AME in Purchasing

Hello
I wanted to know is it possible to define the approval flow in the Purchasing using AME.
Actually we have a scenario when an PO notification is sent to an approver and if that approver is terminated or on a long vacation system should automatically sent back to the same buyer so that he can reassign to the new person or it should flow to the person who is replacing that buyer.
We are just thinking AME to do this. Please let me know whether is it possible using AME
Thanks for the time
Regards
Ramesh Kumar S

Hi All,
I am trying to create a rule for i-procurement using AME. If an item is "IT", it needs to go thru the normal chain of hierarchy which is working fine.
Now we have a requirement to send it to 2 more people after approval from chain of hierarchy. For this I created a post approver group and added 2 people say Person A and Person B in the group.
SO for example. if item is "IT", the approval route should be
Person 1 -> Person 2 -> Person 3 -> Person A -> Person B. So Person B should always be the final one to approve.
Then I attached this to the rule by making it a combination rule.
It works until the point when Person B who is in the approval group is also in the chain of approvals, it goes thru the chain first and then goes to person A and stops there as Person B has already appeared in the chain.
Like this Person 1 -> Person 2 -> Person B -> Person A -> (Person B is skipped) as Person B already approved once. We want Person B to be final approver. We want it this way
Person 1 -> Person 2-> Person A -> Person B
I changed the variable repeatedapprovers but doesn't work the way we want.
Appreciate any ideas.
Thanks

Similar Messages

Is it possible Line level approval in AME for purchasing requisition?

hi
is it possible Line level approval in AME for purchasing requisition ?
so that send each line to separate approver ?

If using AME, it should be possible. Check AME Guide for POs for details. Let me know if you run into issues.
Thanks
Shree

AME for Purchase Requisitions

Hello All
I am in the process of setting up AME in R12.1.2 for purchase requisitions and got struck with an issue
My requirement is to route the requisition to a particular job based on the item category and the requisition total. I setup conditions, action types and approval groups and then the rule.
When I used static in my Approval Group setup it works fine with out issues however we do not want to use static as employees keep changing and want my approval driven out of the job hence updated the approval group to use Dynamic usage type and used the below query to pick the name of the employee based on the job.
select papf.full_name from per_all_assignments_f paaf, per_all_people_f papf, per_jobs pej where
paaf.person_id = papf.person_id
and sysdate between paaf.effective_start_date and paaf.effective_end_date
and paaf.job_id = pej.job_id
and pej.name like 'IT.Group IT Operations Manager.Staff'
Now when trying to create a requisition it shows up a message that "Approval List could not be generated. Please contact your System Administrator to review AME rules setup."
When validated the above query it says query is valid but still not working. I even tried with person_id but still no luck
Thanks a ton in advance
Regards
Dilip

Hi Dilip,
Pl. visit following links.
AME for iProcurement requisitions
Re: AME-Hierarchy Deciding Feature ?
HTH
Sanjay

AME & Oracle Purchasing workflow

Hi All,
Is there any provision in Oracle Purchasing workflow to send a notification in parallel
when the Purchase Orders approval is initiated or AME only works for requisitions ?
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Elisa

I'm asking about this features in Release 12 ..
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Elisa

Using AME for Purchase Requisition Apporval transaction type

Hi ,
Product : EBS --11.5.10.2 AME B rollup 2 .
We wanted to introduce approvers based on requisition line total and a dff value on requisition line.
For that we created a line level attribute to calculate the requisition line amount Then created a test condition saying if req line total is > 1500 Introduce and approval group.
When creating a rule It says create a rule at header level So went into Approvals Management Administrator resp and changed the Configuration Variables allowAllItemClassRuleswhether AME allows to create subordinate item class rules-- Yes at transaction type Purchase requisition Approval . This allowed be to create the rule for the line level Tested real transaction on test workbench --This works fine
When tested this using the actual requisition --It gives and error "You do not have the authority to approve this requisition and an Approval List was not created automatically. Please contact your system administrator."
Error message in the log shows :
EXCEPTION:[icx.por.approval.server.ApprovalListAMImpl]:Fatal OAException:java.sql.SQLException: ORA-20001: The input ame_util.approverRecord2 does not belong to the header item class, as ame_api requires.
ORA-06512: at "APPS.POR_AME_APPROVAL_LIST", line 485
ORA-06512: at line 1
Is it the correct way to define rules ?
Is it possible to create a Header level attribute to calculate the line total or check for req total and add an approver looking at the line level req totals ?
Please suggest if any body implemented Line level approval for requisition using AME ?
If this is not the correct forum please inform which forum should i post the thread.
-Regards,
Chandra

