Allow room calendar to be book only specific number of people

Hi TechNet Expert,
We need to create a meeting room calendar that could be booked by specified numbers of people. for instance, if the meeting room is able to host only 10 person, then that meeting room calendar can only be booked by up to 10 persons. the 11th person that
is going to book will be declined with the message the meeting room is fully book.
Kindly suggest the best way of doing this.
thanks.
Regards,
Henry

Hi Henry,
Based on my knowledge, there is no related settings in Exchange server to limit users number to book a room mailbox. We can only limit specific users who can send meeting request to a room mailbox by using Mail Flow settings.
As for your requirement, we can consider to set a delegate for this room mailbox and manually accept or decline the meeting requests to control booking count limits for it. To set a delegate for room mailbox, please refer to:
http://technet.microsoft.com/en-us/library/bb124973(v=exchg.141).aspx
Hope it helps.
Regards,
Winnie Liang
TechNet Community Support

Similar Messages

  • Exchange 2013 Allows Room/Resource Double Booking (By Design!)

    Since upgrading to Exchange 2013 we have noticed a significant increase in users complaining about room double bookings.  After a fair bit of testing we were able to narrow the behaviour down to a reproducible scenario.
    First things first - we have AllowConflicts set to false on all room and resource mailboxes, so that is not the issue.
    The problem manifests if the start date of a recurring meeting series is more than six months in the past.
    This is the scenario which we can reproduce:
    Find (or create) a meeting room which is configured to not allow booking conflicts (AllowConflicts:False)
    Book one or more meetings in the room (or look for existing meetings)
    Create a recurring meeting (or use an existing meeting)
    with a start date which is more than six months in the past which will conflict with one or more of the bookings created or found in step 2.
    The room will accept all instances of the new recurring meeting, even those which conflict with other bookings.
    A variation of the scenario is to extend an existing recurring meeting series:
    Find (or create) a meeting room which is configured to not allow booking conflicts (AllowConflicts:False)
    Find (or create) a recurring meeting with a start date which is more than six months in the past
    and which will end soon.
    Book one or more meetings in the room in the same time slot as the recurring meeting
    for dates past the end of the recurring meeting series.
    Extend the recurring meeting from step 2 past the meetings from step 3.
    The room will accept all instances of the extended meeting series, even those which conflict with other bookings.
    This is new behaviour in Exchange 2013 - in Exchange 2010 these scenarios worked and Exchange didn't allow double bookings.
    We opened a case with Microsoft and were eventually told that this new behaviour is 'by design'.  We even appealed to the customer advocacy group and the Exchange product team still refuse to acknowledge this as a bug.  As a workaround  it
    was suggested that we reduce the booking window horizon to 180 days, but this does not resolve the issue. 
    We are not happy; our users are not happy.
    I'm posting here to share our findings with other Exchange users who may be seeing this issue, and to ask you to please share your experience and, if possible, contact Microsoft so that the product group might reconsider their position on this behaviour.
    Ben Lye

    So it seems like I should have been a little clearer - the scenarios above are for reproduction.  I know that nobody normally creates a recurring meeting with the start date in the past - that step was just to emulate an existing meeting which was created
    more than six months ago.
    The current explanation from Microsoft is that Exchange 2013 only checks the first six months of a recurring meeting series for conflicts, so another way to encounter (or reproduce) this issue is this:
    Find (or create) a meeting room which is configured to not allow booking conflicts (AllowConflicts:False)
    Book a new recurring meeting which starts today and has an end date at least six months in the future.
    Create a new single meeting instance in the same time slot as the recurring meeting, but after the end of the recurring meeting series.
    Extend the meeting series beyond the date of the single meeting instance
    The room will accept the update to the series and the room will be double booked.
    Ben

  • I have a mac book pro, an ipad and an iphone.  i have an icloud account that allows my iPad and imac to sync.  but my mac book only has a connection to 'mobile me'.  how can i include my macbook with my other devices?  help!  thanks

    i have a mac book pro, an ipad and an iphone.  i have an icloud account that allows my iPad and imac to sync.  but my mac book only has a connection to 'mobile me'.  how can i include my macbook with my other devices?  help!  thanks

    You need OSX 10.7.2 or higher in order to access icloud.  The mobile me account is now defunct (it closed down more than a year ago).

