Ad Hoc Query & HR Structural Authorisations

Good day,
Can you kindly suggest solutions to the following?
Users with access to IT0008 can view basic pay across company codes. Iam using user groups for restriction per company code and PD Profiles for structural authorisations - there is also a restiction on personnel areas for the company code in the role in which IT8 is allocated...
Can you advise how i can restrict IT8 access for users across sites/company codes?
Thanks have a lovely day!

Hi Anders,
Thank you for the reply,
We are using HR structural authorisations with context solution P_ORGINCON, we have a HR Organisational based structure - where roles and PD profiles are linked to postions (PD Profiles are per company code as well nd linked to IT1017 on object S)... That is correct In our HR enterprise structure the personnel area is a breakdown of the section/s within a company code.
My roles have the personnel area restriction specified however when using Ad hoc query it is still allowing cross company access on it8. is there perhaps an object that is allowing this access we are not using object S_QUERY at this stage. could P_ABAP be allowing this access?

Similar Messages

How to add an Infotype to an exsting Infoset (ad hoc query)

Hi,
How to add an Infotype (Ex. 0025) to an exsting Infoset (ad hoc query)?
I was trying by clicking on 'Extras' tab & create...I get three options, create field, create table or create structure.
I am not sure which to use or is there any other way? Pls. let me know the steps...
Also what is this 'Package', which is aked whenever you create or change an Infoset.
Pls. suggest.
Tnx
SKR

I was able to add the infotype by adding the table as PA0025 & include all the fields in the field group.
When I check, I get the following error:
"Access to PA0025 with sequence no. 01"
Message Text
Access to PA0025 with sequence number 01
Technical data
Message type__________ W (Warning)
Message class_________ AQ (Message texts for SAP Query)
Message number________ 006
Message variable 1____ Access to PA0025 with sequence number 01
Message variable 2____
Message variable 3____
Message variable 4____
Message attributes
Level of detail_______ 4 (Level of detail 4)
Problem class_________ 3 (medium)
Sort criterion________
Number________________ 1
Do we need to input the sequence no. as 00? or is their anything else that I have to maintain?
Tnx
SKR

Object selection on Ad-Hoc Query

One of our users has created an infoset based on LDB PCE and selecting PA and PD objects. If this is ran through Ad-hoc query there is the option to restrict selections using "persons along the org structure" which gives the tree repreesentation that the user can then easily expand and click through.
If the user runs the infoset through SAP query this function does not seem to be available.
Can anyone advise if/how to enable this selectin of org structure positions through the tree structure in SAP query?
If not, does anyone know if there is a specific reason it's not possible?
Thanks
Phil

Martin,
In SAP HR we have 3 Logical Data Base which we can use to get the information output as report
1 . PNP/PNPCE - This database contains PA,TIME,and PAYROLL infotype & Tables (0000 - 0999 & 2000 - 2999)
2. PCH - this database contains PD infotype and tables (1000 for OM and 5000 for TEM)
3. PAP - This database contains recruitment infotype and tables (0001,0002, 4000 - 4999)
When we want to create a query we have to choose from one Logical database only ... if u want the output from different Logical database the it will be development program/report which is done by the Help of technical consulant (ABAP)
Hope this gives you the general information on ADHOC Query
In your question you trying to get output from PA and PD both has different database of each
so the output which you are expecting will not reflect
even if you create infoset .... the out put shows the values/information of the specified Logical database only rest of the fields will mark as blank in the report.
Conclution
if you want to create reports for Bussiness events, qualifications, Positions all are different objects so you need to create different infoset
Hope you get some idea
Thanks and Regards
Rajeshk

Ad hoc query missing amounts

Hi:
I'm having problems in order to obtain amounts from a custom infotype, this custom infotype (9001) is attached to the positions. When I try to obtain information about amounts that I have store in the custom infotype with the ad hoc query, I have the following error:
Error when generating the report (see long text)
Message no. AQ_AD_HOC221
Diagnosis
The report cannot be generated because the internal description is invalid or incomplete, or because the selection screen is too large.
Regenerate the assigned InfoSet, and read the log. If the InfoSet is OK, make sure that at least one field is given as output.
If you used the 'Refresh' icon to start the query, use the 'Output' menu option to execute the query. This gives you a full screen display of the data.
If an output was generated, the query cannot work with actual data in the construction view. In this case, always use the 'Output' function to execute the query.
And I just tried to obtain information of 1 record.
I'm in 640 version.
Thanks in advance!!

