Adding External Requirements to existing Bid Invitation

We have a need to add external requirements to existing Bid Invitations. For example, I go to sourcing cockpit, choose 2 shopping carts to add to work area, select create bid invitation and it creates a bid invitation successfully for all line items of external requirements selected in the work area. Lets say the next day, another external requirement comes in and I want to add this new shopping cart to existing bid invitation. how do i do this? Requirement is to link this new shopping cart to the existing bid invitation. Adding a new line item, or changing qty, etc. does not do this. the shopping cart must be linked to the bid invitation.(i.e. the history tab should have every shopping cart linked to the one bid invitation). I have researched the submit to grouping functionality and this does not meet this requirement as far as I can tell. If you think it will, please elaborate.
SRM SERVER 550
Classic
Plan driven procurement
Thanks in advance,
Justin

Hi Justin,
Once you have created BID invitation and published it,it is possible for adding any new requirement into the created BID.I even looked at option of copying BID and adding this new requirement into the copied BID but it does not behave in the way you are looking.
Although I am looking in extended classic scenario system still I feel that in standard enviornment system should ideally behave in the way it is designed currently.
So,I donot think the way you are looking at is possible.
regards,nishant
please reward point if this helps

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Hello everyone,
I created a custom web transaction that displays some bid invitation information. I need to create a link that opens the same bid invitation in transaction BBP_BID_INV.
When I used "CALL TRANSACTION", I got the SAP GUI version. I need to get the bid invitation opened in Web Version (service BBP_BID_INV).
Your help is appreciated,
Abdullah Azzouni

Hello Marcin,
Well, I'm using this function module to display certain information users will need. Some users would like to be able to access the existing Bid Invitation transaction in order to change some information. This is why I need a link in my custom transaction to do that.
It would make more sense to call the existing transaction BBP_BID_INV. I could call it at the moment, but I get the SAP GUI version. I need the web version.
Regards,
Abdullah

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Hi srm guru's,
I cannot publish the Bid invitation. System showing error message as no workflow.
I want to publish BI with out any workflow.
Is any configurations required for a bid invitation publishing with out workflow.
regards
sai

Hi Sai
     o   BUS2200 (Bid invitation)
         -   WS14500026 (Automatic approval)
         -   WS14500027 (One-step approval)
         -   WS14000091 (Alert workflow)
         -   WS14500028 (n-step approval)
Did you activated any one of the workflows?
SAP Business Workflow ->
perform task specific customizing
regards
Muthu

Grouping of requirements into Bid Invitation from sourcing cockpit.

Hi ,
We are using Plan driven procurement ,bidding in ECS.Our requirement is as follows, we have multiple requirements(External requirements) transfered from R/3 with same material and same delivery date to same delivery place, we need to create one bid invitation line for all the requirements.
In the standard system it is creating one bid invitation, but it has multiple lines on the bid invitation, one line for each of the external requirement.
Is there any way to group the requirements into one line in bid invitation.
Thanks in Advance.
Nanaji.

Hi,
Pls see the foll link:
http://help.sap.com/saphelp_srm40/helpdata/en/25/40f23a53cd0e04e10000000a11402f/content.htm
BR,
Disha.
Do reward points for useful answers.

BAPI_BIDEC_CREATE - Bid Invitation Create - External System

There appears to be a SRM function and BAPI that can be used to create Bid invitation programmatically. They are: BBP_PD_BID_CREATE and BAPI_BIDEC_CREATE.
Questions :
1. Is the BAPI_BIDEC_CREATE used if creating Bid Invitations from an external systems (i.e. ECC 5.0)?
2. If BAPI_BIDEC_CREATE is not for this purpose, is BBP_PD_BID_CREATE the correct one to use?
3. For both BAPI_BIDEC_CREATE and BBP_PD_BID_CREATE when creating a Bid Invitation (the GUIDs are not yet created) the Item Long Text structure does not have item number included. It has the Item GUID but during a create you donu2019t know what it is.    Is the following the correct process for using this BAPI/function and if not, please correct?
Create the Bid Invitation:
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     2. Call BBPU_COMMIT_AND_WAIT
Call the BAPI again with the GUIs returned in the E_ structures to update item long text and delivery schedules:
     3.   Call BAPI_BIDEC_CREATE    with known GUIs for the items or is there a different function to call for the change to add additional long texts to each item
     4. Call BBPU_COMMIT_AND_WAIT

