Administrator Role for "Create Travel Expense Report"

Hello Everyone,
I would like to know if there is any ESS "Role" that is provided by SAP for ESS which allows an administrator to "Create Travel Expense Report" for employees who doesn't have access to computers.
I would appreciate your help.
Kind Regards,
Gopal.

Hi Sandeep,
Thanks a lot for your reply. My client wants to completely remove the process of filling in forms for travel expenses claims. So, they are asking us to provide an alternative for the people who don't have any access to computers. Could you suggest a good solution for this scenario. I would appreciate your help.
Kind Regards,
Gopal.

Similar Messages

Create Travel Expense Report link missing in ESS

Hello Gurus,
I am unable to see the Create Travel Expense Report link in the ESS Travel & Management tab. I have modified SPRO and details are as below:
1) In SPRO, I have copied the standard Resource (EMPLOYEE_TRAVEL_EXPENSES_SRV05) and Service (EMPLOYEE_TRAVEL_EXPENSEREPORT05) as new Resource (Z_EMPLOYEE_TRAVEL_EXPENSES_SRV05) and Service (Z_EMPLOYEE_TRAVEL_EXPENSEREPORT05).
2) I have changed the URL Parameter in Z_EMPLOYEE_TRAVEL_EXPENSES_SRV05.
3) Later I have deleted the new "Z" Resource and Service that I have created in the SPRO, so that I wanted to default back to the standard.
After deleting the "Z" Resource and Service in SPRO, I am not able to see the "Create Travel Expense Report" link from the Travel and Expenses area page in portal. Though I was able to execute the iView directly from the Portal PCD.
Did any one got similar kind of problem ????
Could you please reply with your suggestion or advise how you have fixed this problem.
Thanks for any help.
Ram.

Hi Bharathwaj,
Thanks for your helpful answer.
I have checked the Area Page EMPLOYEE_TRAVEL_ERP2005, but I don't see any entry for services.
It has Area Link Text, Picture Resource, Area Link Type and Link Resource only....
Can you suggest if I have to see any other setting ??
Thanks for your help.
Ram.

Error while create travel expense report - MTR

Hi all
I am implementing MTR and as of now I am able to successfully sync the data to the client. Now when I try creating a trip in the client (offline) the following error occurs
At the travel expense create process "Enter Genera Data" page, there is an input field for mileage, the unit for this is shown as "km" and if I try giving some value in it, it throws the following java exception.
java.lang.NumberFormatException: empty String
     at sun.misc.FloatingDecimal.readJavaFormatString(Unknown Source)
     at java.lang.Float.parseFloat(Unknown Source)
     at com.sap.mbs.mttcore.util.NFHelper.localizedStringToFloat(Unknown Source)
     at com.sap.mbs.mtr.common.AbstractValidation.extractDecimal(Unknown Source)
     at com.sap.mbs.mtr.common.AbstractValidation.validateFieldLength(Unknown Source)
     at com.sap.mbs.mtr.common.AbstractValidation.validateAllFieldLengths(Unknown Source)
     at com.sap.mbs.mtr.common.AbstractValidation.validateAllFieldLengths(Unknown Source)
     at com.sap.mbs.mtr.mile.process.impl.MileValidationImpl.validateSingleMileForNewTrip(Unknown Source)
Similar kind of error occurs when I give the amount in the "Expense Receipts" page of expenese create process.
Had any one come across this error, Do I need to do any changes in the configuration?? Please clarify
Thanks
Raj

