Allocation of resources fractionally to projects in project online.

Hi,
How to assign resources fractionally in Project Online without using Microsoft Project Professional?
For eg. if I want to allocate a resource's x% or x hrs in a task, then how do I do it in project online.
Note: If this functionality is not available in project online, then is there any idea when Microsoft is going to add this functionality in Project Online?
Thanks.
PSN

Hi PSN,
When you're in edition mode in Project Online, you can use one of the
assignments views. Then you'll be able to enter the work per assignments.
Note that you cannot edit the % of work neither you can edit the work per period in a timescale view like resource or task usage views in Project Pro.
Not being part of Microsoft staff (we're just volunteers here), we cannot give you any information on Microsoft Project next releases or SP. But my idea is that the online scheduling engine's next updates will not bring such an important improvement such
as modifying in detail assignments.
Hope this helps.
Guillaume Rouyre - MBA, MCP, MCTS

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Pulling in Resource initials to Project Online

Hello!
We have Office 365 with ADFS and have synced users using a group to the resource pool in Project Online. It seems like for some reason, it is only syncing the first initial of the user's first name into the Resource Initials section
The synced users, however, aren't populating the 'resource initials' from the synced accounts and since we'd like to stick with SharePoint permissions mode, I am unable to access and update that initials section (i.e. no Manage Users in PWA settings) manually.
Is there another way of updating that information?
Thanks
Damon Curtin

Hello Damon,
Have you ever found a solution for this? We have the same problem, although with an on-premise version of Project Server 2013.
I have found
this article which states that "Initials. This field is automatically populated with the initials of the resource, based on the name that is specified in the Display Name box. If you want to use different initials to refer to this resource, specify them
in the Initials box". The first part of the statement is correct, but as you pointed out, the Initials field is disabled in PWA for resources that are synchronised with AD.
Also, having enabled verbose logging in SharePoint and changed my initials in AD, I can see the following entry in the log:
Existing resource <GUID> was found in AD, and is identical - no update performed
which would suggest that Project Server is not even trying to synchronise the Initials field.
Regards
Boris

Why Do I get 0h hours for resources after using Resource Levelling in Project 2010?

Hi,
We are using MSProject 2010 and Project Server 2010 with Enterprise resources. All resources on all projects in the enterprise are shared resources. We are finding that after resource levelling is applied to the project some resources are only
being assigned a fraction of their total availability, and in some cases Project will assign 0 hours to a resource for several consecutive weeks even though the resource has capacity for the week the task is scheduled to start.
For example: Let's say we have a task that is scheduled to start on 1-20-14. The task is a 112 hours of effort with no constraints and one resource assigned to it. The resource is available 40 hours per week for the next 4 weeks. After resource
levelling I would expect Project to assign the resource as follows: 40 hours in week 1, 40 hours the next week and 32 hours the next week, for a total of 112 hours. Instead, Project does not assign the resource to the task until week 4 (even
though the resource has capacity on the start date of the task) and pushes the finish date out. In some weeks the resource has 0h hours showing in the timephased grid on the Resource Usage sheet. We have experimented with the levelling settings and it
does not seem to matter which boxes are checked, but following is our preferred settings:
1. Levelling Calculations set to Manual
2. Look for overallocations on a day by day basis
3. Clear levelling values before levelling is CHECKED
4. Level entire project is selected.
5. Levelling order is Priority,Standard
6. Level only within available slack is CHECKED
7. Levelling can adjust individual assignments on a task is CHECKED
8. Levelling can create splits in remaining work is UNCHECKED
9. Level resources with the proposed booking type is UNCHECKED
10. Level manually scheduled tasks is CHECKED.
Does anyone have any ideas about why Project is not using the resource's available capacity?
Thanks, Judy

Hi Judy,
Thanks to give us more detail. But actually if you need to level a resource, it means that this resource is overallocated. In your example, since it is not overallocated on the 12weeks task you mention, it means that it should be assigned on another task.
If not, there would be no need to perform any resource levelling.
Concerning the fact that levelling assign resource at 0hr per week, this can be absolutely normal.
Imagine that you have a resource working at 100% on 2 tasks on the same period. imagine also that there is actual work on one of the 2 tasks. Project will level the resource, meaning that it will move ahead the remaining work of one of the task (depending
on the levelling parameters). But the actual work will not move, thus between the actual work and the moved-foreward remaining work, the resource will be assign at 0hr by time period on the splitted task.
Please check all the task of the levelled resource and actual work.
See in my example below:
Hope this helps.
Guillaume Rouyre - MBA, MCP, MCTS

Is there a limit of how many resources can be shared via a single Resource Pool in Project 2010 Professional standalone?