Requirement has probably long gone and potentially you've resolved the problem but for the benefit of others;
In order to differentiate between Header and Item data within structure I_BID_TEXT you need to use field PARENT_GUID. The value here is not necessarily the parent of the BID Invitation but the parent of the text i.e. header or item.
for example;
I_BID_HEADER_CUST
PARENT_GUID
DF1203499AF874F1AB76000D6098290C
I_BID_ITEMS
ITEM_GUID.............................................PARENT_GUID......................................ITEM_NUMBER
DF12037B3803EDF1AB76000D6098290C DF1203499AF874F1AB76000D6098290C 0000000001
I_BID_TEXT
PARENT_GUID......................................TEXT..TEXT_LINE
DF1203499AF874F1AB76000D6098290C   HTXT   testing bidder text      -> Header Bidder Text
DF1203499AF874F1AB76000D6098290C   NOTE   testing internal note   -> Header Internal Note
DF12037B3803EDF1AB76000D6098290C   NOTE   Testing internal note -> Item Internal Note
Edited by: Kyle Freeman on Jun 24, 2010 3:21 PM
FM: GUID_CREATE (EBP/SRM & ECC) can create the guid for you.

Adding Index server to existing farm, "Server Farm Product and Patch Status" returned 34 Missing Locally required products and patches

Once I connected my new server to my farm's config db, it returned all of the following missing locally. I stripped out any redundancies and Headings, and I'm left with 43. I'm looking for a efficient strategy. Should I start with the lowest version number
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Service Pack 2 for Microsoft SharePoint 2010 (KB2687453) 64-Bit Edition (14.0.7015.1000)
Service Pack 2 for Microsoft 2010 Server Language Pack (KB2687462) 64-Bit Edition (14.0.7015.1000)
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Microsoft Office Server Proof (Russian) 2010 (14.0.7015.1000)
Microsoft Office Server Proof (Spanish) 2010 (14.0.7015.1000)
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Microsoft Shared Components (14.0.7015.1000)
Microsoft Shared Coms English Language Pack (14.0.7015.1000)
Microsoft Slide Library (14.0.7015.1000)
Microsoft InfoPath Forms Services (14.0.7015.1000)
Microsoft InfoPath Form Services English Language Pack (14.0.7015.1000)
Microsoft Word Server (14.0.7015.1000)
Microsoft Word Server English Language Pack (14.0.7015.1000)
PerformancePoint Services for SharePoint (14.0.7015.1000)
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Microsoft Visio Services English Language Pack (14.0.7015.1000)
Microsoft Visio Services Web Front End Components (14.0.7015.1000)
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Recommendations?
Thanks,
Scott

Thanks guys. I was able to get through all of the patches except for
Language Pack for SharePoint, Project Server and Office Web Apps 2010 - English missing locally
Language Pack for SharePoint, Project Server and Office Web Apps 2010 -
Spanish/Español missing locally
This was my process:
Config Wizard:
Adding Index server to existing farm, "Server Farm Product and Patch Status" returned 34 Missing Locally required products and patches.
SKIP installing the following two, as SP2 is cumulative
Microsoft SharePoint 2010 Service Pack 1 (SP1) (14.0.6029.1000) (officeserver2010sp1-kb2460045-x64-fullfile-en-us.exe)
Hotfix for Microsoft SharePoint Server 2010 (KB2775353) 64-Bit Edition (14.0.6105.5000)
install SP2 oserversp2010-kb2687453-fullfile-x64-en-us.exe
install oslpksp2010-kb2687462-fullfile-x64-en-us.exe
Got "There are no products affected by this package installed on this system."
SO!
Uninstalled Sharepoint 2010 Server
WIll try to install again, without skipping #2, and reorder installation of oslpksp2010-kb2687462-fullfile-x64-en-us.exe
Retry (the long way):
Run SharePointServer.exe, get Missing Locally...
Install oslpksp2010-kb2687462-fullfile-x64-en-us.exe SUCCESSFUL
Install officeserver2010sp1-kb2460045-x64-fullfile-en-us.exe SUCCESSFUL
Reboot
Install oserversp2010-kb2687453-fullfile-x64-en-us.exe SUCCESSFUL
Rerun Config
STILL MISSING
Download oslpksp2010-kb2687462-fullfile-x64-es-es.exe, run, "there are no products affected..."
Uninstall.
Re-retried, only got through the first couple:
Run SharePointServer.exe, get Missing Locally...
Install SP1 officeserver2010sp1-kb2460045-x64-fullfile-en-us.exe, SUCCESSFUL
Install English Lang Pack oslpksp2010-kb2687462-fullfile-x64-en-us.exe, "There are no products affected by this package installed on this system."
Install Spanish Lang Pack oslpksp2010-kb2687462-fullfile-x64-es-es.exe,
Install SP2 oserversp2010-kb2687453-fullfile-x64-en-us.exe, run Config Wizard
I'm now downloading 462150_intl_x64_zip.exe, going to try and install it as step three.
Any suggestions greatly appreciated.
Thanks,
Scott

