Allows to change quantity in sales order lesser that already billed

Dear All,
I am new to SD and I have encountered an issue. Please help me finding a solution. The details are given below:
1. I have a sales order with 1 line item with quantity 5
2. I bill the sales order for quantity 4
3. Someone goes and change the quantity in sales order to 2 which is wrong because an invoice of 4 has already been raised.
4. System gives a information message telling that an invoice has already been raised for quantity 4 but the person ignores and saves the sales order.
I would like system to display an error message and stop the person from saving the sales order in this scenario.
Kindly let me know where can I make the changes in configuration to achieve the same.
Regards,
Rajesh

Hi Rajesh,
Thats why the above solution has not worked. The above solution is for delivery related orders.
I have tried the same scenerio as yours, I mean the order related Billing and Once the billing is done then I again open the order and tried to change the quantity.
System give me the red error
For item 000010, the following has already been invoiced: 3 PC
Message no. V1518
That was the error Rajesh, As per my understanding we cant customize V1 Messages. These are hard coded in the progam.
Please contact to your ABAPer and ask him/her to analyse the process in Debuging mode.
One more interesting thing I have found
My credit memo request already billed for 3 quantities
When I am tring to decrese the quantity, it gives me red error V1518.
But when I increase the quantity its give me same error V1518 but only as information, after enter it accept.
I think it really needs technical analysis.
Hope this helps,
Regards,
MT
Edited by: M T on Mar 1, 2010 6:44 PM

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Hi,
Quotation has been created for Product -- A, 10 quantities.
Sales order created with reference to quotation, system copies 10 quantity in sales order.
How do you restrict in sales order end user should not change quantities, system should not allow for changes by end user. If end user changes Qty system should give an "Error message", so that sales can not be saved.
Could you suggest solution ASAP.
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Regards,
vamsi.

Normally You will have a warning message set for this. under class V1. if you want the error to be hard error then you would have to hard code it in a user exit under mv45afzz "userexit_save_document_prepare" where u can check if the quantities in the quote and sales order are different and create a hard error.
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Hi experts,
Quantity in delivery order can be changed to more than the confirmed quantity in sales order when there is sufficient stock. (Setting "Check overdelivery" in 0VLP already maintained "B-Situation rejected with an error message").
Anyway in system to check only "confirmed quantity" can be delivered?.
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Thanks Ankur for your reply.
The "Overdeliv. tolerance" in customer master allow customer to deliver more than the quantity in sales order.
But my situation here is to control the deliver quantity base on confirmed quantity in sales order.
For example, i have quantity 10 for an item in sales order, and i only confirm 5 to deliver. Let's say my stock has more than 15 quantity, during DO creation, system will proposed 5 but i can manually change quantity to 10.
I would like to control only confirmed sales order can be delivered. Is this only can control using user exits?
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Dear Sdities,
1. I have created Contract Using VA41 for 150 KG & saved Contract.
2.I have created Sales Order(va01) by referring to Contract , but i created Sales order for 151KG.
Then it gave me below Warning message & it allowed me to do delivery for 151 KG.
{Target qty of reference: 150 KG (total referenced: 151 KG)
Message no. V1501}
But My requirement is...
1. For the same it shouldn't allow me to create for 151 KGs & it should give me Error message than Warning Message.
Plz reply with Solution.
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Hello,
Its very normal that you can enter order quantity more than the reference contract quantity flowing from the contract.
Additionally its not recommended that you change the standard SAP standard messages from warning to error etc.
Better you should go for an exit. Use following details:
Goto SE38 & enter include MV45AFZZ
Then goto user exit "USEREXIT_SAVE_DOCUMENT". In this you should tell your ABAPer to write code such that it compare the previuosly refered quantity & hence does not allow to enter quantity more that that in contract. You will get error message while saving the document & system will thus prevent extra entry of quantity in sales order.
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Order quantity on Sales Order

Hi All....
        When we create a sales order with reference to Quotation, then the quantity will be copied from quotation. Later on if user tries to change that quantity in sales order then it is giving a warning message......but what we need is a error message rather than a warning message....so that user will not be allowed to change quantites which are copied from quotation.
Thanks in advance....