  • SharePoint - MS Word Document Only specific pattern allowed. Only data in the following pattern is allowed: ',*\S.*'

    We have a SharePoint 2007 document library setup with a custom template using MS Word. This template is a doc and/or a docx (we have used both and both have the pattern error). We are using the Document Information Panel in the document
    when opening to be filled in. One of the fields - Test - is a multiple lines of text
    field. When we use the Enter key a red dotted line appears. The message for the error appears below:
    Only specific pattern allowed. Only data in the following pattern is allowed: ',*\S.*'
    Does anyone know why this is? We need the ability to use the
    Enter key. We have MS Word at 14.0.4 and it does not have an issue with using the
    Enter key. Any later version of MS Word this issue occurs.
    SharePoint Configuration database version: 12.0.0.6608
    MS Office 2010 14.0.6029.1000
    Chris

    Hi,
    Did you installed some updates recently? Many users encounter this issue after installing KB2817537 or some updates released in Sept.
    This issue occurs because the regular expression used to validate the property doesn't allow for line breaks.
    Fortunately, DPKs attached to this bug have been successfully applied by the build lab.
    We are working on this issue and it will be fixed in future update.
    To work around this issue, please temporarily uninstall the
    KB2817537. If that wouldn’t work, please also uninstall
    KB2760758, KB276041 & KB2760411 and then test the issue again.
    Thanks,
    Steve Fan
    TechNet Community Support
    We
    are trying to better understand customer views on social support experience, so your participation in this
    interview project would be greatly appreciated if you have time.
    Thanks for helping make community forums a great place.

  • Infopath throws error "only specific pattern allowed" when use regular expression for validation in schema

    This is MS info path question, I could not find specific forum for Info-Path So asking my question here
    I am creating Info-Path form from schema. In the schema, the filename has restriction that it can only have extension .pdf or .PDF. But while filling out the form even if I type filename with extension ".pdf", I still see error "only
    specific pattern allowed".
    Below is my schema I used to create form
    <?xml version="1.0" encoding="utf-8" ?>
    <xs:schema elementFormDefault="qualified" xmlns:xs="http://www.w3.org/2001/XMLSchema">
    <xs:element name="Document">
    <xs:complexType>
    <xs:sequence>
    <xs:element name="FileName" type="FileNameType"/>
    </xs:sequence>
    </xs:complexType>
    </xs:element>
    <xs:simpleType name ="FileNameType">
    <xs:restriction base="xs:string">
    <xs:pattern value="^.*\.(pdf|PDF)$"/>
    <xs:minLength value="1" />
    <xs:maxLength value="128" />
    </xs:restriction>
    </xs:simpleType>
    </xs:schema>

    Hi
    This is the forum to discuss questions about Microsoft Office development. For your question, I recommend you post the question to the Answers forum for Infopath
    Microsoft Community for​ InfoPath​
    By the way, you can get support from here.  Support for Microsoft InfoPath
    Thank you for your understanding.
    Best Regards
    We are trying to better understand customer views on social support experience, so your participation in this interview project would be greatly appreciated if you have time. Thanks for helping make community forums a great place.
    Click
    HERE to participate the survey.

  • Resources Booking Delegates can not delete entries in rooms calendar

    Hello
    We have some room booking delegates. all is working fine but for some VIP rooms, these delegates are booking the rooms directly in the room calendar from Outlook. They don't create a meeting. It works the rooms is properly reserved
    The issue we have, appears  when the meeting change and the delegates just need to delete the booking to release the slot. He receives an error about not having enough rights ! The workaround, is to move the meeting during the night to release
    the free slot.
    The other workaround is the change the booking delegates as FullAccess, but we prefer having them just as Booking Delegates.
    Is this a normal behavior. A booking delegate not being able to delete his own booking in a resource calendar ?
    everything is configured though the Exch 2013 GUI interface and nothing in Powershell, so maybe they don't have enough rights
    thanks for your help

    Hi John
    Many thanks for your answer, unfortunately it doesn't work
    I set it on folder Calendar, maybe it is not the right place ?
    Set-MailboxFolderPermission -identity MyRoom:\calendar -user testuser  -AccessRights PublishingEditor
    I checked and both roles have delete rights
    PublishingEditor   CreateItems, ReadItems, CreateSubfolders, FolderVisible, EditOwnedItems, EditAllItems, DeleteOwnedItems, DeleteAllItems
    Editor   CreateItems, ReadItems, FolderVisible, EditOwnedItems, EditAllItems, DeleteOwnedItems, DeleteAllItems
    Regards,
    Guillaume

  • Exchange 2010 Room Calendar Permissions are too permissive when Default is set to None.

