Advance Request in TC: F-22

Hi Friends,
How to post advance request in TC:F-22. I have to use the following keys
P.K. 09
Customer: 2323
SPL GL indicator: 1(customized)
Also we need to settle that expenses by using TC: F-28 alongwith P.K: 19.
Can anyone please do let me know how to post and what are the accounting entries will generate?
Adv thanks

For F-22
It depends what entry you want to pass.
Kindly elaborate on the scenario.

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Vendor Advance Request - F-47

Hi,
For Vendor Advance request Special GL is maintained in OBVU and GL in FBKP for Vendor Recon and Special GL. Still when I Create Vendor Request by T.code F-47. System is not allowing
Please send your valuable reply.

Hi,
Have you maintained "A" against the Target Sp. GL Ind. in the properties of Sp. GL ind. - F (Down Payment Request) - T-code is OBYR.
And then as suggested by Niranjan put Sp. GL indiactor - A while creating down payment request via T-code - F-47.
Regards,
Shridhar
Edited by: Shridhar Sawant on Nov 5, 2011 5:11 PM

Advance request

Hi Friends,
when we are doing the advance request in F-47 after passing advance entry system is not showing the advance amount against PO in ME21N ,we have maintain every thing correctly we have adjusted the GL account in OBYR with FF please help its highly creating a problem for us. and please provide the solution.
thanks

Hi Friends,
it worked but my doubt is now what is the use of F-47 then ? its one leg entry 39F credit to vendor .please explain,
i

Need to add extra Payment modes in Claim Advance Request

Dear Friends,
I need to add extra Payment modes such as Corporate Credit Card and Company Card options in Payment mode option dropdown list in ESS Claim Advance Request against a Reimbursement type.
Below is the original thread created by me with screen shot. As per group members suggestion diverting this query from Travel mgmt forum to SAP HCM Forum
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Claim Advance Request in "Critical Error"