We have a single master project resource pool of over 150 resources that are shared across let's say 10-15 sub projects or sharer files.
We are using Microsoft Project Professional (standalone no project server)
Are you aware of any limitations outside of project server with resource pool and sharing, or should we be using Project server (as I have read a lot of articles about resource pool sharing working better in project server)
I'd like to get clarification on:
1. I read that the calendars for resources (of which there could be many shift patterns etc.) should always be created in the master project only, not in the sharer files. In my testing I see that a shared resource also brings the additional calendars from
the Master Project file - and can be chosen in the calendar column from Resource sheet.
2. Each sharer file can have it's own specific project calendar, but the resource calendar (used by the assigned resources from the pool) will drive the scheduling (as per normal), unless;
3. A specific task has a 'Task Calendar' applied to it AND "scheduling ignores resource calendars" is ticked.
I am trying to find an article that addresses, in detail, the limitations or 'look out fors' in this area. I have found plenty about how to create and share resources, but this is more troubleshooting.
Any advice or direction that can be given would be appreciated. Thanks.

No limit to resources, but linked master and resource pools are at high risk of file corruption if you rename, over-write or move a linked file without removing it from the master and pool first. Files will corrupt, its when not if.
Master files should never have any resources or tasks in them, only inserted projects.
I much prefer creating master files with the Link option deselected. This copies all data and consolidates resource info (so no pool needed). I record a macro to create new masters each week. This method has no corruption risk.
Your alternative now is to experiment with Project Server. By far the best way to prototype a system is to get Project Online through Microsoft, ProjectHosts or Bemo. It will give you access to a vanilla project server very quickly and cost for a few months
testing is trivial for a few users.
If you go ahead with a full implementation I strongly recommend getting a qualified Project Server partner to help you implement the full system.
Rod Gill
Author of the one and only Project VBA Book
www.project-systems.co.nz

Project Online Resource Management

We will be using project online for Resource Management - managing the workload on many machines - and do this function across the team collaboratively.
I was wondering how resources are managed in Project online. After loading tasks on my resources/machines , I need to be able to see/view how much workload is distributed on these resources/machines and if I can assign a pending task to the resource or shuffle
the work around.
I would like to use 2 project pro and 2 project lite licenses to manage resources/machines.

msayani2 --
Firstly, all of your people and machines need to b entered in the Enterprise Resource Pool. For each of the machines you list, enter a Max. Units value that represents 100% multiplied by the number of machines you have. For example, if you have
three road graders, you would enter 300% in the Max. Units column for a Road Grader resource.
Next, you will need to build enterprise projects, add the required people and machines as team members in the project, assign the resources to each task as needed, and then save and publish each enterprise project.
To see how the workload is distributed for your resources, navigate to the Resource Center page and select the resources whose assignments and availability you want to study. At the right end of the Resources ribbon, click the Resource Availability
button. On the Resource Availability, select the time range you want to use and you can then see the availability of your selected resources. You can also click the Resource Assignments button to study how the resources are being used on tasks
across all projects in Project Server.
Hope this helps.
Dale A. Howard [MVP]

Project Online - offline project plan prompts for date range to be entered when accessing Resource Usage view

When I save a project plan to my local computer from Project Online and open it up in an offline mode and access Resource Usage view I get prompted with Date Range dialog boxes with the first one saying "Show resources/assignments that start or finish
after:" and the second one with "And before:".
I don't have any filters that are setup in Project Online that are not available in offline mode to trigger these prompts.
Please let me know what could be causing the date range prompts. Thanks.