    Help! Room Calendar permissions are too permissive when Default is set to None.
    We are a brand new Exchange 2010 shop, and have setup several conference rooms.  Many of them are restricted to specific groups to book via In-Policy Requests using Resource Booking Attendant.  The Room Calendar permissions for most
    rooms shows only two options for the Default access: None and Full Details.  Default is set to None, yet if someone opens the room calendar in Outlook (& they are not part of the In-Policy restrictions) they are able to see the full meeting details
    (even open the meeting for full details).  How is this possible when by default they should not have any access as it is set to None?  Some rooms would not be a problem for clients to see the details, but some rooms like Executive rooms need to be
    locked down so that others cannot see the room details - None.
    I also found this, although it did not make a difference.  If I create an Outlook profile for the room and login as the room calendar in Outlook, go to File, Options, Calendar, Resource Scheduling, Set Permissions I get different default options:
    None, "Free/Busy time", "Free/Busy time, subject, location" and Full Details.  Why do I have more options in this view rather than the Room Calendar Permissions?  I looked at two rooms and both Default options were set to "Free/Busy
    time", so I changed these settings to None.  Still the clients can view the full room calendar details.  What are we missing to get the room calendar locked down so it is not displaying details to everyone?

    Only the default groups and Exchange Admins have Full Access to these items, so that is not the issue.
    -MailboxFolderPermission 1RP07AWest:\Calendar cmdlet and it shows the same access I see when I open the calendar in Outlook and view the Permissions as shown below - Default is set to None.
    As I stated in my last reply the only thing that finally forced it to be blocked is changing the Resource Scheduling permissions under Options > Calendar for that room mailbox.  If I have to do that for each room calendar, it's going to
    take considerable time to change each one.  Is there a cmdlet to allow me to access and change that setting as well?
    RunspaceId   : ea4ebc26-1d22-4a7d-b115-1b609099bae3
    FolderName   : Calendar
    User         : Default
    AccessRights : {None}
    Identity     : Default
    IsValid      : True
    ObjectState  : New
    RunspaceId   : ea4ebc26-1d22-4a7d-b115-1b609099bae3
    FolderName   : Calendar
    User         : Anonymous
    AccessRights : {None}
    Identity     : Anonymous
    IsValid      : True
    ObjectState  : New

  • Resource Room Calendar

    I have managed to setup Room Calendars on Exchange Server 2010 however what I can't figure out how to do is to share the calendar with others.  Yes others can book/"invite" the meeting room but they can't just bring up the calendar
    and see what's going on in the various meeting rooms (I setup 4 room calendars).
    When someone tries to send a share request (to only the room calendar) they receive the error message:  "You cannot request to share calendars with the following people because of permission settings on your network"
    I am a total newby to Exchange Server 2010 so if you can help please give specific instructions as about all I know for certain is how to log into Exchange Server (yes I have administrator privileges, though I'm not sure why lol).

    Hi,
    It is not necessary to share room calendars to all users for room booking. After you
    create a room mailbox in Exchange server, the room calendar is created for room booking. When users book a meeting in Outlook, they can view the free/busy information instead
    of detailed entries of room calendar in
    Scheduling Assistant of meeting.
    Additionally, if you want to share details about room mailbox calendar, please try:
    Set-MailboxFolderPermission -Identity "room mailbox:\calendar" -User
    Default -AccessRights Reviewer.
    About managing room mailbox, you can
    set a delegate on a resource mailbox to control the scheduling options for that resource mailbox and to have all requests forwarded to the delegate. Or we can
    assign full access permission to specific users.
    Thanks,
    Winnie Liang
    TechNet Community Support

  • HT2486 My address book only displays e-mails. How can I sync it with my i-phone to display the address book the same way as my contacts in my i-phone?

    Currently my address book only displays e-mail addresses. It uses the portion of the address in front of the @ as the name. How can I sync it with my i-phone 4S that has name/numbers and addresses of my contacts?