Hi Antonio,
Without knowing the structure of your custom infotype, it is difficult to identify the cause of your problem. I would first start with that - use transaction SE11 and make sure the infotype structure and definition for the requested field are correct and activated.
Since the infotype is tied to Position, I would create a new PCH based Infoset (SQ02) with the Position as the key. Then include the IT1001, 1005, 9001, etc as well as the IT0000, 0001, 0002, etc. for Person as Holder. Generate the Infoset, assign it to your user group (via SQ03) and then create an Ad Hoc Query with it.
It is also possible the custom infotype may not work in Ad Hoc, but could if the query is created directly in SQ01. I would also give that a try. Again, the problem is probably in the custom infotype and the field itself or in the generation of your infoset.
Paul

Ad-hoc query's program lost in SAP 4.7 upgraded box.

Hello,
Does anybody know what happen to the ad-hoc query programs
after upgrading the box of SAP 4.6c to the SAP 4.7 ?
What happen is that I had a transaction that would exec the program created based on an ad-hoc query and now, after the box was upgraded to 4.7 the program doesn't exist.
Can anybody give me an answer, please?
Regards,
Oli

Hi Oli,
Depending on how AD-HOC it was created.
- If created within DEVELOPMENT CLASS $TMP, sorry mate, but this cannot be upgraded with the system.
- If ad-hoc created as personalized to one user, sorry mate, no automated upgrade possible.
Other causes might be, that your query uses data objects that no longer are available on the system (likely customer developed structures).
Hope this gives you some hints.
Regards,
Rob.

Ad Hoc Query from table PPDIT

Hi,
I'm creating an ad hoc query to retrieve data from table PPDIT by filtering the transaction key. This is to get a list of amounts posted to the technical accounts(Transaction key HRA). However, the query output and the output from table PPDIT through SE16 are different. It seems like the query only picks up transaction key HRF. Anyone with any ideas why?

Hi,
Than you add the additional field from extras option.
click on extras tab.
From there add table add field add structure.
If you want to add a field write the name of the field and continue.
suppose the field is matnr.
Long text = material number
header = material number
and in like reference = mara-matnr.
tablename-field name.
let me know if this helps you.
Regrds,
Nikhil.

Ad hoc query text field reference

Hi all,
Faily new to all this and wonder if you have any insight on the following:
In ad hoc query I'm adding additional fields to a functional area. They subsequently show up in SQ02 in the left hand pane tree structure for that functional area.
Now, if I double click on one of the additional fields the most central pane shows the details of this field. One of the boxes in there called 'References' contains a field 'Text field' that associates a long text with the code that the field contains.
As a made-up example: the add. field could be Personnel Area, value "XY01", and it is associated with a field Personnel Area Long Text that contains "Xeta Yoyo Regional Office". This is the association shown in 'References' -> 'Text Field'.
My problem is that this 'Text field' field seems to be populated automatically, that is there is some kind of automatic link between the field and the foreign field that contains its associated long text. Also it's greyed out so un-editable.
Does anyone know where this relationship comes from? Does anyone know how to be able to edit this 'Text field' field?
Grateful for help,
Richie

Ok, I'll try to be a bit clearer.
For infosets in Ad Hoc Query, a field has an option to be related to another, different field that provides the long text version of this. Example: field P1000-OTYPE 'object type' is related to T7770-OTEXT 'object type text'.
This relationship is displayed for each infoset additional field: right click on the add. field -> display/change definition, text identification -> 'Determine LIKE reference using text field' in the pop up window.
Problem is this text field is always greyed out and uneditable. So the question was, how do you set this yourself?
Hope this clarifies stuff, thanks for any help,
Richie

Difference between sap query and sap ad hoc query

Hello Experts-
Is there any difference between sap query and sap ad hoc query. If yes, I will appreciate if you can provide some input.
Thanks,