Hi,
Please review the following documents and see if it helps.
Note: 333270.1 - APINV: Line Item Class Rules Error in AP with ORA-20001: The input ame_util.approverRecord2 does not belong to the header item class, as ame_api. No Errors In AME Test Tab
https://metalink2.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=333270.1
Note: 393099.1 - Ora-20001 Error When Testing In Ame Test Tab
https://metalink2.oracle.com/metalink/plsql/ml2_documents.showDocument?p_database_id=NOT&p_id=393099.1
Regards,
Hussein

How can i disable AME for Purchasing

Hello Guru's,
Can you some provide details for the below
1. How to disable AME
2. Can you please provide me list of Steps
Thanks and Awaiting for updates on this....

You can go to Payables Super User Responsibility => Setup=> Options=> Payables Options.
Then uncheck the "Invoice Approval Workflow" from the approval tab.

Issue Regarding AME setup

Hi All,
We have a requirement of creating an AME setup for Cost center and category approval.
The requirement is that, for a PO Requisition header, the approval must be routed dynamically on the basis of requisition total at header level. A header may have multiple lines, each line will have a particular category, and the approval must be routed for each line on the basis of category at line level .Now for each line there might be multiple cost centers, for each cost center the approval must be routed separately at distribution level.
E.G. Let say we Requisition 123456, with lines A and B.
Line A have cost centers 0000 and 0001.B has cost center 0000 and 0002
So approvals must be routed in the following way
Header Level:
Requisition total amount of A and B => approval routed to Smith
Line Level:
A category (software) must route to head of software person
B category (hardware)  must route to head of hardware person
Distribution Level
For A, Cost center
0000 Must be routed to supervisor of department
0001  Must be routed to supervisor of department
For B, Cost center
0000  Must be routed to supervisor of department
0002  Must be routed to supervisor of department
Please suggest if this business requirement is possible in Ame and suggest a proper approach to proceed with the requirement.
Regards
Alok
Edited by: 993714 on Mar 13, 2013 12:28 PM

Hi;
Please check below which could be helpful for your issue:
How To Setup And Use AME For Purchasing [ID 434143.1]
AME : How to Diagnose Issues With the Default Approver List in Purchasing When Using Approvals Management [ID 1437183.1]
Regard

AME and Requsition Approval

Hello,
We are using Approval Management Engine to generate approvers list for requisitions entered from iProcurement.
But, using the purchase requisition form, when I try to approve it, the req doesn't go anywhere and stays 'In process'.
Is there any way to apply AME approval rules when entering a purchase requisition from Purchasing Super User responsibility ?
Thanks for your help.
Regards,
Alex

Yes. AME can be used with regular Purchase Requisitions.
See http://www.oraclechamps.com/oracle-functional-documents/289-how-to-setup-ame-for-purchase-requisition.html for details.
Hope this helps
Sandeep Gandhi
Independent Consultant

Account Generator, and AME

Hi,
2 questions-
1.Is it possible to use more than one account generator process for a particular accounting flexfield structure? I have attached the process 'Generate Default Accounts' to the item type 'PO Requisition Account Generator', however is there any other way to use a different process?
2.Is it possible to use AME in a few cases, and the Approval workflow for the other cases in the Requisition approval process, based on the Requisition document set up? If yes, how?
thanks!

For your second question,
refer to How To Setup And Use AME For Purchase Requisition Approvals [ID 434143.1]
Thanks
Pradeep

An Invalid Setup has been detected for the cur..For PO Approval AME -R1211

Hi Friends,
I am using R12.1.1
I set up AME for Purchase Order Approval and when i run Test Workbench I am getting the following error:
An Invalid Setup has been detected for the current Transaction Type in Approvals Management.Please contact your system administrator.
My sertup uis correct? so whta's cauising this issue? is it a Bug?
Regards,
DB

Please see these docs.
An Invalid Setup has been detected for the current Transaction Type in Approvals Management. [ID 602920.1]
Leave Of Absence Approval Failing With - An Invalid Setup Has Been Detected For The Current Transaction Type In Approvals Management [ID 437835.1]
Invalid Setup Has Been Detected For The Current Transaction Type In Approvals Management [ID 1313961.1]
An Invalid setup has been detected for the current transaction type [ID 1300417.1]
Connect By Loop Problem in Supervisor Hierarchy [ID 579750.1]
When Submitting Competence Profile With Approval Off Warning Message Received [ID 759245.1]
Absence Mgmt Not Initiating HR Workflow Giving AME Errors [ID 852867.1]
Initiating A Transaction That Goes For Approval Fails With ORA-06502 [ID 795063.1]
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Hussein