Hi,
You probably retrieve an enterprise filter into your local file. Just open the organizer from MS Project, go to the filter tab (be sure to have your project selected in the drop down menu at the top left of right of the organizer) and delete the date range
filter.
Hope this helps,
Guillaume Rouyre, MBA, MCP, MCTS |

Project Online, editing a user/resource: The User Logon Account always displays an error

New Project Online account. I changed the security mode from SharePoint to Project Server but I believe this was happening prior to that change. All resources are selected to be associated to a user account. This happens in both Resource
Center and Manage Users.
Every time I go to edit a resource, the User Authentication section contains the error "Multiple entries matched, please click to resolve.". I am unable to edit the user without first deleting the entry and selecting the same user name again. Only
one user ever comes up in the dropdown options and it always allows me to then save that resource record.
Please advise. I would like to have an answer before I hand this off to the PMO administrator who will be managing resources.
Larry Christofaro, PMP, MCITP

Hello, this is something I believe Microsoft are aware of so I guess will be resolved soon. This affects all tenants, well all tenants I have seen anyway! Paul
Paul Mather | Twitter |
http://pwmather.wordpress.com | CPS

Resource Assignment without Project Resource Management Module

Hi Dina,
We are implementing Oracle projects for one of our customers. The customer does not want to implement Project Resource Management module. Is it possible to assign resources to a project or create a new requirement using the Resources tab in Project screen (HTML page) without implementing the Project Resource Management module. Pls let us know.
Regards,
Sri
Edited by: user12209290 on Nov 18, 2011 9:30 AM

Hi
With Project Management you can assign resources to the work plan. Resources might be named people or generic resource by job.
You can track planned hours by resource versus actual time worked, You can look at roll-up of planned hours across multiple projects for the same resource, or summarization of planned and actual hours using the RBS.
However, you will not get the functionality of demand published to resource managers, and the search functionality for available person to join the requiring project.
Dina

Project Online Resource Plan issues_Many

I am trying to setup a client that only wants to use Project Server for portfolio planning and analysis. In this scenario they only want to assign generic resources (remember, no detail plans...only high level), and want to use the resource plan. Sounds
simple, but I am finding a lot of issues with this scenario, primarily with resources plan.
1. The resource plan seems to be checked out with no way to check it in other than through the force check-in. On occasion it seems to get checked in but I can't figure out the steps. I've tried with and without editing and publishing the
project itself with no avail. Sometimes the Publish option is still available (but I assume it wouldn't be if someone else checked it out) but sometimes it is greyed out.
2. I can't assign capacity to a generic resource and use it in Portfolio Analysis. This seems to be a feature that in my opinion was poorly conceived, but I'll leave out the details of this rant.
3. and biggest issue which is definitely a bug and show-stopper. Changing the date rage of an existing resource plan doesn't change the resource demand for a date range that was cut from the original. I can back the start date or extend the end date,
but cannot move the start date or end date in. What happens is that the grid changes just fine but the resource date range along with the demand for that time no longer in play still show up as project demand.
I added this to the Project Online forum but all of this behavior is the same with Project Server 2013. Nothing I could see in the forums. Is this a new bug or can there maybe be a fix on the way? Any comment or update would be greatly
appreciated.
Thanks...
Larry Christofaro, PMP, MCITP

msayani2 --
Firstly, all of your people and machines need to b entered in the Enterprise Resource Pool. For each of the machines you list, enter a Max. Units value that represents 100% multiplied by the number of machines you have. For example, if you have
three road graders, you would enter 300% in the Max. Units column for a Road Grader resource.
Next, you will need to build enterprise projects, add the required people and machines as team members in the project, assign the resources to each task as needed, and then save and publish each enterprise project.
To see how the workload is distributed for your resources, navigate to the Resource Center page and select the resources whose assignments and availability you want to study. At the right end of the Resources ribbon, click the Resource Availability
button. On the Resource Availability, select the time range you want to use and you can then see the availability of your selected resources. You can also click the Resource Assignments button to study how the resources are being used on tasks
across all projects in Project Server.
Hope this helps.
Dale A. Howard [MVP]