Nadia
Really, I was wondering whether should I keep hands on the java code. Any ways below are the errors I face when I try to create a trip.
1) In the "Enter General Data" the step1, the Mileage part it shows as km should be mi. When I try to input any number in there the following error occurs
empty String - More details
Component:: trip
View:: com.sap.mbs.mtr.trip.control.impl.EnterGeneralDataController
Event:: onNextStep
Code:: Unknown Error
java.lang.NumberFormatException: empty String
     at java.lang.FloatingDecimal.readJavaFormatString(FloatingDecimal.java:983)
     at java.lang.Float.parseFloat(Float.java:222)
     at com.sap.mbs.mttcore.util.NFHelper.localizedStringToFloat(Unknown Source)
     at com.sap.mbs.mtr.common.AbstractValidation.extractDecimal(AbstractValidation.java:227)
     at com.sap.mbs.mtr.common.AbstractValidation.validateFieldLength(AbstractValidation.java:191)
     at com.sap.mbs.mtr.common.AbstractValidation.validateAllFieldLengths(AbstractValidation.java:177)
     at com.sap.mbs.mtr.common.AbstractValidation.validateAllFieldLengths(AbstractValidation.java:152)
     at com.sap.mbs.mtr.mile.process.impl.MileValidationImpl.validateSingleMileForNewTrip(MileValidationImpl.java:307)
     at com.sap.mbs.mtr.mile.process.impl.MileProcessImpl.validateMileForTripGeneralData(MileProcessImpl.java:242)
     at com.sap.mbs.mtr.trip.control.impl.EnterGeneralDataController.validateMile(EnterGeneralDataController.java:1136)
     at com.sap.mbs.mtr.trip.control.impl.EnterGeneralDataController.bindAndValidateMile(EnterGeneralDataController.java:931)
     at com.sap.mbs.mtr.trip.control.impl.EnterGeneralDataController.bindAndValidate(EnterGeneralDataController.java:886)
     at com.sap.mbs.mtr.trip.control.impl.EnterGeneralDataController.onNextStep(EnterGeneralDataController.java:811)
     at sun.reflect.NativeMethodAccessorImpl.invoke0(Native Method)
     at sun.reflect.NativeMethodAccessorImpl.invoke(NativeMethodAccessorImpl.java:39)
     at sun.reflect.DelegatingMethodAccessorImpl.invoke(DelegatingMethodAccessorImpl.java:25)
     at java.lang.reflect.Method.invoke(Method.java:324)
     at com.sap.mbs.core.control.AbstractViewController.process(Unknown Source)
     at com.sap.mbs.core.control.DefaultStateMachine.process(Unknown Source)
     at com.sap.mbs.core.web.FrontServlet.doHandleEvent(Unknown Source)
     at com.sap.mbs.mtt.application.web.FrontServletImpl.doHandleEvent(Unknown Source)
     at com.sap.ip.me.api.runtime.jsp.AbstractMEHttpServlet.doGetNotThreadSafe(AbstractMEHttpServlet.java:347)
     at com.sap.ip.me.api.runtime.jsp.AbstractMEHttpServlet.doGet(AbstractMEHttpServlet.java:689)
     at com.sap.ip.me.api.runtime.jsp.AbstractMEHttpServlet.doPost(AbstractMEHttpServlet.java:706)
     at javax.servlet.http.HttpServlet.service(HttpServlet.java:760)
     at com.sap.ip.me.api.runtime.jsp.AbstractMEHttpServlet.service(AbstractMEHttpServlet.java:313)
     at javax.servlet.http.HttpServlet.service(HttpServlet.java:853)
     at org.apache.tomcat.core.ServletWrapper.doService(ServletWrapper.java:405)
     at org.apache.tomcat.core.Handler.service(Handler.java:287)
     at org.apache.tomcat.core.ServletWrapper.service(ServletWrapper.java:372)
     at org.apache.tomcat.core.ContextManager.internalService(ContextManager.java:806)
     at org.apache.tomcat.core.ContextManager.service(ContextManager.java:752)
     at org.apache.tomcat.service.http.HttpConnectionHandler.processConnection(HttpConnectionHandler.java:213)
     at org.apache.tomcat.service.TcpWorkerThread.runIt(PoolTcpEndpoint.java:416)
     at org.apache.tomcat.util.ThreadPool$ControlRunnable.run(ThreadPool.java:501)
     at java.lang.Thread.run(Thread.java:534)
2) In the same page when I tried to do "Change Cost Assignment" Similar error occurs but at a different Java Class.
empty String - More details
Component:: trip
View:: com.sap.mbs.mtr.trip.control.impl.CostAssignmentViewController
Event:: onNextEntry_Cost
SAME ERROR
3) The 2nd page of the process, "Record Expense Receipt", when I give some value in the Receipt Amount Field, It gives the similar error
empty String - More details
Component:: receipt
View:: com.sap.mbs.mtr.receipt.control.impl.ReceiptListController
Event:: onNextEntry
4) Also I am not able to see the Estimates (Estimate Airfare, Estimate .....) in the drop down for Expense Type in the 2nd Page "Record Expense Receipt".
Thanks
Raj