    Hello there, Seta.
    You are correct that this can be done with iCloud. The following Knowledge Base article provides some great instruction for syncing contacts:
    iOS: How to transfer or sync content to your computer
    http://support.apple.com/kb/ht1296
    Particularly:
    Contacts, Calendars, Bookmarks, and Notes
    You can sync contacts, calendars, bookmarks, and notes with other applications on your computer. This allows you to keep all your information in sync across multiple computers and iOS devices. The settings for these items are all in the Info tab for your iOS device in iTunes. With your iOS device connected to the computer, select your iOS device. Then click the Info tab.
    For details on syncing content on your iOS device with your computer, click the sections below.
    Contacts
    To sync contacts with your computer, choose "Sync Contacts with" within iTunes for Windows, or "Sync Contacts" in OS X v10.8, or "Sync Address Book Contacts" in OS X v10.7 and earlier.
    You can sync your contacts with:
    Microsoft Outlook 2003, Microsoft Outlook 2007, Microsoft Outlook 2010 (Windows XP, Windows Vista, Windows 7, and Windows 8)
    Windows Address Book (Windows XP)
    Windows Contacts (Windows Vista, Windows 7, and Windows 8)
    Address Book (Mac OS X v10.7 and earlier)
    Contacts (Mac OS X v10.8)
    Microsoft Entourage 2004, Microsoft Entourage 2008, or Microsoft Outlook 2011 for Mac
    Notes:
    When syncing contacts, you can choose to sync all of your contacts or only selected groups. The option to sync selected items may not show up until after the first sync.
    You can select a group of contacts to which all new contacts created on your iOS device will be added.
    Additional options for syncing include syncing your contacts with Yahoo or Gmail/Google Mail. You will need to configure it with the user name and password for your Yahoo or Google account.
    Thanks for reaching out to Apple Support Communities.
    Cheers,
    Pedro.

  • Why does my mac book only freeze at my office and no where else

    Why does my mac book only freeze at my office and no where else?

    can you be more specific as to when it freezes?  Have you been able to determine a particular pattern as to why it freezes.  Your question is too vague for anyone that does not have access to your office with your mac in the room.

  • Lion 10.7.2 On both mac book pro and iMac, both with Lion 10.7.2, obtain repeated iCal event notifications from calendar or address book.  Cannot turn these off.  They repeat several times per session and every time computer is used.  How to diagnose this

    Lion 10.7.2 On both mac book pro and iMac, both with Lion 10.7.2, obtain repeated iCal event notifications from calendar or address book.  Cannot turn these off.  They repeat several times per session and every time computer is used.  How to diagnose this?

    First, uninstall "SuperTV" (whatever that is) according to the developer's instructions. It isn't working and it's filling the log with noise.
    If you have more than one user account, these instructions must be carried out as an administrator.
    Launch the Console application.
    Step 1
    Make sure the title of the Console window is All Messages. If it isn't, select All Messages from the SYSTEM LOG QUERIES menu on the left.
    Enter "BOOT_TIME" (without the quotes) in the search box. Note the timestamps of those log messages, which refer to the times when the system was booted. Now clear the search box and scroll back in the log to the last boot time when you had the problem. Post the messages logged before the boot, while the system was unresponsive or was failing to shut down. Please include the BOOT_TIME message at the end of the log extract.
    Post the log text, please, not a screenshot. If there are runs of repeated messages, post only one example of each. Don’t post many repetitions of the same message. When posting a log extract, be selective. In most cases, a few dozen lines are more than enough.
    PLEASE DO NOT INDISCRIMINATELY DUMP THOUSANDS OF LINES FROM THE LOG INTO A MESSAGE. If you do that, I will not respond.
    Important: Some private information, such as your name, may appear in the log. Edit it out by search-and-replace in a text editor before posting.
    Step 2
    Still in Console, look under System Diagnostic Reports for crash or panic logs, and post the most recent one, if any. In the interest of privacy, I suggest you edit out the “Anonymous UUID,” a long string of letters, numbers, and dashes in the header of the report, if present (it may not be.) Please don’t post shutdownStall, spin, or hang logs — they're very long and not helpful.

  • Is it possible to patch Global Zone and only specific Non-Global Zones?

    Hi Champs,
    Is it possible to patch Global Zone and only specific Non-Global Zones? Idea is to patch DEV-zones only on the system & test applications and then patch only the STG-zones on same server!
    Not sure if it is possible but just throwing a question...
    Cheers,
    Nitin

    M10vir wrote:
    Yes, if you have branded (non-sparse) zone!Branded zones and sparse zones don't have the relation that you imply. In Solaris 10, native zones can be sparse or whole-root (non-sparse, as you say). Zones that are not native zones are branded zones. Branded zones on Solaris 10 include Solaris Legacy Containers, previously known as Solaris 8 Containers and Solaris 9 Containers. That add-on product allows you to run Solaris 8 and Solaris 9 application environments under a thin layer of virtualization provided by the brands framework. solaris8 and solaris9 branded zones can be patched independently of each other and of the global zone.
    Solaris 11 has no "native zones" - all zones use the brands framework. The "solaris" brand does no emulation and in that respect is very similar to native zones on Solaris 10. Solaris 11 also provides Solaris 10 Zones via the solaris10 brand. This allows zones or the global zone from a Solaris 10 system to be transferred to a Solaris 11 system and run as solaris10 zones. When running on Solaris 11, solaris10 zones can each be patched independently from each other and the Solaris 11 global zone. Technically, Solaris 11 doesn't have patches - it just has newer versions of packages to which the system is updated.