Add a new button to BID Invitation screen

Hi,
How to Add a new button to Bid Invitation Screen in SRM?
Thanks,
Raveendra

Hi
Which SAP Version you are currently on ? What is the exact requirement ?
If i understand you right, Incase you want to add a button to the existing screen template then it will require standard code change and also you need to plan out how will you will code the logic to activate the button.
There is no BADI which can do this as this is not a SAP funtionality. You need to do a little bit of research on this to get the job done.
Regards
- Atul

Bidder Not able to filter Bid Invitations with custom fields

Dear Community,
Need some ABAP help.
Know many experts are in our community.
We have added 3 custom fields to the Bid Invitation and Bid header
Coded Badi BBP_CUF_BADI_2 for them to appear in the Search criteria for Find Bid Invitation for both the logins(purchaser and bidder).
The custom fields now appear in the Extended search for both.
These custom fields extract values from custom tables.
But we found that the search criteria seems to be filtering Bid Invitations only in the Process Bid Invitation screen(Find Bid Invitation) of the purchaser login.
Template: bbp_bid_inv/99/saplbbp_bid_inv_1010.html
And NOT filtering Bid Invitations in the Process Bid screen(Find Bid Invitations and Auctions) of the Bidder login.
bbp_quot/99/saplbbp_quot_ui_its_1010.html
The ABAPer has already incuded the custom fields in structures INCL_EEW_PD_HEADER_CSF_BID and INCL_EEW_PD_HEADER_CSF_QUOT,
What is required in addition so that the search criteria will work in the Bidder login as well??
Thanks in Advance,
Dinesh
(Will appreciate with points)

Thanks, Disha.
We have alreday activated BBP_WF_LIST
and tried some code in method
BBP_WF_LIST_SOCO
but did not help us.
Can you suggest any specific code to try?
You are right for template modification for values of this custom fields.
If we do that Bidder CAN filter the BI correctly with these values of custom fields.
But customer does not want that way because in future the values would be changing.
and so it would be an additional task to correct templates.
Also they have to redo these changes with every upgrade.
So we are fetching the values from custom tables for these custom fields.
Would like to again draw the attention towards purchaser's search with these custom fields.
Why purchaser can search correctly with these custom fields fetching values from custom tables?
Can we debug or take any hint from there?
Any futher thoughts?
Landscape - SRM 5.0 SP11 CLASSIC
BR
Dinesh
Already raised an OSS for this issue.
Will keep updated about any responce.

Problem with attachements in bid invitation

I posted 3 attached documents in a bid invitation,1.xls,an 2 .doc ,the problem is that the supplier can't open the documents attached plus the documents are not big, can any one please help me with this issue? there will be rewards.

Hi
I don't know which SAP version are you using at present ?
Anyways, here are few OSS notes, which might help
<b>1030777 Follow-on note to 848909. Size of the table BBPCONT is big
1028642 Dump occurs during Bidinvitation creation from Shopping cart
1027890 Document Attachments Sporiiaclly Not Opening on IBID
848909 Size of the table BBPCONT is very big.
1016341 Attachment and Note from bid not copied to purchase order
998019 Changing bid in bid invitation: Adding attachments
951147 Attachments from bid not displayed in bid invitation
995042 BBP_QUOT: Texts/remarks/attachments not shown correctly</b>
<u>Please update me incase you need any further help.</u>
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul

Custom field in Create Bid Invitation..