Termination error when accessing resource tab in project template

Hi,
i am getting error when i am trying do resource in the project template. i have structured the project structure in the template. and i am trying to add roles for the project template but it is showing termination error when i click on "resource tab" in the template.
anybody can help on this error?
thanks,
Prabu
i have serached for notes but it didnt help.
fyi, below are the error message i am getting,
Error while processing your query
What has happened?
The URL call http://cmcw08v701.us.fit:8000/sap/bc/webdynpro/sap/CPROJECTS_FPM was terminated because of an error.
Note
The following error occurred in system CMD : Line types of an internal table and a work area not compatible.
The error occurred on application server cmcw08v701_CMD_00 and in work process 8 .
The termination type was: RABAX_STATE
The ABAP call stack was:
Method: RETRIEVE of program CL_DPR_API_APPLICATION_OBJECT=CP
Method: IF_DPR_PROVIDER_ACCESS~RETRIEVE of program CL_DPR_API_APPLICATION_OBJECT=CP
Method: RETRIEVE of program CL_DPR_API_BUSINESS_OBJECT====CP
Method: IF_DPR_PROVIDER_ACCESS~RETRIEVE of program CL_DPR_API_BUSINESS_OBJECT====CP
Method: IF_DPR_CORE_SERVICE_PROVIDER~RETRIEVE of program CL_DPR_API_CPROJECTS_CSP======CP
Method: IF_DPR_CORE_SERVICE_ACCESSOR~RETRIEVE of program CL_DPR_API_CORE_SERVICE_MNGR==CP
Method: HANDLEDEFAULT of program /1BCWDY/0O2TQEJ08RJE3X97BQID==CP
Method: IF_WDR_VIEW_DELEGATE~WD_INVOKE_EVENT_HANDLER of program /1BCWDY/0O2TQEJ08RJE3X97BQID==CP
Method: INVOKE_EVENTHANDLER of program CL_WDR_DELEGATING_IF_VIEW=====CP
Method: NAVIGATE of program CL_WDR_CLIENT_APPLICATION=====CP
What can I do?
If the termination type is RABAX_STATE, you will find more information on the cause of termination in system CMD in transaction ST22.
If the termination type is ABORT_MESSAGE_STATE, you will find more information on the cause of termination on the application server cmcw08v701_CMD_00 in transaction SM21.
If the termination type is ERROR_MESSAGE_STATE, you can search for further information in the trace file for the work process 8 in transaction ST11 on the application server. cmcw08v701_CMD_00 . You may also need to analyze the trace files of other work processes.
If you do not yet have a user ID, contact your system adminmistrator.
Error Code: ICF-IE-http -c: 120 -u: PTHANGARAJ -l: E -s: CMD -i: cmcw08v701_CMD_00 -w: 8 -d: 20110918 -t: 002509 -v: RABAX_STATE -e: OBJECTS_WA_NOT_COMPATIBLE -X: 005056B8017E1ED0B8B7AF786703B697_005056B8017E1ED0B8B7AF77EFCBF697_1 -x: 7BBDE1E038C3F1239697005056B8017E
HTTP 500 - Internal Server Error
Your SAP Internet Communication Framework Team
Line types of an internal table and a work area not compatible

Hi Prabu,
Just do a quick check if there is any custom implementation in Project management side. This may occur most probably due to not defining the navigations properly or if any modifications in the Define Navigation part of SPRO. Raising a ticket to your BASIS team might help some time to resolve this. Last option is OSS notes.
Regards,
Karthik

Hiding/Disabling the resources tab under project management.

Hi,
We need to hide/disable the resources tab in project management screen. We are not using project resource management module and also the Profile Option "PA: Licensed to use Project Resource Management" has been set to "No".
Can someone suggest a solution for the same.
Regards,
Rakesh Menon

I already got an response to the issue from Julia through Oracle Community...
Below is the solution -
For the Project Management Responsibility where you want your Resource Tab to be disabled:
Go to a System Administrator responsibility - Security - Responsibility-Define.
Look for your resposibility of Project Management.
Under Menu Exclusion Tab add a line with Type Menu and name "Project Resource Sub Tab".
Click Save button and then go to check in your responsibility if the Resources Tab is disabled. (it should be).

