Advance payments in sales

Hi guru's
i have any an issue can provide solution asap.
issue:
1. System should accept the 100% advance payment against any sales order.
eg sales order raised     on 15 jan 2012 with rs 1000,00.00, validity of S.o is 30 jan 2012
    100% advance should receive before 25 jan 2012, after 25 jan sys should not accept any advance payment for this S.O
    validity column should be there in va01
delivery should take place only for the amount of advance it has
eg sales order is placed for rs 100000 on 15 jan 2012
on 15 jan advance received for rs rs 40000
on 16 jan raised delivery for rs 20000
on 17 jan trying to raise delivery for rs 50000.( it should be blocked because advance payment received for rs 40000.00 out of that rs 20000.00 delivery is made, so he has just rs 20000.00 advance and delivery is for rs 50000.00 so delivery should be blocked.
thanks in advance
Edited by: imam sk on Jan 17, 2012 4:43 AM

Hi narain
Your requirement can be fulfilled through down payment configurations
Make the following down payment configurations :
item category group - 0005
item category - TAO
for this TAO item category a billing plan 01 (milestone billing plan -01) will be assigned and its billing relevance should be I which is order related billing .
billing doc type - FAZ
cancellation billing doc type - FAS
maintain a condition type AZWR which is down payment settlement , it has requirement as 2 and calc type as 48 acct key as ERL
Now when you enter a material in line item 10 and go to item data , you can see the billing plan tab.
now go to billing plan tab and enter the start date and enter the dates on which billing has to be done and then in billing request enter 0009 which is for down payment.once u press enter automatically it all the dates get blocked and billing request by default you get as 1 , that you change it to 4 or 5 . 4 is for down payment at value basis and 5 is for down payment at percentage basis. and beside that there will be a billing type .assign billing doc type as FAZ. to all dates
check the copying requirements are there at VTFA as 20 and for item category TAO copying requirements 23 is maintained or not
now do the cycle OR - LF - FAZ (billing doc type)
Regards
Srinath

Similar Messages

Advance payment against Sales order

Dear SAP consultants,
A customer pays multiple advances against a sales order.
The advances can be in different modes of payments (credit cards, cash , Check etc).
The requirement is that,
1. These advances should be captured in Sales order, the document should show the flow of advances as well (Sale order document flow).
2. Modes of payment should be captured
3. FI document should be created and cleared
4. Net order value of the sales order should be reduced as and when advance recieved.
5. Pls note that there is no fixed amount that should be paid by the customer (No billing plan)
Thanks again.
Suitable answer willl be rewarded with good points.
Reagrds,
Sandeep Kulkarni.

Sandeep,
In SD, we have the functionality of downpayments.
Here when sales order is created, particular part of the money is paid in advance.
Simultaneously, there will a posting creating manually in FI side for this money in some Special Purpose GL accounts ( indicating this sales order) meant for downpayment purpose and it is not posted as revenue.
Like this there will be various such advance payments.
Once the materials are delivered and invoiced, the advance payments will be converted into Revenue in Finance towards this sales order.
You can ask somebody about this downpayments and make your own customisation to suit to ur reqmt of showing the payments made and the payment mode in saels order itself.
You can check this link to know the process and the configuration better
http://help.sap.com/bp_blv1600/V5600/BL_DE/html/index.htm
Here click teh link "Sales order processing with Customer downpayment" and then read the entire stuff
Hope this helps.
You can reward if this helps

Pop Up of Advance Payment in Sales Order

hi Gurus
Actually i have a query that when i am going to create the sales order the system should pop up the dialouge box indicating the customers's advance payment
And against that advance payment the saes order is created
if thye sales order exceeds that advance payment
the system should gives a pop up of indicating that amt like same in Credit control
bcoz the customer pays in advance the money to the company for the the material which has he ordered
so whats the setting for this
And the Advance payment is variable means it changes daily acording to customer's order
Suitable answers will be rewarded
Regards
Amol gawai
Edited by: AMOL GAWAI on Jun 7, 2008 4:41 PM

