it will help you.
    Regards:
    Alok

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