TCode PRRW: Document Currency not taken from Travel Expense Report Currency

Hi,
We created a Trip Request using TCode TRIP and also created Travel Expense Report for the same Trip in which some of the payments were to be made to Vendor. We have Travel expense receipts in currency SGD. After settling the Trip and creating Posting Run, we made postings to FI using TCode PRRW. As a result of TCode PRRW, system considered INR as document currency and made postings in INR (same is also reflecting in the FBL1N report for Vendor).
Why system is considering INR as document currency instead of SGD as the expense receipts were entered in SGD in Travel Expense Report?
Regards,
CMC Team

Hi Aldo Manuel Sanz Castro,
Can you please explain in detail what are the changes you had done i am also facing the same problem if you share information in detail alone with screen shot it will very helpful to me
thanks in advance
thanks
Trinath

Attach receipt soft copy against each receipt created in Travel Expense Report

Hi,
I want to attach each receipt to each expense line in Travel Expense Report.
I created one OSS message, for which SAP replied, that
GUID is the key for the receipts and the attachment will be linked to it. It is possible to attach because the pers.No., TripNo. and the GUID are available.
I didnot understand what is GUID and how do we activate it?
Kindly help me to understand.

Hi Vijay,
I think there's been some confusion here because it is possible to add attachments to individual receipts in SAP standard (you don't need OpenText).
It is relatively new functionality because you'll need to be on EHP6 or higher and have activated business function FIN_TRAVEL_4, see details at this link:
Travel Management 4 - Financial Accounting (FI) - SAP Library
If you have activated FIN_TRAVEL_4 then check the link below for specific information on how to activate the option to add attachments to individual receipts:
Transfer of Attachments to Receipts - Travel Expenses - SAP Library
Hope this helps,
Jack

HR-BW report for Travel Expense report(Urgent, max. points awarded)

Hi All,
Could anyone please tell how to write a spec to create a BW report for Travel Expense report. or how can we know from which tables can the data be extracted for Personal number, name of the EE, Trip number, Trip duration, Trip begin date, Trip end date, trip destination, reason for the trip, total cost, reimbursement amount, paid by company, additional amount, total miles/Km, cost center, CoAr, Status of the trip
Its very urgent. Please Help!!!!
Regards,
Latha

Hi Latha,
PR05 is the Tcode for Travel expense Manager where the data will be posted and The table is PTRV_HEAD where the data get stored .
Regards,
Narendra Kumar Katuri.

I just created my 1st travel expense report - Now what shall I do with the original paper?

Hello,
I just created my first travel expense report. The original paperwork (e.g. from hotels) had been photographed and assigned as expenses. One question: What shall I do with the original papers? Can I throw them away (which I hope). Or is there any legal / tax-related duty to keep them (which would be stupid).
- Wolfram

Hi Wolfram,
This community is used by all Cloud for Travel and Expense customers, and each customer's travel policy varies. Please refer to your travel department's policies to confirm what you should do with the paperwork.
Thank you!

My Trips and Expenses - Create new expense report is not coming up..

Hi,
We are facing a issue in T&E that, when we try to click on "Create new Expense Report" from My Trips and Expenses it is not coming up..
And same when we execute the backend application through SE80 it is coming fine.
Please anyone suggest the root cause..
Your help would be much appreciated...