Dear Amol,
I think your issue can be addressed by using Credit control area. Please do the following:
a) Define a credit control area for the customer.
b) Maintain credit limit as 1 Rupee T-code - FD32
c) Whenever the customer gives you a advance payment the same shall be entered in the system thru FI route and using the while FI posting in "More Data" the relevant Credit control area should be entered.
d) By doing the above the advance payment received from the customer shall be reflected as "Special Liability" in the Credit control area (FD33). Status Tab in FD32.
e) Now this advance payment will act as the credit limit of the customer. So after this if the Sales order value exceeds this limit the Warning or Error message can be set.
Hope the above works for you.
REWARD if it helps you!!
Regards,
Ajinkya

100% advance payment during sales order creation

Dear Experts,
One of our international client is having one requirement for collecting the 100% advance payment from customer during sales order creation itself. Our customer is in Germany.
For high risk customers they want to collect the advance payment for 100%. And if this 100% advance payment was not paid by customer then, sales order should not be processed.
And during regular sales invoice creation the same down payment also needs to be displayed in the invoice as advance payment.
Is it possible to setup this process using milestone billing.?? .or some other process is available to setup this process.
Thanks for your cooperation.
Warm Regards,
Velmurugan

Hi
Try with this with Credit management.Put High Risk with Error message.
When ever you will Create Sales Order it will Block due to Credit Chech.For this scenario Enter the Parking Vale at F-66.
Then make a entry for Customer-CR to BANK-DR.
This may solve ur requirement.
Regards
JS

Advance Payment againest sales order

Dear Expert,
The Scenario is like this,
If any customer pay some advance payment against one sales order.
through FI transaction we can do booking as advance payment by F-29 BUT,
how we can handle through sales transactions.????
and in sales flow where we can the that advance amount????

Based on your requirement,
> what setting required w.r.t. Billing plan ??
What kind of billing plan is relevant for your business process
-Milestone (01)
-Periodic (02)
> and which Item category we have to assign to OR
-TAO, for Milestone
- For Periodic (01) assign billing plan 02 in at sales doc type OR.
> and respective copy control for FAZ with item category .
Standard copying control is available for OR - FAZ in Copy Ctrl for Sales to Bill doc (use tcode: VTFA).
> and tell me please what are the transaction flow steps we have to follow in above scenario?
> 1)order---2)delivery---3) invoice (F2) and again from 4) OR --invoice (FAZ)
1) Sales order (va01)
2) Down-payment invoice with ref to sales order(vf01)
3) Delv with ref to Sales order (vl01n)
4) Final invoice with ref delv doc(vf01)
Thanks & Regards
JP

Advance Payments in Sales Order

Hi,
Say, Customer Terms of Payment --> 50% Advance ; 30% Dely; 20% Receipt.
The customer can issue Letter of Credit Also.
Scenario:
Customer PO value / Sales order value : USD 5000/-
Advance to be paid : USD 2500 (50%)
There may be a scenario where the customer shall pay the Advance - USD 1500 by cash & remaining USD 1000 by Letter of Credit.
But, when i create a Sales order for this PO, the Order value shall be USD 5000/- whereas the Letter of Credit shall only be for USD 1000. The system blocks the Sales Order for Financial Document value. This block should not happen as this will cause delay the delivery for no fault from the customer.
Can anyone let me know the SAP standard process for handling Advance payment from Customers.

Hi narain
Your requirement can be fulfilled through down payment configurations
Make the following down payment configurations :
item category group - 0005
item category - TAO
for this TAO item category a billing plan 01 (milestone billing plan -01) will be assigned and its billing relevance should be I which is order related billing .
billing doc type - FAZ
cancellation billing doc type - FAS
maintain a condition type AZWR which is down payment settlement , it has requirement as 2 and calc type as 48 acct key as ERL
Now when you enter a material in line item 10 and go to item data , you can see the billing plan tab.
now go to billing plan tab and enter the start date and enter the dates on which billing has to be done and then in billing request enter 0009 which is for down payment.once u press enter automatically it all the dates get blocked and billing request by default you get as 1 , that you change it to 4 or 5 . 4 is for down payment at value basis and 5 is for down payment at percentage basis. and beside that there will be a billing type .assign billing doc type as FAZ. to all dates
check the copying requirements are there at VTFA as 20 and for item category TAO copying requirements 23 is maintained or not
now do the cycle OR - LF - FAZ (billing doc type)
Regards
Srinath

Re:Advance Payment before sales order

Before Sales Order advance payment is received So how configure in SD?

