Add a disclaimer / signature on outgoing mail

Hi, I try to find a solution to add automatically a disclaimer above every outgoing mail, but google seems no to be my best friend this time
thanks a lot

Hi
This is the Server Forum and it is not clear if your question regards Apple's Mail Server. If you are referring to Apple's Mail Client application, Apple Mail then its fairly straightforward. Launch Apple Mail > Mail Menu > Preferences > Signatures. Define what you want and play with any further options that seem suitable for you. If your Mail application is Entourage then launch Entourage > Tools > Signatures. Create a new one or edit the one already there. Save the changes. Now select Tools > Accounts > Mail Account > Options. Select the newly created signature.
If your post is not server related you should really post here:
http://discussions.apple.com/category.jspa?categoryID=235
For 10.5 Client and here:
http://discussions.apple.com/category.jspa?categoryID=160
For 10.4 Client. This link is for all the Discussion forums:
http://discussions.apple.com/index.jspa?categoryID=1
You may also find this link useful:
http://discussions.apple.com/forum.jspa?forumID=599
Hope this helps, Tony

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Signatures in outgoing mail in Webclient

hi all,
how to add signatures in outgoing mails in IC webclient.We are working on CRM5.0
i could found signature configuration in Winclient but not in webclient.
were is this configuration done.
Regards
Ramesh

Hi Ramesh,
If you need automatic insertion, one of the options is to use ERMS functionality.
If you do not want to use ERMS, you need to modify your code, considering what email is currently open.
In ICWC email profile you need to add line (lines) like this:
<Parameter id="Response" value="Signature"/>
value is the real name of mailform(s), after that it appears in responses selection box.
Hope this helps.
Regards,
Gervase

Adding disclaimer to all outgoing mail

I would like to start adding a "disclaimer" or signature to the bottom of all outgoing mails
eg
Please note that the contents of this e-mail, including any
attachments etc etc etc
Is there a way of configuring postfix to do this for me without corrupting the outgoing mail.

There is no easy and, most importantly, reliable way of doing this at the postfix level. Full stop!
If you need this to be done, you have to do it at the client level (mail.app, squirrelmail, outlook, etc.).
For the technically inclined: An e-mail written by a user on the mail client can be plain text, images only, html, contain attachments etc. Thus it is encoded (mime) and passed on to the MTA (postfix). To be able to add a footer at this stage, the MTA would have to decode the mail message, add a footer and re-encode the message. Besides the technical implications it will also be a performance hit on your mail server. Furthermore, chances are your mail will get messed up in the process.
Look at the source of an e-mail with let's say attachments in Mail.app (View-Message-Raw Source) and you will notice that except for the headers, what follows is mainly gibberish (that's the mime encoded bit).
For the not so technically minded and a good laugh, see here:
http://www.goldmark.org/jeff/stupid-disclaimers/

Add email disclaimer to all outgoing email

Is there a way to add an email disclaimer to every outgoing email on the server level, not the mail.app signatures?

If you search the forum, you'll likely find my several rants on this subject.
Please do, as I'm not going to repeat the entire thing.
Basically, if you can gurantee that all messages are straight text, you can add a disclaimer, but if not, then it's just not possible.
Messages are far more complex than in years past. Adding a standard footer is something far better done by the mail client, as the client assembles the message. The server's job is to transfer the assembled message. Adding a part to the message would be very cpu intensive, and would require you to disassemble all the parts, create the new part, and reassemble it all.
Of course, this doesn't even begin to address question of, "are disclaimers of any use", either. That answer is typically, "no".

How can I stop Mail 5.2 changing my default font size in my signature in outgoing mail

I have my default font size for messages and signature in messages both set as Century Gothic 10.
When I send an email the message and signature font both appear correct in my saved "sent" email.
However the receiving computers receive my email with part ot the message text in Times New Roman 8, and the signature appears in Century Gothic 13!!!!!
I notice many others have had this problem but I have not seen a solution. Please help. The emails look very unprofessional.
I hope someone can help please
Cam Opie

markwmsn wrote:
When you find non-junk has been erroneously considered to be junk, you have to tell iCloud.com about that particular mis-assignment by logging into your iCloud account on the website and following this procedure:
"Indicate that an email message isn’t junk
Click the Junk folder in the sidebar.
Select a message, then click the Not Junk button in the top right of the message window.
The message is moved to your Inbox. Subsequent email messages from the same sender are no longer automatically marked as junk."
Elsewhere in Apple's help system, they say
"You can also use the Mail app to mark messages as junk so that later messages from the same sender are automatically marked as junk:
In OS X, select the message and click the Junk (thumbs down) icon in the Mail toolbar."
They do not say that you can use Mail.app to unflag junk ("report false positives") by clicking the Not Junk (thumbs down) icon, but they also do not say that you cannot. I'm not sure whether that works.
Frankly it makes no sense to have to log on to iCloud to do this, when the very same features (i.e., "Mark as Junk" and "Mark as Not Junk") are built into Mail.app -- but don't reliably appear when messages are falsely marked as junk.
Bottom line: Although I love my Apple products, this is another one of the many features that's been broken for years -- and somehow just isn't imporant enough to Apple to fix.

