Agent assignment to workflow task

Hi all,
1) I have assigned a workflow(sub workflow) in a activity step in main workflow and assigned workflow task no ws99900258 in that step.i have tried to assign agents as general task.
i couldn't do it.its showing that please place the cursor..some thing.
Kindly let me know how to assign to a workflowid.
2) in another workflow i am facing the problem is "mandatory import element(workflow container object(z_plm_sbc) is not explicitly provided".
Kindly let me know how to rectify this error.
Regards,
Ramesh.

Hi Ramesh,
1. Open the workflow ws99900258 in tcode PFTC,
     Menu options -- > additional data-->agent assignment --> maintain --> select your workflow (this is where you are missing)
     click on "atttributes' buttone..
     Make it as general.
2. In your workflow some of the elements are mandatory, pass the required value into that element.
This is you have to mention in the Binding ..
Regards,
Murali Krishna,

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If anyone had worked on customizing the WF for Changed Sub profile, WS1200124, please tell me how to configure the role for the standard task: 1200191, Abbreviation: PDVDispProfi .
I need to use this task for two purposes, one to show to the owner of the profile and second to the manager of the owner of the profile.
I tried giving the rules 01200025 for Employee and 01200024 for the manager in agent assignment for the tasks, but the workflow hangs at these tasks.
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Hi Mikko,
I work on ECC5 system.
Your answer solves half of my issue.
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I have assigned standard task as General Task in agent assignment but why there is a red flag beside the agent assignment property in task property like the image below?

I have assigned standard task as General Task in agent assignment but why there is a red flag beside the agent assignment property in task property like the image below?

Hi Atiq
Now that's concerning.....!!!
This error usually shows up when the workflow is not able to resolve the outcome of the decision....no branch is there for the selected decision.
Since, the standard workflow is also going in an error....this is something wrong...
Did anyone play around with the standard decision task?
I am not sure if this will help, try generating the task and standard workflow by executing the FM SWD_WFD_REPLICATE_FROM_9999 from SE37 directly. First, generate the task (give full task ID TS00008267 as the input and execute; and then the standard verification workflow in the next exec).
Try and test again...if this works, generate your custom workflow again like this.
The above is a pure guess and I am not sure if this will work.
Regards,
Modak

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what is Agent assignment in Workflows using Rules.

Hi
[Check this article|https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/70c6c6e7-3ede-2a10-deb8-8da2071fbaf0]
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In transaction PFTC_CHG I'm trying to Delete Agent Assignment (Shift + F2), the screen simply refreshes and the action is not performed - the user is not deleted from the Demo Workflows parent folder? I'm not sure how to change or remove this entry? Authorisations check out fine.
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Hi ,
Go through below links ..i am sure you will find something helpful.
How to delete agents
remove assigned agents
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Hi Experts,
Any hints on below requirement please :
Details:
1. For a role in transaction PFCG, I don't see the Workflow tab
2. For the same role in transaction SUIM, I can see the Workflow tab and the tasks assigned.
3. Now, I have a list of workflow tasks and I need to assign Role X, Role Y to all of them
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or
- Task-Role Assignment ::: Can I assign both Roles X,Y in pftc transaction for each of the workflow tasks
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Hi Ali,
Answers for your questions:
1. Transfer Missing Elements: YES
With this step, new elements will create in the task container based on the method container elements and creates the binding b/w them. It is better to choose YES and after that, if you dont require the binding, you can delete it for respective elements.
2. YES, we need to follow the same procedure.
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4. For this, I am also waiting for other folks reply.
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Agent assignment in workflows

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How to assign agents(user) as approvers to a particular workflow.
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Hi Manu,
To add start condition performe the following steps:
1. Go to t-code SWDD and open your workflow template.
2. Go to Basic Data (cap sign button at the top of the screen) or click Ctrl + F8
3. Go to Start Events tab.
4. In the Object type enter your BO name, in Event of object enter the BO event.
5. Click on 'B' i.e. Binding Defined, click on generate automatic binding. It would automatically generate the appropriate binding for the workflow. You can also alter the binding as per requirement.
6. Click on 'C' i.e. Start Condition. A dialog would open, select the appropriate start condition for the workflow. Check the condition before saving (recommended).
6. Click on 'A' to Activate the binding and start condition. All 'A', 'B' and 'C' would get green.
7. Save the changes made and activate your workflow.
Hope this answers your query.
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Workflow agent assignment in Production system

Hello Sap Gurus,
Is there a way to maintain harcoded agents(not a general task..but putting in a user's name) on the tasks in the SAP production system without going to Change mode.
I know we can do it for the Workflow templates in Dispaly mode but for the tasks, it wouldn't let us do without being in Change mode.
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Hi Rachana,
The agent assignment of a task is a PD infotype and therefore the question is do you have the authorisation do maintain in production?
From what you have described, the short answer appears to be no. But a longer answer is that, with sufficient access, you can open a workitem in change mode and forward to a new agent after using the Replace Manually option.
Another option would be to go in throught the diagnosis tolls (SWUD) and use the option test environment. You will see the steps of your workflow at the bottom of the page. If there is a red football shaped object - this is agent assignment - you can click to maintain the assignments.
A better question is why maintain by user ID here as it is a pain to maintain.
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Gareth

Workflow agent assignment problem

Hi guys,
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   we have an task for user decision.
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how i can do agent assignment for this task?
can i give directly job number because job is same for three positions.
please let me reply.
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Hi,
If you`ve users attached to the Job you can address the job in the agent assignment.
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Agent assignment & Attribute for workflow template level.