Hi all,
i launched the "Claim Advance Request" content porvided by the SAP, i got this error
Claim Advance Request
Critical Error
A critical error has occured. Processing of the service had to be terminated. Unsaved data has been lost.
Please contact your system administrator. An object with ID portal_content/com.sap.pct/srvconfig/com.sap.pct.erp.srvconfig.ess.employee_self_service/com.sap.pct.erp.srvconfig.in/com.sap.pct.erp.srvconfig.claim_advance_request/com.sap.pct.erp.srvconfig.fpmapplications/com.sap.pct.erp.srvconfig.claimadvancerequest_in does not exist.
An object with ID portal_content/com.sap.pct/srvconfig/com.sap.pct.erp.srvconfig.ess.employee_self_service/com.sap.pct.erp.srvconfig.in/com.sap.pct.erp.srvconfig.claim_advance_request/com.sap.pct.erp.srvconfig.fpmapplications/com.sap.pct.erp.srvconfig.claimadvancerequest_in does not exist.:
com.sap.xss.config.FPMInconsistentObjectException: An object with ID portal_content/com.sap.pct/srvconfig/com.sap.pct.erp.srvconfig.ess.employee_self_service/com.sap.pct.erp.srvconfig.in/com.sap.pct.erp.srvconfig.claim_advance_request/com.sap.pct.erp.srvconfig.fpmapplications/com.sap.pct.erp.srvconfig.claimadvancerequest_in does not exist.
     at com.sap.xss.config.pcd.PcdObjectBroker.retrieveObjectInternal(PcdObjectBroker.java:90)
     at com.sap.xss.config.pcd.PcdObjectBroker.retrieveObject(PcdObjectBroker.java:47)
     at com.sap.xss.config.domain.PersistentObjectManager.retrieveObjectInternal(PersistentObjectManager.java:106)
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     at com.sap.pcuigp.xssutils.ccpcd.FcXssPcd.initializeConfiguration(FcXssPcd.java:816)
     at com.sap.pcuigp.xssutils.ccpcd.FcXssPcd.loadConfiguration(FcXssPcd.java:250)
     at com.sap.pcuigp.xssutils.ccpcd.wdp.InternalFcXssPcd.loadConfiguration(InternalFcXssPcd.java:178)
     at com.sap.pcuigp.xssutils.ccpcd.FcXssPcdInterface.loadConfiguration(FcXssPcdInterface.java:138)
     at com.sap.pcuigp.xssutils.ccpcd.wdp.InternalFcXssPcdInterface.loadConfiguration(InternalFcXssPcdInterface.java:148)
     at com.sap.pcuigp.xssutils.ccpcd.wdp.InternalFcXssPcdInterface$External.loadConfiguration(InternalFcXssPcdInterface.java:240)
     at com.sap.pcuigp.xssutils.ccpcd.CcXssPcd.loadConfiguration(CcXssPcd.java:282)
     at com.sap.pcuigp.xssutils.ccpcd.wdp.InternalCcXssPcd.loadConfiguration(InternalCcXssPcd.java:184)
     at com.sap.pcuigp.xssutils.ccpcd.CcXssPcdInterface.loadConfiguration(CcXssPcdInterface.java:115)
     at com.sap.pcuigp.xssutils.ccpcd.wdp.InternalCcXssPcdInterface.loadConfiguration(InternalCcXssPcdInterface.java:124)
     at com.sap.pcuigp.xssutils.ccpcd.wdp.InternalCcXssPcdInterface$External.loadConfiguration(InternalCcXssPcdInterface.java:184)
     at com.sap.pcuigp.xssutils.ccxss.CcXss.loadConfiguration(CcXss.java:205)
     at com.sap.pcuigp.xssutils.ccxss.wdp.InternalCcXss.loadConfiguration(InternalCcXss.java:153)
     at com.sap.pcuigp.xssutils.ccxss.CcXssInterface.loadConfiguration(CcXssInterface.java:112)
     at com.sap.pcuigp.xssutils.ccxss.wdp.InternalCcXssInterface.loadConfiguration(InternalCcXssInterface.java:124)
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     at com.sap.tc.webdynpro.clientserver.cal.ClientComponent.init(ClientComponent.java:430)
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     at javax.servlet.http.HttpServlet.service(HttpServlet.java(Compiled Code))
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     at com.sap.engine.services.servlets_jsp.server.HttpHandlerImpl.handleRequest(HttpHandlerImpl.java(Compiled Code))
     at com.sap.engine.services.httpserver.server.RequestAnalizer.startServlet(RequestAnalizer.java(Inlined Compiled Code))
     at com.sap.engine.services.httpserver.server.RequestAnalizer.startServlet(RequestAnalizer.java(Compiled Code))
     at com.sap.engine.services.httpserver.server.RequestAnalizer.invokeWebContainer(RequestAnalizer.java(Compiled Code))
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can you please give me any solution
Thanks and Regards
Dileep

Dear Mr. Jwala, (MALYADRI JWALA G )
You are liking each and every comment / post of mine.... thanks for that but still if you see the recent trends in SCN members are most concerned about their and other reputation (Points). Yesterday I have gone through few threads about the same issue (Refer below link) I hope you are a part of the same thread.
http://scn.sap.com/thread/3438686
Hence request you to attention here.
Because Even I have raised many issues may be few of them (around 2 to 4) are answered by Self. I have marked them as correct answer. But I am sure I didn't get any marks for those. I don't even mind my point are ZERO or a CRORE I am confident that people in SCN will help us if our post/ thread is genuine if we maintain good relation with members till we maintain mutual respect.
My intention was to inform the correct answer for the people who is facing the same problem.
It literally took 2 years time and two implementations effort to reach my current status (466 points).
Never mind I am here to learn, grow and to help others. I hope you can understand.
Regards,
Srikanth Naidu. Akula
Message was edited by: Srikanth Naidu Akula

Travel Advance Request Payment

In travel management, my organisation wants to go through the process of travel advance approval and payment before the trip is done. I would need the details of the steps required to
- post the approved request to financial accounting (so there would be a basis for advance payment) before the payment can be done)
- post the travel expenses against the travel request when the trip is completed.
My problem is that the system requires the travel request to be settled before it is transferred to accounting. Settling the travel request means that the travel is completed and that is not what I want to achieve at the travel request stage. Can anyone please urgently help out with this?