Email adds amazon account password to outgoing mail

operating yosemite sending email from contacts it adds my amazon account info in any ideas

When you say "sending email from contacts" do you mean it ONLY happens when you send mail directly from the Contacts app on your Mac? Does it happen if you email someone (test it to yourself) from the Mail app? Do you really have 10.8.1 or did you perhaps update to 10.8.5 or even newer?
Matt

Dislaimer for all outgoing mails, excepting some domains?

I'm still trying to add a Disclaimer to all outgoing mails. Actually, I need some help to add such a Disclaimer to nearly all outgoing mails, excepting some specific domains and for the right syntax:
I know that I can add a message filter with the action 'add-footer' through CLI like this:
if (recv listener == "OutboundMail" AND (not only-body-contains ('some unique text from my company disclaimer'),1)
{add-footer('name of previously in GUI added dislcaimer-text');}
else
{ deliver();}
My questions:
a) How can I prevent such a Disclaimer for every recipient in the domain "@company-without-disclaimer.com"?
b) How should I write that for multiple recipient-domains without disclaimer?
c) Is it important to write the listener-name and the disclaimer-name in the above code with ' (single quote) or " (double quotes)?
d) Are the brace brackets {} set correct?
e) Should I enter the entire disclaimer-text for the body-scan? I'm not sure if our actually one is 'unique' - maybe other companies has the same or a very similar one. Should I add multiple parts to looking for? How do you do that?
Thank you for every help in advance!

I can't figure out how to add the NOT-command.
It works for me as written in my previous example.
And could you please tell me something to my other questions c), d) and e)?
"C" and "d" are very basic questions documented in the "Message Filters" section of the Advanced User Guide. Single or double quotes are both fine. The curly braces are probably OK as you've written them, but putting whitespace around them might be necessary (the docs don't say).
As for the disclaimer text, that's hard to get perfect. It depends on your threat model. If you just want to be reasonably well assured that it gets put in, then pick out some bit of the disclaimer that is unlikely to appear elsewhere and check for that. But if you want to make sure that your own people can't spoof the process by embedding that bit in a message in order to avoid getting the disclaimer (not a likely threat in my opinion), then you'd need to check for the whole thing. Depending on how long it is, it might be safer to check for it piecemeal rather than all at once. I really can't say since I've never tried this. Or you could just add the footer unconditionally. At worst, you'd only end up with multiple instances of the footer in some messages, and it would only be in those messages which pass through your ESA more than once.

HT2500 How do I add a disclaimer footer to my email signature?

How do I add a disclaimer footer to my email signature?

Welcome to Apple Support Communities.
Mail, Preferences, and click the 'Signatures' tab.
First, click the + (plus) sign in the middle column to define the signature with desired 'Disclaimer'
It will automatically be named but you can rename it.
Then you associate the signature you just created with an email account in the left column, by clicking on the signature title in the middle column and dragging the signature onto the email account listing in the left column.
Message was edited by: kostby

Adding Corporate E-Mail Disclaimer to all outgoing email

I need to configure our mail server to add an E-Mail disclaimer to all outgoing email. Can someone point me to the relevant documenation or assist me with this request.
We are running Sun Messaging Server 6.1 HotFix 0.11.
I should state that I am a novice with Messaging server.
Thanks

Hi,
You can start here:
http://blogs.sun.com/factotum/entry/messaging_server_and_email_disclaimers
Also note the version of messaging server you are running is extremely old, you should be looking/planning to upgrade in the near future. Version 6.3 adds milter capabilities, which if you were running this version the following document would be relevant to your request:
http://msg.wikidoc.info/index.php/Add_Footer_to_All_Outgoing_Mail
I should also add that Messing Server is not for the faint-of-heart (it's complex) so I recommend you try and get some training on the basics at least.
Regards,
Shane.