Hi,
I have to add a custome field in the 'Create Bid Invitation - Find bid invitation - Extended Search screen. has anyone done this same scenario.
john.

hi,
I dont think you can add custom field at the item overview level.
There is nothing in standard for CUF in item overview.
CUF are available in Header/item basic data, accounting and search screens, but nothing in item overview.
The only workaround which i can see is to modify the HTML page in the Internet Service .
You can try to use some standard field which stores the information you want to display (instead oc creating a custom field).e.g.If you want to display the Product CAtegory in addition to its description on the item overview screen(Table control),then you will have to find out the std field which stores the Prod category value.
If the standard populates that field with the info you require you'll not have to populate it yourself: so check it.
Be careful to add this column as the last column in the Table control, as the template refers to column numbers for existing data.
Then change the template in order to manage the field display in the different cases (selection and display).
DO NOT COPY STANDARD PROGRAM, or you will loose modification tracking during upgrade or SP applications.
Be careful. The same HTML templates of the Internet Service are (shared) used for all the users. So be very sure in making changes to the standard HTML template and publishing those changes. Incase of shortdumps here, you need to go through each line in the Service to see the cause of the error(which might be as silly as missing a comma, bracket, period after a line). SAP dump analysis is not much help here.
BR,
Disha.
Pls reward points for useful answers.

Bid Invitation to create a Contract

Hi Guys,
We are implementing SRM 4.0 (Classic Scenario). Our requirement is to create a RFX through the bidding engine only manually. (Not going through sourcing or external requirements).
I am aware that we cannot manually create a bid invitation for indirect materials as we donot have an account assignment object for indirect materials in the bidding engine and this restricts creation of a PO.
Does the same hold good for creation of contracts for indirect materials or we can create contracts from the bidding engine manually without the cost assignment object problem??
Also creation of bids manually for direct materials should not be a problem as it does not need a cost object assignment (only storage location is a mandatory field).
Please confirm !!!!
Does anybody have the best practices used for the live auction and bidding process in SRM??
Thanks
SUNNY

Does anybody have a solution to my problem???
Please let me know
Thanks
Sunny

Bid Invitation confirmation Text

Hi,
I am working on SRM 5.0
I got a problem at bid invitation approvals for Non-Catalog items.
Once Non-Catalog SC approves by all approvers then buyer is going to add the bidders.
After adding the bidders it is going for approval to concerned approver. for this mail also sending to bid approver.
When bid approver is login into SRM front-end and click on Approve button. It is asking for confirmation with Yes & No buttons without any text above these Yes No buttons.
Is it standard one or tell me where exactly this text was maintained and how can we check & modify.
Regards,
Chandu
Edited by: Chandu Valluri on Oct 8, 2008 12:54 AM

Hi,
This is not my solution.
Let me explain clearly
1. After SC created, Buyer will add Bidders.
2. Click on approval preview.
3. It will be showing one concerned approver for Ex: ( MGR1)
4. A mail will be sending to MGR1.
5. After that MGR1 should log in and clicked on " approve all items " button.
6. In the next screen it is asking final confirmation with YES/NO buttons.
Here my requirement is " I need to be displayed a text above these buttons(YES/NO) ".
So, Where do i need to do that, I mean where it is maintianing.
Please do the needful...!
I will be very much grateful to you..!
Regards,
Chandu

External requirment number (PR #) in backend Service PO

Dear All,
We are implementing classic scenario with simplified pricing on SRM4.0 and ECC6.0 as backend.
During strategic sourcing scenario i.e. for Bid Invitation out of external requirement (PR transferred from R/3 to SRM ),when we trigger a PO system doesn't populate the Purchase requisition number in backend PO for service items.
In case of material items system populates PR number in backend PO.
Please throw some light on how to get the PR number populated in the service PO.
Kindly write back.
Regards,
Nilesh Swami

Hi. Just configure the same types for Req and PO in the backend, that is the easiest solution.
Regards,
Dave.

Status of Bid invitation and BID

Hello All
What are status ( ALL STATUS) header / technical status of Bid Inviatation and Bid response existing AND THEIR IMPORTANCE ?
for example
Bid Invitation
created
published
Bid
accepted
approved ( do we really require bid response approval)
Muthu

Hi,
For Bid Invitation
1. Held Bid
2.Awating Approval. --Bids are subjected to Approval
3.Published.
I think created is not there
For Bid
1. Accepted
2. Rejected
3.Unprocessed Bids --Bids submitted by the vendor but due date is there for processing
In SRM 7.0 only Bid Response is there.In this supplier has to click the button stating whether he is participating in the Bid.
Regards
G.Ganesh Kumar

Adding External Requirements to existing Bid Invitation

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