Hi Muhammad,
Thank you very much for your help this far. I had done exactly what you stated and now I guess you understand better what my problem is. But where I am having issues is with the financial postings that come as a result of transferring both the travel request and the completed trip to FI.
After the travel request settlement (status: Request approved and Settled)
I did the posting run (status now: Transferred to FI and Settled) - The resulting FI document credits the vendor account and debits the travel advance account. This credit in vendor account is cancelled when I do the FI payment run for the approved advance amount.
This whole process works perfectly and I am okay with the way it works.
My major problem comes when the trip is completed, and I need to post all the travel expenses against that same approved travel request.
After the trip expenses are approved and settled I also do a transfer to FI and this is where the problem comes.
The posting run results to 2 FI documents
- the first reverses the previous posting to the vendor account (debits vendor and credits travel advance accounts)
- the second FI document credits the Accured Travel Expense account (with the total travel expense) and debits the individual travel expense items.
For the Scenario I am using for the travel advance posting - Advance via Financial Accounting - the FI documents that are created when the trip is created and transferred to FI is totally different from what is stated in the scenario.
My expectation is that a single FI document should be created which debits the particular trip expenses and credits both the travel advance and staff (vendor) account depending on whether the advance is more or less than the actual expenses. This is exactly what is depicted in the link you sent for the Advance via Financial Accounting- http://help.sap.com/saphelp_46c/helpdata/en/b6/cda10f49e911d189060000e8322f96/content.htm.
My problem is that this does not work in my case and 2 FI documents are created instead of one. Please is there a way you can help me with this?
Thanks.

Claims advance request .....

Hi All,
We are using ESS 1.0, Webdynpro 600, ECC 6.0 and EP 7.0.
Grouping - 40 (India)
We are trying to configure spro for mdeical claims re-umbursement.
However, there is no node in spro for mentioning workflow id for claims approval.
Please shade some light regarding the same.
Also, can any body let me know the workflow id for claims requests (approval).
Awaiting for your valuable inputs. Thanks for your time in advance.
Regards,
Anil Kumar

Hi ,
Even i am working on the same claims requirement.
Pls share the same with me also...!
Any docs pls send me on veijaz at yahoo.com
Regards
Vijay

Claim advance request ESS - Attachments

Hello experts
Actually we are uploding documents/attachments from portal while raising claims in HR ..now the issue is that the documents are stored in SAP ECC database and client want to divert to Content server ...we are unable to know where the documents being stored in sap database any help
Pls help me.
We are using the Advanced Claim Std ESS functionality/iView
also i spoke with our DMS guy he is saying he checked the DMS tables but the documents are not storing in those tables
Regards
Vijay

Hi deepak,
Thanks for your response, i have already gone through this BADI, but i want to store the attachments into Open text server. But this badi is used to store in DMS, can u pls provide the sample code for storing into third party server like Open text. I have gone through the sap note but didnt found the sample code.
Regards,
Tony.

Number Range Customizing is not maintained in claim advance request

Hi,
When i try to create a Cliam in ESS, it throws the following error
Number Range Customizing is not maintained.
I have done the Number Ranges setting under Loans Basic Settings -Define Number Range for Reference Number as 10
and Number Range as 00000000000000000001 to 00000099999999999999
Still i am getting the same error
Can any one suggest what could be the issue
Thanks in advance
Gita

Hi Vivek,
Thank you somuch for the response.
I checked in my system, i did not find any Basic Settings under Advanced Cliams. But Basic Settings is available Under Loans
I have done the Number Range config under Laons Basic Settings: Define Number Range for Reference Number
Can you pls suggest me in SNRO, what is the object i need to check
Thanks
Gita

Advance - Travel Request

Hi guys,
I'm working with a situation that the user has created a travel with $1.000,00 of advance but it wasn't enough and instead of add in the same travel the advance he has created another one travel in the same period.
The problem is that total advance has already paid to the user (the first trip has already been transferred to FI) and he is trying to complete the expense report in the second trip but the system returns a error message 56146 that says "...has already trip data for this period.."
Someone has any idea about how can I handle with that?
Edited by: Thiago Cavalcante on Aug 19, 2008 3:04 PM