Change First Approver in Requisition Approval using AME

Hi ,
I have defined rules in AME for Purchase requisition which builds Approval hierarchy based on business rules.
Every thing works as expected but when there is an Approver1 added to the Approval list and when we want to change the first Approver
there is a button on the approval list screen to do so ...when I click on it and try to put a different user to be replacing Approver1 ..it does not happen .
Could some one please tell if it works and if so how to get Change First Approver functionality working on Purchase req --AME.
--Chandra

Hi can you tell me how did you figure it out. because we are facing the same issue. Please mail me to [email protected]

Is it possible to add an approver after submission of Requisition ?

Hi .....
I am new to iproc . I got one issue in the approval list .
Ex : Approval list (Requestor : XX22)
W123
Y123
X123 -- Pending
XX11 -- Approved
X123 -- Approved
XX22 -- Forward
XX22 -- Submitted
Here , my question is XX123 approver is coming again again .
Here the XX11 is not forwarded to XX123 . Without forwarding to other person is there any chance to add the approver in the list .
And if i want to analyse the approver list .... what is the approach ?(Is there any package ..)

Please go through the note How To Setup And Use AME For Purchase Requisition Approvals [ID 434143.1]
and under the section "Test Workbench" there are detailed steps on how to test the AME rule.
Thanks
Pradeep

Restricting a set of person on change first approver

Hi,
I have recently intergated AME for Purchase Requisitions on 11.5.10.2 - 11i.AME.B
I am now trying to restrict a set of HR people that can selected when a requisitoner tries to change first approver while raising a requisition in iProcurement. At the moment, the system is allowing any valid person from HR who has a valid entry in WF role.
Is there any way we can achive this?
Thanks in Advance.
Chetan

Same problem here. Batteries last about 10 days. Checked each with a digital multimeter. One battery was drained, the other was perfect.
I replaced the dead battery and marked the other one I left in. One week later, the new battery was dead. The marked battery was fine. The mouse is defective, it is only using the power on one side. Time for a return to the Apple Store. I hope it will be a quick swap.

Is it possible Line level approval for purchasing requisition in AME?

hi
is it possible Line level approval for purchasing requisition in AME?
so that send each line to separate approver ?

If using AME, it should be possible. Check AME Guide for POs for details. Let me know if you run into issues.
Thanks
Shree

Facing 'No Approver Found for Purchase Requisition' error when using AME

Hello All,
I am trying to test one simple rule in AME. Below are the the details of the rule.
Rule name - VO Category = SUPPLIES.FACILITIES
Item Class - Header
Rule Type - List Creation
Conditions
1. ITEM_CATEGORY in (SUPPLIES.FACILITIES)
Condition Type - Ordinary
Attribute - ITEM_CATEGORY
Data Type - String
Item Class - Line Item
String Value - SUPPLIES.FACILITIES
2. TRANSACTION_SET_OF_BOOKS_ID is equal to 1
Condition Type - Ordinary
Attribute - TRANSACTION_SET_OF_BOOKS_ID
Data Type - Number
Item Class - Header
Details
TRANSACTION_SET_OF_BOOKS_ID is equal to 1
Actions
Action Type - approval-group chain of authority
Rule Type - Chain of Authority
Order No - 1
Ordering Mode - Serial
Voting Method - Serial
Action - Require approval from Facilities Approver Group
Approver Group Details
Name - Facilities Approver Group
Type - Static
Voting Method - Order Number
There are two member in this approver group
Approver Type Approver Order Number
HR People HR People: akshay7 1
HR People HR People: akshay8 2
Now when i create a requisition with akshay7 as preparer then following notification is displayed
To akshay7
Sent 21-May-2013 16:55:08
ID 4681179
Approval workflow database error occurs while approving Purchase Requisition 14315
Contact your system administrator to identify the problem and to use SQL*Plus or Workflow Monitor to reactivate the approval workflow where it left off.
Give your system administrator the following information:
PL/SQL procedure: POR_AME_REQ_WF_PVT.GET_NEXT_APPROVERS
Error: ORA-20001: The procedure getNextPosition could not find parent position for : HR Positions: 01.Jrbuyer
Both the employees have one supervisor.
How to reslove this error?
Thanks in advance.

Hi Everyone,
The problem is solved now. The cause was that the test requisition that I was making was satisfying more than one rules and hence I end dated the remaining rules which solved the problem.
Thanks!

AME in Purchasing

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