Hi,
SAP Query
Purpose
The SAP Query application is used to create reports not already contained in the default. It has been designed for users with little or no knowledge of the SAP programming language ABAP.
SAP Query offers users a broad range of ways to define reports and create different types of reports such as basic lists, statistics, and ranked lists.
Features
The SAP Query comprises five components: Queries, InfoSet Query, InfoSets, User Groups and Translation/Query.
Classic reporting- the creation of lists, statistics and ranked lists- are covered by the InfoSet Query and Queries components. Other components range of functions cover the maintenance of InfoSets, the administration of user groups and also the translation of texts created in the SAP Query.
All data required by a user for a report can be read from various tables.
To define a report, you first have to enter individual texts, such as titles, and select the fields and options which determine the report layout. In the WYSIWYG mode, you can edit the lists using Drag & Drop and various toolbars.
AD Hoc Query
Definition
A Web item that enables you to create and change queries in a Web application on an ad-hoc basis.
Use
You can use the Ad-hoc Query Designer Web item in the Web Application Designer to structure Web applications in which you create or change queries. The Web item is as a tool for designing ad-hoc queries in a Web environment.
In particular it enables you to:
·        Create queries by assigning characteristics from an InfoProvider to rows, columns, filters, and free characteristics, and including key figures from the InfoProvider in the key figure structure of the query.
·        Restrict or filter key figures and characteristics
·        Use predefined key figure structures and restricted or calculated key figures in the query
·        Set or change query properties and key figure/characteristic properties in the query
·        Create or change conditions and exceptions
When compared with the BEx Query Designer, the Ad-hoc Query Designer Web item has the following restrictions when creating or changing queries:
·        You cannot integrate variables into the query directly.
However, you can use variables in reusable structures, or restricted or calculate key figures, which are used in the Ad-hoc Query Designer
·        The query can contain only one structure. This structure has to be the key figure structure and be in the rows or columns of the query.
-        You cannot use key figures or key figure structures in the filter.
-        You cannot define exception cells, since this requires two structures.
You cannot create the following objects using the Ad-hoc Query Designer Web item:
-         Reusable structures
-         Reusable restricted key figures
-         Reusable calculated key figures
-        Local calculated key figures
You can create local, restricted key figures using the Ad-hoc Query Designer Web item.
You can edit existing queries in the Ad-hoc Query Designer Web item, if the queries adhere to the restrictions laid out above The Ad-hoc Query Designer checks these requirements when loading a query. If the query is too complex, the query can be loaded into the Ad-hoc Query Designer but you cannot change it there. You then receive the appropriate message. You can still check and execute the query.
"Ad Hoc" is a Latin phrase which means "for this purpose" and in today's parlance generally means "on the fly," or "spontaneously."
An ad hoc query is a query that is run at the spur of the moment, and generally is never saved to run again. These queries are run using a SQL statement created by a tool or an administrator. So therefore, such a query is one that might suit a situation which is only there for the moment and later on will become irrelevant.
As queries become more complex, it can be difficult to write them correctly ad-hoc. To help with this, one can instead write the knowledge needed for queries as business rules in English, and then use a system called "Internet Business Logic" to automatically generate and run the SQL queries. One can then get explanations of the results, in English, at the business level.
Check these links....
http://help.sap.com/saphelp_nw04/helpdata/en/1f/03223c5f00612be10000000a11402f/content.htm
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/80bf2f79-021d-2a10-5082-dadc79aaa92c
http://www50.sap.com/businessmaps/27FEEF3A12444F89A8524CCACAF4F5BF.htm
http://help.sap.com/saphelp_nw70/helpdata/en/15/00a042b443c56ae10000000a155106/content.htm
Reward points if useful....
Regards
AK

Questions in Ad Hoc Query & How to Configure the EEO standard reports

Hi all,
I have a question in Ad hoc query report in HR.
How to: Get a list of the total number of employees included in a particular report at the end of the report. Ex: If i create and run a report for salaried employees, sorted out by company codes, how can i get a sub-total and total no. of employees listed in the report.
I tried Ranked format, but when you print the report it doesn't retain the report name on the top.
-->I have a question regarding the Standard reports for EEO and AAP
 How do I
1. Start configuring these report
2. What are the things i should have before configuring it in IMG
If anyone can provide me with some documentation regarding the EEO and AAP report configuration that would be great.
Thanks in advance.....
Harish

This can be done using the security for the Infoprovider, provide the users access to create queries only for that Infoprovider.