Hi,
Please have a look in to this link:
[Advance Payment Process|Reg: Advance payment from Customer;
Regards

Unwanted printing of advanced payment when printing a sales order or pick

It will be great to have an option of disabling the automatic printing of the advanced payment incoming payment when printing a sales order or invoice.
The option is currently not available on the document printing options.

No print sequence for sales order is setup.
But even before on 2007 version, it was SAP default to print always the incoming payment of an advanced payment on every sales order or invoice.

Advance payment can not be used against credit limit and another sales ord

Hi,
I have advance payment scenario where customer want advance payment cannot be used against another sales order and against any credit limit.
Let me put one example.
Customer X is having credit limit of 1000 USD, if my client is received customized product order then he will take advance for this special order but customer X is already enjoying credit limit of 1000 USD. In this scenario my client wants advance payment received cannot use against any sales order and against any credit limit.
If I will post advance payment in F-29 then customer credit exposure will decrease against credit limit in FD32 which will affect normal sales order credit limit. Here customer does not want to utilize advance payment against credit limit of customer which is use for normal sales order.
Please suggest

Hi,
You can use the SAP standard documentary payment management functionality together with credit management for this purpose. You need to configure Documentary payments in SAP first. For that see below link;
[Documentary payments|http://www.learnsaptips.com/2011/09/how-to-handle-letter-of-credit-in-sap.html]
Then the advance payment has to be created as a financial document in SAP. This is just a SD only document and no impact to FI. During sales order creation you can assign this document number in to your sales document. It is possible to add it to sales order header as well as to individual line items.
If the attached financial document is sufficient to cover the value of the total sales order (If you attached to header) or value of the line item (If you attach it to a line item), system will NOT take that value for credit exposure calculation.
As far as I understood from your question, this is exactly what you're looking for.
Best regards,
Anupa

TDS on Sales Invoice and TDS on Advance Payment

Hi All
Can any one explain the below WHT scenario.
"If we get advance payment from customer and after some time (15days) we have posted an sales invoice against him. Now on which amount we have to deduct TDS. (At the time of Advance from Customer we have deducted TDS).
Again we have to deduct TDS on Sales Invoice or not?
Thanks
Chandra

Hi Chandra,
First of all, TDS means Tax Deduction at Source and so it does not apply to receipts from customers. It applies only in case where we pay to our vendors. While we receive the payment from our customers, its the customer who deducts the TDS and not we. We only book the total Invoice that we book as revenue and take the TDS certificate at the end of the year from the customer and submit it to the IT dept. By submitting the TDS certificates, we need not pay tax to the extent of TDS certificates.
So its only when we make advance payment to our vendors/sub-contractors or while booking the invoice of our vendors (whichever is earlier) that we have to deduct TDS.
Hope you understand this. Kindly revert if u need further information.
Regards,
CA. Karthik Narayan N S
SAP-FICO Consultant

Pop up in Sales order of Advance payment of Customer

hi Gurus
Actually i have a query that when i am going to create the sales order the systemshuold pop up the dialouge box indicating the customers's advance payment if its exceeding that advance payment
bcoz the customer pays in advance the money to the company for the the material which has he ordered
so whats the setting for this
Suitable answers will be rewarded
Regards
Amol gawai

Dear Amol,
I think your issue can be addressed by using Credit control area. Please do the following:
a) Define a credit control area for the customer.
b) Maintain credit limit as 1 Rupee T-code - FD32
c) Whenever the customer gives you a advance payment the same shall be entered in the system thru FI route and using the while FI posting in "More Data" the relevant Credit control area should be entered.
d) By doing the above the advance payment received from the customer shall be reflected as "Special Liability" in the Credit control area (FD33). Status Tab in FD32.
e) Now this advance payment will act as the credit limit of the customer. So after this if the Sales order value exceeds this limit the Warning or Error message can be set.
Hope the above works for you.
REWARD if it helps you!!
Regards,
Ajinkya

Link with blocked sales order with advance payment

Hi Gurus,
I have a scenerio, where, due to a shortfall of customer credit balance, system blocks the sales order and upon receiving an advance payment from the customer, i would like to know if the system can validate that, an advance has been received and can inform the user that advance received against the blocked sales order. So that, instead of manually releasing the blocked sales order user gets to know whihc are the sales orders to be released first and based on which system can allow the user to release first the blocked sales order and then the subsequent sales orders are processed for credit check.
Is there any exit or what is the enhancement that can be implemented for having this scenerio mapped.
Text Removed
Edited by: Lakshmipathi on Mar 17, 2011 8:57 AM