Hi Rajesh and Vinay...
         Thanks for your replies.....
I went in to that of message variables but how to proceed from there...every thing is greyed out....
Regarding that user exit they want me to do this in configuration.....
The message no which i am getting for warning is V1503
Thanks in advance......
Message was edited by:
        ravi chimmili

Free goods determined in Delivery over Order Quantity in Sales Order Item

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I've a problem about using free goods determination.
First I created free goods master record with following information
ZG1010012060075 From 100 PC -> Free good ZG1040012060075 2 PC
Free goods Category = '2' (Exclusive)
Free goods delivery control = 'E' (Delivery proportional to quantity in main item)
Then I've created Sales Order with
Item 10 ZG1010012060075 4,000 PC.
Item 11 ZG1040012060075(Free good) has been automatically determined for 80 PC
Then I've splitted Item 10 into 4 deliveries. The result of free goods determine in each delivery are as follow:
Delivery#1)
Item10 ZG1010012060075 = 1,176 PC
Item20 ZG1040012060075 = 24 PC
Delivery#2)
Item10 ZG1010012060075 = 1,176 PC
Item20 ZG1040012060075 = 24 PC
Delivery#3)
Item10 ZG1010012060075 = 1,176 PC
Item20 ZG1040012060075 = 24 PC
Delivery#4)
Item10 ZG1010012060075 = 472 PC
item20 ZG1040012060075 = 9 PC
*Remark : Total quantity of 'ZG1040012060075'(free goods) = 92424+24 = 81 PC
(Greater than 80 PC)*
I think the system determined free goods in Delivery#4 correctly due to rounding up. But It might not be over the order quantity in Sales Order Item 11. Even though I've set the item category in delivery with Check overdelivery = 'B' (Situation rejected with an error message), the free goods are determined over order qty. BUT if I change delivery qty in delivery#4 Item20 from 9 PC -> 8 PC -> 9 PC, the error message occurred.
My point is to fix the system not determine free goods in delivery items over order quantity in sales order item.
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Dear Sai,
Thank you for your advice, but it didn't solve my problem.
I would like the system to determine free goods with proportional to main item AND In the last delivery main item delivered completely free goods must be determined equal to remaining open delivery item.
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at the time VA01 (create Sales order)
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The confirmed quantity will be picked based on the schedule line category u have choosed. So change the schedule line category to No material planning ( CN ).
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A classification that distinguishes between different kinds of schedule line. The category determines how the system processes the schedule line.
Use
The schedule line category determines, for example, whether the system passes on requirements to materials requirements planning (MRP).

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i want to know , i am trying to change ship to party address in sales order line item level
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Hi Madhuri
I have checked my self.system does allow to change different ship to Party on line Item level .
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1. Replace/delete the WE partner Number ( Example -1) in my case in change mode.
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3. Ignore the message and go ahead . Please put the new Partner's number and double click
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Hi Folks
I have a requirement that my material can only be ordered in multiples of 5 KG, 15 KG and 25 KG. Could you suggest how can i control the ordered quantity in sales order ? is there a standard way in SAP to do it or does it require customization.
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Hi
The delivery units like in the multiples of 5 like 5 or 10 or 15 can be maintained in sales org data 1 tab of the material master delivery units field
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If the delivery units is maintained as mutiples of 5 that is 5 ,and 10 and 15 like that in MMR sales org data 1 tab andin OVAH it set as error message V4 and 081 then if the sales order is for 21 units then the delivery will be allowed only till 20 units
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Create and Change functionality for Sales order