  • Make group calendars only editable by some people of the group

    Hi,
    I've got 2 group calendars where people are subscribed to. I noticed that all group members can change events in those group calendars but we want only 2 people to be able to do this, all other members only subsribe to this. I've played around in WGM, allowing only some members of the group to edit, but this didn't work, other members were not allowed anymore to access the group calendar.

    By using to individual calendars and then delegating them we solved the issue.

  • Error when accessing  Room Calendar

    Hi all,
    I need your help to solve the following issue:
    I created a ROOM (User Administration --> Collaboration --> Room creation) to use schedule meetings functionality.
    Name: Testroom
    Description: Test
    Category: default_category
    Template: SAP_Meeting_Template
    Access mode: by invitation only
    Room role: Member Admin
    Then, through User Administration --> Collaboration --> Room Directory, I access created room.
    Before this, I checked user mapping set up: go to Personalize --> User Mapping:
    System:
    Password:
    User:
    I did not fill these fields.
    Then, I tried to access the ROOM calendar, but it take a long time to load, to finally send a error message:
    "No logon data found for system Exchange".
    Considering previous step, this message is obvious.
    So, I go again to Personalize --> User Mapping:
    System: EXchange
    Password: ********
    User: username
    Then, I came back to Calendar, again, it take a long time to load  to finally send a Windows error message:
    "Runtime error......object required". I selected debugging option: it seems to be a time out error...
    This error is sent by system each time I try to access the calendar for my created room, independently if i made
    changes in user mapping configuration. So, I had to eliminate room, and re-create it.
    When I tried same describe flow, and changing user format information in user mapping: domain\username, Portal sent another error message:
    "The user name or password is incorrect".
    I check system EXchange configuration:
    System Administration --> System Configuration,in detailed navigation: System. I search for Exchange: OK (
    Domain: ok. MailServer: ok).
    I hope with this information you can help me to solve my problem.
    Thanks in advance,
    Christian Naylor

    Hi Christian,
        For exchange connectivity be it via Collaboration Rooms or other GW iViews please have a look at SAP Note # 736644 and make sure you have all the configurations in place.
    Also you can test the exchange connectivity via the test connector which is an exe provided by SAP.
    Hope this helps.
    Akhilesh

  • Exchange Admin Cannot View Full Room Calendar Permissions

    We are a brand new Exchange 2010 SP3 (14.3 build 123.4) shop with Outlook 2010 (14.0.6112.5000), so no older versions of Exchange or Outlook exist in our environment.  I have full Exchange administration access to the system and Full Access to
    all room calendars.
    If I open a room calendar in Outlook and view the Properties, Permissions the Default access only shows two Read options available: None and Full Details. Whereas if another Admin views the permissions it shows all four options.
    So if Admin #2 views the room the Default access will show it has access to Free/Busy time, subject and location, but when I view the same room it shows Default as None since the other options are not available to me. So I am not getting a clear indication
    of the real Default access nor can I set the correct access.  If I view it in PowerShell I can see the correct access.  I have cleared my Outlook cache and I am set in non-cached mode and I have even rebuilt my profile, and yet I still only see the
    two options rather than all four. I can see all four options if I look at the permission of my own Outlook calendar, but if I look at any other calendar, person or room.  Any ideas as to what the problem might be?

    Hi,
    According to your description, we understand that you have Full Access permission to all room calendars folder. If the Default calendar permission is set to Free/Busy time, you cannot view the exact Default permission. Instead, it shows None. It is normal
    phenomenon.
    Based on my test, if the Default access permission of room calendar is set to reviewer or higher permission, you can view the
    corresponding permission in your Outlook.
    I think the reason why Admin #2 can view the real default permission of room calendar is that Admin #2 may have full access permission to the room mailbox instead of room calendar. In other words, you can try to add full access permission to the room mailbox
    for yourself to check whether the issue persists:
    Add-MailboxPermission –Identity RoomA –User “Brit Whittington” –AccessRights FullAccess
    Thanks,
    Winnie Liang
    TechNet Community Support

Maybe you are looking for