Hi Friends;
As per my understanding we maintain Agent assignment at WF template level to provide security to WF task level so that the possible agents maintained there are only authorized for that task,
and if we maintain it as general task then every one is able to execute it.
But my concern is wht will happen if we wont do agent assignment at WF level and also not make it general task.
Regards
Dev
Edited by: Dev on Jan 15, 2010 10:47 AM
Edited by: Dev on Jan 15, 2010 10:51 AM

Hi Dev,
If you do not maintain the agent assignment at WF task level ( for the task which are not general task ), those users will not receive any work item.
For example user XXX is determined by some rule but he will not receive the work item until user XXX maintained at WF task level.
Thanks
Sanjay

In a Real time project what would be the agent assignment attribute setting

Dear Experts,
I have never worked on a workflow project. I have been only practising workflow on a IDES system. I would like to know in a real live production system what settings do we use when we define the agent assignment at the task level? Do we set the attribute as GENERAL TASK always?
To be more specific as in the task attributes we have many options like
GENERAL TASK
GENERAL FORWARDING ALLOWED,
GENERAL FORWARDING NOT ALLOWED AND
FORWARDING NOT ALLOWED.
From the first three options which is most generally used in a real time projects?
AND
is it necessary to always set the attribute as GENERAL TASK before transporting the workflow definition to other systems from the development system?
appreciate your help on the same.
cheers
chky

Hello Learner,
It depends on the requirement, but in most of the cases we assign the task as general task.
To have some more information on the various attributes,
·        General task
If you define a task as a general task, all users can execute the task. This is useful if the task is used in a workflow and you only want to define the recipients in the step definition. A recipient can forward associated work items to all users.
Work items whose tasks are defined as general tasks and for which no responsible agents or default rules are defined are offered to all users of the SAP System for execution in their Business Workplaces.
·        General forwarding allowed
A work item that represents a task with this property can be forwarded by one of its recipients to all users, even if they are not possible agents of the task.
·        General forwarding not allowed
A work item that represents a task with this property can be forwarded by one of its recipients only to the possible agents of the task.
·        Forwarding not allowed
A work item that represents a task with this property cannot be forwarded by one of its recipients.
Hope this will help.
Regards,
Sam

Agent determination for another task

Hi Experts,
I have assigned agent as US for a task. One custom FM is called for an approval screen and that FM is called from the method . That method is assigned to that task. The approval screen should have the approver name.
How to pass the agent assigned for the task to the FM assigned in the method.
Reagrds
Sathish

hi,
plese find my sugestion.
1. In any of the previous steps, find the approver name.Pass that approver name from the 'METHOD' to TASK container.from TASK Container to the WORKFLOW Container
2. Then in the current step, Bind the 'APPROVER_NAME' to the TASK, and then to the 'METHOD'.
3. now u can use the APPROVER_NAME inside the method.
hope u r clear, if not pls lets know.
Regards
Anversha

Agent determination for workflow

Hi everyone,
I have a classic issue: I'm trying to assign a workflow task to an agent. The agent should be determined from the container element "APPROVER". In the task I've entered the expression &APPROVER&; however, I'm receiving error "Agent determintaion for step 4 failed..." "Result of agent determination does not agree with agents of task". And, yes, I've made sure the APPROVER element is of type Import and has a proper value.
I don't get this; I thought setting the agent to the value of the container element should do the job? After all, the container element "APPROVER" comes up in the F4 search help under the Decision tab of the task... what's wrong here?
The WF works fine if I set the "WF_Initiator" as the agent, however. But, this is a bit limiting in the long run...
Regards,
Trond

Hi Ravi,
this is what I actually did... but I found another post, with a reply from Ramki Maley, advising me to make the APPROVER of type SWHACTOR. That helped!
Thanks anyway,
Trond

WORKFLOW : Task marked as a background to send a mail to ext id not working

Dear friends,
I have configured a workflow by creating a subobject of BUS2012 and in my workflow i have created one activity which will send a information mail to approvers of Purchase order on a external mail id.
I have set the task to be processed in background mode it means this will be processed by WF-Batch user, when i see it in workflow log all the activities are getting processed successfully but im unable to see any mails flowing in SOST tcode.
When i perform this activity in Foreground mode and assign a external agent to a workflow task everything is working pretty fine and i can see the mail outflow in SOST tcode too but the same is not working in background processing mode.
please let me know is there any setting which needs to be checked out?
Awaiting for your positive reply on this!
Regards,
Sunny V

Hii,
Did you maintain Agent assignment in Background ?.It is a standard Task
If it is not activated then mail will not be send to External Mail Id.
First you check whether Agent assignment is activated or not.
Regards,
Ashwath.

Agent assignment to workflow task

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