Hello Thiago,
In travel management, you cannot have 2 distinct trips with same date ranges.
Option 1 : Employee can create another advance request with a different date and update the comments field that it actually belongs to the previous date range for which the original adv of $1000 exists.
Option 2 : You may be able to reverse the trip advance which has been transferred to FI. Transaction PRFI and PRRW can be used to reverse posting runs too. The user may be then able to change the advance amt.and resubmit trip with original dates - Pls test this in Dev before suggesting this option to user since it may vary as per some configurations in your system.
Please award points if solution is helpful.
Regards - Swati

Purchase order advance payment

Hi Friends,
Below is five requirement from my client regarding down payment and down payment request.
A) While posting down payment or down payment request Purchase order should require entry.
B) System should allowed to put purchase order for the same vendor against we posting advance payment or raising payment request.
C) If 100% advance has already paid against any purchase order, system should not allow to post any further advance against that purchase order.
D) If the 100% GRN has been done against any purchase order system should not allow to post any further advance against that purchaser order.
E) While paying advance system should consider the GRN or advance payment done against the purchase order, and system should allow the pay advance or raise the advance request less the value of advance or GRN value already done.
Your valuable input is highly appreciated.
Regards,
Ashu

Hi,
whatever Mr.Ajay has told correct 1 & 2
The 1 and 2 are possible using field status groups. You can make the PO mandatory
The rest are not possible in standard system.
but system will propose while posting down payment r down payment request amount more than PO value warning message has accrued but it will never stop for posting ok
one more solution is with the help of ABAPer we can able to stop - Use Substitution,
Mr. Ajay below mentioned Option for EHP4 is also available for in this ME2DP also never stop - more than PO value down payment r down payment request
Its a matter of discipline... however, explore the new feature of PO advance payment in EHP4, Tcode ME2DP. May be you get few answers there
Mahesh

Control against advance payment over delivery date

Dear Gurus,
here we made a PO and its delivery date has been completed.
Advance payment has been given to PO vendor.
here can we restrict based on delivery date,that after completion of delivery date the advance payment should not be posted
Regards,
Bhanu.
Edited by: Bhanu Y on Dec 21, 2011 4:08 PM

Advance payment cannot be restricted based on PO delivery date in standard SAP.
Advance payment will be made through request F-47 and payment made through F-48. F-48 refers the advance request and F-47 refers the PO document number and item.

Creation of Travel Request

Hi,
Can anyone tell me the name of BAPI/RFC for creating travel request with input options for advance,request,cost distribution,etc.
Thanks in Advance
Shruti

Hi,
Try to trigger standard workflow when a trip is created. The PDF document will be sent to approver.
activate any one of these workflows.
Approve Travel Request - WS 20000050
Approve Trip WS 20000040
Thanks and Regards,
Shilpa

Problem in Claim Advances in ESS

Hi All,
When we are raising a Claim Advance request in ESS It is giving the msg Sent for approval. But It is not coming to Approver's Inbox (UWL). What might be the reason . Please help.
Thanks,
Punam

Hi Anil,
We implemented the BADI also and it is perfectly working and giving the approver name and determining the approver group also. Actually we could able to raise the Claim request successfully and it is generating the claim number also. If we run the HINUACRP report there item is also present with the status " To be approved " by the determined approver by BADI. the problem is it is not triggering the workflow and the item is not going to Approver's workflow inbox and UWL to get the approval screen. Can any body help about the workflow settings ,Agent list and Probable agent list settings needed for this.?
Please help.
Thanks in advance.

Changing cost assignment after posting advance

Hi Friends,
I have a problem;
I create a travel request (TRIP) with some advance request
Cost is charged to Cost center 100%
Settle the request, post the adance(PRFI, PRRW)
Enter expenses,
Change cost assignment to WBS element in PR05
Post the trip
it posts to same cost center, not to WBS element
Please note that i post the trip in accounts depending upon activity type. For WBS, we have different account
If there was no advance posted, the WBS change takes place correctly.
any solution please!
Thanks and regards!

Hi,
Till you create an expense report you will be able to change cost assignment, but once expenses is created no changes can be made to the cost assignment.
And also, while posting you can change the cost assignment either from cost center --> cost center or WBS --> WBS and not vice versa.
Hope this helps.
Regards,
S.Srikanth

Advance Request in TC: F-22

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