If you dont maintain any sale order reference and execute VKM3, system will populate all blocked sale orders. There users can select the required sale order and release it and I dont think, for this purpose, an user exit is required. You can also even consider VKM1
Still if you feel that it is required, you can try with any of the following user exits.
1) LVKMPFZ1: USER_CREDIT_CHECK1
2) LVKMPFZ2: USER_CREDIT_CHECK2
3) LVKMPFZ3: USER_CREDIT_CHECK3
thanks
G. Lakshmipathi
ps:- Please dont offer anything

A/R Advanced Payment Steps Confirmation

I need some confirmation regarding advanced payments from customers. I have read in the forums that advanced payments can not be linked to a sales order and the suggestion was to use the remark field to make note of the payment. Using the remark field is not an option for me. So as I understand it the steps for processing an advanced payment from a customer would be as follows.
1.     Create sales order for amount $1,000.
2.     Create A/R Down Payment invoice for $1,000
3.     Create incoming payment $1,000
4.     Create delivery off the sales order
5.     Create invoice with $0 balance due from the delivery
Correct?
It just seems steps 1-3 are a lot of work that could be avoided if SBO simply added a deposit field to the sales order window that posted the payment once the sales order was saved. Iu2019m not a programmer so I just have to work with what comes out of the box.

I am having an issue applying a payment to the reserve invoice. Initially I posted my advanced payment steps as follows.
1. Create sales order for amount $1,000.
2. Create A/R Down Payment invoice for $1,000
3. Create incoming payment $1,000
4. Create delivery off the sales order
5. Create invoice with $0 balance due from the delivery
Based on Gordon's suggestion step 2 above would be an A/R Reserve Invoice. After doing so I moved on to step 3 and entered an incoming payment. I then selected the checkbox next to the A/R Reserve Invoice in the rows below in the "Incoming Payments" window. Lastly I click the "Add" button, but B1 throws up a message "...amount to be paid is not matched to existing transactions. Do you want to post this amount as a Payment on Account?"
I don't understand why I am getting this message. If the payment I've entered is matched to the reserve invoice what's wrong? Am I missing a step or do something out of sequence? I even created the delivery from the AR Reserve Invoice and still had the same problem applying the payment to the AR Reserve Invoice.

Advance Payment by Customer

Dear Guru's,
The client want to have advance payment in the billing document print out.
e. g. the customer will pay crtain % amt as a advance payment before creation of sales order. i.e if the order value is 1000 and the adance is 200 then the billing should be of 800 only.
We dont want to use down payment here.
Pl advise.
Regards,
Arunava Sahana

Hi,
You can try the following method. You define a discount condition type with absolute vale and no access sequence to it and it should be manual and statistical(So we can aviod passing this value to accounting). Then user will use this value as advance payment and deduct this value from Gross and it will be the net value. Make the changes in the script aswell to get this printed along with the net value. Kindly please let me know If you need any more information on this.
Regards
Ram Pedarla

Advance payment in SO

Hello Experts,
My client gets the 70% advance payment once he sends the proforma invoice.My query is that once he gets the payment he will do the manual advance payment entry.But my client wants the payment shoud reflect the SO.I understand it has link with customer but the client wants to see in the SO.When he creates the advance payment it shoud reflect to the respective SO & the user should able to view in the SO that the 70% payment has been received.
OR
Can we apply the customer prepayment in Sales order entry instead of AR?
Kindly suggest.
Thanks
Shri..

Hello,
Your client receives 70% advance payment after receiving Proforma Invoice - This means that Sales Order is already created & you want to view the amount of advance payment received in the Sales Order?
I doubt this is possible in SAP Standard. My suggestion would be to go for Enhancement which will give you this details in Additional Data B Tab of the Sales Order. In this Additional Data Tab you can define a feild which will fetch & display the amount Advance Payment received from the Customer & Other FI details (like date of Payment received, Customer Outstanding, etc) if required.
This would be purely a Enhancement (Z-development).
Hope this helps,
Thanks,
JIgnesh Mehta

Advance payments in sales

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