Hii All,
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this is very urgent to me.
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Thankyou,
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For change you can use:
BAPI_SALESORDER_CHANGE         Sales order: Change Sales Order
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BAPI_SALESORDER_CREATEFROMDAT2 Sales order: Create Sales Order
BAPI_SALESORDER_CREATEFROMDATA Create Sales Order, No More Maintenance
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message type:
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ls_header-sales_org = gc_vkorg_aa01.
ls_header-distr_chan = gc_distr_aa.
ls_header-division   = gc_divis_aa.
ls_header-purch_no   = ls_screen-po_num.
ls_header-po_method = ls_screen-po_source.
ls_header-ship_cond = ls_screen-ship_cond.
create partner input table (sold to)
ls_partner-partn_role = gc_role_sold.
ls_partner-partn_numb = ls_screen-sold_to.
APPEND ls_partner TO lt_partner.
create partner input table (ship to)
ls_partner-partn_role = gc_role_ship.
ls_partner-partn_numb = ls_screen-ship_to.
APPEND ls_partner TO lt_partner.
items are added by looping at a table
    ls_item-material = <fs_upload>-matnr.
    ls_item-req_qty = <fs_upload>-quantity.
process the quantity, it needs to be three decimals, because it
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it is moved back into a number field (1.500 => 001500 => 1.5)
    ls_item-req_qty = ls_item-req_qty * 1000.
truncate remaining decimal places if exist (1.2525 => 1252.5 => 1252 => 1.252)
    ls_item-req_qty = trunc( ls_item-req_qty ).
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      ls_item-cond_type = gc_cond_so_upld_price.
      ls_item-cond_val1 = <fs_upload>-price.
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      ls_item-cond_val1 = ls_item-cond_val1 / 10.
    no discount
      ls_item-cd_type2   = gc_cond_so_upld_disc.
      ls_item-cd_value2 = 0.
    ls_item-item_categ = ls_screen-item_cat.
      APPEND ls_item TO lt_item.
then BAPI is called
CALL FUNCTION 'BAPI_SALESDOCU_CREATEFROMDATA'
    EXPORTING
      order_header_in           = ls_header
      business_object           = gc_bus_obj
    IMPORTING
      SALESDOCUMENT             = lv_vbeln
      RETURN                    = ls_return
    tables
      order_items_in            = lt_item
      order_partners            = lt_partner.
IF ls_return-type NE gc_msgty_error AND
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No errors where found
    CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'.
ELSE.
There was an error or abend
    CALL FUNCTION 'BAPI_TRANSACTION_ROLLBACK'.
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How to Restrict Confirmed Quantity in Sales Order (Based on Batch Expiry)

Dear SD Experts,
Currently our sales order confirms any amount of quantity if stock is available. And only during delivery it checks for the expiration of the batch and reduces the delivery quantity to batches available in stock within expiry.
But since we are doing a bulk creation of deliveries at the end of the day, the check for expired batches is happening too late and no visibility for the data entry operators of stock that cannot be delivered during creation of the sales orders.
So I am looking for solution to restrict the confirmed quantity in sales order to actually confirm only stock what can be delivered. i.e. based on expiry of the batch.
Thanks!

hi
in Logistic general - batch mangement - batch determination allocation and check activation - maintain allocate SD search Procedure/ activate check
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I am creating a report which has to change for all sales order with status "Open" to status "Processed". Is there any function or bapi to do this ?? Supposing, there is no function, which tables do i have to change ???
thanks in advance!!!
Maria

Mmmm it doesn't work... I have tried this:
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CHECK_ONLY                = ' '
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SET_INACT                 = ' '
IV_REF_KIND               =
IV_OBJECT_TYPE            =
IV_NO_1O_MAINTAIN         =
IMPORTING
STONR                     =
EXCEPTIONS
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If sy-subrc = 0.
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In which table,i could find order quantity for sales order..??

In which table, i could find order quantity for sales order..??
and also in which table i could find delivery for sales order..
need help..??
Moderator message: please search.
Edited by: Thomas Zloch on Feb 23, 2012

Check the table AUFM.
Give the order number in AUFNR.
For movement type 261 (GI) & 101 (GR), you can get the material document number (MBLNR), Material (MATNR), Qty (MENGE) & UoM (MEINS).

Allows to change quantity in sales order lesser that already billed

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