SOAP Add Signature to outgoing email

I have a working app that retrieves AddressBook/Contacts, properly sets up and sends email with attachments.
Now I am trying to add the default signature to the outgoing message.
I can successfully get the user's signatures and find the default signature, but I cannot figure out how to add it to the email. I have tried making a message part and adding that to the body with no success. I have read the javadocs, searched the sample code and read everything I can find about signatures in the forums, but I cannot make it work. Any help?
Here's how I am getting the signature, if that helps:
Holder<Signatures> signatures = new Holder<Signatures>();
gwPort.getSignaturesRequest(true, signatures, status);
if(status.value.getCode() != 0) {
isError = true;
errorMsg = status.value.getDescription();
}else {
Signatures usersigs = signatures.value;
List<Signature> mySignatures = usersigs.getSignature();
Signature mySignature = null;
for(int x = 0; x < mySignatures.size(); x++){
if(mySignatures.get(x).isDefault()){
mySignature = mySignatures.get(x);
if(mySignature != null){

You have to read the signature and add it to you message body
programmatically. There is no way to do it automatically.
Is that what you are asking?
Are you saying appending the signature to the message body is
not working?
Preston
>>> On Thursday, October 14, 2010 at 12:36 PM,
kcharrisjr<[email protected]> wrote:
> kcharrisjr;2034095 Wrote:
>> I have a working app that retrieves AddressBook/Contacts, properly sets
>> up and sends email with attachments.
>>
>> Now I am trying to add the default signature to the outgoing message.
>>
>> I can successfully get the user's signatures and find the default
>> signature, but I cannot figure out how to add it to the email. I have
>> tried making a message part and adding that to the body with no success.
>> I have read the javadocs, searched the sample code and read everything I
>> can find about signatures in the forums, but I cannot make it work. Any
>> help?
>>
>> Here's how I am getting the signature, if that helps:
>> Holder<Signatures> signatures = new Holder<Signatures>();
>> gwPort.getSignaturesRequest(true, signatures, status);
>> if(status.value.getCode() != 0) {
>> isError = true;
>> errorMsg = status.value.getDescription();
>> }else {
>> Signatures usersigs = signatures.value;
>> List<Signature> mySignatures = usersigs.getSignature();
>> Signature mySignature = null;
>> for(int x = 0; x < mySignatures.size(); x++){
>> if(mySignatures.get(x).isDefault()){
>> mySignature = mySignatures.get(x);
>> }
>> }
>> if(mySignature != null){
>> }
>> ...
>
> After further digging, I have discovered that the signature above is
> our system's global signature which gets attached automatically to all
> outgoing (external) emails. This "signature" is used for a disclaimer
> and is unchangeable. Most of our users have their name, department and
> phone number. Went sent from the GroupWise client these are attached
> automatically as well. Is there any way to attach a user's local
> signature to all emails?
>
> Thanks

Adding disclaimer file as an attachment on outgoing mail through Conversion

I'm using iMS 5.2 and i'm currently using the conversion channel to append a disclaimer to all outgoing messages (Internet only) but the boss would like to get the discloser in a text attachment instead of appended to the e-mail.
has anyone played with that?

Hello,
Are you using the standad sap function module or using OLE objects to generate excel?
First try creating the excel file in foreground and see if the data is being populated.
Kind Regards,
Niky.

HT5361 My apple mail will no longer allow me to select a signature and have it display in outgoing mail.

My signature is no longer appearing in my new outgoing mail message drafts. When I attempt to select the right signature, the dropdown in the email draft says 'none'
Under mail preferences--signatures--choose signatures it also says none and does not let me select anything though two signatures exist tied to this account.
Since I didn't create the issue I also don't know how to fix it and all attempts so far have failed. Feedback desired.

Mail > Preferences > Signatures
Drag the signatures you want to use to the account. Then relaunch Mail.

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Trying to add my thunderbird work email account to my new iphone, how do I find my "incoming mail server" and "outgoing mail server" host names?

Got a new Iphone 6 and I need to add my work thunderbird email account onto the phone. It is asking me for the host name of my incoming and outgoing mail server and I have no idea what this means- please help!

First off there is no such thing as a Thunderbird email account. Email providers issue email accounts and Thunderbird is email client software and not a provider.
You can look at the server settings in Thunderbird to see the settings it is using or you could get a list from your provider.
In Thunderbird go to the menu bar and select Tools-Account Settings-Server Settings to see the Inbound settings and Tools-Server Settings-Outbging Server(SMTP) for Outbound settings.
No menu bar with Tools showing? Press the alt key.

HT1277 i have added my company e-mail add into my Macbook i receive mails but i cant send e-mails , anyone knows why ? i have tried all options in outgoing mail settings but it wont work !!

i have added my company e-mail add into my MacBook , i recive e-mails but i cant send e-mails , anyone knows why ? i have tried all options in outgoing mail settings but it wont work !!

Hello,
The receiving email ports are:
IMAP is port 143
IMAP-SSL is port 993
POP is port 110
POP-SSL is port 995
Outgoing ports are...
SMTP and SMTP-SSL is on ports 25, 587 and 465. Port 587 has to be SSL, and port 465 is enforced TLS-wrapped and is generally used by Outlook users.

Add a disclaimer / signature on outgoing mail

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