Duplicated resources on Project Online

Creating a user when a respective resource already exists, results in a duplicated resource.
This is a Project Online implementation based on Project Server permissions mode.
Consider this scenario:
There are 40 employees in the organization: 2 executives, a few project managers and the rest are team members. License for Project Online is purchased for only 10 employees.
The PMO creates users for the 10 employees on Project Online:
SharePoint users are created: Web AppàAdminàOffice
365àUsers and Groups
Project Online users are created: Web AppàProjectsàPWA
SettingsàManage usersàNew useràUser
logon account: type SharePoint user; Mark: "User can be assigned as a resource"
The PMO creates the other 30 employees as resources on Project Online on Enterprise Resource Pool.
At this point, all 40 employees are resources on Project Online.
After a while, additional 5 licenses are purchased. Steps 2.a and 2.b are performed for the respective employees.
In this scenario, there are 5 employees who are duplicated on Resource Center, i.e. appear twice: one is a non-user resource, and the over is a user who is also a resource.
How can I avoid the resources' duplication?

When employees are already present as ressource in Resource center then you need not to create new user for same employee.
To avoid this situation
Open Resource center from PWA then Click on Resource to whom you want to make user then Click on Edit and then click on Associate Resource with user account then give AD account for reosurce and add to the group and click on same.
Once you will do this your resource will also work as User and there will be not duplication.
kirtesh

OSB - command line build with resources of coinfiguration project

Hi!
I would like to use the com.bea.alsb.core.ConfigExport class to make an OSB build. This class can create the sbconfig.jar for me but without the resources of configuration project (e.g. SMTP server component). If I make a build in eclipse I can set export level (project or resource) in that, but how I could set this in script?
This is my script:
<target name="build">
<echo message="Build ${config.jar} from src"/>
<available file="${metadata.dir}" type="dir" property="metadata.dir.exists"/>
<java dir="${eclipse.home}"
jar="${eclipse.home}/plugins/org.eclipse.equinox.launcher_1.0.201.R35x_v20090715.jar"
classpath=".;${middleware.home}/modules/com.bea.common.configfwk.ja_1.3.0.0.jar;${osb.home}/lib/sb-kernel-api.jar"
fork="true"
failonerror="true"
maxmemory="1024m">
<jvmarg value="-Xms512m" />
<jvmarg value="-Xmx1024m" />
<jvmarg value="-XX:PermSize=128m" />
<jvmarg value="-XX:MaxPermSize=512m" />
<arg line="-data ${workspace.dir}"/>
<arg line="-application com.bea.alsb.core.ConfigExport"/>
<arg line="-configProject ${config.project}"/>
<arg line="-configJar ${config.jar}"/>
<sysproperty key="weblogic.home" value="${weblogic.home}"/>
<sysproperty key="osb.home" value="${osb.home}" />
<sysproperty key="com.bea.plateng.common.util.logging.useJDKlogger" value="true"/>
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Thanks!
Viktor

I think it is not supported through ant script and you may have to contact Oracle Support. Please go through below thread (hisaak's reply) -
Re: Export OSB configuration jar file using Ant
Regards,
Anuj

When Budget Cost Resources is assigned Project Summary Progress is Disabled

When i create a Budget Cost Resource > assigned this resource to the project summary task > input the value, the "Summary Progress" indicator Bar on the Gantt chart, in project center for example, disappears. I remove the budget resource
and the progress bar reappears. I have searched extensively and find no info. I can't believe this is intended.
working with project professional client and server 2013 Dec 2013 CU and client hotfix applied
thanks in advance

Answered on the LinkedIn Microsoft Project Users Group query.

Project Online Resourcing

I am just playing with the trial version of Project Online and Project Pro. I want to assign roles to project tasks, but don't want to set up new users in the system so I can see what the different resourcing views can get me - how can I do that?

Reading "I type that resource name in the Assigned To box next to a task", I think
you don't have the right process for assigning a resource to a task. You have first to create your project team from the enterprise resource pool (assuming that your enterprise resources are correctly defined), then you'll choose for each task the resource(s)
you want to assign on the task from the project team you just built.
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In the "build team" interface, just select the resource you want to include in the project team and add them to the right part. Do not forget to save and close once done.
Finally for each task, click in the resource field and choose from the pickup list the resource(s) you want to assign to the task.
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Hope this helps.
Guillaume Rouyre - MBA, MCP, MCTS

Allocation of resources fractionally to projects in project online.

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