Out put problem in Ad hoc query reports

Hi Gurus,
I am tryting to generate a report through Ad hoc query in S_PH0_48000510 - Ad Hoc Query SAP/Query/HR_ADM - > Selected several options like personnel number / employee name / entry date / leaving date.
But when we select it shows the input details but when i try for output the entry date / leaving date even the names of the employees are not reflecting.
But the age/date of birth other fields are coming in output.
Kindly let me know the solution to get a out put. If there is any changes need to be done in the back end. Pls advice with the path details.
Thanks & Regards,
Pradeep Krishnamurthy

Hi Madhu,
Yes, I did but out put is not coming.
Regards,
Pradeep Krishnamurthy

How to disable Wizard in Ad-hoc Query Designer

Hi everybody,
I am using the Bex Ad-hoc Query Designer in a web application. The users should be able to define their own queries, but just for one info provider. I selected the info provider in the properties of the ad-hoc query designer in the web template.
Now the users are able to create queries for all info providers with the wizard.
Is it possible to disable the wizard or to disable all buttons at the top of the ad-hoc query designer.
Thanks in advance,
Joerg

This can be done using the security for the Infoprovider, provide the users access to create queries only for that Infoprovider.

How to activate Show Set Operations in Ad Hoc query

When I go into ad hoc query using an infoset I created the Extras > Show Set Operations and Switch off object selection functions are greyed out and I cannot select them. On another infoset these functions are available for selection.
Is there some setting in the info set creation that allows these function to be available for selection?

closing question

Structural Authorisation & Position Based Role Mapping ( Indirect Roles)

Hi
I have few queries on Structural Authorization & Position Based Role Mapping (Indirect Role Assignment).
This is a public sector implementation. We are migrating from the traditional based (assigning roles to users) to Indirect role assignment.
1. Can we integrate both structural authorizations and position based role mapping in one system?
2. If we implement structural authorizations and position based role mapping in a single system, then do we need to assign the role to the chief position or it would automatically have the authorizations which are assigned to the users below chief position.
3. First step do we need to create the users in SU01 / SU10 or can we create the entries in PA30. Which one comes first or both independent.
4. If the user moves from one position to the another position then there would need to be a grace period of shift over of Roles. Where do we maintain the shift over value of days. Do we need to maintain in both.
Any help or suggestions on the above would be appreciated.
Thanks and Regards
Arun R

Hi
1. Can we integrate both structural authorizations and position based role mapping in one system?
Yes you can. Structural authorisations and position based role mapping can be assigned to the same org plan in SAP.
2. If we implement structural authorizations and position based role mapping in a single system, then do we need to assign the role to the chief position or it would automatically have the authorizations which are assigned to the users below chief position.
No, the SAP role is unique to the postion it is assigned to. But remember not all employees will be assigned to a position - in this case you have to assign the sap role directly to the user in SU01/SU01
3. First step do we need to create the users in SU01 / SU10 or can we create the entries in PA30. Which one comes first or both independent.
Create user in SU01.SU10 first before creating infotype 105 in PA30.
4. If the user moves from one position to the another position then there would need to be a grace period of shift over of Roles. Where do we maintain the shift over value of days. Do we need to maintain in both.
*When a users assignment in the org structure changes then you must run RHRPROFL0 to update the user assignment to the new position.
Also the number of days an employee can have access to their previous data is controlled by the parameter is called ADAYS - tx OOAC . SAP currently defaults this to 15 days and this is used to control the number of days that the employee can still access the data they created even though they are assigned to a different organisation with different authorisations.
Hope this helps.
Charmaine

How to make a custom field as text as well as value fied in ad hoc query

hi,
i have created a custom infotype 9004 in which the custom field contain the code values, and the text of this code values are maintained in another ztable.
when i am viewing this infotype in Ad hoc query i am able to see this fields as only value fields and hence i am unable to get text for this field i.e when we right click on this field only the value option is enabled and the text option is disabled, both these options are enabled in some other standard fields like pernr(personnel no), persg(employee group),persk(employee subgroup).
can anybody suggest me how to enable both these options for custom fields.

Assign you table of text as a table text to the data element/domain of your custom field or thru external key on your infotype.
Query is able to analyse these links.
Regards.

Help in Ad-hoc query and Hr form editor

any body have material links of Ad-hoc query(it means how the reports are generated with Ad-hoc query) and Hr form editor(with examples) plz forward it to me???????????

Hi,
HR Ad Hoc Query is the special version of InfoSet Query with the HR object selection.
You can find the system documentation here:
http://help.sap.com/saphelp_erp2005vp/helpdata/en/f9/cc9138e4a0341fe10000009b38f8cf/frameset.htm
However I doubt the use of documentation of the query generator. So what is your concrete question?
Or in any R/3 via application help of transaction SQ01.
Also HR580 is a good course.
Regards,
Michael

Ad Hoc Query & HR Structural Authorisations

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