Hi Veer,
Yes, I just tested this thing out in 11.1.1.5. Please find more details below.
1. I create a sample 'BIConsumer' user.
2. Logged into the BI Server.
3. Navigated to Catalog and clicked on New
4. I could get only two options 'Report Job' and 'Action Intelligence'.
To provide proper privileges,
1. Logged into BI Server as BIAdministrator.
2. Navigated to Administration -> Manage Privileges -> Catalog/
3. Given explicit permissions to 'BIConsumer' to create folders and 'My folders and Dashboard'.
To verify,
1. Logged back to BI Server as 'BIConsumer' user.
2. Now, in the catalog could see 'New Folder' option under 'My folders'
For further analysis, can you please check which roles this particular user is having? You can click on username at the top right corner -> My Account->Roles and Catalog Groups.
Thank you,
Dhar

Can Single Trip have multiple travel expense reports?

Hi All,
Can a single trip have more than one travel expense report linked to it?
My Client requires different travel receipts for a single trip to have different paymnet cycles.
Say for a single trip (for 20 days) the airfare paid needs to be settled in next 7 days and the hotel will be reimbursed when employee finishes the trip i.e. after 20 days in this ex.
Can each of these receipts be settled and then posted to finance separately if they are part of the same travel expense report.
OR can we have different travel expense reports for the same trip which could then be settled and posted to finance individually?
Regards,
Amit

Hi,
I think you have some diferents posibilities:
- Let your employees create differents travel expenses in the same period (Define Schema and Individual Field Control).
- Let your employee modificate a travel expenses whith settlement status: "settle".
Marta.

Meals per diem error in Travel Expense Report

Hi All,
I am getting the below error while creating the Travel Expense report. Meals per diem is not getting calculated. Let me know if i missed any configuration here. Appreciate your help.

Hi,
As said by the error message you are missing entries in table T706V : Per diem for meals scaled by hours.
And here you are missing the entry for trop provision variant "ID" for the country "IN"
Please start SM30 on view V_T706V to enter meal allowance amounts per countries and per hours.
Regards,
Christophe

How to create an expense report, with amounts calculation, including currency conversion ?

Hello,
I would like to create an expense report like the one shown below.
As far as I could try the PDF forms editor, I don't understand how we can build such report. Furthermore, I would like to know how we can make easy calculation in the report ?
Thanks for your assistance.
Ben

I would suggest, building additional columns in your query for the what if analysis. These columns would use formula variables for the user to input for the changeable fields. These will give hima side by side comparison of actual and what-if values.
Thanks
Vineet

Bapi to change travel expense report

Hi,
I am working on an program to create a travel expense report using the 'BAPI_TRIP_CREATE_FROM_DATA' FM and it is working fine.However,i am unable to change the trip created using this FM.When i use the SAP transaction TRIP,i am able to change the travel expense report created.I am passing the status approved as '3' and account as '1' in the BAPI.Is there any bapi's available to change the travel expense report created?I would appreciate any assistance.
Regards,
Rajiv C

Dear there is no standard Bapi to change the same, However there is one to delete the same( <b>BAPI_TRIP_DELETE</b>) and then you can create the same.
Why you not trying to write a new BApi to change the Trip ( as standard is not available).
See other reply there is step by step process to write a custom bapi.
Just start you will find it intersting.
rewardif useful.
Amit Singla

Scan receipts and attach to travel expense report (max.points rewarded)

Hello All,
Could anyone please tell how the process works in r/3 for scanning receipts and attaching them to travel expense report. Please send any config documents, links or technical specs. Its very very urgent.
Thanks & regards,
Latha

receipts can be attached in PR05

Switching off the buffering of number range for Trips (travel expenses)?

Hi,
In Tcode SNRO object RP_REINR has a buffer of 10.
If this is switched off, it could influence the performance.
Has anyone had any experience in switching off the buffering of number range for Trips (travel expenses)?
Thank you.
Kind regards,
Linda

Dear Linda,
I recall switching off the buffer in one of my projects. We did not encounter any problems, since it was a rare activity. Therefore, I do not expect any performance issues on this matter. Anyway, I presume, one can always switch it back.
Regards,
Eli

Required BAPI's for creating travel request

Hi ,
Can you please help on below issue.
I need to know what are the BAPI'S are supporting for creating travel request.
Thanks,
Kumar.V

http://scn.sap.com/thread/1738366

Administrator Role for "Create Travel Expense Report"

Similar Messages

Maybe you are looking for